Grant Coordinator Job Description

Grant Coordinator Job Description

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Grant coordinator provides training on grant guidelines to project/program and finance staff in order to establish grants accounting standards.

Grant Coordinator Duties & Responsibilities

To write an effective grant coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included grant coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Performs prospect research on foundations and bio-pharmaceutical corporations to evaluate prospects for corporate and foundation grants
Perform as a power-user with CyberGrants, a grants management database system
Monitors funds for a portfolio of grants, on a monthly basis
Prepare offer letters when students are assigned to training grants
Organize program activities of the training grants (biannual steering committee meetings and other meetings)
Facilitates and manages support for Culture Hub participating faculty, staff, and partners, including travel, grants management, schedule management, and communications
Excellent technical and interpersonal skills, writing skills, and presentation and communication skills
Interest in NASA and aerospace industry
Oversee the Charitable Contributions, Sponsorships, and Field Exhibit process and systems
Continuously monitor for process and system efficiency, through operational reporting, direct observation, and client feedback

Grant Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Grant Coordinator

List any licenses or certifications required by the position: TCM, OAG, BIP, BLS, ESL, OCN, CLASP, CITI

Education for Grant Coordinator

Typically a job would require a certain level of education.

Employers hiring for the grant coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Education, Business, Accounting, Business/Administration, Management, Public Administration, Administration, Finance, Public Health, Communication

Skills for Grant Coordinator

Desired skills for grant coordinator include:

JD Edwards and Concur
Excel
Word
Federal
Internet
State
Accounting procedures
Grant application process and rules and regulations pertaining to grants applicable to assigned programs
Grant preparations and funding guidelines
Grants

Desired experience for grant coordinator includes:

Develop enhancements that improve effectiveness and efficiencies associated with processes and systems
Conduct ad-hoc reviews of transactions to ensure that the required documents are submitted, approvals are completed correctly and exceptions are followed-up on
Consult with funding agencies to resolve problems and/or obtain approval for deviation from authorized procedures or expenditures
Understand the International EFPIA transparency laws and codes for his / her specific local countries, such as FSA/AKG in Germany
Coordinate the submission of requests within the Event- & Contract-Management-Systems
Record and track related statistical information

Grant Coordinator Examples

1

Grant Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of grant coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for grant coordinator
  • Works with finance to gather information necessary to report to corporate/foundation funders
  • Becoming proficient in comprehensive trauma assessments to be conducted on a weekly basis
  • Overseeing all assessments and related grant activities completed by CTRAC and agencies across the 7 counties listed above
  • Supporting agency engagement in trauma-informed services as designated by CROP
  • Ensuring all CROP activities are completed on schedule as designated by the grant
  • Collecting and reporting data relevant to CROP activities as required by funding agency
  • Collaborating with members of the CROP team to support the successful implementation of all CROP activities in the 7 counties
  • General office administration including correspondence, coordination of meetings and staff support
  • Write and process grant agreements
  • Analyze budget and expenditure reports
Qualifications for grant coordinator
  • Prior experience in error management, problem solving or data analysis preferred
  • Some domestic and global travel (<10%) may be required to support Shire’s current and emerging global footprint
  • Knowledge of fundraising techniques and strategies
  • 3+ years experience in accounting, finance, bookkeeping and/or project management required
  • Must have excellent interpersonal skills and be a team player
  • Ability to initiate, plan, and complete high volume projects while working under tight timelines
2

Grant Coordinator Job Description

Job Description Example
Our growing company is hiring for a grant coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for grant coordinator
  • Correspond with organizations as directed (funding letters)
  • Works with Principal Investigators and their support staff to coordinate all aspects of grant submission through InfoEd proposal development
  • Reviews grant applications prior to submission to Research Management to ensure compliance with institutional and funding agency’s regulations
  • Assist with fund monitoring monthly to ensure accuracy and compliance
  • Assist with processing of Journal Entries to reallocate improperly charged expenses
  • In coordination with Research Finance, oversees contract billing and receivables
  • Assist Principal Investigators with the electronic submission of their bi-annual effort certification reports
  • Coordinates and prepares reports for post-award meetings with Sr
  • Works with HR and Principal Investigators on the administrative components involved in hiring new staff
  • Works with Partners Office for International Professionals & Students (PIPS) on administrative documents needed for hiring International Staff
Qualifications for grant coordinator
  • Prior experience focused on developing efficient and effective operational processes preferred
  • Researches new funding sources from a variety of agencies or other private foundations and organizations
  • Consolidates, writes, edits, or rewrites proposal input
  • Tracks grant applications and awards and provides follow up with funding agency as appropriate
  • Coordinates Merit Review process with Investigators for the processing of monthly reviews
  • Kronos timekeeping for weekly staff
3

Grant Coordinator Job Description

Job Description Example
Our company is looking to fill the role of grant coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for grant coordinator
  • Assists the Research Administration Team in the preparation of presentation materials, reports, and mailings
  • Assists Grant Administrators with the management of research funds, including preparation and payment of invoices
  • Coordinates grant proposal preparation as assigned
  • Reviews proposals for completeness and compliance with application instructions, with sponsor and institutional policies as assigned
  • Work with Principal Investigators to resolve issues
  • Processes check requests for clinical research site payments, employee business expense reports, and petty cash requests as needed
  • Advise PIs on grant proposal submissions including all administrative and budget components
  • Review proposals for completeness and compliance with application instructions, with sponsor and institutional policies as assigned
  • Provide formal training and assistance to clinical research coordinators, fellows and principal investigators on grant submission procedures and grant software
  • Submit journal entries as needed to ensure appropriate cost allocations on sponsored projects
Qualifications for grant coordinator
  • Solid customer service skills are needed the ability to work successfully as a member of a team in a large organization
  • Attend monthly Research Administrators Discussion Group (RADG) meetings
  • Submit Electronic Distribution Change requests to payroll, provide guidance to PIs and staff on the changes, and monitor salary changes on funds
  • Resolve day-to-day administrative problems with PeopleSoft transactions
  • Submit Annual Career Conference reviews and performance evaluations to appropriate offices
  • Submit merit increases, special payments, transfers, terminations
4

Grant Coordinator Job Description

Job Description Example
Our growing company is looking for a grant coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for grant coordinator
  • Provide guidance to primary timekeeper when complex payroll issues arise
  • Assist in Psychiatry’s Gerontology (GRU) and Neuroimaging research programs orientation and training of new research staff
  • Assist in plans and participate in research projects with faculty members
  • Create and process purchase requisitions, travel requisitions, and expense reimbursements for all college sponsored project accounts
  • Assist the Assistant Director of Research with the reconciliation of overhead accounts, preparation of contracts and grant reports, and maintenance of grant resource files
  • Coordinate with research collaborators (e.g., subcontractors, consultants, evaluators, vendors, ) to ensure that all financial documents (e.g., subcontract/consultant invoices, vendor quotes, ) are current, accurate, and complete
  • Assist the Assistant Director in reviewing and ensuring accuracy of project cost share requirements, including the source, amount and approvals of committed cost share wherever necessary
  • Assist College of Nursing faculty with the identification of research contract and grant opportunities
  • Maintain database of deliverables and reporting requirements for all active projects
  • Work closely with the Assistant Director to populate and maintain database of proposal-related documents (biosketches, current and pendings, facilities)
Qualifications for grant coordinator
  • Previous experience and/or desire to work with and mentor college students
  • Bachelors Degree is desired )concentration in business, finance, audit, economics, marketing, operations, systems or other analytical/business fields preferred)
  • Support the Assistant Director in the development and coordination of college research workshops
  • Work closely with Assistant Director in performing activities associated with a grant close-out (e.g., accounting, final report, record archive, web site closure)
  • Engage in continuing professional development to improve the value of research administration services
  • Handle sensitive and confidential data (e.g., personnel data, salaries, FERPA)
5

Grant Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of grant coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for grant coordinator
  • Under the supervision of the Director of Research Administration, work with faculty PIs and coordinate the processes associated with training grant applications, renewals, and annual reports
  • Serve as the first point of contact regarding training grant matters for trainees and principal investigators
  • Initiate all training grant appointments and terminations using NIH’s xTrain system and initiate related Personnel Action Forms
  • Maintain records of current and former trainees, mentors, and preceptors using NIH’s xTRACT system
  • Produce data tables for training grant proposals, renewals, reports and biannual steering committee meetings
  • Manage collection and entry of trainee publications into NIH systems and address publications that are noncompliant with NIH regulations
  • Track student status in relation to training grant requirements
  • Track training grant budgets and provide periodic reports to principal investigators
  • Assist trainees with expense reimbursement
  • Compile and maintain a database of student fellowship opportunities, and disseminate opportunities to students
Qualifications for grant coordinator
  • At least 3 years of relevant, hands‐on, professional financial, accounting, or administrative experience
  • Strong attention to detail, accuracy, and proofreading ability
  • Excellent time management and organizational skills, and the ability to reprioritize as needed in a fast-paced environment
  • Ability to properly manage confidential information
  • Must possess the ability to learn and adapt to new systems and software quickly
  • Experience in higher education and/or grant administration

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