Executive Coordinator Resume Samples

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S Feil

Shawna

Feil

394 Quitzon Rapids

Los Angeles

+1 (555) 446 3703

394 Quitzon Rapids

Los Angeles

Phone

p +1 (555) 446 3703

Experience Experience

Detroit, MI

Executive Coordinator

Detroit, MI

Ruecker and Sons

Detroit, MI

Executive Coordinator

Manage President’s schedule to ensure efficient time management
Provide organizational support to Regional Exec, operations management for Peoria building
Assist to plan and develop creative business presentation in supporting the LOBs strategic plans
Responsible for calendar management, requiring interaction with both internal and external executives, assists vendors to coordinate meetings
Work with cleaning crew to ensure proper cleanliness as well as scheduling with offsite facilities manager for annual glass and floor detailed cleaning
Order supplies and manage inventory to ensure operational functionality of the Quality and Care Management and Finance
Assist in SAP, approval process, paperwork documentation, administrative processes

Chicago, IL

Executive Coordinator Coordinator

Chicago, IL

Rosenbaum, Grant and Cassin

Chicago, IL

Executive Coordinator Coordinator

Managing complex calendars for the Center directors, coordinating high-level meetings and international travel arrangements
Managing relationships with high-level donors and key contacts, ensuring timely follow-up and drafting sensitive communications
Providing course support including: editing course syllabi, proofreading lecture/course materials, compiling readings and updating information on the online course page, coordinating student office hours, maintaining the Director’s webpage and liaising with teaching fellows
Providing other office support including: composing and editing letters, memoranda, and reports, answering correspondence, maintaining office supplies, coordinating maintenance of physical space and equipment
Serving as the main public representative of the Center to all visitors and handling all general inquiries at the center and over the telephone
Tracks prospects in the Sr. Associate Dean’s portfolio documenting strategies and moves and ensuring that assignments are up to date and all activities are documented. Will often interact with donor offices representing the Senior Associate Dean and HKS
Schedules meetings/coordinates and confirms appointments, makes travel arrangements

present

San Francisco, CA

Executive Coordinator to the CEO

San Francisco, CA

Beatty Inc

present

San Francisco, CA

Executive Coordinator to the CEO

present

Provide poised and resourceful executive-level administrative support to the CEO and Sr. Director of CEO Projects, on a variety of projects and through execution of day-to-day administrative responsibilities
Provide thorough and detail-oriented planning and support to executive-level meetings and special events including planning, logistics, registration & participant assistance, materials and presentations, and note-taking when requested
Partner closely with the Sr. Director to analyze the CEO’s schedule, Executive Committee agendas, and similar references, in order to ensure that time allocation aligns with the CEO’s and the Company’s priorities
Assist with special projects and other work outside of a traditional administrative role as requested, including limited extent of personal assisting
Work closely with Executives Assistants and other administrative employees to facilitate all of the above
Interest in the outdoors and the products/services provided by Vail Resorts
Strategically schedule and manage the CEO and Sr. Director’s calendars, meetings, expenses, travel and events

Education Education

Bachelor’s Degree in Confidentiality

Baylor University

Bachelor’s Degree in Confidentiality

Skills Skills

High attention to detail is critical and the ability to effectively handle highly confidential/sensitive personnel information
Knowledge of basic office equipment (phone, fax, copier, projector, digital camera)
Strong computer skills including Microsoft Office Suite, with particular emphasis on Word, Excel, and PowerPoint. Strong writing and editing skills
Ability to handle sensitive and confidential issues in a professional manner
Excellent organizational skills and the ability to manage multiple projects at a time
Excellent attention to detail
Demonstrates the ability to prioritize and maintain composure; demonstrates critical thinking and strong analytical skills
Ability to represent the CARE Innovation Center in a professional and polished manner with tact and diplomacy
Excellent time management and organization skills; ability to take direction and use independent judgment to meet multiple deadlines
Advanced level of proficiency with Microsoft Office – Outlook, Word, PowerPoint, Excel, and Visio. Proficiency in Sharepoint and Adobe

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Executive Coordinator, Forbes Woman Resume Examples & Samples

Coordinate all aspects of ForbesWoman event production, including outreach and logistics
Identify and forge partnerships with external groups who are aligned with the mission of ForbesWoman
Strong time management skills are a must
Ability to be transparent, be inquisitive, and have the drive to learn
Respect and maintain confidentiality
Bachelors’ Degree is preferred

Executive Coordinator Toronto Resume Examples & Samples

Facilities and workplace management: As the point of contact, escalate facility related issues to the appropriate resource. Assess and advise Supervisor on month-end/busy season and year end resource requirements, such as additional cleaning and HVAC
Document preparation & management: Format and edit letters, memos, reports and presentations from draft stage to client-ready work. Use independent judgment to compose general, non-technical business documents. Is privy to, and must protect, confidential materials. Follow an organized filing/document management process for electronic and paper documents
Financial management support: Possesses in-depth knowledge of, and perform tasks supporting the client engagement management process including, understanding of independence regulations, using appropriate tools to open client and engagement codes and ensure compliance of time and expense tracking/reporting
Billings: Assist partners and their engagement team with client billings by liaising with the financial management group to process work in process (WIP) system reports, tracking expenses, drafting and finalizing invoices, time transfers and relieving WIP
Time and calendar management: Establish a systematic method for self and others to track time commitments and the completion of tasks based on clients' preferences. Independently manages multiple calendars by scheduling appointments, anticipating needs, changes and rearranging meetings as appropriate
Client relationship management: Regularly meet with client serving executives to obtain a strong understanding of their needs. Develop and maintain relationships with internal and external clients to understand the business and client needs
Minimum 5 years related experience in a senior role/administrative environment preferred
General understanding of financial principles as it relates to the billing of chargeable time
Ability to multi-task and meet multiple and/or unexpected deadlines in a demanding environment
Demonstrate sound judgment regarding confidential and sensitive matters

Executive Coordinator Resume Examples & Samples

Manage the electronic schedule to ensure efficient time management. Schedule routine internal and external meetings for General Counsel and VP, Industry & Government Relations, prepare agendas, take meeting minutes and ensure timely follow-up for tasks assigned to the team during meetings. Proactively follow-up on outstanding tasks and issues on behalf of Senior Management
Screen and route written an electronic mail, telephone calls, both internal and external
Prepare clear and well-written communications on behalf of General Counsel and VP, Industry & Government Relations, both within VWGoA and with outside recipients, including Germany as required
Prepare and coordinate various reports, presentations and documents within the departments by gathering data and/or preparing PowerPoint slides
Oversee daily functioning of legal department and provide leadership to support staff
Provide travel and meeting coordination for General Counsel and VP, Industry & Government Relations
Provide transportation arrangements for VWAG and Audi AG colleagues
Prepare, submit and track expense reports and maintain records
Prepare, track and follow-up on Check Requests, Purchase Requisitions, RFQ’s, and PAR’S to ensure timely delivery of goods and services
Monitor departmental travel requests, verify need for travel and approve on behalf of Senior Management
Manage schedule for Legal Conference Room
Establish and track administrative and discretionary budgets. Access and track monthly budget performance reports for individual cost centers, review for discrepancies and reverse where possible
Supervise maintenance of departmental office equipment including copiers, printers, LCD projectors, conference rooms, white boards, telecom and video conferencing unit
Maintain signature authorizations/deletions
Act as Federal Express administrator for department
Provide back-up administrative support as required
Liaise with building management to oversee floor plan and seating changes within the department
5+ years Administrative Assistant experience with executives
Communication skills – interpersonal, presentation and written
Computer savvy – skilled in the use of software
Proficient in computer skills (Microsoft Word, Excel, PowerPoint, Outlook, Internet Browsers)
3 years Administrative Assistant experience with executives in the automotive industry
German Language Skills

Executive Coordinator Resume Examples & Samples

Manage electronic schedule to ensure efficient time management. Schedule routine departmental meetings, prepare agendas, take meeting minutes and ensure timely follow-up for tasks assigned to the team during meetings. Proactively follow-up on outstanding tasks and issues on behalf of Executive
Screen and route written and electronic mail and telephone calls for Executive, both internal and external
Prepare clear and well-written communications on behalf of Executive, both within VWoA and with outside recipients, including VW AG as required
Prepare and coordinate various reports, presentations and documents within the departments by gathering data and/or preparing PowerPoint slides and when required, submit for inclusion into Board and other high-level presentations
Prepare and assist with quarterly off-site meetings, including coordination, travel budget, meeting minutes and all meeting logistics
Monitor departmental travel requests, verify need for travel and approve on behalf of Executive
Establish and track administrative budgets. Access and track monthly Budget Performance reports for individual cost centers, review for discrepancies and reverse where possible. Prepare accruals, collect back-up documentation, submit to Finance, prepare check requests for payment, and reconcile payments against accruals
Act as Federal Express administrator for department, order office supplies, maintain office supply cabinet/resources, and prepare IT, catering and other requests on behalf of Executive and team members as required
Provide back-up administrative support to other Executives as required
5-10 years experience supporting an Executive in an administrative capacity
Bachelor Degree, or equivalent work experience

Executive Coordinator Resume Examples & Samples

Document Preparation & Management: Formats and edits letters, memos, reports and presentations from draft stage to client-ready work. Uses independent judgment to compose general, non-technical business documents. Is privy to, and must protect, confidential materials. Follows an organized filing/document management process for electronic and paper documents
Financial Management Support: Has in-depth knowledge of, and performs tasks supporting the client engagement management process including, understanding of independence regulations, using appropriate tools to open client and engagement codes and ensures compliance of time and expense tracking/reporting
Billings: Assists partners and their engagement team with client billings by liaising with the financial management group to process Work in Process (WIP) system reports, tracking expenses, drafting and finalizing invoices, time transfers and relieving WIP
Time and Calendar Management: Establishes a systematic method for self and others to track time commitments and the completion of tasks based on clients' preferences. Independently manages multiple calendars by scheduling appointments, anticipating needs, changes and rearranging meetings as appropriate
Meeting Coordination:Coordinates and makes arrangements for on-site and off-site meetings and events including logistics (e.g., communication, location, meals, equipment, materials, RSVPs, and travel.)
Travel Planning:Coordinates cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
Client Relationship Management: Regularly meets with client serving executives to obtain a strong understanding of their needs. Develops and maintains relationships with internal and external clients to understand the business and client needs
Participating in coordination of internal/external events
Managing the sponsorship and donation requests
Minimum 3 years related experience in an administrative role/environment preferred
Proficient in Word, Excel, PowerPoint, with an aptitude to learn standard firm software and other relevant applicants and technical/office equipment at an intermediate level
Demonstrates sound judgment regarding confidential and sensitive matters

Executive Coordinator Resume Examples & Samples

Managing calendars including emails for executives. Maintains a working knowledge of business priorities necessary to make decisions on behalf of executives regarding meeting requests and ensuring schedules are optimized
Schedules and manages logistics for meetings and/or conference calls as directed including booking rooms, catering, making copies, and arranging visitors
Coordinates travel as needed including accurate itinerary summaries, travel logistics, and scheduling of all transportation, hotels & meetings. Provides planned itineraries well in advance of each trip. Processes timely & accurate expense reports for executives after each business trip. Trains new hires on internal T&E processes and reconciles reimbursements as received
Manages and upkeeps all elements of files and records to ensure accuracy and up to date files
Manages vacation schedule for team
Distributes mail to team members in a timely manner and throughout the day. Manages the receipt and sending of overnight packages to ensure expedient delivery
Responsible for setting up offices / work space for new hires including phone, email, computers, conferencing accounts, American Express accounts (if applicable), etc

Executive Coordinator Resume Examples & Samples

Coordinates calendar / travel / meetings using various software; this may also include procuring visas when necessary as well as booking hotel, cars, restaurants, etc
Plans and executes meetings including creating and monitoring rooming lists, technical needs and registration desk. Travel to the meeting location may be required in order to provide onsite executive and support as well as be the point of contact if any issues arise
Schedules and arranges conference calls with participants from across the Americas
Coaches others on meeting and travel policies and procedures to complete all aspects of travel and meeting arrangements and ensures accuracy
Works with firm standard versions of MS Word, Excel, PowerPoint, Outlook, firm time and expense system and other relevant software and is able to navigate the Internet and Intranet appropriately
Document preparation management such formatting and editing of letters, reports, and filing accordingly, ensuring the firm's record retention policies and standard document guidelines are adhered to at all times
Provides engagement / practice support by understanding work processes, procedures and resources including when and how to access them
Develops relationships with key personnel firm wide as well as with external clients, as appropriate
Knows where to find firm knowledge and other relevant business information
Drafts communications as required by senior leadership in order to maximize executive's billable time
Manages large email distribution lists ensuring the senior leaders are kept informed of all communications regarding upcoming calls and meetings
Highly organized and strong attention to detail
Exceptional oral and written communication skills
Maintain and protect confidential and proprietary information
Outstanding interpersonal skills and the demonstrated ability to effectively interface with all levels of personnel in the firm
Maintain the firm's values and principles
Demonstrates initiative and takes ownership for work
Ability to face new challenges with an open mind and an optimistic response
Possesses advanced skills using MS Word, Excel, PowerPoint and Outlook
Ability to multi-task in a fast-paced environment and successfully prioritize simultaneous projects
Ability to work autonomously or as part of a team
Minimum 4 years related experience in an administrative role
Ability to work overtime on short notice

Executive Coordinator Resume Examples & Samples

Senior level administrative position directly supports the Head of Products NAR and the Head of Portfolio/CO2 by managing various tasks and responsibilities including
Manage the Office of the Head of Products and the Head of Portfolio/CO2 and effectively liaise with other VW NAR executives as well as other contacts & departments in Germany
Ensure that the Head of Products NAR and the Head of Portfolio/CO2 is adequately prepared for key internal and external meetings by facilitating effective and professional meeting preparation, coordination, and execution
Provide information and follow up on key issues for the Head of Products NAR and the Head of Portfolio/CO2
In the following, the Head of Portfolio/CO2 is not mentioned sepratately to shorten the description. In general both function are affected
Coordinate the communication process for the Head of Products NAR Top Management Group in Germany as well as all subsidiary Volkswagen Companies around the world
Manage and prepare verbal and written communications for the Head of Products NAR, in both English and German. Prepare and format presentations
Manage Head of Products NAR’s schedule to ensure efficient time management. Schedule meetings throughout the year, prepare agendas, take meeting minutes, distribute final copies of minutes, and ensure timely follow up on assigned tasks. Proactively follow up on outstanding tasks and issues on behalf of Head of Products NAR
Monitor the completion of all action items and decisions as directed by the Head of Products. Proactively follow up on action items on behalf of Head of Products NAR
Prepare the agenda and/or related presentation materials for the Head of Products NAR’s internal and external meetings
Confer, explain, and follow up on instructions and information from the Head of Products NAR, with other divisions within VWoA and the Volkswagen Group
Regularly handle highly confidential processes and documents
Plan and schedule all business trips for the department
Prepare, submit, and track expense reports, and maintain records
Communicate with Financial Controller regarding annual budget, compliance, and any concerns
Prepares reviews for Head of Products NAR’s direct reports
Manage new hire setup(order laptop, phone, security access, business cards, nameplates, update phone list and org charts, and coordinate access to all software programs utilized within the company
Fluency in German
Familiarity with German culture and business practices
Requisite personal attributes include: professionalism, accountability, self-confidence, and a high level of organization
Must be able to demonstrate a very strong command of PowerPoint, Word, and Excel

Executive Coordinator Resume Examples & Samples

Manage electronic schedules to ensure efficient time management. Schedule routine departmental meetings, prepare agendas, take meeting minutes and ensure timely follow-up for tasks assigned to the team during meetings. Proactively follow-up on outstanding tasks and issues on behalf of Executives
Screen and mail, email and telephone calls for Executives both internal and external
Prepare clear and well-written communications on behalf of Executives - both within VWoA and with outside recipients, including VW AG as required
Prepare and coordinate various reports, presentations and documents within the departments by gathering data and/or preparing PowerPoint slides and when required, submit to Office of the EVP for inclusion into Board and other high-level presentations
Plan off-site dealer and VWoA meetings including site selection, travel budget, meeting minutes and all meeting logistics and communications
Prepare, track and follow-up on check requests, Purchase Requisitions, RFQ’s, and PAR’S to ensure timely delivery of goods and services
Monitor departmental travel requests, verify need for travel and approve on behalf of Executives
Establish and track administrative and discretionary budgets. Access and track monthly Budget Performance reports for individual cost centers, review for discrepancies and reverse where possible. Prepare accruals, collect back-up documentation, submit to Finance, prepare check requests for payment, and reconcile payments against accruals
Maintain regional distribution lists in Outlook and owner of VW Regions page on VINNIE
Act as Federal Express administrator for department, order office supplies, maintain office supply cabinet/resources, and prepare OA, catering and other requests on behalf of Executive and team members, as needed
Provide back-up administrative support for other Executives, as needed to include the President & CEO VW Group of America
5-10 years of experience
Bachelor's degree, or equivalent experience
Minimum of 3 years Administrative Assistant experience with Executives
Strong communication skills - interpersonal, presentation and written
Strong computer skills - Microsoft office

Executive Coordinator Resume Examples & Samples

Managing the office
Maintaining the executive’s demanding and constantly evolving schedule
Preparing daily agenda and making changes as necessary
Handling all travel arrangements (domestic and international)
Managing administrative logistics as it relates to expenses and client functions
Handling and reading all correspondence (including email), noting any necessary follow-through
Composing correspondence
Coordinating weekly leadership team meetings and conference calls for all direct reports
Completing special projects in an organized and timely manner
Updating various information systems, contact lists, and tracking subscriptions as necessary
Performing administrative support in filing, faxing, printing, scanning and occasionally shipping materials
The desire to get involved in the planning of executive level events and other special projects with the ultimate goal of learning the “behind the scenes” of a leading media organization and wanting to play a critical role towards successful contributions
The ability to exercise independent judgment and stay on course with job duties
The ability to anticipate the needs of Executive and their office

Executive Coordinator Resume Examples & Samples

Document Preparation & Management: Formats and edits letters, memos, reports and presentations from draft stage to client-ready work. Uses independent judgment to compose general, non-technical business documents. Is privy to, and must protect, higher-level confidential materials. Follows an organized filing/document management process for electronic and paper documents. Conducts in-depth research regarding BRET independence issues and works with Quality Risk Management (QRM) team
Meeting Coordination: With minimal to no guidance, coordinates and makes arrangements for on-site and off-site meetings and events including logistics (e.g., communication, location, meals, equipment, materials, RSVPs, and travel.). Assumes full project management/coordination for logistics of large internal and external conferences, meetings and events (e.g., communication, location, meals, equipment, materials, RSVPs, and travel). Knowledge of logistical and cultural protocols (as appropriate, consults with applicable internal foreign desk/group). Attends on-site at venue to confirm logistical arrangements, as needed
Travel Planning: Coordinates cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
Others duties as required
Minimum 5-8 years related experience in an administrative role/environment preferred
Proficient in Word, Excel, PowerPoint, with an aptitude to learn standard firm software and other relevant applications and technical/office equipment at an intermediate level
Exceptional administrative skills and strong focus on attention to detail
Ability to work, multi-task, and meet multiple and/or unexpected deadlines in a fast paced environment, taking responsibility for client service demonstrating the ability to follow up and follow through
Ability to readily adapt to changes in working environment and help others adjust
Strong mindset for continuous improvement – streamlines work processes and shares results with others
Ability to work, cooperate and communicate with others
General understanding of financial principles as it relates to the billing of chargeable time would be an asset

Executive Coordinator Resume Examples & Samples

Manage the Office of the President in the US and effectively liaise with other AoA executives as well as the Board Offices and other contacts & departments in Germany
Ensure that the President is adequately prepared for key internal and external meetings by facilitating effective and professional meeting preparation, coordination, and execution
Provide information and follow up on key issues for the President
Coordinate the communication process for the President with the Board members of Audi AG in Germany
Manage President’s schedule to ensure efficient time management
Coordinate master AoA schedule with Executive Coordinators weekly, and MTM monthly
Prepare the agenda and/or related presentation materials for the President’s internal and external meetings, ad-hoc guest appearances, and leadership forums
Confer, explain, and follow up on instructions and information from the President, with departments within AoA
Regularly handle highly confidential processes and documents for the President
Plan and schedule all business trips for the President
Arrange hospitality programs for Top Management from Audi AG and the USA
Prepares annual and mid-year reviews for President’s direct reports based on identified performance measures

Executive Coordinator Resume Examples & Samples

Meeting Coordination:Coordinates and makes arrangements for on-site and off-site meetings and events including logistics (e.g., communication, location, meals, equipment, materials, RSVPs, and travel). Travel to the meeting location may be required in order to provide onsite executive and support as well as be the point of contact if any issues arise
Highly organized and a strong attention to detail
Exceptional oral and communication skills
Well-developed communication, interpersonal and relationship-building skills
Ability to focus on detail without losing sight of the bigger picture, including monitoring and double-checking work and information for accuracy and quality
Commitment to providing high quality service through responsiveness to all requests and maintaining a professional demeanor at all times
Minimum 4 years related experience in an administrative role/environment preferred

Executive Coordinator Resume Examples & Samples

Take on initiatives outside of normal scope of role
Trend and data reporting / make recommendations to leadership based on trend report findings
Develop and manage a centralized database to track documented organizational project status and schedule follow up meetings
Build and maintain strong working relationships with associates, project teams, leaders and vendors involved with multiple departments within the organization
Solid Proficiency in all Microsoft Office Programs, e.g. PowerPoint, Excel, Word and Outlook
Experience with reporting analysis and reviewing trends/data and making recommendations to leadership based on trend findings
Manage special projects related to regional sales activities, associate engagement and wellness campaigns
Ability to work a full time (40 hours minimal) work schedule and work independently
Prior Project Management experience

Executive Coordinator Resume Examples & Samples

Manage electronic schedules to ensure efficient time management
Schedule routine departmental meetings, prepare agendas, take meeting minutes & ensure timely follow-up for tasks assigned to the team during meetings
Proactively follow-up on outstanding tasks & issues on behalf of the Senior Management
Screen & route written & electronic mail & telephone calls, both internal & external
Prepare clear & well-written communications on behalf of Senior Management, both within Audi of America & with outside recipients, including Audi Global Headquarters (Audi AG) as required
Prepare & coordinate various reports, presentations & documents within the departments by gathering data and/or preparing PowerPoint slides
Plan off-site Audi of America meetings including site selection, travel budget, meeting minutes & all meeting logistics & communications
Prepare, submit & track expense reports & maintain records
Prepare, track & follow-up on Check Requests, Purchase Requisitions, RFQ’s, & PAR’S to ensure timely delivery of goods & services
Monitor departmental travel requests, verify need for travel & approve on behalf of the department
Establish & track administrative & discretionary budgets. Access & track monthly Budget Performance reports for individual cost centers, review for discrepancies & reverse where possible. Prepare accruals, collect back-up documentation, submit to Finance, prepare check requests for payment, & reconcile payments against accruals
Act as Federal Express administrator for department, order office supplies, maintain office supply cabinet/resources, & prepare OA, catering & other requests as required
Provide back-up administrative support for other executive team members, as required
5 years of experience supporting senior level executives
Proven problem solving skills, analytical skills, and conceptual thinking skills
Superb time management skills
Integration - joining people, processes or systems
Proficient computer skills (Microsoft Word, Excel, PowerPoint, Outlook, Internet Browsers)
3 years Administrative Assistance experience with executives in the automotive industry

Executive Coordinator Resume Examples & Samples

Support the Chief Operating Officer on general administrative tasks and “to-do’s”
Assist with special projects when available and become the point person on projects when needed
Responsible for the tracking, organization and creation of goals for the top 50-60 Triumvirate employees
Create and implement reporting metrics and KPI’s
Create and deliver frequent employee and management goal reports
Assist in facilitating meetings and taking meeting minutes
Prepare agendas, PowerPoint presentations and other reports
Bachelor’s degree required, preferably with a business focus
Excellent organizational, time management, and follow-up skills
Team player with the ability to interface with all levels of management
The innate ability to be collaborative
Exceptional analytical skills and a keen intuition
Outstanding communication (written and verbal) and listening skills
Strong and well-advanced administrative support skills

Executive Coordinator Resume Examples & Samples

Manage complex calendars
Coordinate meetings & materials for meetings, teleconferencing, video conferencing & travel
Update Vice-President on appropriate business matters
Identify ways to reduce inefficiencies and streamline processes when managing multiple tasks and projects
Handle confidential information discreetly and professionally
Complete and submit expense reports for department management
Screen and route telephone calls, handle routine inquiries, and interface professionally with Senior Management within the Brands, VWAG, other Group companies, and Dealers
Assist in preparing presentations and briefing books
Gather and compile information and/or data as requested
Maintain efficient filing system
Assist in preparation of annual budget. Track expenses and prepare monthly summaries and forecasts
Organize and maintain office supplies for departmental personnel
Prepare System Service Requests (SSR’s) for existing and new department employees
5-7 years of relevant experience
Proven executive level administrative assistant experience preferred
Proficient computer skills (Microsoft Word, Excel, PowerPoint, Outlook, RightFax, Internet browsers)
Proven extensive Administrative experience w/ Execs
Administrative experience with Volkswagen of America, Inc. or other automotive or financial services company

Executive Coordinator Resume Examples & Samples

Organizational and planning skills
Team building plans and execution
Highly detail-oriented
Effective verbal/written communication
Strong work tenure: 3-4 years of experience supporting high level executives
Advanced knowledge of Microsoft products, digital platforms, marketing research and data
High level of integrity and discretion in handling confidential information
Detailed planning, verbal, and interpersonal communication skills
A terrific work ethic accompanied by an ever-positive, get-it-done attitude
Sound judgment and flexibility to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines with little to no direction
Microsoft Office Tools: 2 years
Marketing Data/Research: 2 years

Executive Coordinator Resume Examples & Samples

Provide exceptional administrative support to Corporate P&O senior leaders (and non-VA based Corporate Staff when visiting) which includes
Plan & execute complex, detailed travel itineraries including all transportation, lodging; obtaining all necessary visas & travel
Advanced level of proficiency with Microsoft Office – Outlook, Word, PowerPoint, Excel and Adobe
High attention to detail is critical and the ability to effectively handle highly confidential/sensitive personnel information
Ability to adapt to and learn quickly new technologies and systems
Recognize when extra time is required to complete a project and be willing to work the overtime
Excellent interpersonal and organizational skills required
High School diploma required; business college courses or Bachelor’s degree preferred
A minimum of three years’ experience supporting senior managers or related experience/knowledge
Prior experience and above average proficiency in current software packages

Executive Coordinator Resume Examples & Samples

Associate’s degree plus 3 years of relevant work experience or an equivalent combination of education, training and experience is preferred
Prior experience taking meeting minutes, preparing high profile documentation, and maintaining accurate records
Proficient computer skills and in-depth knowledge of MS Office Suite, particularly Word and Excel
Familiarity with Blackboard
Experience working on various projects simultaneously

Executive Coordinator Resume Examples & Samples

To ensure Westfield provides optimal experiences, this person will be skilled at communication, planning, organization – will approach all tasks with enthusiasm, flexibility and have the ability to multi-task
Screens incoming calls and handles accordingly – for EVP only
Coordinates detailed travel reservations and oversees that changes or problems are resolved and communicated
Prioritizes and manages multiple projects simultaneously and follow through on issues in a timely manner
Prepares both routine and confidential correspondence, reports, presentation and other complex documents (including contracts, fee/budget spread sheets and proposals)
Coordinates on-site meetings; meeting set-up and clean up for Westfield based meetings called on EVP/Head of Design’s. This includes escorting guests, ensure beverages are provided and parking is validated
Responsible for coordinating recruiting interview process for the Studio; which may include travel arrangements, meeting scheduling and potential candidate correspondence
Navigate new hires first day of activities; including greeting on first day, orientate to desk and basic office layout, introduce to Studio, and ensure technology set up is complete prior to start date
Ensures Outlook Contacts are up to date and accurate for EVP/Head of Design
Assists with Studio Leader responsibilities when asked. Including organizing meetings, travel arrangements, project meeting notes, proposals, fee spreadsheets, project summaries, set up design meetings, etc
Provides back-up to Studio Coordinator
Bachelor degree preferred
10+ years or more experience
Proficient in Microsoft Office, Word, Excel, Microsoft Project and InDesign

Executive Coordinator Resume Examples & Samples

Senior level administrative position directly supports the Director, Product Line Mid-/Full-size G3 NAR by managing various tasks and responsibilities including
Manage the Office of the Director, Product Line and effectively liaise with other VW NAR executives as well as other contacts & departments in Germany
Ensure that the Director, Product Line Mid-/Full-size G3 NAR is adequately prepared for key internal and external meetings by facilitating effective and professional meeting preparation, coordination, and execution
Provide information and follow up on key issues for the Director, Product Line Mid-/Full-size G3 NAR
Provide administrative support and execute special tasks for the G3 NAR team as needed
Coordinate the communication process for the Director, Product Line Mid-/Full-size G3 NAR
Manage and prepare verbal and written communications in both English and German. Prepare and format presentations
Manage Director, Product Line Mid-/Full-size G3 NAR schedule to ensure efficient time management. Schedule meetings throughout the year, prepare agendas, take meeting minutes, distribute final copies of minutes, and ensure timely follow up on assigned tasks. Proactively follow up on outstanding tasks and issues on behalf of Director, Product Line Mid-/Full-size G3 NAR
Monitor the completion of all action items and decisions as directed by the Director, Product Line Mid-/Full-size G3 NAR. Proactively follow up on action items
Prepare the agenda and/or related presentation materials for the Director, Product Line Mid-/Full-size G3 NAR internal and external meetings
Confer, explain, and follow up on instructions and information from Director, Product Line Mid-/Full-size G3 NAR with other divisions within VWoA and the Volkswagen Group
Prepares reviews for Director, Product Line Mid-/Full-size G3 NAR direct reports
Manage new hire setup including ordering laptop, phone, security access, business cards, nameplates, update phone list and org charts and coordinate access to all software programs utilized within the company
5+ years
Strong communication and teamwork skills, with a positive, solution orientated attitude
Analytical and conceptual thinking, using logic and reason, creativity
Problem solving orientation and motivation to work around obstacles
Computer savvy and proficient

Executive Coordinator Resume Examples & Samples

Answers and screens calls and other inquiries, responding to direct requests for information or delegates to appropriate staff
Manages frequently changing calendars, schedules and coordinates meetings
Attends Board meetings, taking notes and creating action items
Creates presentations, spreadsheets, correspondence and other various document/reports as directed
Provides meeting and events agendas/support including logistics: communication, location, meals, equipment, materials, RSVPs, and travel
Organizes and secures highly confidential Chapter and employee information and reports
Coordinates travel arrangements and assembles/submits expense reports
May assist in monitoring budget
Represents executive office with discretion and in a professional manner. Handles confidential information

Executive Coordinator Resume Examples & Samples

Communicates and handles incoming and outgoing electronic communications on behalf of the Chapter executive
Communicates with all levels of management and staff to identify, research, analyze and resolve complex issues
Assist with board presentations
Assist with travel and expense reports for senior leadership
General office management

Executive Coordinator Resume Examples & Samples

At least 15 years of substantive experience that combines programme management, policy engagement and practice including in the area of civic engagement, financial and people management
Demonstrated ability to deliver organizational results on time and within available resources
Extensive development and operational management experience both at the field level across the developing world and at a corporate level within an international public organization

Executive Coordinator Resume Examples & Samples

Maintains the calendars of the CFO & General Counsel to ensure they are prepared for activities, meetings, and events; schedules conferences, travel and meetings, including coordination of room set up and preparation of agendas including
Plan & execute complex, detailed travel itineraries including all transportation, hotel accommodations; obtaining all necessary visas & travel documents
Arrange telephone/video/telepresence conferences, meetings, and other appointments as requested
Drives office efficiencies by implement and exploring new technologies
Develops, implements, and improves effective office systems, including maintenance and organization of filing and archive systems (exercising a high use of electronic format)
Produce and distribute confidential handouts/booklets/pre-reads and/or special documents and presentation material of a technical or confidential nature
Monitor’s internal and external communications to best assess and prioritize requests and inquiries; flags the importance or urgency of situations and, when applicable, independently responds to routine items for the CFO and General Counsel
Undertake all assigned and ad hoc projects as requested, including assisting with personal requests as necessary
Take the initiative to identify and undertake opportunities that add value to the efficient operation of the team. Provides back up for colleagues on the executive coordinator team
Unique projects and/or responsibilities may be assigned based on the associate’s role and/or experience
Seasoned Executive Assistant with at least 3-5 years of experience supporting a C-suite executive
Advanced computer knowledge working with MS Office products – Word, Excel, PowerPoint and other computer database programs
Experience with new technologies and natural curiosity around new operating systems
Demonstrated work experience in researching, planning, organization, coordinating, and completing special projects or presentations
Proven ability to learn the business and stakeholders in order to effectively manage and prioritize own work and the work of those to whom the position supports
Ability to research, read, and understand federal, state, and local laws, codes, and regulations
Experience acting as a liaison between Executive team, senior leaders, various levels of staff and community representatives
Must possess strong attention to detail and organizational skills
Ability to use independent judgment and exercise personal initiative
Must be able to communicate clearly and concisely
Managing high skates steak-holders needs : understanding the role of ambassador to senior management

Executive Coordinator Resume Examples & Samples

Support the Corporate Planning & Reporting team with
Be the key point of contact in MVA for production of various Financial Planning & Reporting books. This includes editing information received, building the document, creating the PDF file for printing, collating, and mailing/distributing by the deadline
Proactively request and follow up to obtain report information. This may require follow up with domestic and international business units to obtain accurate documents
Support the Corporate Office S&F team with
Print, collate, produce and distribute highly confidential books and/or special documents as requested. Ensure all pre-reads are distributed by the deadline
Generate and produce quarterly/yearly and/or periodic reports
Scan period journal entries
Provide exceptional administrative support to Corporate S&F senior leaders (and non-MVA based Corporate Staff when visiting) which include
Plan & execute complex, detailed travel itineraries including all transportation, lodging; obtaining all necessary visas & travel documents
Actively manage/maintain electronic calendars and arrange telephone / video / telepresence conferences, meetings, and other appointments as requested
Maintain up-to-date/accurate information on Corporate Listings and other applicable databases/websites, including Travel Itinerary, Visitor’s Log, and Room Reservations
Plan management events including contracting hotels, ground transportation, meeting facilities, caterers, restaurants, etc
Participate in manager’s team conference calls/meetings when requested
Print items as requested, including posters
Provide coverage for absent team members, reception/telephone coverage when required; assist in team member support as needed
Participate actively in all required Coordinator meetings and trainings
Take the initiative to identify and undertake opportunities that add value to the efficient operation of the office
Undertake and own all assigned and ad hoc projects as requested
Advanced level of proficiency with Microsoft Office – Outlook, Word, PowerPoint, Excel, and Visio. Proficiency in Sharepoint and Adobe
Excellent English grammar and editing skills
Learning agility – ability to quickly learn new skills and tasks and retain this knowledge for future reference. Ability to adapt to and learn quickly new technologies and systems
Excellent interpersonal, communication and organizational skills required
Ability to multi-task and work in an open office environment
Experience supporting senior managers or related experience/knowledge is preferred
Experience working in accounting and/or finance environment preferred
Ability to speak a foreign language is a plus

Executive Coordinator Resume Examples & Samples

Manages specialty documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc
Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, analyze, document, and report data
Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards
Arranges travel; completes expense reports in a timely manner
Collects, reviews, analyzes, interprets, enters, and formats accurate data into intranet, spreadsheets, databases and other electronic tools
Interfaces and communicates with internal and external customers; directs people to the appropriate resources
Researches solutions and responds to email and phone inquiries with minimal input from direct supervisor; interacts effectively with all levels of employees throughout the company
Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees
Gathers input for budgets; tracks and updates budget forecasts; prepares reports for the department summarizing budget status
Schedules meetings, calls, and other interactions based on the priorities of the leader and/or function
Initiates, develops, leads, and participates in improvement processes; actively participates in resulting process improvements
Understands the structure of the organization and develops a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities
Demonstrates confidentiality in execution of all responsibilities
Performs other duties as required
High school diploma/GED required. Associates degree or bachelor’s degree preferred
Minimum 8 years of relevant work experience, or equivalent combination of training and experience. Some industry experience is preferred
Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint

Executive Coordinator Resume Examples & Samples

Workflow management: Manage work flow requirements of assigned floors. Work with the Supervisor to ensure balanced workloads amongst team
Onboarding: Arrange new hire training, contribute to peer advisor program, follow up on progress and development areas and offer guidance for goal setting
Coaching and mentoring: The point of contact for EAs on your floor regarding practices, policies and procedures. Conduct floor meetings and provide effective teaming opportunities
Promote and embrace Firm initiatives: set a positive example by supporting Firm initiatives and values, and support new processes as administration evolves
Record keeping: Approve vacation, overtime requests and record illness for your respective team
Facilities and workplace management: As the point of contact, escalate facilityrelated issues to the appropriate resource. Assess and advise Supervisor on month-end/busy season and year end resource requirements, such as additional cleaning and HVAC
Document preparation & management:Format and edit letters, memos, reports and presentations from draft stage to client-ready work. Use independent judgment to compose general, non-technical business documents. Is privy to, and must protect, confidential materials. Follow an organized filing/document management process for electronic and paper documents
Financial management support:Possesses in-depth knowledge of, and perform tasks supporting the client engagement management process including, understanding of independence regulations, using appropriate tools to open client and engagement codes and ensure compliance of time and expense tracking/reporting
Time and calendar management:Establish a systematic method for self and others to track time commitments and the completion of tasks based on clients' preferences. Independently manages multiple calendars by scheduling appointments, anticipating needs, changes and rearranging meetings as appropriate
Meeting coordination:Coordinate and make arrangements for on-site and off-site meetings and events including logistics (e.g., communication, location, meals, equipment, materials, RSVPs, and travel)

Executive Coordinator Coordinator Resume Examples & Samples

Managing complex calendars for the Center directors, coordinating high-level meetings and international travel arrangements
Managing relationships with high-level donors and key contacts, ensuring timely follow-up and drafting sensitive communications
Providing course support including: editing course syllabi, proofreading lecture/course materials, compiling readings and updating information on the online course page, coordinating student office hours, maintaining the Director’s webpage and liaising with teaching fellows
Processing and assisting with financial payments, including vendor invoices, individual reimbursements, and other accounts payable and receivables
Providing other office support including: composing and editing letters, memoranda, and reports, answering correspondence, maintaining office supplies, coordinating maintenance of physical space and equipment
Supporting a diversity of projects as needed (conference and event logistics, proposals, research, presentations)
Serving as the main public representative of the Center to all visitors and handling all general inquiries at the center and over the telephone
3 years of professional experience in program coordination and/or executive administration
Demonstrated prior experience providing high level administrative support and complex project coordination responsibilities
Verbal and written fluency in Spanish
University degree strongly preferred. Prior experience working with high profile individuals and organizations is a plus
Ability to meet tight deadlines in a fast paced, high-energy and constantly changing environment
Demonstrated intermediate skill level with Word, Excel and PowerPoint
Position requires adaptability, flexibility and the ability to multitask while maintaining excellent attention to detail
Successful candidate must be highly motivated and detail-oriented with strong organizational skills

Executive Coordinator Resume Examples & Samples

Manage complex calendar
Update Vice President on appropriate business matters
Screen and route telephone calls, handle routine inquiries, and interface professionally with Senior Management within the Brands, VWAG, other Group companies and vendors
RightFax
Use of Internet
Executive level administrative assistant experience preferred
Project Management Software
Share file

Executive Coordinator Resume Examples & Samples

Manage calendars, schedules and organize meetings
Make travel arrangements and prepare and follow-up on expense reports
Create purchase orders and process invoices for payment
Coordinate team communications and SharePoint sites
Coordinate the corporate card and application process
Coordinate the cell-phone reimbursement process for the HR function
Order office supplies and ensure office equipment is in good order
Provide site support including seating charts, filing, and event support
Administrative experience supporting multiple Vice Presidents and their subordinate Directors and Managers
Adavanced knoweldge of Microsoft Office (PowerPoint, Excel, Word, Outlook, Publisher) and SharePoint
Professionalism and discretion with confidential information
Keen attention to detail, ability to exercise initiative and work independently
Adaptable to the changing requirements and the influx of various requests from Executive Team members and external organizations

Executive Coordinator Resume Examples & Samples

Performs diversified secretarial and administrative duties of a confidential nature which relieve executives’ of administrative details
Maintains executives’ daily calendar, schedules appointments and conferences, and makes necessary travel arrangements
Assembles necessary background materials for executives’ scheduled meetings. Organizes agenda notices and ensures proper distribution. Will attend meetings to organize and transcribe minutes
Receives visitors and screens questions and requests. Interviews telephone callers and makes proper referrals. Frequently interfaces at the management level, both internally and externally, on matters relating to executives’ activities and requirements
Independently composes routine correspondence and non-routine complex letters from verbal instruction. Reviews materials prepared by others for supervisors’ signature to ensure procedural and typographical accuracy
Assists executives’ in meeting preparation, taking and transcription of meeting minutes, logistical planning of all meeting details, including: understanding all processes and procedures; communicating and coordinating with members, guests, executives, staff, and support staff, prepares complex documents and presentations, which requires outstanding levels of proof-reading, formatting/word processing; attends meetings and ensures the needs of members, executives, guests, and staff are met quickly and thoroughly; ensures presentations run without error
Helps coordinate video teleconference meetings and ensures all related details are completed timely, such as arranging for IT staff and/or other needs, as necessary
Sets up, organizes, and maintains files of highly confidential data and information of major importance
Receives mail and administers organizational correspondence control and independently answers correspondence or takes appropriate action when possible
Handles various requests which require detailed knowledge of department and organizational policies and procedures. Assists in communicating executives’ requirements and expectations
Distributes, updates, and manages electronic documents
Clerically, grammatically, and stylistically edit a variety of material when necessary to ensure a strong attention to detail and accuracy
Compiles highly confidential data from various sources to integrate into regular and/or special reports. Independently contacts appropriate sources to obtain necessary information
Assists with any and all special projects accurately adhering to tight deadlines
Processes and reconciles invoices, expense reports, and monthly charge card reports
Minimum of 3 years’ of secretarial/administrative experience with top management in a healthcare or corporate environment, or other comparable business experience
Strong computer skills including Microsoft Office Suite, with particular emphasis on Word, Excel, and PowerPoint. Strong writing and editing skills
Exercise self-control and resiliency
Demonstrate initiative and judgment to handle responsibilities independently with minimal supervision
Must be able to meet required deadlines and respond to shifting priorities
Must demonstrate commitment to high ethical standards
Organizes work so it is executed efficiently and effectively
Experience in drafting and maintaining policies and procedures

Executive Coordinator Resume Examples & Samples

Performs diversified corporate administrative duties of a confidential nature for C level executives
Maintains executives’ daily calendar, schedules appointments and conferences, and makes necessary travel arrangements. Assembles necessary background materials for executives’ scheduled meetings. Organizes agenda notices and ensures proper distribution. Will attend meetings to organize and transcribe minutes. May kick off meetings when executive is traveling to ensure success
Receives visitors and screens questions and requests. Interviews telephone callers and makes proper referrals. Frequently interfaces at the management level both internally and externally on matters relating to executives’ activities and requirements
Independently composes routine correspondence and non-routine complex letters from verbal instruction. Reviews materials prepared by others for supervisors’ signature to assure procedural and typographical accuracy
Assists executives in board meeting preparation, taking and transcription of meeting minutes, logistical planning of all meeting details including: understanding all Board processes and procedures; communicating and coordinating with Board Members, guests, executives, staff, and support staff, prepares complex Board documents and presentations, which requires outstanding levels of proofreading, formatting/word processing; attends Board meetings and ensures the needs of Board members, executives, guests, and staff are met quickly and thoroughly; ensures Board presentations run without error
Helps coordinate video teleconference meetings
Sets up and maintains files of highly confidential data and information of major importance
Receives mail and administers organizational correspondence control. Independently answers correspondence or takes appropriate action when possible
Handles requests which require detailed knowledge of department policies and procedures. Assists in communicating executives’ requirements and expectations
Distribute, update, and manage electronic documents
Clerically and grammatically edit a variety of material when necessary ensuring a strong attention to detail and accuracy
Assists with any and all special projects accurately adhering to tight deadlines. Project Management experience a plus
Processes and reconciles invoices, expense reports and monthly charge card reports
Project coordinator for special projects and assists executive in compiling and determining status from teams

Executive Coordinator Resume Examples & Samples

Responsible for calendar management, requiring interaction with both internal and external executives, assists vendors to coordinate meetings
Arrange travel schedules and reservations for the CFO & VP, In-Store Customer Experience, and Operations management teams
Maintain records, both electronic and a paper filing systems
Coordinate and organize various company events and department functions including, meetings, conference calls etc
Manage communications; which includes answering phone calls, managing mail, taking messages or fielding/answering routine and non-routine questions
Ability to maintain high level of confidentiality and exercise discretion
Assist in building PowerPoint presentations
Review field related travel vouchers for compliance
Manage departmental office supplies
Maintain expense reports in Concur for the CFO & VP, In-Store Customer Experience
Support finance and operations on an as needed basis and/or ad-hoc projects
Act as a liaison to other departments within the New York office and the field
A variety of ad-hoc projects as needed
Bachelor’s degree preferred
2-3 years of experience within an fast pace environment
A comprehensive knowledge of Windows, including MS Word, Excel and Power Point is required
Ability to work with both vendors and co-workers in a professional manner
Demonstrate positive, customer service and team-oriented demeanor
Ability to communicate at a high level with all levels
Must be able to adapt quickly to change while maintaining high organization

Executive Coordinator Resume Examples & Samples

Bachelor’s degree in business, communications, accounting, finance, social sciences, marketing or other closely related field
Two (2) years of executive or high-level administrative experience in an academic, health care, and/or business related environment
Five (5) years of executive or high-level administrative experience in an academic, health care, and/or business related environment
Professional and progressively responsible project management experience
Experience making travel arrangements and travel reimbursements
Experience working in an academic medical environment
Present and maintain a professional, polished, and positive demeanor/disposition while working with internal and external stakeholders (including multi-national and start-up companies) in a dynamic, high-paced environment
Ability to handle sensitive and confidential issues in a professional manner
Ability to prioritize and get back on task after interruptions
Ability to analyze company metrics and determine potential partnership opportunities
Excellent organizational skills and the ability to manage multiple projects at a time
Ability to represent the CARE Innovation Center in a professional and polished manner with tact and diplomacy
Self-starter with a proven ability to organize and follow through on multiple complex tasks and projects simultaneously
Desire to work in a dynamic, fast-paced team environment
Excellent interpersonal (verbal and written) communication skills
Excellent customer service skills and the ability to work with diversified internal and external stakeholders and communicate effectively via phone, email, and in person
Excellent time management and organization skills; ability to take direction and use independent judgment to meet multiple deadlines
High level proficiency in Microsoft Office including Excel, Word, PowerPoint and Outlook
Ability to plan, develop and coordinate multiple projects and meet deadlines
Ability to make administrative/procedural decisions/judgments on sensitive and confidential issues
Knowledge of basic office equipment (phone, fax, copier, projector, digital camera)
Ability to manages a high volume of the information coming in and going out of the administrative office
Ability to monitoring ongoing inquiries and ensure they have been addresses in a timely and effective manner

Executive Coordinator Resume Examples & Samples

Maintains daily calendars, schedules appointments and conferences, and makes necessary travel arrangements
Assembles necessary background materials for scheduled meetings
Attend meetings, upon request, to organize and transcribe meeting minutes
Assist with the coordination of video teleconference meetings
Organizes agenda notices and ensures proper distribution
Frequently interface at the management level both internally and externally on matters relating to activities and requirements
Independently compose routine correspondence and non-routine complex letters from verbal instruction
Review materials prepared by others for supervisor's signature to assure procedural and typographical accuracy
Handle requests which require detailed knowledge of department policies and procedures
Compile confidential data from various sources to integrate into reports
Independently contact appropriate sources to obtain necessary information
Assist with special projects accurately adhering to tight deadlines
Preparation, processing, and tracking of legal documents and contracts
Provide administrative assistance as requested for software applications including departmental specific programs (i.e StrataJazz, Concur, Ceridian, Lawson)
Uses Lawson to retrieve information on invoices, payments, purchase orders, status and other information as requested
Process and reconcile expense reports and monthly charge card reports
Compile, document, code and prepare invoices for approvals
Must have organizational experience in multi-task coordination, and the ability to relate to a variety of personalities
Ability to handle multiple tasks, set priorities, schedules and meet deadlines
The successful candidate will have strong inter personal and relationship-building skills
Excellent and effective written and verbal communication skills are required
Must have professional appearance and manner,and must be able to exercise creativity, good judgment, and initiative
Excellence in writing, editing, desktop applications (Microsoft Office Suite – Word, Excel, PowerPoint, Access etc.)and other word processing software is essential
Ability to learn and adapt quickly while working on multiple assignments simultaneously
Ability to communicate effectively with internal and external customers at all organizational levels
Must show the utmost professionalism with confidential matters and information and show business maturity as it relates to these matters
Project Budgeting/Reporting
Maintaining SharePoint Sites
Managing Relational Databases
Real Estate Terminology
Microsoft Professional Suite 2010
Construction Terminology
Microsoft Project 2010
Contracting Principles

Executive Coordinator, Box P Resume Examples & Samples

Provide vision, leadership and communication with respect to implementation of a major reform and expansion of the Department’s educational data collection and reporting to ensure the use of best practices
Provide vision and leadership to a team of 50 data analysts in the Office of IRS, educational technology specialists in the Office of Educational Development and Technology (ED&T) and application developers within P-12, IRS - IT and with Central ITS to support the integration of data collection, data reporting, and technology into instruction and learning
Provide vision and leadership for the secure collection and reporting of P-20 data, such as individual student data, educator data, aggregate school and district data, and aggregate higher education data
Provide vision and leadership for the collection, evaluation, and implementation of all educational data including the data management work of various program offices throughout the agency that have programmatic responsibility for education data reporting
Provide vision and leadership to the Director of Educational Data and Research to lead multiple teams to deliver field facing applications to streamline data collection and reporting
Provide vision and leadership for the successful integration of educational technology in the classroom, specifically regarding best practices and initiatives for online and blended learning
Provide vision, leadership and communication with respect to management of all contractual obligations for systems within the Office of Information and Reporting Services and the Office of Educational Development and Technology to ensure uninterrupted services for all of New York State
Serve as the primary liaison with New York State’s Regional Information Centers and Big Five city school districts to support the secure collection and reporting of educational data and the effective use of educational technology
Serve and guide senior leadership with all press releases and communications including preparing reports and presentations to the Board of Regents and other public reports related to data, policy initiatives, discussions, student achievement, accountability and educational technology
In conjunction with the Information Security team, the Information Security Officer, and NYSED Counsel, serve as the primary liaison to lead the NYSED Data Management Governance Board to ensure the agency adheres to all data security and privacy laws, specifically protecting personally identifiable information and agency-wide data governance
Serve as the primary liaison for the Office of Information and Reporting and the Office of Educational Design and Technology to collaborate on the implementation and future expansion of computer-based testing for public and private schools in New York State
Serve as the primary liaison to coordinate with NYS Broadband Office, Education Superhighway, eRate, Regional Information Centers, and all other state and federal agency/organizations to ensure all schools are “connected” with respect to the integration of educational technology including funding opportunities; and
Lead, collaborate, or serve in any additional duty or capacity as directed by senior management

Executive Coordinator Resume Examples & Samples

Ensure effective communication with the departmental leaders, as well as across departments and entities to ensure information is shared for effective operations. Serve as an effective resource/liaison for managers, physicians, the public and other employees
Maintain organizational excellence within the Quality and Care Management and Finance departments
Attend ACN Quality, Care Coordination and Finance Committee meetings and organize, prepare and distribute the Quality Reporting, Team, Payer and other meeting agendas, transcribe and distribute minutes and attachments
Maintain the daily schedules of the department leaders, including making travel arrangements, scheduling meetings, conferences and performing other activities in administrative support of the team
Respond in a timely manner to all correspondence, including telephone calls, e-mail messages and written correspondence and forwards to appropriate Executive as appropriate
From information provided by the department leaders, as well as feedback solicited from other subject matter experts, draft presentations, business plans, spreadsheets, and other documents specific to the program(s)
Track department staff daily activity logs
Order supplies and manage inventory to ensure operational functionality of the Quality and Care Management and Finance
Assist with the on and off-boarding process of new and terminating employees (including interfacing with corporate staff regarding equipment, etc.)
Process staff expense and mileage reimbursement and Time Off paperwork including maintaining a Time Off calendar for the departments
Coordinate meetings and events including but not limited to departmental meetings and events, vendors, such as Skilled Nursing Facilities, Home Health Agencies, etc
Demonstrate ability to problem-solve in routine and non-routine situations
Demonstrate tact, courtesy and a positive attitude consistently in communication and interaction with other employees, visitors, physicians, directors and the public

Executive Coordinator Resume Examples & Samples

Bachelor’s degree required (majors in Psychology, Finance or Communications preferred) Minimum 5 years’ experience supporting at an executive level
Has some knowledge of P&Ls and strategic planning process
Team player with a customer service attitude and a track record of initiative in taking on additional responsibilities with a strong commitment and demonstrated ability to improve processes
Exceptional verbal and written communication skills exhibiting discretion, professionalism and confidentiality is crucial. They will be primarily responsible for executive presentation coordination
Proven organization and problem solving skills with a high attention to detail
Manage multiple tasks in a fast-paced and rapidly changing environment
Flexibility with hours and a strong work ethic
Self-starter who is highly motivated with the ability to work independently and as part of a team
Demonstrated expertise in Advanced PPT, Prezi, Excel, Visio, video editing/embedding, Word, Outlook
Experience working with executives and handling sensitive/ confidential information
Responsible for proactively providing administrative support to executives including
Presentation management support (PowerPoint for internal and external customers) including development of presentations that could be used for Board of Directors meetings, external financial analysts and other Sr. level stakeholders
Assistance in reviewing, synthesizing and developing quarterly reports/documentation. Aid executives in creating documentation as appropriate using Word, PowerPoint, Excel, etc
Communications support and schedule management (draft announcements, calendar, contact, email and phone) Travel planning (coordinate itineraries and schedules for international and domestic trips)
Meeting planning for team as well as larger meetings throughout the year. (Includes venue selection, participant reach out and execution of meeting)
Expense report preparation
Thinks “for” the executive team and is highly proactive in addressing issues, sensing trends, understands monthly requirements and plans for them
Organizing employee meetings quarterly (planning, preparation and execution)
Provides reception relief to main switchboard when necessary
Must be willing to be flexible with schedule to support needs of executives

Executive Coordinator Resume Examples & Samples

Performs diversified and high level administrative duties of a confidential nature as well as project coordination
Assembles necessary background materials for executive’s scheduled meetings. Organizes agenda notices and ensures proper distribution. Will attend meetings to organize and transcribe minutes
Receives visitors and screens questions and requests. Interviews telephone callers and makes proper referrals. Frequently interfaces at the management level, both internally and externally, on matters relating to executive’s activities and requirements
Assists executives in Board meeting preparation, taking and transcription of meeting minutes, logistical planning of all meeting details, including: understanding all Board processes and procedures; communicating and coordinating with Board members, guests, executives, staff, and support staff, prepares complex Board documents and presentations, which requires outstanding levels of proof-reading, formatting/word processing; attends Board meetings and ensures the needs of Board members, executives, guests, and staff are met quickly and thoroughly; ensures Board presentations run without error
Assists with any and all special projects accurately adhering to tight deadlines. Project coordination and project management skills highly sought
Processes and reconciles invoices, expense reports, and monthly expense reports
Seeking a "doer" who partners with the executive to provide coverage and excellence in role

Executive Coordinator Resume Examples & Samples

Excellent Microsoft Office skills – Excel, PowerPoint, Publisher, Word, etc
Strong project coordination skills
Perform diversified and high level administrative duties of a confidential nature as well as project coordination
Maintains executive’s daily calendar, schedules appointments and conferences, and makes necessary travel arrangements
Handles various requests which require detailed knowledge of department and organizational policies and procedures. Assists in communicating executive’s requirements and expectations
Distributes, updates, and manages electronic and shared documents

Executive Coordinator Resume Examples & Samples

Organize Board materials and meeting minutes
Assist with event planning and execution
Assist with scheduling of travel and approval of expense reports

Executive Coordinator Resume Examples & Samples

Assists executives’ in meeting preparation including creative and unique slide ,transcription of meeting minutes, logistical planning of all meeting details, including: understanding all processes and procedures; communicating and coordinating with members, guests, executives, staff, and support staff, prepares complex documents and presentations, which requires outstanding levels of proof-reading, formatting/word processing; attends meetings and ensures the needs of members
Assists with any and all special projects including data science ones and accurately adhering to tight deadlines
Minimum of 2 years’ of secretarial/administrative experience with top management in a healthcare or corporate environment, or other comparable business experience
Emphasis on creativity and assisting in creating interesting meeting and workgroup sessions in the informatics/technology field
Strong computer skills including Microsoft Office Suite, with particular emphasis on Word, Excel, and PowerPoint. Strong writing and editing skills. Vizio and One Note skills also a plus

Executive Coordinator Resume Examples & Samples

Manage complex electronic schedule to ensure efficient time management. Schedule routine departmental meetings, prepare agendas, take meeting minutes & ensure timely follow-up for tasks assigned to the team during meetings as required. Proactively follow-up on outstanding tasks & issues on behalf of senior management
Coordinate travel arrangements; prepare, submit & track expense reports & maintain records
Prepare clear & well-written communications on behalf of senior management, both within VWGoA & with outside recipients, including Germany as required. Prepare & coordinate various reports, presentations & documents within the departments by gathering data &/or preparing PowerPoint slides and when required, submit to Office of the EVP for inclusion into Board and other high-level presentations
Act as administrator for department, order office supplies, maintain office supply cabinet/resources, & prepare OA, catering & other requests as required
Provide coordination of corporate policy updates, edits and revisions
Maintain leave calendar for department changes
3-5 years Administrative Assistant experience with executives
German language skills
Analytical and conceptual thinking skills
Experience in the automotive industry

Executive Coordinator Resume Examples & Samples

Electronically manage the schedule to ensure efficient time management. Schedule routine departmental meetings and ensure timely follow-up for tasks assigned to the team during meetings. Proactively follow-up on outstanding tasks and issues on behalf of the EVP & CFO
Screen and route written and electronic mail & telephone calls, both internal and external
Prepare clear and well-written communications on behalf of the CFO, both within department and with outside recipients, including AG as required. Prepare and coordinate various reports and documents within the departments by gathering data and/or preparing PowerPoint slides and when required, submit for inclusion into Board and other high-level presentations
Monitor document submission and verify correctness of documents
Prepare, submit and track expense reports and maintain records on behalf of the CFO and VP Finance
Monitor departmental travel requests, verify need for travel and approve on behalf of the CFO Finance
Act as Federal Express administrator for department, order office supplies, maintain office supply cabinet/resources, and prepare OA, catering and other requests as required
Provide administrative support for team as required
3-5 years of experience supporting Executive level
Associates Degree, or equivalent
3 years of Administrative Assistant experience with Executives in the Automotive Industry
Fluent in German language (reading, writing, speaking)

Executive Coordinator Resume Examples & Samples

Assist with the planning, logistics, and execution of Leadership Team meetings
Organizational support for the Marketing Leadership Team
Administrative support for the Marketing Leadership Team and select staff members
Must be able to exercise independent decision-making, convey an accommodating attitude toward the other team members, foster a team environment, work well under pressure and tight deadlines
Experience working effectively in a highly matrixed organization
Ability to interact with all levels within and outside of the company, especially senior executives
Ability to adapt in an extremely fast-paced, sometimes stressful, and time-sensitive environment
Minimum five (5) years’ experience in a corporate secretary or senior executive admin position
Ability to work within a team and independently

Executive Coordinator Team Lead Resume Examples & Samples

Workflow management: Manage work flow requirements of assigned floors. Work with the Manager/Supervisor to ensure balanced workloads amongst team
Onboarding: Arrange new hire training, contribute to peer advisor program, follow up on progress and development areas, offer guidance for goal setting and input into performance evaluations
Coaching and mentoring: Act as the first point of contact for EAs on your floor regarding practices, policies and procedures. Conduct floor meetings, model and support constructive conflict resolution to facilitate a positive and supportive teaming environment
Facilities and workplace management: On behalf of your team escalate facility related issues to the appropriate resource. Assess and advise Facilities Supervisor on month-end/busy season and year end resource requirements, such as additional cleaning and HVAC
Billings:Assist partners and their engagement team with client billings by liaising with the financial management group to process work in process (WIP) system reports, tracking expenses, drafting and finalizing invoices, time transfers and relieving WIP
Travel planning:Coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
Client relationship management:Regularly meet with client serving executives to obtain a strong understanding of their needs. Develop and maintain relationships with internal and external clients to understand the business and client needs
Post-secondary education (preferred)
Proficient in Word, Excel, PowerPoint, with an aptitude to learn standard firm software and other relevant applications and technical/office equipment at an advanced level
Proven ability to differentiate when to take action independently or to partner as a team

Executive Coordinator Resume Examples & Samples

Deliver exceptional administrative support and customer service in a virtual team environment; adapt methods and behaviors to effectively engage and accommodate client styles and preferences
Act as a trusted business advisor to help advance, implement, and achieve client objectives and desired outcomes; use business and subject matter expertise to provide practical and relevant ideas and insights
Coordinate and provide administrative support within a team environment; apply advanced technical skills and knowledge to use business applications, tools and processes to effectively share and complete work in a seamless, efficient manner
Promote a teaming culture with shared goals and responsibilities; leverage strengths, specialized skills and diverse perspectives to help create a high-performing team
Responsible and accountable for managing work and projects, demonstrating management and leadership abilities to maintain momentum and move work forward intuitively
Produce superior work in a fast-paced environment, meeting deadlines and expectations for quality. Effectively negotiate deadlines when necessary and communicate changes to manage expectations
Coordinate work with other national and local teams virtually and in person. Have an expert understanding of Deloitte’s network of business support services in order to delegate work requests and partner with other national and local teams as appropriate to deliver work effectively
Accurately and proactively assess requirements for each project/request. Communicate effectively with requestors and service providers at all times, addressing questions or issues promptly and professionally
Develop and share new innovative solutions which can be applied as best practices; demonstrate forward-thinking and creative ideas to enhance the client experience and overall service delivery
Plan, manage, and coordinate time and working hours to accommodate client requests and schedules; demonstrate exceptional judgment to adjust and flex hours, and address requests with a sense of urgency
Build positive and productive relationships with Administrative Services Manager and peers, PPMDs and teams, clients, and Deloitte professionals in all functions at all levels
Track, research and manage time and expense activities to proactively enter and submit on behalf of PPMDs
Proactively manage PPMDs’ travel needs, including international travel coordination, understanding PPMDs’ travel preferences and monitoring flights
Compose and edit letters, emails and other correspondence. Collaborate with appropriate business services teams to format, edit, proofread and coordinate printing of documents such as presentations, proposals and other client deliverables according to Deloitte brand standards
Monitor and respond to email on behalf of PPMDs, based on PPMDs’ expectations and personal style. Response may include directing requests to other teams, initiating work on projects, and adjusting meetings and schedules
Provide Outlook calendar support, including creating, updating, and rescheduling meeting invitations; responsible for identifying and resolving scheduling conflicts
Conduct research using Internet and intranet resources
Maintain a thorough knowledge of Deloitte’s matrixed organization and brand standards in order to offer superior service and accurate guidance to customers
On a regular basis, manage sensitive and confidential information appropriately and with a high level of discretion
Bachelor’s degree, experience supporting executives in a large/matrixed corporate environment, or relevant customer service experience
Experience that demonstrates excellent customer service skills, strong communication and organizational skills, and the ability to work in a team environment
Superior technical skills, including the ability to learn and master a variety of internal custom business applications. Advanced Word, Excel, PowerPoint, Outlook and Internet skills
Excellent verbal and written communication skills with knowledge of proper grammar, punctuation and spelling
Attentive listener. Able to use tact and diplomacy in all communications
Exceptional interpersonal skills with the ability to engage and interact with internal and external clients at all levels. Communicates with a positive, “can-do” attitude and professional demeanor at all times
Excellent time management skills with ability to prioritize and effectively multi-task in a high stress environment
Superior organizational skills and proactive in anticipating business needs; able to identify and contribute to developing efficient process and workflow methods
Understands Deloitte’s business, and understands the implications and impact of his/her work within the business
Self-motivated. Able to work independently and collaborate as part of a team to achieve business goals
Requires minimal instruction on day-to-day work. Able to determine best approach for new assignments or projects with general instructions
Flexible and adaptable; able to embrace ongoing change in tasks and environment
Detail-oriented and quality conscious. Dependable
Able to take initiative. Assertive, confident and willing to take appropriate and proactive action to accomplish tasks
Exercises good judgment/decision making. A critical and innovative thinker who is able to navigate gray areas, anticipate problems, formulate solutions and act accordingly
Eager to grow. Motivated to learn and develop new skills. Able to learn quickly and apply new skills

Executive Coordinator Resume Examples & Samples

Maintain positive guest relations at all times. Resolve guest complaints, ensuring guest satisfaction
Be familiar with all services and features and local activities to respond to guest inquiries accurately
Make calls to specified individuals as requested. Greet all individuals arriving at executive offices and assist with their needs
Document and maintain appointment calendar
Arrange meeting room requirements as requested
Retrieve and distribute departmental mail
Prepare and distribute documents to appropriate personnel
Prepare and distribute requests for complimentary room reservations
Complete and distribute amenity request forms; follow up on any changes
Maintain confidentiality and security of specified hotel information, correspondence, reports and files
Excellent customer service focus and communication skills
Proficient in Microsoft Office products such as Word, Excel, Outlook and Publisher
Ability to multi-task while meeting deadlines
Two years experience with OPERA
Two years experience in upscale luxury hotel
Two years experience performing administrative duties
Fluency in English both verbal and non-verbal

Executive Coordinator Resume Examples & Samples

Five plus (5+) years of increasingly responsible senior level administrative support to one or more individuals
Prior experience in writing/editing general correspondence and miscellaneous documents
Prior experience managing events from inception to close

Executive Coordinator Coordinator Resume Examples & Samples

Provides general office support including but not limited to answering phones, responding to phone and email inquiries, maintaining calendars, filing, and managing data updates in the development database
Schedules meetings/coordinates and confirms appointments, makes travel arrangements
Compiles and prepares meeting/appointment and solicitation materials. Researches and prepares background information, drafts high level strategy briefings for faculty, senior administrators and volunteers, and drafts correspondence or other communications
Manages program activities and logistics for the Dean’s Executive Committee, including scheduling, recruiting speakers, drafting agendas, presentations or other materials, tracking participation and drafting high level strategy briefing for the Dean and other key meeting participants. Will participate in meeting calls and draft all follow-up notes and debriefs
Tracks prospects in the Sr. Associate Dean’s portfolio documenting strategies and moves and ensuring that assignments are up to date and all activities are documented. Will often interact with donor offices representing the Senior Associate Dean and HKS
Works with the Communications staff to ensure talking points are written for the Senior Associate Dean or other senior administrators for speaking engagements
As a member of the Alumni Relations and Development Office team, takes on critical project work as needed. May include working on fundraising project planning efforts, development committee meetings or events, and drafting reports and presentations
2+ years of administrative support and project management experience

Executive Coordinator to the CEO Resume Examples & Samples

Provide poised and resourceful executive-level administrative support to the CEO and Sr. Director of CEO Projects, on a variety of projects and through execution of day-to-day administrative responsibilities
Strategically schedule and manage the CEO and Sr. Director’s calendars, meetings, expenses, travel and events
Partner closely with the Sr. Director to facilitate and track meeting goals, agendas, and resulting action items and deliverables, as well as review cycles and timelines
Partner closely with the Sr. Director to analyze the CEO’s schedule, Executive Committee agendas, and similar references, in order to ensure that time allocation aligns with the CEO’s and the Company’s priorities
Provide thorough and detail-oriented planning and support to executive-level meetings and special events including planning, logistics, registration & participant assistance, materials and presentations, and note-taking when requested
Skillfully plan, manage and support all logistics for Board of Directors’ meetings and other Board-related travel or requests
Assist with special projects and other work outside of a traditional administrative role as requested, including limited extent of personal assisting
Work closely with Executives Assistants and other administrative employees to facilitate all of the above

Executive Coordinator Resume Examples & Samples

Coordination/orchestration of projects or commitments directly involving the CEO
Minimum 2 years’ experience working in a corporate environment; ideally in a consulting firm
Proficient with Powerpoint, Excel, Google suites, and Mac
Familiar with Salesforce
Event Managment and coordination experience
Self Starter, detail oriented, highly structured, and well organized
Ability to operate under uncertainty and be proactive in determining assignments and priorities
Politically savvy and astute regarding myriad internal and external interactions and relationships
Trustworthy and discreet regarding sensitive and confidential business matters
Excellent verbal and written skills, including presentation skills to communicate with management and customers
Ability to handle multiple complex projects and timelines concurrently
Ability to effectively communicate task and project status at appropriate level of detail depending on target audience
Ability to work with global team

Executive Coordinator Resume Examples & Samples

Learn and understand the LOBs businesses and strategic plans/campaigns
Assist to plan and develop creative business presentation in supporting the LOBs strategic plans
Consolidate business plans and presentations from all LOBs with creativity feel
Coordinate and create storytelling tools that will assist each LOB in their storytelling and business objectives
Create presentations and pitches for all LOBs and ensure that all presentation are consistent in branding themes, look and feel, aligned with our corporate identities
Arrange, coordinate, prepare minutes for all LOBs on all key internal and external business meetings
Liaise with internal stakeholders, including local and regional executive assistants
Work closely with Country Manager to assist in daily administrative deliverables
Manage office and executive calendars and schedules
Assist in SAP, approval process, paperwork documentation, administrative processes
A university degree holder, preferably in business management or marketing with at least 1-2 years of business or marketing experience
Passion to learn
Strong verbal and written communication skills in both English and Thai
Creative and systematic, ability to think outside of the box
Able to work well in a matrix organization with various stakeholders
Must demonstrate high level of relationship / interpersonal skills
Outstanding team player who can multi-task effectively and enjoys working in a people-oriented environment
A self-starter who is independent, highly organised, resourceful, deadline oriented, and able to take initiative
Ability to work with content writing and storytelling with visual effects
Ability to work in a fast-paced and challenging environment that includes frequent creative involvement
Proficient in MS Word, Excel and PowerPoint. Proficiency in Apple Keynotes and Photoshop, Adobe Illustrator will be an advantage

Executive Coordinator Resume Examples & Samples

Manages the calendar for SVP & EVP. Schedules meetings. Coordinates busy domestic and international travel, prepares travel itineraries, and prepares expense reports
Prepares or assists in the preparation of reports and documents requiring review and approval by senior management; acts as consolidator for complex reports or data requests used in strategy and operational meetings
Prepares PowerPoint presentations and/or reports used by internal and external stakeholders. Types and designs general correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
In addition to typing, filing and scheduling, performs duties such as financial record keeping; verifies processes and tracks corporate invoices and tracks department budgets
Reviews and prioritizes incoming requests and correspondence. Prepares and edits internal and external correspondence, with highly confidential content and assembles highly confidential and sensitive information
Acts as a liaison with other departments and external constituencies. Serves as the EVP’s “right hand” making decisions in his absence as directed by the executive
Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload
Works independently and/or within a team on special non-recurring and ongoing projects. Acts as project manager for special projects, at the request of the EVP, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures. Recommends changes or improvements in office practices or procedures
Handles highly confidential and non-routine information and explains department and company policies when necessary
Minimum 4 years’ experience working with fast-paced, senior level Executives
Ideal candidate should have experience in one of the following areas: media, television, publishing, sales, or entertainment
Exceptional computer skills with knowledge in PowerPoint, Microsoft Word, Excel, Outlook, and strong internet research skills
Individual must be professional and positive in nature, energetic, and self-motivating
Outstanding prioritization and organizational skills with the ability to multitask, Attention to detail and problem solving abilities are required

Executive Coordinator, Sustainability Resume Examples & Samples

Handles the Executive Director’s schedule
Manages general office duties including answering phones, mailing, filing, copying, faxing, drafting memos, ordering supplies, etc
Management of the Sustainability Collaborative’s yearly budget
Receives and orients visitors
Maintains records, files, and similar documentation
Coordinates and manages logistics for events, including seminars, workshops, presentations, conferences and symposiums
Communicates with other University offices, schools, and centers to exchange information,

Executive Coordinator Resume Examples & Samples

Provides direction and prioritization standards for the screening of the SVPs mail, email, voicemail and appointments by using expert judgment and knowledge
Anticipates needs, and proactively bring together appropriate people and other resources to support the SVP in addressing issues
Prepares financial and operational reports and analyses reflecting progress, adverse trends and appropriate recommendations or conclusions. Serves as departmental liaison with administrative personnel concerning Dignity Health policies and procedures, and budgetary preparation and control
Conducts research, develops content, and creates effective presentation. Independently develops presentations for the SVP to deliver
Handles confidential information which would have immediate negative impact on the company operations, performance, or value if shared beyond its intended audience
Types agreements, drafts correspondence, emails, etc; proofreads documents with high degree of accuracy; operates word processing and standard office equipment
Maintains up-to-date calendar of meetings, travel, events, and anticipate associated needs
Arranges meetings, conference calls and travel; prepares expense reports
Creates and maintains files
Prepares mailings, including gathering back-up materials, duplication, preparation of labels and envelopes, and acting as contact point for Managers or SVPs wanting additional or follow-up information
Communicates daily with Dignity Healths senior staff, outside vendors, hospital representatives, general public, and various other professionals
Screens and routes telephone calls and responds to requests of a routine nature
Interprets departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the departmental and divisional head
5-7 years experience as an executive assistant
Strong interpersonal and relationship-building skills, with the ability to management up, down and across levels of the organization
Ability to create, manage and enhance customer relationships
Ability to work in a complex and matrixed team environment
Ability to handle multiple tasks, set priorities, schedule and meet deadlines
Skills in Microsoft Project, Word, Excel, PowerPoint and VISIO

Executive Coordinator Resume Examples & Samples

Performs a diversified range of high level administrative support functions for the Greater Sacramento Service Area and executive leadership team including event and meeting coordination and project assistance/management
Support key initiatives in the service area; maintain effective tracking and organizational skills to facilitate effective updates to executive team
Utilize technology skills, keen administrative attributes, communication and professional attributes and knowledge in position-related areas
Manages the complex calendar and activities of assigned executive leadership utilizing pro-active approach to scheduling
Coordinates, organizes and supports activities related to large group meetings and manages calendar invites/participants tracking, meeting logistics, catering, technology and minutes. Follow up as needed
Acts a strategic partner with the assigned executive to align goals and coordinate projects and initiatives
Exercises good judgment and discretion and serves as a liaison for the administrative office
Coordinates with internal and external business partners or other Dignity Health leadership and their executive coordinators to ensure efficient workflow and executive productivity
Triages executive email and notifies executive when emails have been received from important system and external executives and contacts
Plans and coordinates leadership corporate travel for meetings, conferences, town halls, and mission integration events. Creates detailed itineraries
Completes monthly expense reimbursements utilizing the online electronic Expense Report System in Concur
Creates and edits PowerPoint Presentations for internal and external meetings
Demonstrates professional attitude at all times; utilizes effective verbal communication skills
Demonstrates excellent written communication, editing, and grammar skills
Demonstrates the ability to prioritize and maintain composure; demonstrates critical thinking and strong analytical skills
Demonstrates desire for continuous learning and takes a pro-active approach to professional development
At least 5-7 years corporate executive assistant experience
Excellent interpersonal and written communication skills (may be tested)
Advanced grammar and editing skills (may be tested)
Emotional maturity; resilient
Adaptable to various competing demands
Forward thinker; critical thinking and problem solving skills
Advanced proficiency in Microsoft Office Suite, Adobe and SharePoint
Discretion in handling confidential information and high level of comfort liaising and interacting with senior executives and physicians
Ability to be flexible; dependable
Understanding of budgets, financial reports and data analysis

Loaned Executive Coordinator Resume Examples & Samples

Acts as a team lead to the Loaned Executives. This includes serving as a liaison to the LE team, supporting them as needed, and completing tasks related to the program
Successfully develops, organizes, and implements campaign strategies by working with and supporting Employee Campaign Managers at assigned accounts
Manages administrative aspects of the LE program such as Speaker’s Bureau and raffle tickets
Acts as a motivator, redirects team focus as needed to ensure goals are met
Assists the VP, Community Engagement with campaign-related visits to accounts, potentially taking the lead on visits if necessary
Works with UWGP staff members and volunteer leadership at company meetings and other various events, assisting with developing awareness of UWGP. This includes the ability to convey the important role United Way plays in the Greater Portland community
Works with the entire LE and RD teams, supporting each other to provide excellent customer/donor service
Reports weekly activities to assigned UWGP staff person, identifying successes, opportunities, and concerns
Provides presentations to employees to sharpen public speaking and presentation skills. Please note, public speaking training will be provided during the training. Previous experience is encouraged but not mandatory
Promotes and maintain positive community relations
Ability to manage several projects simultaneously and stay focused in a fast-paced and stimulating environment
Effective verbal and written communication skills and open to learning about the art of public speaking by honing personal communication and presentation skills. Must possess confidence to effectively and persuasively present in front of large and small groups and in a multitude of diverse settings
Excellent knowledge of office equipment (i.e. copiers, computers, etc.) and full knowledge of Microsoft Office Suite. A pre-engagement skills assessment will be administered prior to the start date
Enthusiastic, creative individual who exhibits a positive attitude and willingness to be a team player
Time management skills and an ability to work independently
Strong sense of ethics, trustworthiness & honesty, always representing UWGP in a positive manner
Valid driver’s license and proof of insurance

Senior Executive Coordinator Resume Examples & Samples

Ensure that executive-level support is provided to the Provost and the Associate Provost, including administration of complex calendars, extensive document production and file management, content management for the Academic Affairs website, coordination of University events and ceremonies, planning and development of events, and travel arrangements
Prepare purchase requisitions, coordinate contracts with external vendors for services, review and approve invoices for payment, and manage appropriate budget accounts and expense transactions
Draft and edit written materials, correspondence, reports, policies /procedures, and proposals
Assist in coordinating projects, meetings, current and future calendar commitments
Assist in the planning of and preparation for academic-related events, including the Provost’s Convocation and Commencement
Support academic committees including Council of Deans, Graduate Education Council, University Rank & Tenure Committee and the Academic Affairs Committee of the Board of Trustees. Schedule meetings, take minutes or notes and maintain electronic and paper records of the meetings as needed, maintain by-laws and information sheets; track members and initiate appointment processes; organize retreats; extend invitations on behalf of Provost to prospective committee members
Manage ad hoc requests (from students, parents, faculty and staff, members of external organizations, and the general public) made to the Office of the Provost on a variety of matters. Ensure these requests are responded to in a way that is consistent with university policy and respectful to the requestor
Assist in gate-keeping and securely managing the Office of the Provost’s e-mail accounts to students, faculty and staff
Help maintain smooth functioning of office equipment and submit necessary IT and HelpDesk requests
Help identify operational issues and problems that need to come to the attention of the executive team
Participate in training related to job functions, including human resources, communications, and campus safety

Executive Coordinator Resume Examples & Samples

Maintain regional distribution lists
Provide back-up administrative support for other Executives as needed, including the President & CEO VW Group of America
Minimum of 5 years experience supporting Executive level
Strong communication skills - written and verbal
Proficient in computer skills – Microsoft Office
Experience supporting Executives in the automotive industry

Executive Coordinator Resume Examples & Samples

Support the unique requirements of the Executive Vice President (including answering the phone, calendaring, and travel arrangements)
Works on assignments that are moderately complex in nature where judgment is needed in resolving problems and making routine recommendations
Normally receives no instructions on routine work, and general instructions on new assignments
Much of the time will be spent involved with supporting the team in special projects as necessary
Other duties include processing and tracking of purchase orders, expense reports and time cards
Arranges interviews and group events
Maintains organization charts and distribution lists
Creates spreadsheet models for forecasting
Implements space planning and group moves
Sets up new hire offices and works with facilities on office and lab space assignments
Makes domestic/international relocation/travel arrangements. Tracks trips and deals with issues that arise
Arranges internal/external meetings and catering needs
Acts as an information source on organization policies and procedures
*All Qualifications are preferred****

Executive Coordinator Resume Examples & Samples

Manage the electronic schedule to ensure efficient time management. Schedule routine internal and external meetings for Sr. EVP Public Affairs & Public Policy and Sr. VP, Industry & Government Relations, prepare agendas, take meeting minutes and ensure timely follow-up for tasks assigned to the team during meetings. Proactively follow-up on outstanding tasks and issues on behalf of Senior Management
Prepare clear and well-written communications both within VWGoA and with outside recipients, including Germany as required
Provide travel and meeting coordination
Manage new hire setup(order laptop, phone, security access, business cards, nameplates, update phone list and org charts, and coordinate access to all software programs utilized within the company and legal department)
Maintain DC office and coordinate all repairs including doors, lights, molding, floors, locks, appliances
Work with cleaning crew to ensure proper cleanliness as well as scheduling with offsite facilities manager for annual glass and floor detailed cleaning
Schedule and conduct monthly office suite tour with building management and building engineer
Point of Contact for security team and manage all security repair
Point of Contact for building parking garage including account maintenance and managing all parkers
Organize and manage all events, conferences, and summits
Order office and kitchen supplies, as needed

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Executive Coordinator Resume Examples & Samples

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Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

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Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

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Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

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Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

Executive Coordinator Resume Examples & Samples

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