Special Projects Coordinator Job Description

Special Projects Coordinator Job Description

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Special projects coordinator provides administrative support to University Accounting, Financial Information Systems (FIS), and Cost Analysis team members, or other areas within the University Controller’s Office as needed.

Special Projects Coordinator Duties & Responsibilities

To write an effective special projects coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included special projects coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Utilizes MS Word and Excel to create DPS fillable forms (DPS Project checklist, Award Checklist, Exhibit B application, Task Order checklist, Task Order Pre-Approved Form, Task Order Approval Form, Key Process issues, NCRB application, RSA From, Contract Templates, Legal Ad templates, Edit Forms, Organization Chart, Emergency Contract Form)
Primary shopping cart maintainer in SAP for manufacturing and logistics services and materials
Communicate with in-house departments, outside vendors and freight companies to compare freight quotes and organize transportation based on the best method determined (books from printers
Manage the weekly freight and logistics schedule (prior and upcoming shipments)
Reconciles all manufacturing and logistics invoices that are blocked for payment in system
Facilitates the resolution of all outstanding issues and discrepancies between A/P, third party manufacturing and logistics vendors
Acts as primary contact for setting up and maintaining trade vendors the manufacturing department
Manages various commercial print and premium projects
Reconciles and codes all logistics invoices
Partner with supervisor and key business partners on all corporate, press, showroom and special events worldwide ie

Special Projects Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Special Projects Coordinator

List any licenses or certifications required by the position: CPR, AED, PR, BLS

Education for Special Projects Coordinator

Typically a job would require a certain level of education.

Employers hiring for the special projects coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Communication, Business, Business/Administration, Marketing, Public Administration, Communications, Management, Computer, Graphic Design

Skills for Special Projects Coordinator

Desired skills for special projects coordinator include:

Access
Excel
Experience with university financial and administrative information systems
Financial statements and basic accounting
Generally accepted accounting principles and practices
SAS
Similar query tool
Spreadsheet
University policies and procedures
Databases

Desired experience for special projects coordinator includes:

Responsible for all corporate visual requests
Partner with Jr
Communicate the production schedule and project status to internal and external partners
Manage scheduling and execution of all Events
Responsible for opening and trafficking all creative jobs through Creative Services Department
Maintain project budgets and assure invoices are accurate and paid on a timely basis

Special Projects Coordinator Examples

1

Special Projects Coordinator Job Description

Job Description Example
Our company is looking for a special projects coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for special projects coordinator
  • Assists in the managing and directing administrative and/or operational activities for the First Deputy
  • Manages the Department of Procurement Services Solicitation report
  • Edits/converts files for uploading to Bid Tracker program
  • Monitors the Department of Procurement Services’ submission mailbox
  • Prepares the quarterly Consolidated Buying Plan
  • Handles administrative tasks for the Non-Competitive Review Board (NCRB)
  • Attends bi-weekly Compliance Unit meetings
  • Manages the preparation of the yearly Budget Book and prepares Budget Analysis for year-end reports
  • Serves as the Chair of the Reference Contract Committee
  • Manages the Department of Finance annual audits
Qualifications for special projects coordinator
  • Must be flexible in handling multiple tasks of a different nature and have the ability to prioritize efficiently, while being a problem solver who is quick to figure solutions and make things happen
  • Oversees the implementation of various management controls to increase the efficiency and effectiveness of purchasing and administrative activities
  • Oversees the activities of special programs
  • Directs subordinate personnel in providing HR functions and administrative functions
  • Minimum 3 years professional experience in increasingly responsible administrative positions in academia, business, government, communications or related area
  • Familiarity with higher education and with current domestic and international relations policy issues highly desirable
2

Special Projects Coordinator Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of special projects coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for special projects coordinator
  • Track communication with potential students and families (ie, home visits, phone calls )
  • Develop and standardize communication across projects to ensure consistent communication approach
  • Partner with project/implementation teams to develop audience/stakeholder analysis and determine most appropriate communications channels by group
  • Ensure all communication deliverables meet employee readiness objectives
  • Determine key messages by audience grouping
  • Develop and monitor communication plan
  • Develop communication content and collateral (emails, website updates, presentation decks…) within appropriate review process
  • Partner with Employee Communications to ensure the Annual Learning Calendar of promotional activity is achieved
  • Support school-based activities, included, but not limited to meetings, community engagement events, volunteer opportunities, and student celebrations
  • Maintain scheduling duties and calendar management for the Executive Director
Qualifications for special projects coordinator
  • Strong interpersonal and oral communications skills essential, including ability to deal diplomatically with wide range of people
  • Ability to handle confidential information essential
  • Must possess demonstrated writing ability, excellent editing and proofreading skills
  • PMI qualification or progression with PMI qualification beneficial but not essential
  • Extensive experience of dealing with both DB and DC occupational pension schemes
  • High level of technical skills and up to date knowledge of current and historic legislative requirements
3

Special Projects Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of special projects coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for special projects coordinator
  • Serve as intermediary between the sales, promotion, production and news departments on sales marketing content
  • Maintain schedule for all sales marketing production
  • Maintain software program to communicate status of projects
  • Gather and distribute client assets to production team
  • Coordinate production of station special events
  • Develop and manage projects/programs
  • Coordinate operational activities such as recruiting and student services events
  • Monitor and evaluate progress of projects/programs
  • Act as liaison with appropriate parties, internal and/or external to the University
  • Insure timely and accurate processing of graduate student applications
Qualifications for special projects coordinator
  • Confident, self-starter who can work well with minimum supervision and strong attention to detail in composing and proofing materials, establishing priorities, scheduling and meeting deadlines
  • Experience of working on projects an advantage
  • Strong interpersonal skills to include good written and verbal communication
  • Strong administration experience and ability to follow processes
  • Acceptable eyesight (with or without correction)
  • Acceptable hearing (with or without correction)
4

Special Projects Coordinator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of special projects coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for special projects coordinator
  • Maintain department email and answer admissions questions as appropriate
  • Communicate with current students, faculty and staff as needed through the application process
  • Maintain inventory of office supplies and order supplies as needed
  • Comprehensive knowledge of construction and development projects
  • Basic knowledge of retail industry would be ideal
  • Responsible for maintaining and updating prototype BOM’s with part tracking information gathered from different PMT areas (Engineering, MP&L, Purchasing, and Finance)
  • Assist the Prototype Properties Leader and take an active part in the creation of prototype bills of materials / Open to Go documents for prototype vehicle builds
  • Work with the Engineering & Purchasing teams to coordinate the supply of prototype and production parts into the business from suppliers both internal & external
  • Track parts via the BOM for specific builds using purchase order information (order numbers, timing, quantities etc)
  • Change-manage the BOM updating with adds/deletes as they arise
Qualifications for special projects coordinator
  • Some familiarity with project management approaches, tools and phases of the project lifecycle
  • 1 year of communication experience, ideally in an “in-house” role
  • Minimum of 3 years of military experience with service in Iraq or Afghanistan preferred but not required
  • Must have honorable discharge (proof of DD214 required)
  • Reliable transportation required as travel is throughout New England with some nights and weekends
  • Excellent communication skills including public speaking skills to include speaking to large audiences
5

Special Projects Coordinator Job Description

Job Description Example
Our company is growing rapidly and is hiring for a special projects coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for special projects coordinator
  • Assist PMT areas with expediting purchase requests through various systems both internal & external
  • Work with different AML departments to ensure parts are delivered on time to support prototype builds
  • Tracking and resolution of build issues generated during Prototype build activities
  • Communicate with Finance to generate reports to track spend against budget
  • Assist in coordination of the build and have a sound knowledge of the Bill of Process
  • Provide Build Technician expertise when required
  • Working knowledge of Concerns, Containments and management of ECMS
  • Confident working with minimal supervision and able to understand and meet deadlines
  • Maintain current department website, social media accounts and redesign/update when necessary (conceptualize dynamic interactive content)
  • Develop Thesis Exhibition, Video Screening website and all web-based publications
Qualifications for special projects coordinator
  • Relentless dedication, high energy and flexibility in scheduling and workload
  • Experience in television production
  • Knowledge of broadcast and digital media platforms including online, mobile and social
  • Successful track record of detailed project-management and follow-through
  • Familiarity with academic environment including student information systems and related processes
  • The Design & Construction coordination and delivery of retail tenancies initiated by Leasing relating to new tenancies, alterations and upgrades

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