Talent Acquisition Coordinator Job Description

Talent Acquisition Coordinator Job Description

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Talent acquisition coordinator provides support for Office 365 and Microsoft Office 2013/2016.

Talent Acquisition Coordinator Duties & Responsibilities

To write an effective talent acquisition coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included talent acquisition coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Provide support to managers, supervisors and recruiters to ensure application of recruitment practices, programs, policies and regulations
Facilitate interview scheduling process - contact candidates to determine availability, coordinate interview times with hiring decision makers and applicant, and send Outlook meeting requests to participants
Manage all Applicant Tracking System activity
Orientation (scheduling, preparing materials, handling paperwork)
Maintain organization while scheduling interviews, travel and events
Utilize effective multitasking skills while performing numerous administrative responsibilities and facilitating on-boarding process
Facilitate recruitment schedule using strong written/verbal communication skills with a complete focus on preserving quality
Post new positions in the Recruitment Management system
Ensure position posting requests are properly approved
Pre-screen new applicants

Talent Acquisition Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Talent Acquisition Coordinator

List any licenses or certifications required by the position: SHRM, HRCI, PHR, HRIS, LMS, HR, SPHR

Education for Talent Acquisition Coordinator

Typically a job would require a certain level of education.

Employers hiring for the talent acquisition coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Business, Communications, Liberal Arts, Education, Operations Management, Associates, Acquisition, Psychology, Business/Administration

Skills for Talent Acquisition Coordinator

Desired skills for talent acquisition coordinator include:

Excel
Practices
PowerPoint
Microsoft Office
Word
Outlook
Microsoft Office Suite
Commonly-used concepts
Microsoft Word
MS Office

Desired experience for talent acquisition coordinator includes:

Draft and review offer letters to ensure accuracy
Initiate and monitor background checks to ensure completeness and compliance
Facilitate administrative pre-boarding tasks
Research, analyze, and compile recruitment statistics and reports
Support the design, implementation and ongoing delivery of recruitment programs and initiatives
Track ROI (Return on Investment) for Sponsorships and other programs

Talent Acquisition Coordinator Examples

1

Talent Acquisition Coordinator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of talent acquisition coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for talent acquisition coordinator
  • Providing project support for the for the team
  • New hire/ orientation tracking, associated new hire lists and orientation communications / updates
  • Ensuring appropriate follow-up and completion for criminal check processing and the completion of professional reference checks for all final candidates
  • Managing travel, hotel and car arrangements
  • Coordinating calendar invites / scheduling in a high volume environment
  • Data entry and maintenance of the applicant tracking system (ATS) to ensure accurate candidate tracking
  • Provide general administrative support for the recruiting team including preparation of interview packets, correspondence, reference checks and scheduling meetings
  • Organize and maintain vendor contracts, invoices, and inquiries
  • Enter and track all candidates in compliance with recruiting operations process
  • Manage and schedule a high candidate volume in a timely manner
Qualifications for talent acquisition coordinator
  • 1-2 years Human Resources experience strongly preferred in a talent acquisition/recruiting support role
  • Years experience supporting a recruiting team preferred
  • Available to work a flexible schedule that will include nights and weekends
  • Bachelor’s degree in Human Resources or related field, OR, two years experience supporting the recruiting function of a team
  • Posts jobs and creates reports from our applicant tracking system, ICIMS
  • Compile data and provide reporting to Sr
2

Talent Acquisition Coordinator Job Description

Job Description Example
Our innovative and growing company is hiring for a talent acquisition coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for talent acquisition coordinator
  • Opening new requisitions in our Applicant Tracking System (ATS)
  • Process improvements that can enhance efficiencies and improve the selection experience
  • Other HR-related projects
  • Conducting phone interviews and personal interviews
  • Leveraging networks to source talent
  • Conducting recruitment strategy meetings / calls with Hiring Managers
  • Working with a high volume of requisitions
  • Updating or organizing potentially confidential information related to offer letters, rotations, resumes
  • Candidate research
  • Preparing presentation decks
Qualifications for talent acquisition coordinator
  • Assists Talent Acquisition administrator in overseeing I-9 compliance for HQ, NY, Bentonville and Minneapolis
  • Assists Talent Acquisition Administrator in the Employee Referral Program
  • Responsible for appropriate handling of confidential and time sensitive material
  • Thinks ahead and troubleshoots
  • BA/BS degree with at least 1 year of experience in a human resources or other administrative function
  • Bachelor’s degree with a minimum of five years’ full cycle talent acquisition experience
3

Talent Acquisition Coordinator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of talent acquisition coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for talent acquisition coordinator
  • Upload employees information to TRESS System database
  • Data management, including posting jobs on career boards, niche sites, university websites, , and updating candidate records in applicant tracking system
  • Manage Talent Acquisition team’s internal Wiki page, building and maintaining recruitment and interview-related content for hiring managers and employees
  • Manage the applicant flow within our applicant tracking system
  • Proactively communicate with candidates and hiring managers on status & necessary activities
  • Ensure candidate status updates happen in a timely manner
  • Create and maintain accurate candidate data within ICIMS
  • Admin user for iCims
  • Communicates with candidates providing a positive candidate experience
  • Prepare offer letters and other pertinent new hire paperwork as need
Qualifications for talent acquisition coordinator
  • Assists with weekly New Hire Orientation training
  • Audit all pre-employment/on-boarding documents
  • Insures system data integrity
  • Lead New Hire Orientation (NHO) logistics, including setting up for positive Day 1 experience
  • Talent Acquisition or HR Administration experience
  • Communicates interview details to candidate, making certain s/he has all of the information necessary (detailed directions, dress code, interview logistics)
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Talent Acquisition Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of talent acquisition coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for talent acquisition coordinator
  • Process interview expense reimbursements for candidates with travel
  • Drafting and sending written offer letters
  • Initiating background checks and conducting reference checks
  • Facilitate activities related to the temp conversion process
  • Preparing onboarding paperwork required for new hires’ first day (company-related agreements/acknowledgements, employee handbook, tax forms, I-9 verification)
  • Liaise with off-site HR teams in Lake Forest, Memphis, & Winston-Salem, and corporate HRIS and Payroll teams
  • Disperse new hire documents to partnering teams (HRIS, Security, Payroll)
  • Process departmental invoices
  • Manage department budget tracking & forecasting, and processing departmental credit card statements
  • Administer and analyze surveys related to performance, service, and experience
Qualifications for talent acquisition coordinator
  • Confident and headstrong, you'll be working with a really cool leadership team, so we need someone who must present well, communicate clearly and effectively to upper management and internal departments
  • Also willing to adjust course when appropriate new ideas or objections are raised
  • Organizes meetings, including coordinating meeting schedules with multiple participants, planning all logistics, determining and
  • Ability to demonstrate an interpersonal and corporate savvy personality in order to work with candidates, internal customers and
  • Occasional Field and Home Office sourcing and recruiting support
  • Support recruiting team through activities including
5

Talent Acquisition Coordinator Job Description

Job Description Example
Our company is looking to fill the role of talent acquisition coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for talent acquisition coordinator
  • Develop a monthly report that presents an accurate picture of B
  • Customizes initial response to applicants and collaborates with B
  • Manages the accuracy of content
  • Measure the effectiveness of all candidate sourcing activities and report the results broadly within B
  • Owning all pre-employment onboarding activities for the Shared Services talent acquisition team, including the initiation of background checks, drug screens, motor vehicle reports, and other pre-employment activities
  • Managing the pre-start onboarding process to ensure start date adherence
  • Completing New Hire Data Forms for processing into HRIS System (Oracle HCM/ Fusion)
  • Coordinating and collecting new hire documentation (consent forms, restrictive covenant agreements)
  • Supporting employment activities, such as sourcing and screening applicants, coordinating and scheduling interviews, and conducting phone or in-person interviews
  • Interfacing with candidates, recruiters, and hiring managers throughout the hiring process
Qualifications for talent acquisition coordinator
  • Experience with SuccessFactors or Oracle a plus
  • Bachelor's or Associates degree from an accredited university, and 6 month to 1 year human resources experience preferred
  • Experience with ATS tools a plus
  • Bachelor's Degree with exposure to administrative function, intern or part-time role
  • Must be a self starter with the ability to work independently part of a team
  • Post-secondary education in HR and a minimum of 1 years’ experience in related field

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