HRIS Coordinator Job Description

HRIS Coordinator Job Description

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HRIS coordinator provides leadership to ensure HR activities and programs are in compliance with federal and state and agency regulations.

HRIS Coordinator Duties & Responsibilities

To write an effective HRIS coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included HRIS coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Assisting the Payroll Analyst in auditing semi-monthly payroll
Assisting the Payroll Analyst in auditing the semi-monthly payroll
Data Entry – Reviews information in the HRIS Inbasket and formats for entry into the HR/Payroll system
Act as liaisonbetween employee clients, HR support staff, Payroll, HR Specialty Services, andHRIS team members
Workflow Management – Moves items from one step to the next
HRIS/MA Resource – First level of contact for questions about MA and the status of actions in Workflow, escalates issues to next level if necessary
Represents the HR Services department by interacting with publishers, other department heads, admininstrative staff and HR co-workers
Audit and providefeedback to HRIS Director on cause / approach on data errors
Partner with theHRIS and HRIT teams to support Oracle maintenance, reorganizations, massupdates, testing
Provide supportto HR Special Services Departments for projects and input needs

HRIS Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for HRIS Coordinator

List any licenses or certifications required by the position: CP, SHRM, PHR, I-9, HR

Education for HRIS Coordinator

Typically a job would require a certain level of education.

Employers hiring for the HRIS coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Education, Computer Science, Business/Administration, Business, Management Information Systems, Associates, Public Administration, Information Systems, Technical

Skills for HRIS Coordinator

Desired skills for HRIS coordinator include:

Excel
Word
Human Resources processes and transactions
Payroll
Federal and State employment laws and related statutes
Local and federal regulations pertaining to HR
Microsoft Excel
Microsoft Office Suite
HR records policies
Operations

Desired experience for HRIS coordinator includes:

Must be very detail oriented and responsive
Must enjoy teamwork and be a strong team player
Detail oriented with demonstrated data analysis skills
Working with a Ticketing system is a plus
3 to 5+ yrs of HR experience with at least 3 yrs experience using HRIS applications
BBA / MBA in Human Resources or a related discipline is required

HRIS Coordinator Examples

1

HRIS Coordinator Job Description

Job Description Example
Our growing company is hiring for a HRIS coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HRIS coordinator
  • Serves as the primary respondent to the payroll department's request for data related information and/or assistance
  • Acts as the liaison between the recruiters and the HR & Payroll system
  • Prepare andmaintain accurate employee personnel files
  • Process US programs and international staff new hires, employee changes and terminations in an accurate and timely manner
  • Ensure that data entered in the system is integer and reliable, correct as needed upon the request of HR Partners
  • Act as a liaison with HR Partners, HR Leads and Focal Points across the organization to solve HR administrative issues
  • Maintain records retention process for US Programs which includes managing active and inactive employee files and support for storage of records
  • Actively liaise with Recruitment Associates to ensure the hire forms are complete and correct and the new hire on boarded on time
  • Escalate HRIS processing and integration issues to HRIS team for specialized resolution and quality assurance
  • Respond to a variety of 1st level HR-related inquiries from employees
Qualifications for HRIS coordinator
  • 2+ years experience in managing HR projects or programs
  • Demonstrated critical thinking and analytical skills are required
  • Handle employment verification requests for US Programs and international staff
  • Proactively suggest process improvement to enhance the efficiency of HR transaction
  • BA/BS with a minimum of 2-3 years of professional HR experience, previous HRIS, data transaction and data analysis experience preferred
  • Exceptional attention to detail and data integrity
2

HRIS Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of HRIS coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HRIS coordinator
  • Provides support for systems data audits and communicates required changes to HR, Payroll and other departments as needed
  • Process various types of HR data transactions
  • Assist in the coordination and administration of the variable compensation plans
  • Troubleshoot data errors and provide assistance in resolving system problems and unexpected results
  • Support the review, testing and implementation of new processes and systems
  • Assist in the system configuration, testing and maintenance to support the US Benefit Programs, particularly during Open Enrollment
  • Develop and update training documentation of system processes and procedures as needed
  • Provide and analyze monthly and ad-hoc reporting as required
  • Partner with HR team and provide HRIS support as needed
  • Production Support - Including, but not limited to, data entry, workflow management, retail support, hub support (phone and email), and auditing employee level data
Qualifications for HRIS coordinator
  • Experience within a global organization and ability to interact with various departments and levels of management a plus
  • Adheres to strict confidentiality requirements and protection of sensitive HR data
  • Ability to investigate and research questions and problems and clearly communicate the reason and solution
  • Must be very detail oriented, highly organized and responsive
  • Must be able to take initiate and work well both independently and in a team
  • High school diploma required, Associate or Bachelors Degree preferred or equivalent experience
3

HRIS Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of HRIS coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HRIS coordinator
  • Work closely with other members of HR, Payroll and Benefits to coordinate year-end compensation and benefits changes
  • Utilize ECM scanning system by sorting, prepping, scanning, validating and auditing associate paperwork into the appropriate files
  • Collaborate with Field Leadership, Charter Owners, Hospital and CTS associates to ensure timeliness and accuracy of all data for new hires, associate changes
  • Use understanding of system interface connections to answer and troubleshoot questions on system access (email, Dayforce, OLM, FIDO, MSS)
  • Resolve all end-user issues with systems
  • Create Standard and Adhoc reports to individuals and departments throughout the firm within Ultipro and People Soft
  • Troubleshoot system issues and resolve
  • Assist end users with password resets, and login issues
  • Audit Ultipro and PeopleSoft Data
  • Data entry and production of reports
Qualifications for HRIS coordinator
  • Years of prior experience working with HR & Benefits business processes and systems is preferred
  • Associate’s degree preferred, or the equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities
  • An Associate or Bachelors’ degree in an HR related field
  • Knowledge of HRIS database administration, preferably in Oracle products including Fusion and Taleo is preferred
  • One to two years of HRIS or HR generalist experience
  • Have a clear understanding of the importance of confidential information
4

HRIS Coordinator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of HRIS coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HRIS coordinator
  • Job code management within PeopleSoft with similar duties to position management
  • Data Entry in Oracle HCM for Office Administrators and General Managers including enter new hires, change of status, terminations, rate changes, address changes, SIT/DFF changes, incentive information
  • Administering HRIS processes, ensuring timely and accurate data entry with processing new hires, rehires, reinstatements, transfers, promotions and various data changes
  • Maintaining active and terminated personnel files for the Support Center and Field Managers
  • Providing employment and wage verification for active and terminated employees to government agencies, EDD, financial institutions
  • Tracking and monitoring Human Resources receipt of Performance Appraisals for the Support Center and Field and follows up with managers on the collection
  • Conducting new hire orientation and on-boarding for Support Center and GMIT/MIT including I-9 verification using E-Verify, document processing and review of company policies
  • Managing the issuing of Support Center access badges including issuing of new and replacement badges
  • Maintaining required employment postings for restaurants
  • Providing general support to Field HR Managers as requested
Qualifications for HRIS coordinator
  • Previous experience working within a Human Resources department is preferred
  • Knowledge of legal employment policies preferred
  • Education equivalent to graduation from high school, supplemented by courses in business administration, demonstrating basic knowledge of grammar, spelling, punctuation, and simple mathematical functions like percentages, ratios
  • General knowledge of HRIS systems, preferably with ADP or Enterprise preferred
  • Fluent in PeopleSoft 9.0 and viDesktop
  • Must have HRIS experience, preferably 2+ years with Ultipro
5

HRIS Coordinator Job Description

Job Description Example
Our innovative and growing company is looking for a HRIS coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for HRIS coordinator
  • Assist with development of system mapping and ensure data integrity on incoming and outgoing files
  • Assist with system testing (from CRP through parallel testing), document issues and follow through to resolution
  • Assist with testing of system integrations, ensure all errors are investigated and resolved
  • Update standard operating procedures to reflect new processes and best practices
  • Develop end-user training on new processes and functionality as needed
  • Other administrative tasks such as scheduling and documenting meetings, maintaining task logs, and ensuring team members are on track with their assigned responsibilities
  • Analyzes paperwork reflecting data changes
  • Anticipates and identifies data problems and takes appropriate actions to resolve issues
  • Collaborates with recruiters on employee master and position management transaction process
  • Collaborates with benefit coordinators on employee master transactions that impact benefits
Qualifications for HRIS coordinator
  • Proficiency in Microsoft Office and Windows
  • Ensure integrity of systems, projects, data, and work
  • Must be able to exhibit fast and accurate data skills
  • Team oriented, a positive attitude, and maintain a high level of confidentiality
  • Service driven and self-motivated
  • MUST HAVE STRONG KNOWLEDGE IN PEOPLESOFT

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