Recruitment Assistant Job Description

Recruitment Assistant Job Description

156 votes for Recruitment Assistant
Recruitment assistant provides support to managers at the management hierarchy level 3 or above by performing a wide range of administrative and general office related duties.

Recruitment Assistant Duties & Responsibilities

To write an effective recruitment assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included recruitment assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Updating personnel reports to track new and leaving employees
Assisting with special projects as needed and other daily administrative duties to support the managers and department as assigned
Act as a database manager for the company’s global recruitment software
Enter, track, and code updates for senior searches and candidates across the firm
Arrange internal and external meetings
Arrange check-in calls with global teams
Assist in the preparation of management information for global and US pipelines – weekly
Manage candidate feedback forms
Oversee and ensure the accuracy of all candidate records on the global recruitment database
Act as the point of contact for candidate meeting logistics

Recruitment Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Recruitment Assistant

List any licenses or certifications required by the position: ICTAP, CTAP, AAMA, VA, OPM, HR, MA, PA, BS, BS/MS

Education for Recruitment Assistant

Typically a job would require a certain level of education.

Employers hiring for the recruitment assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Human Resources, Business, Communication, Management, Graduate, Marketing, Communications, Department of Education, Faculty

Skills for Recruitment Assistant

Desired skills for recruitment assistant include:

Equivalent of education and experience
Federal and state employment laws strongly
Good Clinical Practices
MS Office
Microsoft Office
Science/health related field at a level typically acquired at a Bachelor's Degree level

Desired experience for recruitment assistant includes:

Possesses professional presentation and proven sound judgment
Energetic, proactive attitude and ability to work well under pressure
Possesses strong interpersonal, communication and writing skills
Demonstrates excellent analytical, organizational and planning skills, including strong attention to detail and ability to multi-task
Previous experience within Human Resources, Professional Development, Recruitment and/or within a law firm
Experience in Lawcruit, i-GRasp, Micron, and PeopleSoft Data Entry

Recruitment Assistant Examples


Recruitment Assistant Job Description

Job Description Example
Our company is hiring for a recruitment assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for recruitment assistant
  • Liaise with hiring managers across the business at all levels, with external suppliers and agencies and the wider people team
  • Researches, summarizes and analyzes information
  • Opens and reviews all incoming mail
  • Screens phone calls and visitors, directing to appropriate staff or department when necessary
  • Plans and arranges conferences or meetings under general instructions from supervisor
  • Types or word processes correspondence, reports or other documents from rough draft, shorthand notes or dictaphone tapes
  • You will be responsible for working with a variety of Human Resources systems including the Applicant Tracking system and HR employee database
  • You will responsible for scheduling meetings, providing phone coverage and calendar maintenance for one recruiter in Arizona
  • This position will give you the opportunity to problem solve each day, work autonomously while being part of a team and work with an enterprise wide team
  • We are looking for an individual who exhibits professionalism, confidence, flexibility, accountability and adheres to confidentiality
Qualifications for recruitment assistant
  • One year’s experience in a recruitment/HR environment
  • Working knowledge of recruitment software
  • Administration experience related to diary management, expense and invoice processing
  • Professional and composed interpersonal manner, with ability to converse across multiple levels of seniority
  • Inclination to learn about new technology and systems used in Campus Recruitment
  • Experience working in higher education in college admissions or student services

Recruitment Assistant Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of recruitment assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for recruitment assistant
  • Troubleshoots system issues for end user
  • Acts as a Subject Matter Expert for recruiting services interdepartmentally and externally
  • Supporting the HR/ Recruitment team with general administrative duties
  • Prepares check requests and purchase orders to insure timely payment
  • Conducts research in relation to schools, organizations, industry trends, innovation leaders, and other relevant topics in support of recruitment efforts
  • Executes phone calls and email outreach to identified groups and organizations in support of and as determined by the Director
  • Manages contact databases and interacts with the various web-based systems of Admissions and Career Services, maintaining relevant sections on the GSD website and social media platforms
  • Represents the school's programs during informational sessions and recruitment events
  • Collaborates with the Coordinator of Student Activities and Outreach and the Career Services Coordinator on co-curricular activities related to student development as determined by the Director
  • Plans and make preparations for meetings including the creation of agendas, room reservations, catering, minutes, and presentation preparations
Qualifications for recruitment assistant
  • Experience working with physicians or in health care strongly preferred
  • Bachelor’s Degree required, Master’s degree in a related field preferred
  • Keeping internal systems and databases up to date, ensuring data accuracy
  • Driven and motivated professional with a genuine passion for promoting positive team spirit and a positive ‘can do’ attitude
  • Self-starter with a problem solving, initiative driven approach to Talent Coordination
  • Ability to perform effectively in a high volume, fast paced environment with changing priorities

Recruitment Assistant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of recruitment assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for recruitment assistant
  • Manage 7-10 team members, ranging from Assistant TL to Associates
  • Recruiting, Staffing and Organizational departmental planning
  • Creating a strong talent pipeline
  • Maintaining & managing the service level agreements
  • Strategy and planning for mass, campus and specialized recruitment drives
  • Policy development and documentation and Employee relations
  • Strategy and planning for mass, campus and specialized recruitments
  • Review and understand open job positions
  • Source and screen resumes for positions in Client Services, Sales, Marketing, Technology and Finance
  • Serve as the first point of contact for all candidates at all levels
Qualifications for recruitment assistant
  • Experience supporting key personnel
  • Experience in developing and delivering recruitment training programs globally
  • Industry and global market knowledge to identify, analyze and interpret trends or patterns in sourcing
  • Experience in working with HRBPs and hiring managers to prioritize business and information need
  • Experience creating high-quality presentations utilizing PowerPoint and complex reports using Excel is strongly preferred
  • Previous experience working with budgets is strongly preferred

Recruitment Assistant Job Description

Job Description Example
Our innovative and growing company is hiring for a recruitment assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for recruitment assistant
  • Develop cooperation with local universities in order to identify best in class students
  • Coordination of internship programs
  • Organizing and coordinating the process of adaptation new employees in consultation with managers and internal trainers
  • Preparation data for quarterly assessment review and annual assessment for direct employees
  • Administration and development internal talent management program for non-cadre population
  • Support for HR Manager in preparation of yearly budget for recruitment and training costs
  • Support in training plan realization
  • Enter data into the Recruitment & HR system so that accurate records are maintained
  • Provide broad administrative support for the department by answering telephones
  • Maintain various aspects of the recruitment process, such as entering resumes and updating candidate data in recruiting database (LawCruit) to ensure integrity of information
Qualifications for recruitment assistant
  • Provides diversified administrative support for Campus Recruitment Team - Assistant Vice President, Manager, and Recruiters
  • Responds to questions, requests, and researches information
  • Involves appropriate associates from other departments or divisions to resolve issues
  • Provides diversified, secretarial and administrative support
  • 1-2+ years of administrative support experience in a corporate setting, is required
  • Must have excellent phone manner, solid written and verbal communication skills and be customer service oriented

Recruitment Assistant Job Description

Job Description Example
Our growing company is looking for a recruitment assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for recruitment assistant
  • Help submit purchasing orders for event supplies including snacks and decorations by organizing the documents and ensuring all necessary paperwork is there for submission
  • Monitor event invitation mail processing alongside the Fulfilment Center
  • Maintains detailed records which may include collecting, exacting and entering date
  • Assisting department with on-boarding new employees
  • Administering orientation details and directions to new hires
  • Other HR duties, as assigned
  • Manage invoices with a quick turn-around for reimbursement
  • Professional communication with others in person, by phone, and by email
  • Be efficient in doing monthly reports for senior leadership
  • A quick learner of computer and databases
Qualifications for recruitment assistant
  • Must possess strong organizational & administrative skills, multi-tasking capabilities, and maintain a high level of attention to detail in a very fast paced environment
  • Two years work experience in public contact environment preferably in employment office setting
  • Ability to work independently, take initiative, and be punctual
  • Proficiency in web applications such as WordPress, Slate, Symplicity, LinkedIn, and knowledge of the use of social media in a university setting strongly preferred
  • International language knowledge and/or international experience a plus
  • Passion for urban issues and the built environment a plus

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