Grant Accountant Job Description

Grant Accountant Job Description

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Grant accountant provides guidance and expertise on federal regulations (CDBG-DR, cross-cutting federal requirements, duplication of benefits, etc.) and translate them into implementation of mitigation and recovery programs.

Grant Accountant Duties & Responsibilities

To write an effective grant accountant job description, begin by listing detailed duties, responsibilities and expectations. We have included grant accountant job description templates that you can modify and use.

Sample responsibilities for this position include:

Will be dealing with Federal, State and Private funding
Will provide CFO with information requirements related to grants
Must be able to manipulate software programs
Must be able to put together the financial statements for up to 100 grants
Deliver monthly expense reports, variance analysis and reconciliations to the general ledger demonstrating flawless attention to detail and ability to consistently generate a high quality work product
Provide explanations and recommendations for variances from budget and discuss with program personnel to ensure their knowledge and understanding
Review transactions for compliance with applicable grant and contract terms internal policies and procedures
Become familiar with all aspects of the programs overseen in the unit including regulations and reporting requirements to funders
Develop an understanding of all rate methodologies or key components which must be analyzed
Provide technical and analytical support for the preparation of the organization’s annual operating budget including providing technical training to Program

Grant Accountant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Grant Accountant

List any licenses or certifications required by the position: CLASP, TASBO

Education for Grant Accountant

Typically a job would require a certain level of education.

Employers hiring for the grant accountant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Accounting, Finance, Education, Business, Business/Administration, Professional Accounting, Management, Communication, Auditing, Government

Skills for Grant Accountant

Desired skills for grant accountant include:

Banner
Federal regulations related to sponsored programs
Cost Accounting Standards
Federal Acquisition Regulations
Federal regulations related to Research Administration
Local government and non-profit organizations
Major Federal funding agency guidelines
Access
PeopleSoft
Formatting

Desired experience for grant accountant includes:

Assure that billing, collection, and revenue numbers are appropriate within the programs overseen in the core unit
Support monthly vouchering, month end close activities, and assist in managing all administrative aspects of programmatic restricted grants including the expense recognition in accordance with GAAP
Utilize fiscal analysis to make recommendations to Associate Fiscal Director/Fiscal Director
Work to improve the overall efficiency and effectiveness of the Core Unit and prepare new reports and analysis as required to help program personnel understand their operations
Review transactions for compliance with applicable grant and contract terms as well an internal policies and procedures
Ability to collaborate and interact with a diverse group of health care professionals

Grant Accountant Examples

1

Grant Accountant Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of grant accountant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for grant accountant
  • Assisting department managers with their budgets, and then keeping them updated on their results in terms of their budget vs
  • Conduct regular budget review of programs
  • Prepare monthly financial statements, variance reports, the agency's annual budget and forecasting processes
  • Reconcile and perform grant closeout functions required by contracts administration and sponsors
  • Ensure adherence to guidelines and policies
  • Identify and prepare resources needed for A-133 and 122 audits
  • Ensure the integrity of accounting information
  • Monitor fiscal compliance of the organization's programs and services
  • Maintain up-to-date knowledge on the organization's funding sources, grants and contracts, ensure implementation of best practices
  • Assist and participate in all pre and post-award grant processes
Qualifications for grant accountant
  • Knowledge of fund-based accounting systems
  • Perform analytics related to budget vs
  • 10% special projects and other related work as required
  • Work with CFO and funders to resolve any issues
  • Responsible for timely and accurate grant reporting
  • Prepares, reconciles and submits quarterly financial reports
2

Grant Accountant Job Description

Job Description Example
Our company is growing rapidly and is looking for a grant accountant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for grant accountant
  • Conduct monthly/quarterly review with Mission staff and document variances and corrective action plans
  • Perform monthly close process and ensure accruals are posted to the general ledger
  • Review monthly account analyses, bank reconciliations and assist with month-end reporting
  • Assists with budget and forecast activities
  • Assist in the preparation of interim and year-end audit working papers
  • Responsible for the accounting of federal grants
  • Reconciliations of the program and general ledger
  • Work on grant proposals and analysis
  • Prepare and track the budgets
  • Ensure expenditures are in compliance with GAAP and federal OMB grant guidelines
Qualifications for grant accountant
  • Familiarity with Grant Accounting preferable
  • Financial accounting software knowledge, ideally NetSuite
  • Independent problem solving skills and the ability to manage multiple projects
  • Post and review journal entries
  • Assist in preparation of financial statements and annual audit
  • At least 3 years of relevant nonprofit experience
3

Grant Accountant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of grant accountant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for grant accountant
  • Revise Q4 financial report templates for partners (if changes were made during Q3 reporting) and set up Q4 actual line items for headquarters report as needed
  • Revise templates as needed for major grant budget revisions for 2017 by project team and partners
  • Assist project team to make changes to budgets
  • Prepare grant compliance checklists for use by project teams, for each of five grants for 2017
  • Demonstrated ability to effectively communicate verbally and in writing, informally and formally
  • Sensitivity to, and appreciation of, cultural, political, and geographical differences, with ability to work well with faculty and staff from around the world
  • Responsible for the allocation of cash, fed
  • Responsible for receivables related to sponsored projects
  • Reviews subrecipient A133 report noting any findings and work plans that need to be implemented
  • Assists the Manager of Project Accounting during the annual A133 audit
Qualifications for grant accountant
  • Minimum of 3-4 years’ experience in accounting and in a healthcare setting
  • Excellent analytical, oral and written communication and customer service skills
  • A bachelor’s degree in accounting and two years of accounting experience is required
  • Minimum of one year of sponsored project accounting experience
  • AS in Business or Accounting preferred
  • Provide input, and assist with system upgrades and implementations • Identify areas of improvement within University financial systems
4

Grant Accountant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of grant accountant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for grant accountant
  • Revise, as needed, Q4 financial report templates for partners (if changes were made during Q3 reporting) and set up Q4 actual line items for headquarters report
  • Assist the Project team to make changes to budgets
  • Prepare grant compliance checklists for use by Project teams for each of 5 grants for 2017
  • Is the point of contact for all purchasing for the Department of Physics & Astronomy.This includes all educational activities, teaching activities and research activities for 21 faculty research groups
  • Individual will research appropriate vendors, provide consultation on shipping and delivery of large research equipment, and establish good working relationship with vendors we use on a weekly basis
  • Works with purchasing to identify new vendors and negotiate better purchasing rates for physics related purchases
  • Instructs and trains staff, faculty, graduate students and undergraduate students on proper purchasing documentation rules and requirements.Follows up on any exceptions and how to resolve issues
  • Prepares all blue rec purchase orders with input from faculty, staff, or graduate students.Coordinates delivery of requested items, performs analytical reviews on items to purchase for compliance with federal rules, including export controls
  • Is the liaison between purchasing and the vendor and the researcher to make sure that appropriate terms are negotiated, vendor receives purchase order, items are properly received and vendor is paid timely.Researches any discrepancies in invoices, payments and orders to achieve a resolution.Escalates to Assistant Chair any items that could result in a delay to research timelines
  • Is the point of contact for p-card purchasing for over 150 + individuals who do not have a P-Card.Reviews request for appropriateness and allowability on accounts, ensures that accounting information is correct, follows up with requestor for any missing information, places order and follows up with vendor if any item is damaged or needs returning
Qualifications for grant accountant
  • Three years’ work experience in Finance, Accounting or related field
  • Ability to establish and maintain effective professional relationships including HPRF leadership, staff and investigators and representatives of funding agencies
  • Minimum of 2 years work experience in a research environment
  • Demonstrated experience in developing positive work relationship with a variety of staff
  • Knowledge of Federal regulations related to research grants
  • 2+ years of non-profit experience in grant accounting/finance
5

Grant Accountant Job Description

Job Description Example
Our company is looking for a grant accountant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for grant accountant
  • Prepares request for payments, requisitions, T & C reports, and all other forms as requested for the research grant accounts.Reviews transactions for appropriateness to the grant budget and resolves any discrepancies
  • Coordinate meetings with individual or small groups of visitors hosted by faculty and research groups
  • Makes sure supplies are ordered and an inventory of necessary items kept
  • Ensures accuracy of the URGEMS encumbrance system
  • Initiates corrective action or recommends solutions as appropriate, ensures all expenses on monthly Workday ledgers have supporting documentation examines accounting documents to ascertain that transactions are properly supported in accordance with University policy and procedures
  • Notifies the professor of accounts ending
  • Communicates with Central Administrative Office including but not limited to ORPA, ORACS, Finance, Purchasing and other departments
  • Completes monthly financial reports to sponsors, prepares NYSTAR semi-annual reports financial reports and oversees matching funds with corporate sponsors
  • Maintains CLASP certification
  • Works with faculty, staff, students both graduate and undergraduate to purchase research, teaching and educational items by creating purchase requisitions
Qualifications for grant accountant
  • The ability to communicate financial information to all levels
  • 2+ years experience in a grant accounting experience, post award experience preferred
  • Must have experience with Quickbooks
  • Prepare proper purchasing documentation according to University policies
  • Liaison between purchasing, vendor and researcher to ensure the vendor received purchase order that items are properly received and vendor is paid timely
  • Researches any discrepancies in invoices, payments and orders to achieve resolution

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