HRIS Specialist Job Description

HRIS Specialist Job Description

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HRIS specialist provides support for the following HR processes: Core HR, Workforce Administration, Benefits Management, Workforce Compensation, Incentive Compensation & ADP Payroll Interface.

HRIS Specialist Duties & Responsibilities

To write an effective HRIS specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included HRIS specialist job description templates that you can modify and use.

Sample responsibilities for this position include:

Processing support for US payroll, including data management, compliance with tax requirements, and assisting employees with questions
Upgrading and automating our current payroll practices
Maintaining documentation to ensure all payroll processes are properly supported
Principles and practices of information systems
Setting up and implementing additional Paycom system suites and assisting with best practices for performing payroll and human resource (applicant tracking, paid time off approval/tracking) functions
Assisting with improving coordination efforts between Payroll, Human Resources and Employees to ensure proper flow and maintenance of employee data
Preparing all payroll and HRIS systems for year end and new year start
Coordinating efforts between Payroll and Human Resources to ensure proper flow and maintenance of employee data (status and personnel changes, tax withholding, benefit deductions)
Coordinate all aspects of the day-to-day benefits details within the HRIS, including processing and verifying enrollments, terminations, and changes
Compile and update the Finance Department on payroll changes, adjustments, and other changes as needed on a bi-weekly or more frequent-basis

HRIS Specialist Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for HRIS Specialist

List any licenses or certifications required by the position: PHR, SHRM, SPHR, COBRA, FPC, PRO, HCM, CP, WD, HRIS

Education for HRIS Specialist

Typically a job would require a certain level of education.

Employers hiring for the HRIS specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Education, Business, Computer Science, Business/Administration, Information Technology, Information Systems, Associates, Management, Administration

Skills for HRIS Specialist

Desired skills for HRIS specialist include:

Benefits
HR processes
Payroll
PowerPoint
Principles
Specifically Excel
Microsoft Office
Current trends in system requirements
MS Excel

Desired experience for HRIS specialist includes:

3+ years of postgraduate Human Resources experience, preferably in a nonprofit or social services setting
Proactively reviews information to ensure that the entries being made are accurate and reasonable
Work with the appropriate individuals to ensure the correct codes are assigned
Responsible for the delivery of accurate monthly, quarterly and annual HR reports to HR Shared Services Manager within agreed time frames
Bachelor's degree in IT/Engineering preferred, this is a highly technical position and approach
Manage projects which will enhance delivery of HR services to employees

HRIS Specialist Examples

1

HRIS Specialist Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of HRIS specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HRIS specialist
  • Create relevant reports within Colleague associated reporting tools and train others on basic reporting issues and needs
  • Coordinate with IT to conduct system enhancements and customizations assist in determining HR needs for such enhancements and/or upgrades
  • Creation of new positions, new organizational units, and new object relationships
  • Maintenance of existing positions, existing organizational units, and existing object relationships
  • Cost Center Assignment
  • Assisting in the coordination of year-end processing
  • Assisting in HRIS data management, including new hire and transfer processing
  • Providing ad hoc reporting and project support
  • Responds and resolves organization and position management related inquiries from Employees, Managers, and Centers of Expertise
  • Approves and facilitates HR transactions as required by automated workflows and processes HR transactions for employees and managers when the primary self-service channel cannot be used (MyHR portal)
Qualifications for HRIS specialist
  • High school diploma required, Bachelors Degree preferred or equivalent experience
  • Able to sort through issues, seek input from others
  • Complete tasks in a timely manner, is punctual at work and in meetings
  • Knowledge of PeopleSoft HR system and SuccessFactors is preferred
  • Identify and manage the resolution of data quality issues, such as integrity, accuracy, consistency and completeness in a cost-effective and timely fashion
  • Maintain/Create process documents, training material and work instructions and ensure that data management methodologies deliver high quality data
2

HRIS Specialist Job Description

Job Description Example
Our growing company is looking to fill the role of HRIS specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HRIS specialist
  • Uses the appropriate tools in order to identify variances and researches discrepancies to ensure the soundness of the HRIS
  • Maintains data on computerized Human Resource Information Systems
  • Assists with badge system for Corporate and selected sites
  • Responsible for employment verification, either manually or through the Employment Verification vendor, reviewing requests to determine validity and only providing approved information
  • Responsible for ensuring data integrity by analyzing submitted paperwork and audit reports, researching and correcting any discrepancies as needed
  • Answers employee and site HR questions regarding discrepancies in employee information, resolving any issues in a timely manner
  • Maintains HR department intranet pages based on internal standards and compliance rules
  • Runs or forwards ad-hoc reports when requested - analyzing data requests to determine details (fields/filters) of information being requested, and what information can be provided or may need additional approvals
  • Operational characteristics of Human Resource Management Systems (HRMS)
  • Methods and techniques of providing user assistance
Qualifications for HRIS specialist
  • This position also requires expert Excel and database knowledge experience in all aspects of HR reporting
  • An Associate Degree and 2 years related experience and/or training
  • Knowledge of time and attendance systems and ID systems
  • Conducting queries, analyzing data and creating / designing reports or forms
  • Work creatively with company data to find new areas of improvement
  • Assist on major re-alignment projects from the data perspective
3

HRIS Specialist Job Description

Job Description Example
Our company is looking to fill the role of HRIS specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HRIS specialist
  • Enter all personnel/employment data into Compass
  • Work with Corporate COEs to ensure workforce structures are maintained & up to date for proper person categorization
  • Serve as the Core HCM lead overseeing the ongoing design and build of Hire to Retire business processes security administration
  • Collaborate in testing for system configurations and/or upcoming Workday releases
  • Participate in the expansion and further development of the HRIS System
  • Import / update employee data when needed for new implementations of the system and mass changes
  • Monitor integrations to related systems to include Active Directory and any future integrations
  • Prepare the system for the annual goal and performance management cycle to include updating goal plan / performance review form / calibration templates as needed, maintaing the goal library
  • Prepare the system for the annual merit increase cycle to include creating the template for the cycle
  • Provide administrative support to the Talent Acquisition team for the Recruiting module to include maintaining the career landing sites in all languages, managing e-mail templates, managing the job requisition process
Qualifications for HRIS specialist
  • Epitomizes the company's cultural values, demonstrating an ability to put goals of the brands ahead of individual considerations
  • Strong customer service skills attention to detail
  • While performing the duties of this job, the employee is required to sit, talk, hear, lift, stand, walk and use hands to finger, handle or feel objects, tools or controls
  • Develops and runs basic queries from HR reporting tools as needed, including management reporting
  • A tenacious and relentless attention to details in data management and auditing will be critical
  • Proven experience with setting up excel files in an organized, precise and professional manner (print-ready)
4

HRIS Specialist Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of HRIS specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for HRIS specialist
  • Perform security administration functions, including maintaining a security matrix for HRIS software access, configuring security within the applications
  • Educate the user community on HRIS products including the development of training materials, presenting training sessions, and assisting users on a one-on-one basis when needed
  • Interface with Success Factors regarding on-going upgrades to the system and determine timing and roll out and training regarding upgrades to the user community
  • Provide day-to-day support to the user community, including periodic on-call responsibilities
  • Provide analysis and analytical support to the HR Department through creation of reports, spreadsheets and data grids as requested
  • Provide support for reporting and overall metrics within the system
  • Analyzing company needs, and working with Human Resource management, vendors and/or programmers to design system specifications
  • Implementing and maintaining specially designed human resources information systems and related policies and procedures designed to obtain, record, and process employee information
  • Recommending, implementing, and planning for improvements, enhancements, and new applications to the system
  • Providing retrieval ability to produce employee information for analysis and decision making, statistical data, and other employee-related reports as required
Qualifications for HRIS specialist
  • Past experience or familiarity working with multiple HR core systems (ADP Workforce 10, Learning Mgmt Systems, Applicant Tracking, ) and a strong knowledge of how relational databases work is also a plus (table structure, key fields)
  • BA/BS degree with 8+ years of systems experience required
  • Demonstrated proficiency in English language
  • Bachelor’s degree from four-year college or university with emphasis on information systems courses
  • Open to various experience levels, with a minimum of 1 year of HR or HRIS experience
  • Human Resources education and global HRIS experience are preferred
5

HRIS Specialist Job Description

Job Description Example
Our growing company is hiring for a HRIS specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HRIS specialist
  • Combining Human Resource knowledge with information retrieval skills
  • Preparing project execution plans and identifying appropriate technical and business resources needed for the team
  • Providing technical and analytical guidance to team
  • Ensuring projects are completed on schedule, within budget, and meet technical and scope requirements of the assignment
  • Providing backup recovery and making recommendations regarding enhancements and/or improvements
  • Maintaining security and integrity controls
  • May serve as HR department liaison to MIS/IT function
  • May be involved in tracking employee turnover data other HR analysis needed
  • Supports employment process for assigned area(s) as required
  • Recommend process/customer service improvements and innovative solutions
Qualifications for HRIS specialist
  • Proven experience with full system implementations (requirements to launch)
  • Utilize critical thinking to ensure that information provided for entry adhere to system rules and Company program/policies
  • Open minded on cross culture communication, strong on interpersonal and presentation skills
  • Autonomy and high job commitment and results oriented
  • Demonstrated software knowledge of human resources information systems including report writers
  • HRIS/MA Resource – First level of contact for questions about Manager Access and the status of actions in Workflow, escalates issues to next level if necessary

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