Coordinator, Talent Acquisition Job Description

Coordinator, Talent Acquisition Job Description

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Coordinator, talent acquisition provides consultation on Equal Employment Opportunity (EEO) and affirmative action guidelines and laws, Internet Applicant Rule, the Americans with Disabilities Act (ADA), and other applicable regulations.

Coordinator, Talent Acquisition Duties & Responsibilities

To write an effective coordinator, talent acquisition job description, begin by listing detailed duties, responsibilities and expectations. We have included coordinator, talent acquisition job description templates that you can modify and use.

Sample responsibilities for this position include:

Assist Campus Relations Specialist in identifying opportunities to streamline and improve processes
Prepare and analyze metrics which will help drive IT Talent Management initiatives
Actively participate in the implementation of projects to help drive IT's Talent Management initiatives, including training, hiring programs, career road maps, and rewards
Contribute to the review and preparation of communications and documentation as necessary
Organize complex calendars
Maintain accurate distribution lists (companies, colleges, email, office phone, cell)
Troubleshoot and research issues for users as needed for corporate, stores and distribution center organizations to ensure the efficient and professional attraction, selection and on-boarding of candidates enterprise wide
Identify and escalate systems issues as appropriate to internal and external partners, such as HRIS, GIS and FADV for resolution
Audit on-line job presence on an ongoing basis to confirm job opportunities are visible and functioning appropriately to ensure a positive candidate experience
Create and update system documentation and training materials

Coordinator, Talent Acquisition Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Coordinator, Talent Acquisition

List any licenses or certifications required by the position: SHRM, HRCI, PHR, HRIS, LMS, HR, SPHR

Education for Coordinator, Talent Acquisition

Typically a job would require a certain level of education.

Employers hiring for the coordinator, talent acquisition job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Business, Communications, Liberal Arts, Education, Operations Management, Associates, Acquisition, Psychology, Business/Administration

Skills for Coordinator, Talent Acquisition

Desired skills for coordinator, talent acquisition include:

Specialty area
Technical
Job and company policies and procedures to complete a variety of assignments
Taleo Enterprise Edition highly beneficial
Excel
Company Recruiting Policies
Procedures
Processes
Americans with Disabilities Act and employment laws
Global recruitment operations

Desired experience for coordinator, talent acquisition includes:

BS/BA or AA and/or 5 years of equivalent experience
Experience within the banking or financial services industry
Analyze and recommend enhancement opportunities to the application process
Manage compliance of background check and e-verify completion for new hires and communicate issues as appropriate to the respective HR Business Partner
Serve as the subject matter expert/administrator for recruitment technology and systems (Taleo, Predictive Index)
Associate's Degree in Human Resources or equivalent work experience in a HR business environment

Coordinator, Talent Acquisition Examples

1

Coordinator, Talent Acquisition Job Description

Job Description Example
Our company is hiring for a coordinator, talent acquisition. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for coordinator, talent acquisition
  • Schedule interviews, communicate interview details and host candidate visits
  • Provide the highest level of customer service to internal and external customers
  • Effectively manage simultaneous projects and prioritize tasks
  • Maintain the Applicant Tracking System (ATS) to ensure candidate records are complete and that the recruitment process is accurately tracked
  • Handle additional tasks as assigned
  • Oversee candidate interview process
  • Track and update candidate status in Workday
  • Partner with onboarding team in the development of offer letters, and coordinate all new hire tasks
  • Greet, and escort candidates onsite for interviews
  • Maintain candidate and recruiting records in compliance with corporate and OFCCP standards
Qualifications for coordinator, talent acquisition
  • Coordinates business analysis and key initiative reporting on a weekly and monthly basis
  • Manager the day-to-day administrative responsibilities along with providing support to the Talent Acquisition department
  • Responsible for administering all surveys such as quality of hire, candidate experience and Talent Acquisition Evaluation
  • Schedules\supports administrative and event-related duties
  • Assists TA administrator when needed to recruit & place temporary employees throughout Headquarters
  • Assists in maintaining records of active temps
2

Coordinator, Talent Acquisition Job Description

Job Description Example
Our company is looking for a coordinator, talent acquisition. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for coordinator, talent acquisition
  • Interpreting data and themes
  • Recruitment, onboarding and offboarding of intern program and other talent initiatives
  • Champion the candidate experience and make sure candidates are treated like customers as it relates to scheduling, feedback, answering questions, reimbursement and providing updates
  • Meets, greets and facilitates candidates as needed to coordinate schedules and adhere to the candidate experience
  • Submit and monitor invoice processing through Oracle for vendors and candidates
  • Coordinate travel for external candidates (flights, hotel, transportation)
  • Meet and greet on-site candidates and escort to interview room
  • Assisting in the coordination of the talent acquisition cycle (scheduling interviews between candidates and hiring managers/coordinating sending offer letters to successful candidates/maintaining hiring plan databases )
  • Ad-hoc support (assisting with department’s business expenses reporting )
  • Coordinating travel arrangements and hotel accommodations for non-local candidates
Qualifications for coordinator, talent acquisition
  • Knowledge of Affirmative Action, EEO guidelines on employee selection and employee relations issues
  • Strong ATS experience, including sourcing, tracking and managing candidates
  • Experience generating reports from HRIS, ADP
  • Minimum one (1) year of experience in an administrative support role required
  • Talent Acquisition Coordinator (9/80 schedule)
  • Ability to work as a strong effective team player
3

Coordinator, Talent Acquisition Job Description

Job Description Example
Our company is growing rapidly and is looking for a coordinator, talent acquisition. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for coordinator, talent acquisition
  • Ensure position descriptions are up-to-date and accurately reflect organizational and functional expectations, accuracy in duties
  • Assist in reviewing resumes as needed
  • Work with marketing on marketing materials, website updates, etc
  • Assist with project execution in all areas of Human Capital
  • Makes updates to org charts in Visio
  • Supports HR Vice President and Directors with administrative needs, including scheduling of meetings, travel arrangements, expense reports, correspondence
  • Maintains highest level of confidentiality of all data and information
  • Reviews resumes against position requirements to help identify potentially qualified candidates
  • Assists with scheduling interviews via Video, Skype, or in person
  • Coordinates travel, hotel and hospitality for candidates interviewing face-to-face with hiring managers
Qualifications for coordinator, talent acquisition
  • Experience using MS Outlook for high volume calendaring
  • High regard for discretion and confidentiality
  • Ability to organize work, establish priorities and flex as necessary
  • Excellent customer service orientation and a maturity to comfortably interact with all levels of staff and candidates
  • Completed bachelor’s degree in Human Resources, Psychology or equivalent as a base qualification for the role
  • Exceptional communication and stakeholder management skills are expected
4

Coordinator, Talent Acquisition Job Description

Job Description Example
Our growing company is looking for a coordinator, talent acquisition. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for coordinator, talent acquisition
  • Administer pre-employment processes including, but not limited to, reference and background checks, drug testing, employment authorization verification and WOTC
  • Prepare recruitment metrics and dashboards to highlight team’s performance
  • Prepare and send reports related to pending, open, on hold, and filled headcount for partner teams and departments
  • Responsible for coordinating and tracking various recruitment activities
  • Complete reference checks for all potential new hires and communicate results to the hiring manager
  • Post positions on various websites both internally and externally
  • Assist in maintaining HR communications
  • Work in collaboration with human resource specialists to complete daily tasks and projects in a professional and responsive manner
  • Exposure to campus recruitment and understanding of recruitment via social media
  • Previous working experience with Applicant Tracking System (ATS)
Qualifications for coordinator, talent acquisition
  • Assist in maintaining current photos/content on company’s careers page various social media and job board pages
  • Interest in and understanding of both the HR practice the music business
  • Ability to manage time efficiently in a fast paced environment
  • You’ve already demonstrated an interest in pursuing the field of talent acquisition through the types of positions you’ve held or projects
  • Self-starting personality able to handle multiple projects simultaneously
  • Experience with an ATS - iCIMS a plus
5

Coordinator, Talent Acquisition Job Description

Job Description Example
Our growing company is looking for a coordinator, talent acquisition. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for coordinator, talent acquisition
  • Providing logistical support for recruiting events, and attending at times
  • Providing support to Talent Acquisition related projects and business initiatives, including possible research, data collection, reporting, and consolidation of information to help guide executive decision making
  • Preparing various recruiting reports utilizing information from applicant tracking system
  • Maintaining and distributing information related to recruiting activity, policies and benefit changes, communications broadly to employees and the Office Administrators as required
  • Effectively managing end to end candidate experience including scheduling, arranging travel
  • Administer the job posting program in accordance with established guidelines, ensuring that job opportunity bulletins are kept current
  • Set-up job board integration with ATS
  • Work with the Corporate Recruitment Manager to develop unique, creative, and on-strategy campaign concepts that align with corporate branding and resonate with audiences
  • Schedule interviews, screen resumes, conduct reference checks and print files as needed
  • Update the applicant tracking system (Taleo) and run required reports, as requested
Qualifications for coordinator, talent acquisition
  • High proficiency in Microsoft Office software suite
  • Personable, able to comfortably deal with all job levels
  • Understands the value of an effective Human Resources function and the role that Talent Acquisition and Talent Management play in achieving organizational objectives
  • A self-starter who excels in an environment that is fast paced and ever-changing
  • Experience in Human Resources, and Talent Acquisition specifically, is a plus
  • Experience in an HR area a plus

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