HRIS Analyst Job Description

HRIS Analyst Job Description

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HRIS analyst provides leadership to the HR team for systems, including: Workday (core HCM, payroll, recruiting, benefits, absence, performance, talent, and reporting), a compensation planning tool, HR Intranet, and any new systems that may be implemented going forward.

HRIS Analyst Duties & Responsibilities

To write an effective HRIS analyst job description, begin by listing detailed duties, responsibilities and expectations. We have included HRIS analyst job description templates that you can modify and use.

Sample responsibilities for this position include:

Support executive leadership and all HR business areas, including HR, payroll, compensation, benefits, recruiting and training with reporting and business process improvements
Create intermediate to advanced audit reports and analyze benefit data to ensure data integrity such as domestic partner imputed income calculations, ensuring benefits are terminated timely and accurately, identify employees with dependents who are not enrolled in Dependent Life, May require the import/export data to Excel for analysis
Provide PeopleSoft production support to USA and International Payroll and Compensation teams, and HR representatives for Stores and Home Office
Provide support on various strategic and operational HR projects, including system upgrades, conversions, implementation of new solutions, patches and interface changes, Participate in the change control process for changes to the HRIS/Payroll system and other related interfaces, including development of requirements, change management, and UAT testing
Act as liaison for third parties and other stakeholders internally within HR/Payroll/Finance teams
Regularly review and verify data in all HR systems to ensure consistency and data integrity
Support annual HR, Payroll, and IT system audits, fulfilling requests for employment data
Assist with creation of test scripts as necessary and inputting transactions for database changes effecting Payroll and Employee Demographics in HR database
Provides training for payroll related system users
Reporting and queries

HRIS Analyst Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for HRIS Analyst

List any licenses or certifications required by the position: PHR, SPHR, SAP, HR, SHRM, PMP, HRIS, HRIP, ECC, CP

Education for HRIS Analyst

Typically a job would require a certain level of education.

Employers hiring for the HRIS analyst job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Human Resources, Education, Computer Science, Business, Business/Administration, Information Technology, Information Systems, Technical, Finance, Technology

Skills for HRIS Analyst

Desired skills for HRIS analyst include:

Benefits
Compensation
MS Excel
Payroll
Excel
Word and PowerPoint
HR systems
Workday
Access
Recruiting

Desired experience for HRIS analyst includes:

Exhibit strong numerical ability
Maintain a professional level of stress tolerance
Additional requirements specific to the job in question
Must have a Bachelor’s degree in Human Resources, Business Administration, or a similar discipline
Must have 1-3 years of experience in Human Resources with exposure to HRIS Systems or Reporting
Knowledge of Success Factors or SAP (Admin or end-user experience) is highly preferred

HRIS Analyst Examples

1

HRIS Analyst Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of HRIS analyst. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HRIS analyst
  • Collaborate with Payroll & Finance department as needed to ensure integrity of the payroll data as it relates to new hires, terminations, transfers, reorganization
  • Develop and/or maintain end-user training materials for various HR Systems
  • Support HRIS implementation/program and roll-out activities of strategies and/or HR systems
  • Sort and categorize e-mails into specific folders, respond to e-mails (report requests, questions, password resets for HR Systems, ) and notify Senior HRIS Analysts of issues
  • Maintain and audit data in HR systems
  • Educate staff on benefits portal/ employee interface
  • Ensuring proper configuration across all HR systems to support business needs
  • Perform all ongoing activities related to the development, implementation, maintenance, and adherence to organization policies and procedures
  • Work as part of the privacy team to ensure that the organization has and maintains appropriate privacy and confidentiality
  • Adhere to corporate privacy policies and procedures for the handling of protected health information
Qualifications for HRIS analyst
  • Bachelor’s in HR, Business or Information Systems desired
  • Project management experience and/or HR generalist experience
  • PHR is a nice plus
  • Minimum 5 years experience with HRIS systems
  • Understanding of HRMS database design, structure, functions and processes, and experience with databases tools
  • Bachelor's degree or equivalent with at least 5+ years of professional work experience managing data sharing between enterprise software applications
2

HRIS Analyst Job Description

Job Description Example
Our company is growing rapidly and is hiring for a HRIS analyst. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HRIS analyst
  • System administration experience of enterprise systems preferred (SAP, Workday)
  • Responsible for day-to-day, ongoing maintenance and process tasks within the Workday system including import loads, accrual adjustments, creating new locations
  • Continually assess business needs and implement measures that will ensure customer expectations are met or exceeded by enhancing system capability and performance
  • Document and track requests and product defects, manage issues resolution and coordinate problem resolution with product vendors
  • Work effectively with multiple types of reporting tools and perform complex queries for analysis and reporting
  • Of any defects
  • Running reports from Human Resources Information Systems (HRIS)
  • Reconciling carrier invoices on a monthly basis and ensuring invoices are paid prior to carrier's monthly due date
  • Preparing spreadsheets for reportable billing issues, including premium discrepancies, terminations and qualifying events
  • Identifying and reporting findings of benefit account variances, including enrollment and/or terminations
Qualifications for HRIS analyst
  • Minimum of 3 year previous experience maintaining data in a HRIS system
  • Able to balance multiple processes and prioritize tasks
  • Past experience working with HR modules in SAP
  • Minimum of 3+ years experience supporting PeopleSoft Absence Management and Time & Labor
  • BA/BS degree in Human Resources, Business, MIS, Computer Science, or related field or equivalent experience a plus
  • 3+ years Business Analyst and/or System experience
3

HRIS Analyst Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of HRIS analyst. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for HRIS analyst
  • Coordination and processing of all Payroll related actions (Biweekly)
  • HRIS UltiPro system support for upgrades, testing of new features and functionality and communication with Payroll, HR and Finance regarding new or critical release information
  • Ensure data integrity and consistency between electronic and hard copy employee files
  • Develop templates for procedures, guidelines, and protocol updates
  • Engage in projects as directed by Human Resources Director
  • Ensure system integrity, maintenance, troubleshooting, and problem resolution of HRMS databases and processes operate efficiently
  • Support end users regarding system problems, requests, issue resolution, facilitating process improvements
  • Train users on the HRMS including data entry, data verification, and report writing capabilities to ensure systems data integrity
  • Assist functional areas with new releases and upgrades
  • Maintain data integrity in systems by running queries, auditing and analyzing data
Qualifications for HRIS analyst
  • Cross-functional experience on Workday preferred
  • Advanced knowledge of HRIS/Human Resources and practices associated with this area of a fast-growing organization
  • Ability to work independently, but also work as part of a collaborative team
  • Ability to develop solutions to complex problems using expertise, creativity and sound judgment
  • Ability to focus granularly big picture
  • Prior HR experience needed
4

HRIS Analyst Job Description

Job Description Example
Our growing company is looking for a HRIS analyst. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HRIS analyst
  • Supporting HR, including payroll, compensation, and benefits clients, by partnering with them to find solutions to new business needs, make improvements to existing processes, and translate this information into technical specifications for IT development and/or configuration
  • Analyzing HR systems by researching and identifying root causes of data problems for accurate ongoing administration of HR systems and reports
  • Works with HR systems vendors to ensure systems are running smoothly and troubleshoot system problems
  • Perform audits of data within HR systems
  • Supporting clients to ensure the ongoing operations and maintenance of HR systems and various interfaces to other systems
  • Supporting the development, implementation, and administration of global compensation programs (base salary, short-term incentives and long-term incentives), and developing processes to ensure smooth and timely implementation
  • Developing and preparing statistical summaries and reports from SAP and other HR systems
  • Analyzes and compares historical data and makes recommendations
  • May compile and analyze external and internal data from multiple systems and resources to provide fact-based guidance to the decision-making process within HR and the business at large
  • Provide support for HRIS including, but not limited to, researching and resolving problems not resolved by Tier I Support, unexpected results or process flaws, perform scheduled activities
Qualifications for HRIS analyst
  • Working knowledge of enterprise integration using web services, SOA, XML, preferred
  • Knowledge of database business solution implementation, maintenance, upgrades, systems
  • Deep understanding and responsibility for all systems-related processes and methodology, including HRIS, Vldesktop, and other internal Firm systems
  • A minimum of 2 years’ experience in HRIS
  • Requires 3-5 years of professional experience and general proficiency with tools, systems, and procedures required to accomplish job
  • Above average understanding of HR systems including
5

HRIS Analyst Job Description

Job Description Example
Our company is looking to fill the role of HRIS analyst. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HRIS analyst
  • Serve as subject matter expert and provide ongoing maintenance and administration for various HR systems
  • Maintains an awareness of the payroll cycle ensuring that data is entered in a timely manner
  • Coordinates the servicing of user requests for data, HRIS access, reporting, trouble shooting, and application support through the management of the department mailbox
  • Training - Develop and maintain user procedures, guidelines and documentation
  • Data Validation - Maintain data integrity in systems by reviewing reports and analyzing data
  • Individual Development - Maintain awareness of current trends in HRIS with a focus on product and service development, delivery, support and applying key technologies
  • Collaborates with internal clients for current and future module configuration upgrades and/or implementation
  • Reviews data input and output reporting for accuracy
  • Develop and maintain a strong working knowledge of the HR system in order to effectively utilize its capabilities
  • Provides analytical support to HR teams, People Managers, Finance, Legal and others to create, prepare, maintain and support a variety of HR reports utilizing appropriate reporting tools (iQlik, SAP Business Warehouse, SAP Query)
Qualifications for HRIS analyst
  • Enterprise Time and Attendance software experience (Workbrain, Kronos, WorkForce)
  • 3-5 years experience with all aspects of PeopleSoft HRMS functionality
  • Bachelor’s degree or in computer science
  • Requires a Bachelor’s degree in human resources, information technology, business administration, statistics or equivalent experience and/or education
  • 2 to 5 years of experience in relevant/comparable disciplines such as HR, IS, or similar function
  • Prior experience developing and generating reports & analytics

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