Permit Coordinator Job Description
Permit coordinator
provides information to members of the public/permit applicants regarding building permit requirements, inspection, and general requirements of the permit process.
Permit Coordinator Duties & Responsibilities
To write an effective permit coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included permit coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Take pride in a job well done accountability for mistakes
Complete/submit permit application forms to local authorities
Track the status of permits
Print and assemble permit packages
Work closely with designers and project managers to prepare technical documents including submittal packages and Operation & Maintenance manuals
Submit permit packages via online systems, fax, or in person, if necessary
Experience with construction permitting is preferred
Exposure to CATV design and installation processes is preferred
Ensure timely rendering of permit fees and permit applications are up to date (changes)
Monitors and processes invoices and tracks expenses
Permit Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Permit Coordinator
List any licenses or certifications required by the position: CESCL, GPTW, LOTO, PTW, MSDS, CSE, OHSAS, ISO, HSSE, SWP
Education for Permit Coordinator
Typically a job would require a certain level of education.
Employers hiring for the permit coordinator job most commonly would prefer for their future employee to have a relevant degree such as Collage and Associate Degree in General Education, Education, Technical, Associates, Construction, Engineering, Environmental Analysis, Natural Sciences, Ecology, Design
Skills for Permit Coordinator
Desired skills for permit coordinator include:
Construction Industry
How the process works of getting permit packets to local municipals to drive a 0 queue each day
Mailing permit packets to local municipals
Designs
Engineering practices
Microsoft Office
Standards pertaining to infrastructure projects
Microsoft Office and the ability to learn custom software
Permit approving agencies policies and procedures for the permit approval process for utility
Water and wastewater infrastructure projects
Desired experience for permit coordinator includes:
Fluency in excel and SFDC reporting function
Ability to prioritize and multi-task at high volume of work, and stay organized
Ability to work independently, in a group collaborative setting
SalesForce proficiency including report creation
Ability to build and maintain relationships with vendors and government / utility entities
Intermediate ability with MS Office Suite
Permit Coordinator Examples
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Permit Coordinator Job Description
Job Description Example
Our innovative and growing company is looking for a permit coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for permit coordinator
- Ability to communicate with different departments efficiently with no less than a 24 hour turnaround time • Must submit all designs finished by the design team with in a 24 hour turnaround time
- Acquire and submit plan corrections from architects and engineers to local municipalities
- Submit Building permit applications as needed
- Primary responsibility will be to maintain PPG Architectural Coatings store permits up to date including acquiring any needed permits and processing annual renewals
- Secondarily, this position will assist lease administrators in handling all aspects of the company store leases including lease amendment negotiations, preparation and maintenance of lease records, monthly payout of rents, year-end reconciliations and assistance with store maintenance issues
- Onshore / offshore as they arise
- Support mining and production operations
- Ensure regulatory permits and conditions are met for continued mining, permitting and reporting
- Reclamation activities – work with operations to ensure proper stream and wetland reconstruction activities are in compliance with ODNR, EPA and Corps specifications
- Provide information and answers to staff, management, and mining operations
Qualifications for permit coordinator
- A Bachelor’s degree and/or a minimum of 3 years’ experience within the function are preferred
- Must have, or the ability to develop, a working knowledge of information systems such as Maximo, Power plant, CRIS, GIS Scanned record Fortis and Spipe
- Bachelor's degree in real estate / paralegal certification (or related field or experience)
- Commercial real estate experience preferred with corresponding years of acquiring permits for business licenses, fire alarm and use and occupancy
- Experience working with public entities all over the country in maintaining all permits up to date including yearly renewals of all permits
- Extensive knowledge of Access is a plus
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Permit Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of permit coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for permit coordinator
- Provide information and answers to business partners and regulatory agencies
- Perform general clerical duties such as typing, filing and faxing information
- Coordinate activities between internal and external stake holders
- Process work requests
- Manage CAD files for the engineering department and print, ship and submit on demand
- Review, analyze and redline required documentation for community startup
- Assist Product Manager with acquiring, organizing and archiving necessary land development and infrastructure documentation for new communities
- Explains laws, rules and procedures to permit applicants, general public and others
- Reviews solid waste permit and other applications for administrative completeness and receipt of all required documents
- Drafts simpler permits and reviews and edits draft permits and review reports and chance to comment documents for solid waste permits prior to posting for comment
Qualifications for permit coordinator
- Microsoft Excel and Project experience preferred
- Proficient in AutoCAD, Excel, Word or similar software
- Solid supervisory skills with ability to motivate staff and create positive team oriented work environment
- Ability to manage and supervise staff in a busy, multi-shift, customer service and cash handling operation
- Excellent understanding of cash handling and applicable controls
- Demonstrated written communication skills to prepare concise, logical, grammatically correct analytical reports, correspondence, operating procedures and job descriptions
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Permit Coordinator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of permit coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for permit coordinator
- Manages databases and queries databases and runs reports for quarterly measures and other requests by manager, other staff or the public
- Attends and participates in meetings with DEQ staff
- Maintains paper and electronic files and processes records requests for solid waste and hazardous waste documents
- Works with DEQ web coordinators and outside advertising agency to post legal notices on the web and in appropriate newspapers
- Verifies that decision documents (permits, inspection reports, etc) are posted to the e-filing system and websites
- Schedules public information meetings and public hearings
- Assists Hazardous Waste staff with setting up general hazardous waste training sessions for the public, signs people up for the trainings, sets up the room and assists Hazardous Waste staff with managing attendance at the trainings
- Answers general solid waste calls, emails and inquiries from the public, local governments and from regulated entities or forwards to appropriate technical staff
- Intakes technical assistance requests and agency questions by phone, in person or through emails
- Serves as backup to other administrative staff as needed
Qualifications for permit coordinator
- Ability to operate university vehicles
- Excellent problem solving skills including ability to analyze information, practices, procedures, problems and situations to recognize alternatives and consequences, including complex administrative, parking, and/or customer service issues
- Demonstrated knowledge of basic business processes, cash control procedures and general accounting practices
- Prefer highly motivated trainable individuals with excellent organizational/communication skills
- Working knowledge in control of hazardous energy and associated safe work permits practices (confined space entry, cranes lift, ground disturbance)
- Ability to work well with others individually
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Permit Coordinator Job Description
Job Description Example
Our company is looking for a permit coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for permit coordinator
- Determines availability of parking spaces for new permits and lot change requests using allocation guidelines and issues permits
- Tracks permits that are cancelled or put on hold
- Plans, sets up, and is responsible for processing faculty/staff, retiree permit requests as received and conducting renewals
- Interview, hire, train, and supervise temporary and student employees for lot counting duties
- Maintain and analyze physical space availability data collected in campus lots for use in determination of parking allocations
- Ability to work with accuracy and attention to detail in financial transactions
- Adept with managing multiple tasks and deadlines simultaneously, setting priorities in a fast-paced and continually changing environment
- Ability to provide professional customer service in all internal and external interactions
- Research and obtain required permit data such as plans, quantities, statements
- Establish higher level communication and relationships with local AHJ’s and internal team members
Qualifications for permit coordinator
- Demonstrated ability to independently manage workload and priorities
- Ability to learn policies and procedures and develop new procedures as requested
- Ability to read, understand and apply lengthy rules and regulations
- Ability to explain complex documents in clear language
- Bachelors in Safety Management
- 3-5 years of experience as PTW Coordinator
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Permit Coordinator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of permit coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for permit coordinator
- Show excellent time management skills and efficient use of resources
- Ask questions when unclear about a process or policy and act as the primary example of best practices within the region
- Follow up with old cases and email appropriate departments to move account forward in permitting process, mentor Jr
- Show excellent record of documentation of any changes in job cases and status cases a minimum of two times per week
- Drive or mail permits packets to local municipals to drive a 0 queue each day and mentor Jr
- Pick up any permits submitted immediately following the specified turnaround time, show a sense of urgency to be the example to the team in this area
- Excellent proficiency with the maintenance process for company expense transactions for each job/account on a monthly basis by taking direction from accounts payable policy
- Ability to assist management in development of best practices and policy
- Coordinates with local utilities for relocation of utility services to facilitate right-of-way and street construction projects
- Reviews applications and issues right-of-way encroachment permits for utility relocation and new utility construction work
Qualifications for permit coordinator
- One (1) year experience in homebuilding preferred, but not required
- Minimum 1 year of permitting experience required
- Experience with single/multi-family and amenity permitting preferred
- Must be able to read blue prints and plot plans
- Must be detail-oriented team player comfortable working in a fast paced environment with heavy volume workload
- A minimum of 2 years office/clerical experience