Projects Coordinator Job Description

Projects Coordinator Job Description

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Projects coordinator provides full support to event managers during WGBH event and facility rentals, including assisting with all aspects of event planning, day of event implementation, guest and client relations and event wrap up.

Projects Coordinator Duties & Responsibilities

To write an effective projects coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included projects coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Provide insight and guidance to the Vice President, Vendor Financial Services on matters of both strategic, marketing and operational importance
Work with external companies to arrange and provide services
Work with CFO on fiscal matters, accounts reporting, timely billing, pre-pays
Act as the custodian of the RCAP Leasing brand
Manage and promote content to the RCAP Connect site
Coordinating logistics of tradeshows and conferences
Assist with compiling and creating marketing materials (print / electronic)
Order and manage internal and external promotional programs
Provide as requested, task support to RCAP Leasing’s Executive Team
Assist in managing the project cycle for PV projects

Projects Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Projects Coordinator

List any licenses or certifications required by the position: PMI, CPR, APICS, BLS, AED, PR, IOB, CISI, PC, RHIA

Education for Projects Coordinator

Typically a job would require a certain level of education.

Employers hiring for the projects coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Education, Business, Business/Administration, Engineering, Marketing, Project Management, Communication, Management, Technical, Architecture

Skills for Projects Coordinator

Desired skills for projects coordinator include:

Planogram software
Excel
Microsoft Office products
Services
Special events
WGBH television/radio programming
Benefits in order to promote WGBH membership and Mission
Practices
Procedures
Spreadsheet

Desired experience for projects coordinator includes:

Good organizational and follow up skills and attention to details required
Must be able to work in time-sensitive situations and be flexible to change required
Exceptional work ethic and ability to work under pressure
Minimum of 2 to 4 years of work experience in video/multimedia/motion graphics production and project management is required
Bachelor’s degree preferably in multimedia, communications or media arts
Goal oriented, with a focus on attention to details, problem-solving, and the ability to multitask

Projects Coordinator Examples

1

Projects Coordinator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of projects coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for projects coordinator
  • Collaborate with the field teams in the installation progress
  • Support project managers and Construction Managers in defining elements of work and develop SOWs for subcontracts
  • Assist in the administration of the bid process for submittal work
  • Assist Project Managers and Construction Managers in updating the project schedule using MS Project
  • Assist in coordinating key project meetings
  • Support data management and documentation flow
  • Project Execution and Monitoring
  • Analyze member actual hours worked against projections across a portfolio of engagements
  • Track, analyze, and report on monthly expenses across multiple projects
  • Assist the MA Delivery Director with revenue forecasting, asset amortization, cost allocation, budget planning, across a multiple projects and in summary to the department level
Qualifications for projects coordinator
  • Must have 1-2 years of experience in Web/Digital production
  • Must have experience with Photoshop, HTML5, CSS3, and XML
  • Possess general understanding of IT and programming languages to assess project timeframes and functional attainability of web updates required
  • Deadline oriented with the ability to work in a fast-paced business environment
  • Must take direction well, and have great attention to detail
  • Possess excellent verbal, written, and interpersonal skills with the ability to communicate complex messages clearly and succinctly to a variety of audiences
2

Projects Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking for a projects coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for projects coordinator
  • Assist with invoice tracking, revenue recognition, reporting, across multiple projects
  • Support the staffing/recruiting efforts by assessing candidate fit to requirements and tolerance for candidate's salary requirement based on engagements' budget
  • Model and analyze financial targets/margins for potential sales initiatives
  • Assist Project Managers to update monthly project financials (actual, commit, forecast & accruals)
  • Partner with Finance to update capital project financial reports and forecasts, cash flow projections, budget reallocation, accruals, asset service placement
  • Enter & track contract submissions to Legal
  • Submit purchase requisitions through iProcurement
  • Plan and manage off-site and team building events
  • Coordinate and manage CPM training
  • Represent CPM on internal training teams
Qualifications for projects coordinator
  • 3-5 years of experience supporting and troubleshooting PC hardware and software is preferred
  • Developing rapport comes naturally
  • Able to balance both administrative tasks and front line interaction with models and students
  • Has a sense of urgency in ensuring tasks are complete
  • General construction knowledge
  • Understands and can demonstrate how to manage budgets, scheduling tools and bid process
3

Projects Coordinator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of projects coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for projects coordinator
  • Work with CPM management to maintain current career tracks and job descriptions
  • Produce overdue training report and communicate training due dates to individuals for timely completion
  • Arrange CPM organization events, webinars, training sessions
  • Make arrangements for and coordinate various monthly CPM Organization and CPM Leadership team meetings
  • Maintain the Global CPM Organization chart, including on BioWeb
  • Serve as CPM Knowledge Manager for Office 365 (generate project directories, establish permissions, access administration & training)
  • Arrange meetings (work with meeting invitees to find a date/time and rearrange schedules if needed, reserve conference rooms, send out meeting invitations)
  • Manage agendas for visiting global CPM representatives • Make lunch, reception or catering arrangements
  • Prepare meeting materials and write-up meeting minutes
  • Photocopy, scan, file, archive documents
Qualifications for projects coordinator
  • Minimum of one-year work experience in an office environment required
  • Previous work experience in a print production / purchasing / supply chain or logistics environment preferred
  • Ability to deal with all levels of staff and management
  • Familiar with construction subcontracts
  • 1-3 years of construction related experience- solar PV preferred
  • Knowledge of residential building electrical systems and NEC parameters
4

Projects Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of projects coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for projects coordinator
  • Within a team environment, participate in the development of the written technical proposal where thorough understanding of company polices and best practices is required
  • Route and track various documents for approval
  • Procure reference books/materials, office supplies, team appreciation gifts
  • Track budget operational expenses and assist with budget related activities
  • Assist with tracking CPM Department goals and metrics
  • Work with CPM staff on IT troubleshooting needs, including conference call and meeting assistance
  • Make on-boarding arrangements for new and temporary employees and consultants
  • Make arrangements for FedEx or other shipments
  • Represent the interests of the Client and Pivotal Projects throughout the Project's Life Cycle
  • Make project management decisions that comply with the Company vision and targets
Qualifications for projects coordinator
  • Experience working with and managing Matrixed project teams
  • 2-3 years practice in Logistic in Automotive Industry
  • Minimum bilingual
  • Very good communication skills, ability to listen, coordinate and challenge
  • Working in a transparent way as a team player, rigorous with help of compromise and organized
  • Working autonomously with drive to work with data, priorities and deadlines
5

Projects Coordinator Job Description

Job Description Example
Our company is looking for a projects coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for projects coordinator
  • Keep the Project Manager (PM) and others informed about project status and issues that may negatively impact client relations
  • Attend project meetings and assist with determination of project requirements
  • Participate in project start-up meetings with the client, design team, and contractors
  • Use project scheduling and control tools to monitor project plans, work hours, budgets and expenditures
  • Review field inspection reports from Consultants throughout the lifecycle of the project
  • Draft weekly and monthly reports for the clients
  • Assist the PM in the issuance of requests for proposals, (RFP), tenders, or other procurement methods
  • Issue Contracts, Letters of Intent, Purchase Orders, Maintain Contract Execution Tracking Log
  • Review and track Consultant, Suppliers, and Contractor progress claims for billing purposes
  • Ensure that all insurances are in place, up to date, and made out correctly
Qualifications for projects coordinator
  • Bachelor’s degree with 0-2 years’ experience and demonstrated leadership ability
  • 6+ years administrative assistant experience with experience working in a coordinator type role
  • Experience with organizing team events (or large, off-site events) • Responsive to deadlines and able to prioritize multiple tasks
  • Field requests in a friendly, professional manner with the ability to answer requests and assist with problem resolution
  • Demonstrated self-motivator and proactive in managing long-term or on-going development projects in balance with daily routine
  • Responsible for accurate and timely document production • Ability to manage and handle sensitive financial information

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