Regional Administrative Assistant Job Description

Regional Administrative Assistant Job Description

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Regional administrative assistant provides advanced level support in the full MS Suite, specifically Word, PowerPoint and Excel.

Regional Administrative Assistant Duties & Responsibilities

To write an effective regional administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included regional administrative assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Provides proactive support to consultants and the team in respect of document creation, typing, formatting and editing documents using MS Office applications including Word, Excel and PowerPoint
Provide excellent telephone coverage including ability to manage priorities
Arrange large group meetings – schedule meetings with all parties
Maintain executive calendars
Handle business travel – book travel arrangements
Handle executive mail – pre-sort and prioritize
Navigate firm – interface with various departments on behalf of executives to collect information, respond to requests, obtain service
Miscellaneous support – including, but not limited to preparation of copies
Responsible for Coordinating the activities for the Regional Sales Offices and Training Centers
Works closely with the FED, Managers of Retail Operations (MRO’s), Senior Trainer and Trainers to ensure proper and timely completion of reporting and assigned tasks for the region

Regional Administrative Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Regional Administrative Assistant

List any licenses or certifications required by the position: GOH

Education for Regional Administrative Assistant

Typically a job would require a certain level of education.

Employers hiring for the regional administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Associates, Business, General Education, Communication, Business/Administration, Computer, Technical, Accounting, Communications

Skills for Regional Administrative Assistant

Desired skills for regional administrative assistant include:

Excel
Excel and PowerPoint
Microsoft Word
Excel and Internet
Fedex and UPS
Postage Machines
PowerPoint
Sending and receiving email and retrieving information from the Internet
MS Office
Microsoft Office Suite

Desired experience for regional administrative assistant includes:

Manage calendars of Regional Directors including requests for touch bases, interviews, and invites
Combine various company reports to get information efficiently and timely to Regional Directors
Help to plan and prepare all District Manager Meetings which will include location, meals, party supplies, and managing expenses
Send faxes and other correspondence
On-boards new hires, processes new employees, transfers, termination
Prepare various forms of communication, letters / agendas / notes / cards and reports as required by the Regional Vice-President

Regional Administrative Assistant Examples

1

Regional Administrative Assistant Job Description

Job Description Example
Our company is searching for experienced candidates for the position of regional administrative assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for regional administrative assistant
  • Coordinate and maintain vacation and absentee schedule for management teams
  • Manages and maintains unit administration compliance diary system
  • Manage office routines ensuring efficiency is maintained through availability of equipment and supplies and effective management of files and records
  • Manages HR paperwork for unit employees (New hires, transfers, terminations, promotions etc)
  • Maintains a high level or organizational awareness
  • Ensure VP's needs are proactively identified and provide required information/documents for them to complete duties
  • Schedule performance management reviews, annual competency reviews, personal development discussions for all VP's direct reports
  • Coordinates teams invitations for key client events
  • Effectively manage a high volume of phone calls
  • Process travel and entertainment expense reports timely and accurately
Qualifications for regional administrative assistant
  • Ability to work over and above a regular work day as business needs require
  • A minimum of 5+ years of Administrative experience in a corporate environment
  • Strong communication skills, both written and oral, requiring tact, diplomacy and discretion, the ability to maintain confidentiality
  • Highly motivated self-starter, able to work independently with minimum direction and identify solutions to problems that arise
  • The incumbent requires the ability to accurately transcribe from handwritten material or dictation
  • The incumbent requires strong organization skills to complete the varied tasks/assignments in an efficient and timely manner
2

Regional Administrative Assistant Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of regional administrative assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for regional administrative assistant
  • Manages store expense payments ie
  • Coordinates meetings and agendas
  • Maintains/owns calendar for RD/DMs/Area Managers inclusive of planning all travel, meetings/appointments, PTO and company planned meetings/events
  • Assists with the monthly billing process, including printing bill reports, processing write-offs/ups and transfers, drafting invoices and, if necessary, contacting other part of the business for agreement to write-offs/transfers
  • Provides support to other teams when occasionally required, and collaborates positively with colleagues from other teams and departments
  • Responsible for setting up meetings and updating and creating diary entries, using Outlook
  • Prepares expenses and arranges travel using appropriate systems
  • Scans incoming mail or other documents as instructed
  • Undertakes general administrative duties with specific projects as required
  • Maintains confidentiality at all times especially when dealing with sensitive information and internal policies
Qualifications for regional administrative assistant
  • Customer Service orientation in line with our Client First Values
  • Self-managing and comfortable working independently
  • 3 years of administrative experience supporting multiple individuals simultaneously in a corporate environment (preferred)
  • Preferably 1 - 2 year(s) experience working in a secretarial role, preferably in a professional service environment with high work volumes
  • Able to deal confidently with colleagues and clients at different levels, both face to face and by telephone, developing good professional relationships and building trust between client and Mercer
  • Be part of a team supporting other team members as needed so that deadlines are met
3

Regional Administrative Assistant Job Description

Job Description Example
Our company is looking to fill the role of regional administrative assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for regional administrative assistant
  • Completes a broad variety of administrative tasks for Regional Vice President including
  • Plans, coordinates and ensures the RVP schedule is followed and respected
  • In support of manager, maintains calendar
  • Provides administrative support to the Vice President, Regional Manager within a Region of stores
  • Responds to questions and requests and researches information
  • Interfaces with a variety of internal and external individuals on issues which are complex and/or of a confidential nature
  • Partners with District Administrative Assistants and other departments to resolve issues
  • Schedules and maintains calendar, meetings, travel itineraries and coordinates related arrangements
  • Organizes and maintains office filing system, record keeping systems, office layout and budgetary and personnel requirements
  • Plans and creates various routine and complex reports
Qualifications for regional administrative assistant
  • Highly detailed and is able to work with a range of information / data to produce accurate client documents
  • Knowledge of business support systems including billing, client databases, expense/travel management with the ability to learn new systems / applications
  • Highly proficient in written and spoken English and Chinese (Cantonese and Mandarin)
  • Demonstrated ability to prioritize and complete detailed complex work with accuracy and within time line requirements
  • Ability to execute duties using highest level of tact and integrity
  • Minimum 2-4 years of administrative assistant experience required
4

Regional Administrative Assistant Job Description

Job Description Example
Our growing company is hiring for a regional administrative assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for regional administrative assistant
  • General correspondence and compilation of reports for District Manager
  • Develop and maintain various databases of information on a variety of operating performance dimensions for stores
  • Compile, prepare, analyze and track reports to support management decision-making
  • Liaison between the Stores and Home Office to create a more efficient reporting relationship
  • Prepare PowerPoints and compile information as required for Operations/District Meetings
  • Responsible for maintaining and updating store information
  • Process confidential information including management of compensation information and intranet
  • Co-ordinate and maintain operation files
  • Reports for Eastern Regions
  • Monitor monthly expenditures for General Managers
Qualifications for regional administrative assistant
  • Ability to navigate intranet, internet, and Mainframe system
  • Knowledge of Peoplesoft and Taleo preferred
  • Strong knowledge of Lotus Notes, including scheduling meetings, invitations, address book
  • Efficient communication, timeliness and punctuality
  • 5+ years of administrative experience is required
  • Must possess strong organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast paced environment
5

Regional Administrative Assistant Job Description

Job Description Example
Our growing company is hiring for a regional administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for regional administrative assistant
  • Schedule and administer meetings and calendar events for the region
  • May monitor and assist with tracking budgets and expenditures for the NE Region
  • Consults with the Director of the MA Program, preparing all paperwork and forms
  • Provides clerical support for full time and adjunct faculty in the MA program
  • Responds, screens, and directs incoming phone calls, and answers student and visitor inquiries
  • Plans and arranges information meetings, seminars, workshops, orientations, and annual graduation hooding ceremonies for the MA program
  • Assists MA Director in the editing of brochures and catalog copies for the MA program
  • Assists in the MA admission process from recruitment to admission and counsels incoming students as needed
  • Maintains up-to-date informational files on current students, the MA program databases
  • Assists with input of purchase requisitions and supply ordering for department
Qualifications for regional administrative assistant
  • Able to employ intermediate level, analytical math and problem-solving skills
  • Able to multitask and juggle competing priorities and tight deadlines support multiple leaders
  • Must be able to maintain confidentiality to any sensitive information he/she has access to
  • Must have excellent customer service, solid written and verbal communication skills
  • 1-2 years of administrative or retail experience or equivalent experience
  • Associate degree in business or marketing field or equivalent preferred

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