Staffing Coordinator Job Description

Staffing Coordinator Job Description

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Staffing coordinator provides assurance that management systems are in place and the facility is in compliance with all laws, regulations and company policies.

Staffing Coordinator Duties & Responsibilities

To write an effective staffing coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included staffing coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Partner with recruiters on candidate information
Secure interviewer availability
Coordinate with clients or other administrative individuals
Coordinate interview panels
Manage associated logistics with regards to interview locations/conference rooms
Manage candidate communications
Work closely with multiple Recruiters on offer letters and candidate on-boarding requirements
Manage any candidate travel requirements and expense reimbursement, as needed
Distribute detailed job orders to recruiters and staffing vendors
Establish and highlight sense of urgency on priority jobs

Staffing Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Staffing Coordinator

List any licenses or certifications required by the position: CPR, HR, BLS, CPI, CMT, CNA, C.N.A, ITIL, PMP, INCOSE

Education for Staffing Coordinator

Typically a job would require a certain level of education.

Employers hiring for the staffing coordinator job most commonly would prefer for their future employee to have a relevant degree such as Associate and High School Degree in Associates, High School Education, Medical, Education, Arts, Computer, Business, Technical, Communication, Supervision

Skills for Staffing Coordinator

Desired skills for staffing coordinator include:

Applicant Tracking Systems are
HRIS
Medical terminology
Practices and procedures the laws
Regulations
Field of practice
Local union contracts
Guidelines governing functions in the post-acute care facility
Overtime regulations is important as is the ability to communicate effectively with residents
Their families and all others in the organization

Desired experience for staffing coordinator includes:

Screen candidates in person and through submittal process
Skill market to hiring managers through phone and e-mail
Follow up on resume submittals in order to determine if candidate is moving forward in the interview process or needs to be notified that they are no longer being considered for the role
Confirm candidate start date and orientation information including location, time, contact, and credentialing requirements
Manage payroll candidates per account including documentation, pay rate negotiation, credentialing, and compliance with policies and procedures
Source approved requisitions by placing job orders

Staffing Coordinator Examples

1

Staffing Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of staffing coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for staffing coordinator
  • Scheduling of candidates for interviews in partnership with Recruiters and Hiring Managers
  • Working with Executive Administrative Assistants to secure key interviewer time and presenting a professional view to all candidates in arranging of interview details, including travel requirements, logistical questions and expense reimbursements
  • Working closely with Recruiters and Hiring Managers to secure time and additional interview resources, where needed
  • Generation of offer letters and communication with candidates on all new hire paperwork requirements, including Employment Agreement
  • Processing of new hire paperwork and transitioning date to HR team
  • Post to various Internet sites, stay abreast of new sourcing strategies
  • Calendar management for manager
  • Local mobility point of contact incl
  • Manage open orders and fill open shifts with qualified field staff
  • Assist in creation of job requisitions and posting internal jobs
Qualifications for staffing coordinator
  • Must possess the ability and willingness to work harmoniously with other personnel
  • Must not pose a direct threat to the health and safety of other individuals in the workplace
  • 2 years clerical/staffing/patient placement in health care setting
  • Basic knowledge of computers and Windows products
  • Knowledgeable and responsible for staying current on staffing and patient placement guidelines and policies as directed by Team Leader and/or Clinical Nurse Manager so as to stay within budget restraints
  • Coordinates and assigns nursing float staff and patients admitted into hospital system using appropriate guidelines and resources
2

Staffing Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of staffing coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for staffing coordinator
  • Discuss benefits package information
  • Balance preferences of the staff member (industry, case topic, location, ), client and Partners responsible for selling the work and delivering on it
  • Ensure that the process is steeped in the BCG cultural values of openness, transparency and balance
  • Organize client and talent files
  • Call Nurses when Compliance is expiring
  • Manage office by keeping things organized and maintained
  • Professionally greet visiting clients and talent
  • Schedule nurses on existing cases on a monthly basis
  • Inform families and nursing Coordinators/Location Directors of unstaffed shifts or schedule changes as soon as they occur
  • Tracking dates of renewal for licensure and CPR, inservices attended
Qualifications for staffing coordinator
  • Identifies and participates in process improvement activities
  • Maintains quarterly review of agency profiles
  • Maintain upkeep of personnel overstaffing records
  • Creates and maintains records of work done on a shift by shift, daily, weekly and monthly basis
  • Functions well in emergency situations ,i.e., excessive unscheduled absences, natural/man made disasters, mass casualties, or excessively high census
  • Contributes toward positive work environment amidst stressful situations, , frequent interruptions, impatient customers
3

Staffing Coordinator Job Description

Job Description Example
Our growing company is hiring for a staffing coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for staffing coordinator
  • Schedules employees to meet the needs of the residents accommodations for changes in schedule with increases or
  • Complete additional medical forms, reports, evaluations, studies, charting, not considered as essential functions
  • Arrange interview, assessments, or testing of shortlisted candidates
  • Prepare Job Offer Letters
  • Process full offer packs to candidates when all recruitment checks have been satisfied
  • Conduct pre-employment coordination to ensure readiness of new hire’s requirements on Day 1
  • Initiate pre-employment contingencies to ensure required compliance are met
  • Review and log all returned disclosures, informing Recruiters of the outcome where appropriate
  • Perform candidate boarding action using the Recruiting Management System
  • Posts positions to the Intranet, various job boards, colleges, social media sites and other advertising sources via the ATS
Qualifications for staffing coordinator
  • Master or Bachelor degree, preferably within business or HR
  • PC proficient with a focus in MS Office, particularly PowerPoint and Excel
  • Associate of Arts degree or related college background preferred
  • FL Licensed Practical Nurse (LPN's) preferred
  • Quality Control – Demonstrates accuracy and thoroughness
  • Must have the ability to organize, prioritize and meet deadlines be accurate, concise and detail-oriented and able to operate a personal computer
4

Staffing Coordinator Job Description

Job Description Example
Our company is looking to fill the role of staffing coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for staffing coordinator
  • Sends the job posting link to employees to announce new postings and ensures internal candidates are tracked through the ATS
  • Assists Hiring Managers with questions related to the full cycle recruiting process
  • Prepares offer letters for new hires and internal transfers
  • Administers the pre-screen employment process for all new hires
  • Monitors open requisitions and ensures that postings are removed from the ATS and all job boards promptly
  • Maintains a good working knowledge of the ATS and its functionality
  • Compiles and delivers monthly, quarterly and annual metrics reporting
  • Assists the recruiting team with sourcing of passive candidates as needed, proactively calling candidates to schedule for phone interviews with the assigned recruiter
  • Completes reference checks
  • Sends electronic exit interviews
Qualifications for staffing coordinator
  • Expert use of staffing databases to include tracking candidates all program requirements
  • Experience with Jobvite or an applicant tracking system
  • Bilingual written/speaking(Spanish)
  • REQUIRES 5+ years in prior Talent Acquisition / HR Generalist experience
  • Proficiency navigating at least one applicant tracking system (Work Day, ICIMS, Taleo)
  • Experience with FMLA employment and I-9 verification is a plus!
5

Staffing Coordinator Job Description

Job Description Example
Our company is looking to fill the role of staffing coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for staffing coordinator
  • Assists Talent Acquisition Manager with special projects as assigned
  • Develops and maintains 24-hour daily and Master Staffing Plan, producing timely shift-specific schedules to sustain optimum and cost-effective staffing levels for nursing-related jobs based on established guidelines for the appropriate mix/number of staff for a specific work unit
  • Validates and maintains documentation on staff and temporary staff in automated and hardcopy systems
  • Researches specific time card discrepancies and reports to applicable unit manager for each applicable pay-period
  • Creates and distributes periodic reports based on information extracted from the staffing database
  • Generates candidate offer letters
  • Verifying pre-employment drug screen results with external vendor
  • Requesting candidate background checks through our internal vendor
  • Reviewing and evaluating background check results as it relates to the Corporate Staffing Policy
  • Escalating background checks to Corporate Employment Law Services (CELS) as needed
Qualifications for staffing coordinator
  • Minimum 2 years work experience preferably in a professional services/ multinational company
  • Resources experience would be a plus
  • Recruiting and/or staffing
  • E-mail and phone communication
  • Microsoft Office, Outlook and Excel
  • Intermediate computer ability

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