Special Projects Coordinator Resume Samples

The Guide To Resume Tailoring

Guide the recruiter to the conclusion that you are the best candidate for the special projects coordinator job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

  • Craft your perfect resume by picking job responsibilities written by professional recruiters

  • Pick from the thousands of curated job responsibilities used by the leading companies

  • Tailor your resume by selecting wording that best fits for each job you apply

DR
D Rohan
Dorothea
Rohan
1249 Goodwin Junction
Phoenix
AZ
+1 (555) 911 5031
1249 Goodwin Junction
Phoenix
AZ
Phone
p +1 (555) 911 5031
Experience Experience
08/2015 present
New York, NY
Senior Special Projects Coordinator
New York, NY
Senior Special Projects Coordinator
08/2015 present
New York, NY
Senior Special Projects Coordinator
08/2015 present
  • Reviews reported data to identify trends and develop reports communicating status and issues
  • Develops, distributes, and presents reporting material for various Board and Subcommittee meetings
  • Works with the PMO leadership team to develop PowerPoint presentations about the status of the Bond program
  • Contributes to the collaborative success of the Bond program
  • Implements standard operating procedures, workflows, and programs of the Communications Department to provide information about the Bond program to the Board of Trustees and other interested parties
  • Develops and maintains strong familiarity with the built environment of each college campus and their construction projects
  • Schedules, organizes, attends and participates in the Regional Campus Review meetings
08/2012 06/2015
Houston, TX
Grants & Special Projects Coordinator
Houston, TX
Grants & Special Projects Coordinator
08/2012 06/2015
Houston, TX
Grants & Special Projects Coordinator
08/2012 06/2015
  • Ensure timely follow up and coordination of all tracking, reporting and stewardship activities for corporate, foundation and government grants across the St. Luke’s Network
  • Responsible for recording and tracking prospect and donor activity and future tasks in the development database
  • Works closely with finance and development team on grant reimbursement tracking
  • Works with the Network Director of Special Events and team to secure, receive, record and acknowledge all corporate and vendor sponsorships for Network fundraising events
  • Assists with the stewardship activities for special events, donor cultivation and recognition events across the Network, including the Auxiliary of St. Luke’s
  • Proactively assists the development team with gift administration at peak volume times
  • Advocate the highest standards of performance and ethical behavior as related to fundraising practices
01/2010 05/2012
Philadelphia, PA
Special Projects Coordinator
Philadelphia, PA
Special Projects Coordinator
01/2010 05/2012
Philadelphia, PA
Special Projects Coordinator
01/2010 05/2012
  • Provide assistance on the completion of special projects. Assist in establishing project parameters, prepare work plan and gather pertinent information
  • Global Green Team Growth and Development Help develop and maintain a long-term strategy to grow and develop our Global Green Team of partners worldwide
  • Working directly with US West Mobilization Manager to support the team, including individual and Pod level work with organizers and leads
  • Establishes and maintains positive work relationships and open communication with staff and the client
  • Perform MEP controls tasks as assigned by Manager, Engineering Services
  • Perform ad hoc queries and create reports
  • Manage project development from initiation to closure
Education Education
Bachelor’s Degree in Potential Support Functions Within
Bachelor’s Degree in Potential Support Functions Within
University of North Texas
Bachelor’s Degree in Potential Support Functions Within
Skills Skills
  • Detail-oriented and highly organized
  • Highly motivated and capable of seeing projects through from beginning to end
  • Code and submit invoices after Vice President approval to accounts payable; track and manage invoice payments and resolve issues quickly
  • Knowledge and ability to adhere to appropriate departmental protocol when working with administrators, contributors and volunteers of UMMC
  • Excellent written and verbal communication skills, including professional writing experience
  • Solid technical skills and experience with Microsoft Word, Excel, PowerPoint, etc
  • Professional appearance
  • 1-2 years’ experience in Facilities, Construction or Project Management, Construction Fit-up, Modular Furniture installation, or Corporate Interiors Planning & Design
  • Working knowledge of a Project Management scheduling tool
  • Ability to overcome objections and retain a positive attitude
Create a Resume
1

Special Projects Coordinator Resume Examples & Samples

  • Environmentality Awards and Citizenship Employee Engagement Oversee the Environmentality Champion of the Year award pilot process
  • Work with the Citizenship Employee Engagement team to develop a 3-5 year plan for Citizenship-based recognition
  • Global Green Team Growth and Development Help develop and maintain a long-term strategy to grow and develop our Global Green Team of partners worldwide
  • Create and maintain ongoing communication, including update calls and guest speakers, and fostering improved 2-way communication
  • Possess necessary skill set with application in either school or work setting
  • Ability to verbalize opinions and ideas
  • Strategic thinker
  • Project driven
  • Understanding of current, relevant technology and computer programs
  • Able to multi task
  • 2-3 years of related work
2

Special Projects Coordinator Resume Examples & Samples

  • Perform MEP controls tasks as assigned by Manager, Engineering Services
  • Gather information needed in order to make decision on Energy Projects
  • Manage control retrofit projects & ensure they are properly commissioned and working 100% effectively
  • Help with Home Office controls to help with energy efficiency
  • Add energy meters to Energy Server when they come online via IP address and run energy reports to indentify larger than normal consumption of stores
  • Help with large scale Equipment replacements for stores
  • Update Group Standards and Processes
  • Electrical or HVAC technical degree (2 year)
  • Preferred 5 years Controls Field experience
  • BACnet and modbus integration experience
  • Experience with Automated Logic and Delta Controls is a plus
  • Strong understanding of electrical systems and BMS programming
  • Knowledge of HVAC systems, installation process, and sequence of operation
  • Ability to read blueprints
  • Desire and ability to work in a fast-paced, demanding work environment
  • Collaborative, team player attributes
3

Special Projects Coordinator Resume Examples & Samples

  • Manage project development from initiation to closure
  • Maximize revenue goals for each specific project
  • Work within budgets and create project timelines
  • Communicate expectations and make recommendations amongst departments within the station
  • Coordinate details between clients, schools, community and station personnel
  • Managing quality control and determining project improvements; Implementing necessary changes
  • Accountability for project results
  • Must have a valid driver’s license and good driving record
  • Strong organizational, written and presentation skills
  • Ability to overcome objections and retain a positive attitude
  • At least two years event planning and execution experience
  • At least two years promotion experience
4

Special Projects Coordinator Resume Examples & Samples

  • 50% Special Projects Management
  • Working directly with US West Mobilization Manager to support the team, including individual and Pod level work with organizers and leads
  • Collaborating to augment mobilization program with new tactics and strategy
  • Develop and execute training for the US West Mobilization team
  • Help drive field strategy alongside public policy, campaign managers, and mobilization leads
  • Complete other duties and special projects as assigned, including particular work in America's Campaigns Team
  • 50% Team Workflows, Communication, & Process
  • Coordinate the US West mobilization team to ensure that project goals are being achieved in the region including tracking and reporting systems for various projects and goals
  • Develop processes within the mobilization team that do not yet exist and streamlining existing processes
  • Develop & execute reporting with cross-functional teams
  • Helping manage hiring and recruitment for an ever expanding team
5

Special Projects Coordinator Resume Examples & Samples

  • Develop and implement community outreach and office procedures, and liaise across teams to ensure that procedures are consistently and properly maintained
  • Review and distribute correspondence and communications to community stakeholders and appropriate staff on office and community engagement protocols and procedures, and follow up to ensure quality control
  • Facilitate formal and informal channels of communication with key community members and OSWP staff to guide workflow and identify efficiencies
  • Assist with disseminating community protocols and team operations information to Directors and Special Assistants, as needed
  • Improve internal support and communications methods (online platforms, meeting and office space use) among staff and external communications with committees (e.g., School Health Advisory Committee) to ensure that workflow and meetings run smoothly
  • Attend team meetings as necessary to disseminate operational and support protocols and procedures, as needed
  • Enhance the development and use of analytics to best inform the internal-facing work of OSWP related to team support and operations
  • Assist the Director of Special Projects with operationalizing day-to-day functions for OSWP staff to ensure that they have the resources and support necessary to meet core deliverables, as well as maintaining an office-wide community calendar to facilitate awareness and flow of information
  • Support the Director of Special Projects with flow of information regarding systems, programs and committees
  • Assist the Director of Special Projects with background and logistical documents, as needed, especially related to Office facilitated community outreach
  • Provide assistance on the completion of special projects. Assist in establishing project parameters, prepare work plan and gather pertinent information
  • Help identify and roll out staff development resources and guidance to support the short- and long-term goals of teams and individuals
  • Maintain inventory of office hardware, materials, and resources; identify operational team needs and make recommendations
6

Senior Special Projects Coordinator Resume Examples & Samples

  • Implements standard operating procedures, workflows, and programs of the Communications Department to provide information about the Bond program to the Board of Trustees and other interested parties
  • Contributes to the collaborative success of the Bond program
  • Assists with conducting meetings with the client, PMO leadership, and other high level positions to gather information and identify needs critical to the development of effective communications
  • Reviews reported data to identify trends and develop reports communicating status and issues
  • Develops, distributes, and presents reporting material for various Board and Subcommittee meetings
  • Works with the PMO leadership team to develop PowerPoint presentations about the status of the Bond program
  • Establishes and maintains positive work relationships and open communication with staff located at the Program Management Office, the colleges, and the District
  • Develops and maintains strong familiarity with the built environment of each college campus and their construction projects
  • Schedules, organizes, attends and participates in the Regional Campus Review meetings
  • May attend Board of Trustees Meetings and subcommittee meetings on occasion
  • Sustainability, resiliency and/or climate adaptation experience a plus but not a requirement
7

Special Projects Coordinator Resume Examples & Samples

  • Define scope of work, coordinate, schedule and monitor cross-functional teams and vendors for small to medium expensed building reset projects. (e.g., patching, painting, carpet replacement, modular furniture reconfigurations, minor electrical or construction work)
  • Project coordination activities
  • Lead Kickoff meetings with Project Stakeholders, vendors and contributors
  • Identify scope of work and related services; identify stakeholders based on scope
  • Conduct pre-reset walk and later, final QC walk with trades
  • Identify milestones based on targeted vacancy and occupancy dates
  • Schedule and track the progress and quality of the work being performed by disciplines/ trades
  • Prioritize workload and schedule accordingly
  • Provide updates and maintain constant contact with team to adjust SOW and schedule as needed
  • Track upcoming building reset opportunities, updates project documentation
  • Communicate and act as liaison between internal and external service providers, customers, and management
  • Update project tools on real time basis (e.g. project calendar, meeting agenda, building reset stats, project schedule, etc.)
  • Direct others and inform group as decisions are made
  • Influence decision making by providing analysis and recommendations
  • Facilitate and attend meetings, updates project documentation as required
  • Define, coordinate and schedule vendor services for capital remodel and construction projects, as needed
  • 1-2 years’ experience in Facilities, Construction or Project Management, Construction Fit-up, Modular Furniture installation, or Corporate Interiors Planning & Design
  • Ability to manage vendor relationships, influence and push for desired results when needed
  • Working knowledge of a Project Management scheduling tool
  • Work well and respectfully with people at all levels
  • Self-starter problem solver
  • Working knowledge of Google Docs and Sheets
  • Willing to learn from teammates while providing insight to industry best practices
8

Special Projects Coordinator Resume Examples & Samples

  • Proactive approach to managing complex and global calendars, scheduling meetings, making domestic and international travel arrangements and managing expense reporting
  • Flexibility and understanding of variable peak workloads, time zones and working hours and ability to effectively work in a high pressure, fast paced environment
  • Ability to create, edit and improve presentation materials or documents with high level guidance from executive
  • Responsible for meeting planning, organization, set up and execution. (schedule attendees, book conference rooms, arrange catering, prepare presentations, compile meeting materials, handouts, binding, note taking, etc)
  • Efficient and effective organization of all materials, correspondence, files, etc so latest versions, timelines and context are findable and accurate
  • Code and submit invoices after Vice President approval to accounts payable; track and manage invoice payments and resolve issues quickly
  • Manage multiple projects simultaneously and prioritize effectively
  • Complete ad hoc projects, as assigned
9

Special Projects Coordinator Resume Examples & Samples

  • Works with Program Director and group leads to develop PowerPoint presentations
  • Establishes and maintains positive work relationships and open communication with staff and the client
  • Develops and maintains strong familiarity with the built environment of the NASA Ames Research Center
  • Develops letter and other correspondence on behalf of the Program Director
  • Bachelor’s degree in Architecture, Engineering or Construction preferred
10

Special Projects Coordinator Resume Examples & Samples

  • Responsible for the technical and administrative functions to generate reports and presentations about general performance, key performance indicators and design and construction status
  • Communicate effectively both verbally and in writing; work with a wide variety of professional and administrative staff; work on multiple inter-related tasks with concurrent and differing deadlines; and use good judgment with a high standard of personal ethics
  • Bachelor’s degree in Architecture or Engineering preferred
  • 5+ years of professional experience in architectural or building engineering design programs
11

Special Projects Coordinator Resume Examples & Samples

  • Develop and sustain strong community partnerships with the KIPP MA school site
  • Proactively develop relationships with family members
  • Build strategies for recruiting students including phone-a-thons, mailings, targeted outreach, home visits, etc
  • Conduct KIPP MA information sessions
  • Coordinate all mass communication (including key mailings, key phone calls) with families
  • Track communication with potential students and families (ie, home visits, phone calls etc.)
  • Support and assist families with all of their pre-opening responsibilities (e.g., uniform ordering, attendance at family orientations)
  • Serve as key point of contact for families as questions arise
  • Greet families at student open houses or registration (including periodic Saturdays)
  • Organize staff events and prepare materials for staff workshops/trainings
  • Work with School Leadership Team to ensure that all government and authorized grant proposals and reports are completed on time
  • Support data-entry and maintenance of school-wide systems
  • Support coordination of logistics and preparations for school events and activities as needed
  • Assist in support of staff meetings, staff retreats, and staff orientation
  • Passion and deep alignment with KIPPMA mission, values, culture, and team
  • A deep desire to work with educationally underserved student populations and their families
  • An unwavering commitment to the academic success and personal development of our students
  • An eagerness to set ambitious, challenging, and tangible goals, and a relentless drive to achieve them
  • An ability to thrive in a fast-paced, entrepreneurial environment and a capacity to remain calm and focused when faced with unexpected challenges
  • Excellent interpersonal and communication skills, including strong public speaking skills
  • Enthusiasm and sense of humor
  • A sense of humility
  • Prior direct K-12 teaching or education program experience ideal
12

Special Projects Coordinator Resume Examples & Samples

  • Interest in performing a critical support role while learning in a fast-paced, entrepreneurial environment
  • Excellent written and verbal communication skills, with creative mindset
  • Detail-oriented and highly organized
  • Initiative, self-directed
  • Highly motivated and capable of seeing projects through from beginning to end
  • Very flexible, mature, and humble
  • Outgoing and warm when interacting with individuals and large groups
  • Sense of humor, strong work ethic, “roll-up-my-sleeves” attitude
  • Results-oriented individual and willing to do “whatever it takes”
  • Belief in the KIPP Columbus mission and educational model
  • Some weekend/evening work required and some travel may be requested
  • Solid technical skills and experience with Microsoft Word, Excel, PowerPoint, etc
  • Educational Background and Work Experience
  • Preference for those with previous work or internship experience in an office or non-profit setting
13

Special Projects Coordinator Resume Examples & Samples

  • Help with projects/Support Project manager and team coordinators
  • Coordinating with groups
  • Run errands
  • Ship and receive gear
  • Motivated
  • Flexible schedule
14

Special Projects Coordinator Resume Examples & Samples

  • A minimum of six years or more of related experience required
  • Proven ability to identify critical issues and to carry forward an idea or project from conception to execution
  • Strong organizational skills and demonstrated capacity to develop and implement practical plans for identified tasks
  • Superior critical thinking skills, including the capacity to identify and appropriately assess and order competing interests and priorities
  • Track record of taking initiative in managing competing priorities and to work effectively under pressure when facing extremely short deadlines
  • Good judgment, discretion, tact and the ability to work easily with senior leaders across campus
  • Ability to partner well with colleagues both in and outside of the organization
  • Ability to work independently and to undertake supervisory responsibilities as needed
  • Excellent diplomacy skills and ability to converse easily, with courtesy and clarity, with all members of the Caltech community and beyond
  • Ability to handle sensitive and confidential situations and information with absolute discretion required
  • Flexibility and adaptability to shifting priorities required
  • Ability to work as a collaborative, conscientious and dependable staff member required
  • Proficiency with Microsoft Word, Excel, PowerPoint or comparable software required
  • High attention to detail required
  • Willingness and ability to travel to campus and/or non-campus locations for Institute business required
  • Willingness and ability to work occasional evenings and weekends required
  • Experience working in higher education preferred; familiarity with the Institute, its business systems and its administrative structure is preferred
15

Development Special Projects Coordinator Resume Examples & Samples

  • Work closely with the Director of Development on new business development, including researching, analyzing and facilitating collaboration and partnership opportunities for the Child Mind Institute
  • Oversee outside vendor and program logistics; In support of the effort to implement a new grassroots fundraising campaign, over
  • Coordinate opportunities for partners to support the Child Mind Institute through corporate partnerships, cause-related marketing initiatives, employee engagement and other efforts
  • Three years of experience in fundraising or related transferable experience
  • Ability to manage multiple tasks/priorities simultaneously in a fast-paced environment
  • Detail-oriented with strong written, communication and organizational skills
  • Highly organized, creative, efficient and able to work both individually and as part of a team
  • Demonstrated initiative and follow through on assignments; self-motivated
  • Self-reliant, results-oriented and proactive
  • Experience with database software such as Salesforce a plus
  • Passion for the CMI mission and desire to grow in the Development function at a non-profit
16

Special Projects Coordinator Resume Examples & Samples

  • * Bachelor’s degree, OR a combination of education and applicable experience is REQUIRED
  • Develops and leads in project management plan including but not limited to: budget, PQRS, productivity reporting, project planning, recognition, acknowledgment materials, project deadlines, communications, written plans, and team management
  • Interfaces and collaborates with applicable directors and managers throughout the health system in the development, planning and execution of special events or projects. Works with external vendors and contractors; monitors and maintains event budget and evaluates effectiveness of events. Provides leadership for planning meetings related to special events or projects. Responsible for the research and data compilation from a variety of internal and external resources to provide support for research, recruitment, grant proposals, reporting, recognition and regulatory compliance
  • Prepares and issues reports and analyses, and performs evaluations of new projects/events
  • Provides support for payroll entry and resolution, data collection and evaluation of current and identified future resources needs
  • Provides leadership for planning meetings related to special projects and events
  • Prepares written documents in support of development events and programs, including correspondence, agendas, scripts, invitations, promotional materials and VIP briefings and reports
  • Knowledge and ability to adhere to appropriate departmental protocol when working with administrators, contributors and volunteers of UMMC
  • Demonstrated expertise in interpersonal communications and working well within a team
  • Demonstrated expertise in project planning, communications, budget management, and other aspects of project management
  • Excellent written and verbal communication skills, including professional writing experience
  • Demonstrated ability to work collegially within complex systems
  • Demonstrated leadership on an increasing level of responsibility
  • Maintains and increases knowledge in field of project management, data analysis, budget responsibility, and customer relations through coursework, seminars, workshops, conferences and professional contacts
17

Special Projects Coordinator Resume Examples & Samples

  • Use Adobe Captivate to develop a series of online training modules
  • Develop training handouts, instructional materials, and operating manuals
  • Create presentations and as requested deliver training to campus community
  • Respond to user inquiries regarding accounting procedures and policies associated with enterprise resource planning (ERP) Finance systems such as Banner Finance, Jaggaer/HokieMart/Travel and Expense Management (TEM)
  • Perform ad hoc queries and create reports
  • Perform complex reconciliations or extractions of accounting data for auditors or other special requests
  • Assist with testing of new system implementations and upgrades to existing systems
  • Advanced degree in Accounting, Business, Public Administration, or Higher Education or allied field or Bachelor’s degree with significant related experience
  • Previous professional accounting experience with knowledge of generally accepted accounting principles and practices
  • Previous experience with Enterprise Resource Planning (ERP) Finance systems such as Banner Finance and with an electronic procurement system such as Jaggaer/HokieMart
  • Knowledge of database query tools such as MicroStrategy, SAS, Access, or similar query tool
  • Strong analytical skills and demonstrated ability to create reports, analyze and summarize data and present conclusions to senior management
  • Experience using automated systems, personal computers and software (i.e. Excel, PowerPoint, WebEx, SharePoint)
  • Excellent interpersonal and communication skills with the ability to provide customer service in a courteous manner and work effectively with diverse groups of people
  • Experience creating training documentation and conducting training sessions for large and small groups of people
  • Demonstrated ability to successfully manage and complete large projects by established deadlines and within budgetary limits
  • Administrative experience in higher education, knowledge of university policies and procedures, and experience with university financial and administrative information systems
  • Experience using Adobe Captivate software
18

Grants & Special Projects Coordinator Resume Examples & Samples

  • Ensure timely follow up and coordination of all tracking, reporting and stewardship activities for corporate, foundation and government grants across the St. Luke’s Network
  • Responsible for recording and tracking prospect and donor activity and future tasks in the development database
  • Proactively assists team to ensure all grant conditions, requirements and compliance are tracked, maintained and completed in a timely manner
  • Works closely with finance and development team on grant reimbursement tracking
  • Responsible to ensure all grant requirements for scholarship funders are met. This includes, but is not limited to notifying and working with the selection committees, notifying the recipients and gathering information to report back to the donors
  • Works with the Network Director of Special Events and team to secure, receive, record and acknowledge all corporate and vendor sponsorships for Network fundraising events
  • Assists with the stewardship activities for special events, donor cultivation and recognition events across the Network, including the Auxiliary of St. Luke’s
  • Works closely with outside individuals and organizations that host fundraisers for St. Luke’s projects and programs to ensure appropriate fundraising practices are in place
  • Proactively assists the development team with gift administration at peak volume times
  • Advocate the highest standards of performance and ethical behavior as related to fundraising practices
19

Special Projects Coordinator Resume Examples & Samples

  • Organize the spring and fall meetings for the college’s senior volunteer leadership bodies, which consist of the Visiting Committee and Advisory Councils
  • Facilitate event planning and logistics for Visiting Committee and Advisory Council meetings in coordination with the Events Manager
  • Plan and develop the annual West Virginia Business Hall of Fame, coordinating such efforts with the Assistant Dean of Development and the Events Manager
  • Manage the Hall of Fame selection committee, scheduling regular meetings, creating an agenda for discussions, creating and compiling nominee materials for consideration, and finalizing the selection process for new inductees
  • Maintain a database of nominees, organize publicity for securing new nominees, handle correspondence to inductees, and select recognition gifts for new inductees
  • Manage and implement the college’s scholarship program by reviewing WVU Foundation investment revenue reports, managing the college’s scholarship committee, reviewing application data, composing and mailing award notification letters to scholarship recipients, and addressing inquiries and resolving complaints from students and parents
  • Develop and execute a comprehensive donor relations and stewardship plan for the college
  • In coordination with the Communications Office, develop and distribute press releases for key gifts and doors as required
  • Monitor the weekly Donor Acknowledgement Reports
  • Additional responsibilities may involve donor prospect research, proposal writing, committee assignments and other duties as related to development work with alumni, donors and the community
  • Associate’s degree in a related field
  • Two (2) years of project management experience
  • Experience in higher education preferred
  • Experience with Raisers Edge software preferred
  • Demonstrated Microsoft Office skills, most importantly using Word and Excel
20

Special Projects Coordinator Resume Examples & Samples

  • Ensure time and activity is recorded correctly in Oracle, identifying any out of scope activity as required
  • Identify and assist Project Manager to populate Vantage with best practice templates
  • Prepare case studies within 1 month of project completion, where appropriate
  • Contribute to the associate training and development programme for the practice
  • Understand your role in the team
  • Encourage teamwork by sharing knowledge, ideas and solutions
  • Foster trust and respect
21

Special Projects Coordinator Resume Examples & Samples

  • Project development and management experience
  • Experience working within publicly funded systems
  • Experience working in a city, county, or state agency
  • Experience working with judicial systems
  • A bachelor's degree or equivalent training and experience
  • Bilingual proficiency in Spanish (preferred)
  • Strong written and oral communication skills; strong organizational skills
  • Ability to work flexible hours including some evenings and weekends
  • Ability to work on several projects at one time
  • Strong facilitation and training skills