Training Administrator Job Description

Training Administrator Job Description

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Training administrator provides office management to include, but not limited to, all aspects of meeting management, office systems, supplies, site events, and customer service.

Training Administrator Duties & Responsibilities

To write an effective training administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included training administrator job description templates that you can modify and use.

Sample responsibilities for this position include:

Enrolling of delegates on current department database ensuring accuracy as per departmental documented processes
Verifying and validating information provided via current database systems and Vantage
Have significant experience of computerised accounting systems and Microsoft Excel
Any other duties as required from time to time
Arrange and manage internal and regional training events end-to-end, including accommodation booking, catering, room booking and travel as required
Oversee and manage department purchase orders, ensuring timely approval, goods receipting and tracking
Liaise with finance partners to ensure departmental budget is on track
Support with updating, developing and proofreading of internal documents and training materials to reflect evolving brand standards
Point of contact for Service & Productivity regional and corporate teams
Support the Training and Education Director with diary management, travel and expenses

Training Administrator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Training Administrator

List any licenses or certifications required by the position: AED, CPR, IMI, SME, QSC

Education for Training Administrator

Typically a job would require a certain level of education.

Employers hiring for the training administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Education, Business, Associates, Communication, English, Business/Administration, Administration, Management, Technical, Graduate Education

Skills for Training Administrator

Desired skills for training administrator include:

Excel
Learning management training and sponsor administration systems
Office procedures
Microsoft Office
PowerPoint
Databases and Learning Management Systems
Federal and client orders and regulations related to management
Outlook
Training business requirements but not essential
Database

Desired experience for training administrator includes:

Support with additional administrative duties for the team including stationary orders, meeting booking, preparing presentations
Oversee/manage Service & Productivity new starters, including IT set-up and induction schedule
Collate feedback and reporting on training materials and implementation
Report on Retail Academy training sessions execution globally
Provide training to active duty personnel on DCGS-N system administration and hardware maintenance post-installation protocol
Extensive system and network administration experience with U.S. Navy afloat systems such as DCGS-N, GCCS-M, COMPOSE, ISNS, SCI Networks, or CANES

Training Administrator Examples

1

Training Administrator Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of training administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for training administrator
  • Maintain the departments filing system
  • Demand and control the Departments stationery
  • Carry out typing as required
  • Ensure the proper functioning of the telephone, photocopier
  • Provide First Aid and monitor first Aid boxes
  • Provide admin support to instructors with TPI – purchasing supplies, liaising with customers producing booking forms and joining instructions
  • Maintaining/producing TPI budget report
  • Assist in preparing for meetings (making agenda’s and other meeting documents, ensuring tea and coffee is available)
  • Carry out any reasonable task given by Departmental Manager
  • To be responsible for your own welfare by following the Health, Safety and Environmental Policy and other related policies such as Equal Opportunities, Harassment, Disability and Data Protection etc
Qualifications for training administrator
  • Managing internal queries through Contact Workspace Ticketing system
  • Delivery of training in a timely manner
  • Maintenance of all training material
  • Build and maintain good working relationships with all levels of staff and management
  • Ensure consistency of approach across all departments
  • Promote and develop staff within a TCF framework
2

Training Administrator Job Description

Job Description Example
Our growing company is looking to fill the role of training administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for training administrator
  • Ensure that training content is controlled and access to make changes is managed
  • Provide feedback to users on profile and training compliance and non-compliance
  • Establish, monitor and respond to metrics on the efficacy and efficiency of the Training Administration and Control activities and its ability to support the business
  • Oversee the recruitment process
  • Facilitate the development of training materials including
  • Processing enquiries and bookings in the allocated timeframe as agreed with clients
  • Providing information and advice to Customer’s regarding their training requirements/needs
  • Processing credit/debit card payments where applicable.(Department Specific)
  • Raising purchase orders in line with system processes
  • Raising and processing pro-forma invoices where applicable.(Department Specific)
Qualifications for training administrator
  • Matching invoices against quotes to ensure correctness and that costs are allocated
  • Quotes and invoices are correctly processed
  • Systems maintenance with regards to updating learner information, courses attended
  • Learner systems and documentation maintained accurately – Positive results
  • Obtained during audits
  • Learning portal accurately maintained
3

Training Administrator Job Description

Job Description Example
Our company is hiring for a training administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for training administrator
  • Responsible for inventory management of all lab and office supplies for the department and for other related functions, as instructed by the ES Manager
  • Coordinates departmental meetings, develops and distributes instructions, coordinates room setup logistics, interfaces with those attending meeting and facilitates arrangements
  • Provides back-up support for Training Coordinator tasks during his/her absences and/or as operational requirements dictate
  • Keeps abreast of the basic requirements for regulatory compliance in own area of work and complies with those requirements
  • Ensure field onboarding program compliance
  • Communicates all training information to attendees, instructors and guest speakers
  • Provides administrative support to training department including partnering with Sr
  • Ability for accurate work in internal management systems and tools
  • Administering and ensuring the integrity of the site's training records
  • Reporting of Site Compliance with regards to legislation and organisational capability
Qualifications for training administrator
  • Must be able to handle multiple tasks, maintain confidentiality and be detailed oriented
  • Learning reporting tool is accurate and updated on a monthly basis
  • Monthly reports compiled according to agreed requirements
  • Commitment from stakeholders
  • Challenges with service providers
  • Five (5) years progressive work experience in the field of corrections or law enforcement required including a minimum of one (1) year of correctional facility experience to provide effective training implementation and administration
4

Training Administrator Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of training administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for training administrator
  • Make recommendations on continuous improvements practices relating to training and assessment methodologies
  • Coordinate system upgrades with the I.T
  • Manage and update the Competency & Training Management System
  • Co-ordinate training and inductions with colleagues in other areas to meet business needs
  • Run and monitor Expiry Reports and programme relevant training courses
  • Perform receptionist duties as required including the welcoming of all visitors ensuring they sign in and out of the building, the prompt answering of all incoming telephone calls and the distribution of incoming and franking of outgoing mail
  • Have previous experience of working in a similar environment
  • Have excellent planning/organisational skills
  • Have the ability to work well under pressure and prioritise work
  • Park Royal - Branch Security Officer
Qualifications for training administrator
  • Applicant selected will be subject to a government security investigation and must meet eligibility requirements for a Secret Security Clearance for access to classified information
  • Certification as training instructor from a national or state recognized organization such as the National Institute of Corrections within 180 days of appointment to the position
  • Must meet or exceed all standards and qualifications required by contracting agency for Training Officers
  • Ability to act in a supervisory capacity and maintain close contact with all aspects of the training program and personnel
  • Must be current with all organizational and contractual policies, regulations, updates and alterations that require incorporation into training courses
  • Must be able to use computer and the software application packages used by the facility
5

Training Administrator Job Description

Job Description Example
Our company is looking for a training administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for training administrator
  • Maintain IADC’s student database records
  • Booking rooms across sites for development courses
  • Ensuring course materials are prepared in advance of training sessions and the trainer has all necessary materials at hand
  • Supporting the administration related to training costs and budget ensuring purchase orders are raised and fully approved ahead of courses taking place, tracking costs and providing reports
  • Issuing course questionnaires and collating into feedback reports
  • Collating team administration requirements information
  • Supporting the training and development of apprentices liaising with the relevant college on apprentice progress
  • Supporting the administration relating to work experience and placements completion of insurance documentation, creation of itineraries
  • Ensuring in-house training facilities are utilised appropriately and are kept in good order
  • Ordering stationery as required for training events
Qualifications for training administrator
  • Ability to work with little supervision, normally receiving minimum instruction on routine work and detailed instructions for new tasks or special projects
  • Great sense of responsibility with ability to work under pressure independently in teams
  • 2 years of experience in a Training Administrator role, in a multinational company
  • Highly organized, with the ability to coordinate multiple projects at the same time
  • 3+ years in similar or related field, knowledge of Electronic Training Management Systems
  • Admin experience with MS Server, MS SQL Server and Windows-based systems

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