HRIS Administrator Job Description
HRIS administrator
provides functional support and guidance in the utilization and application of all HR, Payroll, Benefits and Talent Management systems.
HRIS Administrator Duties & Responsibilities
To write an effective HRIS administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included HRIS administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Act as liaisonbetween employees, line business managers, HR Support Staff, HR SeniorManagement, line business time keepers, Payroll, HR Specialty Services, and otherHRIS team members
Focused on day-to-day HR data maintenance for Discovery International in SAP HR
Manage day- to- day system activities to support HR, Payroll
Reviewing, analyzing and verifying payroll reports for accuracy and make necessary adjustments through established procedures ensure accuracy of approved timesheets prior to processing payroll
Reconciling payroll deposits, tax withholdings, payroll statutory requirements, wage garnishments and benefit/voluntary deductions and third party sick pay
Resolving problems and responding to questions presented by employees and/or managers utilizing knowledge of accepted payroll practices, company policy and the payroll system functionality
Performs data processing for all HR transactions in SAP
Coordinates local implementation of the Benefits Solution Project
Supports the production of project reports & information for the purpose of communicating project status updates, key decisions & information to stakeholders & the HR Steering Committee
Fulfilling wage garnishment requirements by completing forms and adjusting payroll records
HRIS Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for HRIS Administrator
List any licenses or certifications required by the position: SHRM, CBATL, CBAP, CCBA, ECBA, SAP, PHR, CEBS, HRIS
Education for HRIS Administrator
Typically a job would require a certain level of education.
Employers hiring for the HRIS administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Business, Information Technology, Education, Computer Science, Business/Administration, Information Systems, Technical, Management, Administration
Skills for HRIS Administrator
Desired skills for HRIS administrator include:
Benefits
Payroll
Excel
HR
Subject matter
Areas of HR
Benefit practices and procedures
Both internally and externally
Clerical and administrative procedures
Correct spelling
Desired experience for HRIS administrator includes:
Responsible for the maintenance of the SAP organisational structure including re-organisations, creation of new organisational units, transferring employees, defining international structures, etc
Consults with HRIS team members to define problems and resolution in HRIS
Accountable for SAP HRIS production support identifying and resolving issues with the system
Proficient in Word, e-mail and PowerPoint
Ability to manage deadlines is essential
Self-motivation and the ability to work autonomously preferred
HRIS Administrator Examples
1
HRIS Administrator Job Description
Job Description Example
Our company is growing rapidly and is hiring for a HRIS administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HRIS administrator
- Manages and responds to HR data requests
- Audits HR data to ensure compliance and data integrity
- Run reports usingToad and BI Publisher
- Supervise one HRISCoordinator
- Prepare anddeliver process documentation and guidelines
- Generate training and update materials for the HRISBlog
- Coordinates and supports day-to-day operations of the project
- Main contact for the external partners and contractors associated with the project
- Coordinates and manages communication between project team, stakeholders, and vendor with regard to project milestones & expectations, resolution of issues, escalations of issues and risks
- Undertakes analytical work as required in the course of project planning, scoping, implementation, testing or to monitor user acceptance and/or change management initiatives
Qualifications for HRIS administrator
- Detail orientated with an appreciation for the bigger picture
- Good Administrative skills/ process orientated
- Cultural awareness- the role involves continual communication with employees outside of the UK predominantly India, Asia and Europe, North and South America
- Experience of an International Business preferred
- 3-4 years HRIS experience required
- Experience in a data analyst background preferred
2
HRIS Administrator Job Description
Job Description Example
Our company is growing rapidly and is hiring for a HRIS administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HRIS administrator
- Troubleshooting of reported issues from users and functional owners of SAP outbound files, and functional leads of internal HR teams
- Maintenance of security roles for access to SAP/MyConnect and other HR systems
- Manages the User Acceptance phase of the project in conjunction with the internal team and the benefit technology project manager
- Provides administrative assistance to the project team including maintaining schedules and meetings, updating team on the progress and coordinating meetings and travel arrangements
- Exercises initiative in performing administrative duties and resolving problems
- Define, analyze and prioritize business requirements
- Identify areas for improvement in both the processes and systems
- Manage day-to-day operations, monitor mailbox and support lines, document processes, producing training materials, deliver training and provide ongoing support and data analyses to end users
- Investigate system issues, trace and log these with system providers and Jira system, review and analyse requests for system changes, providing options and recommendations, working with technical and business analyst resources as required, escalate issues where necessary
- Manage integrity of data flows from and to different systems and any other associated databases ensuring effective management of necessary controls
Qualifications for HRIS administrator
- Positive attitude and ability to work with and for a team
- Bachelor Degree in Computer Science, Information Technology, MIS, Business, Human Resources AND a minimum of 8 years’ work experience performing a substantially similar role OR a Master’s degree in one of the fields noted above or another relevant discipline AND a minimum of 6 years’ experience performing a substantially similar role
- Research and analytical skills with proven experience in analyzing, troubleshooting and resolving technical issues
- Ability to learn new applications/functionality
- Understanding of user interfaces and how it relates to configuration setup tables and business processes
- Strong technical aptitude and an ability to research/solve complex issues independently
3
HRIS Administrator Job Description
Job Description Example
Our growing company is looking to fill the role of HRIS administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HRIS administrator
- Conduct iterative testing and verification of interfaces, workflows, and other HR Application functions
- Monitor vendor releases and patches for impact and urgency, monthly auditing of the system, working with users and technical resources to prioritize implementations
- Involvement in license reconciliation process, vendor meetings, and project involvement
- Be involved in quality analysis and iteration processes
- Processing multi-state, bi-weekly and weekly payrolls accurately and in a timely manner in Ceridian
- Performing HRIS exports, imports and ensure data integrity
- Oversee incident submittal & follow-through
- Administering the new HRIS including assisting with new user set up, managing queries from existing users maintaining data integrity and running regular and ad-hoc reports
- Preparing employee correspondence including employment verification, visa letters, annual compensation and review, status change letters
- Tracking and administering long service employee rewards program, immigration and leave process deadlines
Qualifications for HRIS administrator
- Previous participation in a multi-site HRIS conversion/implementation
- Ability to be flexible, adapt to change and work on multiple projects simultaneously and independently, resolve project issues, meet deadlines and escalate appropriate to management
- Bachelor’s degree in Business Administration, Computer Systems, Information Technology
- A working knowledge of the HRMS software applications
- Be an enthusiastic person with a passion for technology
- Detail- oriented with a high level of organizational skills and ability to manage and complete work in an efficient and thorough manner, with minimal supervision
4
HRIS Administrator Job Description
Job Description Example
Our company is growing rapidly and is looking for a HRIS administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for HRIS administrator
- Understands and maintains employees' Data Privacy compliance measures, HR laws, and regulations associated with resource and data management
- Documents standard processes/procedures
- Participates in the testing and implementation of all system upgrades and rollout of new features
- Performing HRIS data entry, validation and follow-up, as needed
- Acting as the point person for HRMS training needs
- Instructing users on new ERP processes/functionality
- Creating / maintaining procedures, guidelines and other training materials
- System Administration and Maintenance
- Develop standard metrics, dashboards and reports for all levels of the organization
- Work with external vendors and internal teams on the implementation of new modules and fields the upgrade of system versions
Qualifications for HRIS administrator
- Ability to prioritise effectively to meet deadlines
- Previous System Administration experience with ADP products
- Experience with the Technology or Analytical role
- Working knowledge of EV4 or EV5 and eTime
- Carry out system administration activities – system maintenance, system testing, system/data checks fault-finding and resolution, managing user access
- Experience with case/incident management software is highly desirable
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HRIS Administrator Job Description
Job Description Example
Our innovative and growing company is looking for a HRIS administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HRIS administrator
- Support building and maintaining SharePoint libraries, sites and help manage workflows via OnBase
- Maintains HRIS transactions throughout the employee life cycle including, hires, terms, deletes and changes
- Reviews data entry for accuracy and quality
- Generates and/or runs reports as necessary
- Works closely with the HRIS team to meet monthly and on-demand report request
- Design and execute testing scenarios for changes to SAP/MyConnect
- Create and retain testing documentation for use and reuse
- Participate in regression testing for global upgrades to SAP/MyConnect
- Configuration of functional SAP HCM tables
- Use Business Requirement documents (BRDs), design documents and functional specification documents for key internal and external interfaces from SAP
Qualifications for HRIS administrator
- At least two years' experience with HR systems
- Case Management experience such as Neo Case, Service Now
- High School, College or University degree, Journeyman’s ticket
- Two (2) years experience in system administration
- Certification with Microsoft, VMware, EMC, or Computer Associates (CA) programs preferred
- Experience using Windows Server 2003/2008, Active Directory Domain Services, Microsoft Exchange, Microsoft OCS, Citrix, XenApp, Vmware, or EMC SAN storage