Recruitment Administrator Job Description

Recruitment Administrator Job Description

167 votes for Recruitment Administrator
Recruitment administrator provides system administration, monitoring, troubleshooting, and problem resolution for the Microsoft Office 365, Windows Server and VMware environments.

Recruitment Administrator Duties & Responsibilities

To write an effective recruitment administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included recruitment administrator job description templates that you can modify and use.

Sample responsibilities for this position include:

Phones Answering the main line, and screening the candidate and directing put them through to the correct team and dealing with any sales calls
Office Passes
Reception Cover/Duties
Printing assistance
Support recruiters in providing a fast efficient recruitment service to the businesses
Manage all on-boarding paperwork for new starters and freelancers
Work with our applicant tracking system, SuccessFactors
Assist with gaining all appropriate and required checks, examples including right to work, references
Assist with the approvals process and maintain audit trails
Escalate issues where necessary to the recruiters in a timely manner

Recruitment Administrator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Recruitment Administrator

List any licenses or certifications required by the position: PHR, RHCSA, CFA, CPA, HR

Education for Recruitment Administrator

Typically a job would require a certain level of education.

Employers hiring for the recruitment administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Human Resources, Computer Science, Business/Administration, Public Administration, Management, Business, Engineering, Government, Military

Skills for Recruitment Administrator

Desired skills for recruitment administrator include:

PeopleSoft HR system / Taleo would be advantageous
Various employment laws and practices
Excel and PowerPoint
Microsoft applications
Microsoft Office
Microsoft Office Suite
PeopleSoft is desirable
Office administration procedures

Desired experience for recruitment administrator includes:

Maintain, store and retrieve all data in line with compliance regulations
To supply recruitment data to support reporting (metrics)
Help build on existing processes for recruitment and contribute to the development of new ones to improve the service to both hiring managers and candidates
Other duties relevant to the administration activities as required
Arranging and co-ordinating high volume of interviews as requested by the Recruiters and Senior Recruiters for all vacancies in Ireland other EMEA locations
Sourcing CV's via internal and external CV databases

Recruitment Administrator Examples


Recruitment Administrator Job Description

Job Description Example
Our growing company is hiring for a recruitment administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for recruitment administrator
  • Setting up new agencies in Taleo
  • Sharing applicant details with Hiring Managers
  • Updating the status of applicants in Taleo
  • Rejecting applicants in Taleo
  • Processing new hire forms and setting up Contingent Workers in Fusion
  • Processing changes to Contingent Worker personal and assignment details in Fusion
  • Inputting extensions and renewals in Fusion
  • Acting as the point of contact/SME for contingent worker queries from stakeholders
  • Training and advising PPS colleagues on contingent worker processes
  • Proven administrative capability, preferably within a professional services environment
Qualifications for recruitment administrator
  • A flexible, enthusiastic and 'can do' approach to your work with a proven ability to multi-task in a fast-paced environment
  • A good academic record
  • Experience of Lotus Notes would be an advantage
  • Providing administrative support for the Resourcing team
  • Answering queries from contractors and line managers via phone and email
  • Assisting in collating reports

Recruitment Administrator Job Description

Job Description Example
Our company is growing rapidly and is hiring for a recruitment administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for recruitment administrator
  • Understand and adhere to all relevant policies, including completion of mandatory training
  • Load roles onto the MUA recruitment system, provide ongoing maintenance/updates when required and advertise roles across specific online sources
  • Create and update talent pools of candidates
  • Contact / target candidates following recruitment events to retain interest in LNE
  • Assist with coordinating targeted recruitment campaigns
  • Help line managers with organising interviews and rejecting candidates
  • Close down roles on the MUA recruitment system and work with line managers to respond to all candidates
  • Posting job adverts on internal and external resources such as LinkedIn, job boards and social media channels
  • Search for external candidates using Boolean search techniques and then engage with suitable candidates
  • Help to drive direct recruitment channels with the wider Talent team, reflective of passive and active candidates
Qualifications for recruitment administrator
  • Awareness and acceptance of individual targets for quality and accuracy
  • Coordinate content and job postings on social media and LinkedIn
  • Coordinate weekly reporting spreadsheets
  • Assist with monthly reporting and metrics involving Talent activities
  • Act as a first point of contact for line managers when they need help and advice re recruitment processes
  • Coordinate job offers and starter forms with Talent Acquisition Advisors and hiring managers

Recruitment Administrator Job Description

Job Description Example
Our innovative and growing company is looking for a recruitment administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for recruitment administrator
  • Follow MUA best practice guidelines re process & usage
  • Use candidate databases and produce communications to applicants and candidate pools
  • Deliver any duties and adhoc projects as instructed by Talent & Recruitment Manager
  • Confident in liaising with further HR professionals, line managers and candidates when required
  • Proven experience of direct sourcing candidates, Boolean searching, using external job boards and searching CV databases for suitable job applicants
  • Availability to support at onsite and offsite recruitment events, occasionally during evenings
  • Experience in a similar role or in the wider HR environment
  • Keen interest in working in an in-house recruitment team
  • Keen interest in social media and promoting activities across online/digital forums
  • Desirable – experience of working with Workday recruitment
Qualifications for recruitment administrator
  • Experience with HRIS (such as Oracle Taleo system) applications and complementary HR software solutions
  • Experience in program management, community engagement and outreach, and recruitment of diverse cultures and disease states and healthy participants
  • New starter documentation – offers, ID/passport checks
  • Create and issue contracts
  • New Starter on-boarding – new starter check ins
  • Support resourcing function by attaching candidates to relevant requisition in ATS (replaces shift sheet allocation)

Recruitment Administrator Job Description

Job Description Example
Our company is growing rapidly and is hiring for a recruitment administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for recruitment administrator
  • Support new tenants from start to finish with the complex administration process
  • Ensuring the applicant tracking system is kept up to date
  • Posting job advertisements on a variety of platforms, including job boards and our careers page
  • Sourcing candidates using CV databases and other methods
  • Arranging interviews with candidates and hiring Managers
  • Supporting any additional recruitment projects and activities as appropriate
  • Coordinates internally various employer branding campaigns
  • Coordinating and scheduling high volume telephone interviews (up to 20 a day)
  • Coordinating and scheduling high volume face to face interviews (up to 15 a day)
  • Managing busy diaries across the business
Qualifications for recruitment administrator
  • Hiring knowledge of IT skills are preferred
  • Experience in Recruitment Tracking Systems ( Preferably Taleo)
  • BA degree in Human resources or similar
  • A minimum of 2 years experience within an Administration role, ideally with an international organization
  • Must have the experience and the confidence to deal with a variety of people both face to face, over the telephone and via video link
  • Must have excellent English and literacy skills, A-C GCSE

Recruitment Administrator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of recruitment administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for recruitment administrator
  • Raising POs and processing invoices
  • Guiding candidates through the interview process
  • Liaising with candidates and stakeholders with a positive and initiative driven approach to interview coordination and diary management
  • Managing the Talent Team’s social media communication (LinkedIn, Twitter)
  • Seamlessly managing candidate communication through the entire recruitment cycle
  • Reporting on recruitment activity, trends and successes in a timely and accurate level
  • Ensuring all systems are up to date and information entered is 100% accurate
  • Administration support of monthly payroll which is managed by a Shared Support Services (S3) team to include submission of a weekly payroll changes form to ensure that employees are paid in an accurate, compliant and timely manner
  • Efficient administration of all aspects of the employee lifecycle, ensuring documentation is timely, accurate and compliant
  • Management of information on the HR Information System (HRIS) to ensure that all employee records are complete, accurate and up to date and production of HR metrics reports as required
Qualifications for recruitment administrator
  • 1-3 yrs of recruiting experience including sourcing and full life cycle recruiting
  • Should have an interest in progressing their career within either Recruitment or Human Resources
  • Must be organized, fast and efficient whilst at work
  • Commercial training other vocational qualification, but must have excellent administrative skills/experience
  • 3-5 Years managing a brands online presence and/or experience as a social media manager or
  • 3-5 Years of recruitment or recruitment technology experience

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