Talent Acquisition Assistant Job Description

Talent Acquisition Assistant Job Description

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Talent acquisition assistant provides escort to candidates to interviews as needed and/ or ensure interview team or local business resource escort coverage is arranged.

Talent Acquisition Assistant Duties & Responsibilities

To write an effective talent acquisition assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included talent acquisition assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Provide general administrative support to Sr Director and Talent Acquisition team
Minimum 1-2 years of recruitment coordination or related administrative experience
Demonstrated proficiency in Microsoft Outlook, Word and Excel
Customer-focused with experience interacting with clients/executives at all levels
Must be a collaborative, team player with initiative and drive and results-driven
Excellent judgment, professional demeanor, poise, ability to maintain the highest level of confidentiality and demonstrate assertiveness
Must be intuitive, able to anticipate needs and develop solutions
Interest in Human Resources/Recruiting
Draft correspondence related to new hires, internal memoranda and e-mail communications
Provide back-up to receptionist and operator when needed

Talent Acquisition Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Talent Acquisition Assistant

List any licenses or certifications required by the position: SHRM, BPS, CIPD, SCP, CP, SHPR, PHR, ELI, PCP

Education for Talent Acquisition Assistant

Typically a job would require a certain level of education.

Employers hiring for the talent acquisition assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Associates, Human Resources, Education, Business, Business/Administration, Management, Acquisition, Department of Education, Human Resource Management, Human Resources Management

Skills for Talent Acquisition Assistant

Desired skills for talent acquisition assistant include:

Procedures
Applicable federal
Local laws and regulations
Microsoft Office Suite
Onboarding licensed professionals
State
Agreed resource plans and resource planning activity for aligned function/business
Behavioral interview techniques
LinkedIn as a networking tool
Microsoft Office

Desired experience for talent acquisition assistant includes:

Expert level written and verbal communication skills, strong decision making ability
1-3 Minimum required experience in recruitment in any industry
Graduate of related Bachelor's degree in Psychology, Behavioral Science, Human Resource Management and other related Business course
1 year exposure in the BPO type recruiting is a plus
Very good English communications skills
Can manage to use computer applications and systems

Talent Acquisition Assistant Examples

1

Talent Acquisition Assistant Job Description

Job Description Example
Our growing company is looking to fill the role of talent acquisition assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for talent acquisition assistant
  • 20+ interviews per week
  • Manages calendars for both senior leaders
  • Coordinates with cross-functional groups as necessary
  • Maintain recruiting reports and processes status report, candidate applicant process, associate referral report and recruitment metrics
  • To oversee the calculation of minimum wages and incentive payments, maintenance of time attendance record, preparation of headcount data and various reports for management review
  • Provide input on drivers to store performance and business metrics to the compensation design
  • To conduct retail turnover rate and take home pay analysis
  • To partner with finance and HR to prepare AFP for retail staff
  • To partner with HR on retail pay/benefit review
  • Support - Provide administrative support to director team members
Qualifications for talent acquisition assistant
  • Must have excellent computer skills, including proficiency in MS Office (Word, Excel and PowerPoint)
  • Must be a high energy, detail- oriented individual who is extremely organized and above all else, a collaborative team player
  • Must be resourceful, and be able to prioritize and juggle various tasks
  • Telephone experience (including transferring calls, voicemails)
  • Familiarity with our properties and lines of business
  • Experience managing business relationships using phone and email
2

Talent Acquisition Assistant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of talent acquisition assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for talent acquisition assistant
  • Deliver – Dedicated to ensuring that all work is done with high level of attention to detail
  • Schedule and coordinate meetings and conference calls for the team
  • Distribute team mail
  • Coordinate facilities requests
  • Prepare for large group meetings or events when needed
  • Support monthly Global Talent Acquisition communication (monthly SEM email)
  • Acknowledge resumes
  • Coordinate candidate interview scheduling and travel
  • Send confirmed schedule, resume and rating form to all corporate interviewers
  • Keep all interviews up to the date on approximately eight calendars
Qualifications for talent acquisition assistant
  • Bachelor’s degree and 2 years of related experience, working for an HR team in a corporate environment preferred
  • High volume scheduling (onsite & remote interviews using video conferencing applications and collaborative online tools) experience required
  • Proficient with MSFT Word, Excel, & Outlook (email + calendar)
  • Experience with Google Drive and Google Sheets
  • Experience working and communicating with a range of professionals, managers, directors, and executives
  • Flexible and creative problem-solving
3

Talent Acquisition Assistant Job Description

Job Description Example
Our growing company is looking for a talent acquisition assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for talent acquisition assistant
  • Compile respective interview packets according to candidate interviewing
  • Process expense reports for candidates’ interview reimbursements
  • Help maintain candidate database, including candidate profiles and rating forms
  • Will be the primary contact for outside recruiting vendors seeking information and directing as needed
  • Service/Help Desk Requests for the team
  • Order catering as needed and help facilitate set-up of food for meetings
  • Arrange conference calls and meetings for the department
  • Assist with Taleo requisition management and candidate reviews
  • Organisation of school events participation
  • Assist with recruiting & hiring activities
Qualifications for talent acquisition assistant
  • Experience working in a hi-tech environment
  • Provides logistical support to an assortment of Talent Acquisition initiatives to include scheduling, interview coordination, greeting and escorting candidates
  • 6+ years administrative experience in a professional environment, with a minimum of 3 years working in an HR function
  • Bachelor’s Degree in related discipline with at least 4 years of experience in HR generalist role covering recruitment, compensation and benefits preferably in Retail Industry
  • Good writing and verbal communication skills in both English and Chinese
  • Detail oriented and good with advanced excel (eg pivot table, Vlook) and numbers
4

Talent Acquisition Assistant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of talent acquisition assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for talent acquisition assistant
  • Assist with event coordination (benefits fairs, job fairs, seminars)
  • Conducting new hire orientations and acculturation of new hires
  • Assist with associate relations, workplace health, and safety matters
  • Transmit, reconcile, and audit payroll reports in conjunction with Home Office
  • Responsible for the compilation and distribution of various HR Reports
  • Updates and maintains the HRIS (Oracle & Kronos) to include personnel files, profiles, new hire paperwork, bid acceptances, vacation, and personnel change status entries
  • Plan and execute associate engagement events and community relations activities
  • Perform other related responsibilities, as assigned, to support HR/business operations
  • New hire paperwork review
  • Document collection, including I-9 and license verification
Qualifications for talent acquisition assistant
  • Result - oriented, strong process improvement orientation, and strong analytical skills
  • Good project management skills & ability to meet project milestones
  • Experienced in generalist HR, retail recruitment and HR administration
  • Familiarity with systems in recruitment / payroll related field
  • Proactive mindset, able to analyze issues and propose/execute solutions to resolve issues
  • Bachelor’s degree or 2 years of related experience, working for an HR team in a corporate environment preferred
5

Talent Acquisition Assistant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of talent acquisition assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for talent acquisition assistant
  • Providing project support to the On-boarding team
  • Support budget management and financial forecasting
  • Manage all recruitment administrative activities during end-to-end selection process, ensuring all requests are processed in a timely manner and within agreed timescales
  • Flawlessly manage all interview schedules and recruiting logistics, including providing candidate information to interviewers, venue booking, equipment preparation, calendar invitation management and other coordination
  • Responsible for timely communications to candidates and interviewers to ensure a good candidates experience throughout the selection process
  • Track and maintain the integrity of position and candidate information ensuring all documents are in place in all HR and recruitment systems
  • Assist in collating up-to-date personal data for all employees, and updating/amending both computer and manual record systems
  • Ensure compliance with Data Protection activity through regular data cleansing and system checks
  • Help with managing the tracking and analysis of hiring and recruiting data
  • Handle invoices liaising with respective internal/external parties, ensuring the data validation and payment processing
Qualifications for talent acquisition assistant
  • Must have Applicant Tracking System experience
  • Must have good verbal and written communication skills and excellent administrative and organizational skills
  • Must be attentive to department's needs, have follow-through, be a self-starter, multi-tasker and detail-oriented
  • Must be a team contributor and have the ability to actively support a fast paced team environment
  • Requires extreme attention to detail and the ability to consistently tie off loose ends in a relatively independent manner
  • Requires confidentiality in all areas of the HR department

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