Office Administration Resume Samples

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JL
J Lesch
Jamal
Lesch
16334 Alia Station
Houston
TX
+1 (555) 852 4948
16334 Alia Station
Houston
TX
Phone
p +1 (555) 852 4948
Experience Experience
12/2016 present
Dallas, TX
Office Administration Manager
Dallas, TX
Office Administration Manager
12/2016 present
Dallas, TX
Office Administration Manager
12/2016 present
  • This may include operations and maintenance, real estate, project planning and management, space and workplace planning, budgeting, or lease management
  • Executing policy and step-by-step changes to develop and improve office-wide functional performance
  • Recruit, hire, develop and manage direct report(s)
  • Develop department/office plans, set goals and deadlines, implement procedures to improve productivity and customer service
  • Manage office services suppliers and monitor their performance to deliver cost-effective and satisfactory service
  • Work closely to support the Administration, HR and Finance team to provide support, e.g. HR filing and documentation
  • Plan, design and manage the office and grounds in addition to people
07/2013 11/2016
Houston, TX
Office Administration Supervisor
Houston, TX
Office Administration Supervisor
07/2013 11/2016
Houston, TX
Office Administration Supervisor
07/2013 11/2016
  • Working with Corporate Procurement and facilities, assists with office moves
  • Performs other duties as assigned
  • May provide supervision and direction to A/P staff
  • Prepares reports, gathering and summarizing a variety of data from multiple sources
  • Performs administrative duties in support of office staff including, coordinating and scheduling calendar appointments, meetings and travel, preparing a variety of correspondence under general guidance, receiving and directing incoming calls and welcoming visitors
  • Prepares and submits expense reports on behalf of office staff, securing and maintaining supporting documentation and ensuring accurate coding of expense items
  • Tracks and coordinates the acquisition and distribution of materials, supplies and equipment
02/2011 02/2013
Los Angeles, CA
Office Administration
Los Angeles, CA
Office Administration
02/2011 02/2013
Los Angeles, CA
Office Administration
02/2011 02/2013
  • Reception and executive assistant
  • General administrative duties and logistics management
  • Maintenance of class records
  • Who like systems and organization
  • Part time position - flexible hours approximately 4 hours a day
  • Reception and customer calls
  • General Administrative duties
Education Education
Bachelor’s Degree in Readiness
Bachelor’s Degree in Readiness
University of Georgia
Bachelor’s Degree in Readiness
Skills Skills
  • High level of attention to detail, strong problem-solving skills with proven track record of working independently
  • Excellent critical thinking skills
  • Ability to be on call
  • Superior time management and organization skills, including but not limited to demonstrated exceptional attention to detail
  • Ability to prioritize work and meet deadlines
  • Demonstrated ability to create and deliver group presentations on job related subject matter and to write reports in a clear, concise form
  • Ability to read and write English as demonstrated by clear and concise written and verbal communications
  • Ability to manage single or multiple tasks of significant complexity
  • Ability to lead and direct subordinates
  • Disseminate internal policies and procedures so all employees understand and are in compliance
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15 Office Administration resume templates

1

Office Administration Intern Resume Examples & Samples

  • Handle all new joiner’s start pack
  • Administration of expense reports
  • Stock and maintain office supplies
  • Assisting with the organizing of events
  • Help the members on any administration related tasks
  • Cover the Executive Assistant’s daily job during her absence
  • Ongoing studies and readiness to work 3 full days/week
  • Excellent English knowledge
  • Proactive approach, hands on attitude
  • Working knowledge of Microsoft Excel and Outlook is essential
2

Office Administration Intern Resume Examples & Samples

  • Liaison with Morgan Stanley offices - including London, New York and Mumbai - regarding calendar management, travel arrangements
  • Strong communication and organizational skills, creative-thinking
  • Accuracy, ability to meet deadlines
  • Ability to work in multicultural and multidisciplinary teams as well as independently and under pressure
3

Office Administration Manager Resume Examples & Samples

  • Handle day to day office administration tasks for the Hong Kong office including general office management, asset inventory and maintenance
  • Responsible for the purchase and maintenance of office equipment, stationeries and accessories
  • Manage office services suppliers and monitor their performance to deliver cost-effective and satisfactory service
  • Organizing and managing events, conferences and appointments, and planning interior and exterior events
  • Executing policy and step-by-step changes to develop and improve office-wide functional performance
  • Work closely to support the Administration, HR and Finance team to provide support, e.g. HR filing and documentation
  • Liaise with other offices within the region as well as globally
  • Establishing and keeping secretarial practices to ensure accurate and reliable details
  • Ad hoc duties as requested
  • Degree holder
  • Minimum of 5 years relevant experience. Office administration experience from within financial services is a must
  • Exceptional communication skills including fluency in English and Mandarin
  • Proficient in MS Office applications including Word, Excel and PowerPoint
  • Strong analytical skills, detail minded and highly organized
  • Self motivated and ability to perform under pressure
  • Mature minded, team player and able to work independently
4

District Office Administration Assistant Resume Examples & Samples

  • Your key focus will be to assist the District Office Manager’s with managing their administrative task including but not limited to booking flights, scheduling meetings, managing diaries
  • You will maintain information flow and facilitates operation of district office in the absence of the manager. It’s important that you maintain correspondence, follows-up, obtain and compiles additional information needed to assess implications of various courses of action requiring approvals. You will also review and respond to correspondence addressed to the district office, whilst ensuring confidentiality is paramount
  • You will offer guidance and support and act as the most senior administrative person in the office and serves as training resource for less-experienced administrative personnel. You will partner with your peers within the group to promote a spirit of cooperation and teamwork
  • You will proactively take on both basic and complex administration task, action invoices, book/facilitate meetings update spread sheets, facilitate audits, whilst continually seeking cost saving measures
  • Your role will see you downloading data and develop spreadsheets and charts to quickly analyse progress in achieving annual business plan. Track progress on detailed spreadsheet and graphs, and report information to those who need to know
  • You will manage all aspects of the office to keep it fully operational at a peak performance level. This includes lease and capital purchase functions of all office equipment and furniture, negotiates contracts and maintenance, tracks operating costs, and communicates information to individuals, orient and train new personnel
  • Previous experience as a Personal Assistant or Office Administrator
  • Exceptional interpersonal skills
  • Strong Communication skills, both written and verbally
  • MS office and Lotus notes
  • Proven ability to multi task in a busy office environment
  • Planning and organising with exceptional attention to detail
5

Office Administration Assistant Resume Examples & Samples

  • Provide general administrative support to the site management team and senior management (calendar management, meeting agenda, office supplies, travel and visitor arrangements, invoices, reports etc.)
  • Assist in the organization of office events and the coordination of office wide committees
  • Assist in internal and external communication, partnerships and PR activities
  • Proficient in English written and spoken
  • 0-1 years relevant experience
  • Sense of initiative, capacity for hard work
  • Ability to prioritise, drive and manage multiple projects at the same time
  • Word, Excel, PowerPoint, Outlook
6

Office Administration Manager Resume Examples & Samples

  • Coordinate, control and oversee the daily workflow and ensure uninterrupted timely and accurate execution of all day-to-day administration functions
  • Provide first level supervision and coaching for all administration related functions assigned to administration staff
  • Ensure new and existing staff are properly trained on all application systems, hardware, processes and procedures
  • Serve as primary management liaison for administration staff regarding all administration issues
  • Develop department/office plans, set goals and deadlines, implement procedures to improve productivity and customer service
  • Set objectives based on department/office plans for administrative staff to carry out
  • Develop and update the office operating budget
  • Analyze, research and explain budget variances to office leadership
  • Make recommendations for budget revisions to office leadership
  • Manage administration resources including office overhead expenses and technology to achieve department/office objectives
  • Identify department/office process inefficiencies; propose to management appropriate improvement recommendations
  • Develop an annual business plan containing goals and objectives for administration staff and carry out the strategy/plan for implementing those plans
  • Oversee the preparation, analysis, negotiations and review of contracts related to the purchase or sale of office equipment, materials, supplies, products, or services
  • Ensure facilities meet government regulations and environmental, health and security standards
  • Disseminate internal policies and procedures so all employees understand and are in compliance
  • Plan, design and manage the office and grounds in addition to people
  • This may include operations and maintenance, real estate, project planning and management, space and workplace planning, budgeting, or lease management
  • LI-DK
  • IND-DK
7

Office & Administration Assistant Resume Examples & Samples

  • The main purpose of this role is to manage, support, provide and execute day-to-day office operation activities and provide effective team support to ensure smooth run of the office and to be a first point of contact for the distributors in MENA by efficiently managing information, documentation and support to meet both internal and external Customer needs. The position is located in Dubai, United Arab Emirates
  • Office support
  • Act as primary point of contact for clients and vendors, contribute to build image of the Company
  • Manage and perform office administration and correspondence (mail, post, fax, phone, shipments)
  • Negotiate with external suppliers and handle necessary arrangements and contracts (e.g. office supplies, marketing materials etc..)
  • Ensure cost effectiveness and identify cost saving opportunities in business operation and administration
  • Admin & Marketing activities
  • Organization of printing materials, roll stands etc.. for events
  • Approval of advertisement and publishing design by HQ
  • Organization of exhibitions ( documents processing, logistics and participation, reporting)
  • Suppliers approval system
  • Processing of grant requests for educational events for Health care professionals
  • Visa and travel support of health care professionals, proctors, partners if necessary
  • Help organize meetings, calls, agendas…
  • First point of contact for the distributor to receive orders, perform the price and history check on the orders. Send the orders to Central Customer Service team for further processing for all countries except licensed countires
  • For Licensed countires, process the orders for the compliance approval, communicate with Supply chain, regulatory and finance, place the order on internal ERP system. Send the order confirmations to the distributors. Upon confirmations, send the orders for shipment processing to Central Customer Service team. Receive the shipment docs and complete the check list & close the orders with Trade compliance
  • Complaints and FCA handling
  • 2 years experience in office administration & customer service position, preferably logistics, supply role in an international company
  • Incoterms knowledge is required
  • Fluent knowledge of English is a must, additionally knowledge of Arabic is a great asset
  • Computer literate – ERP system (JDE), MS Office
  • Excellent communication skills are required
  • Problem solving skills and follow through attitude is required
  • Ability of priority setting, good time management, organized
  • Cooperative team player
  • Service oriented, focused on detail, responsible, reliable, independent
8

Office Administration Assistant Resume Examples & Samples

  • Diary Management for Head of Operations and leadership team as directed for Energy Water and Waste Business in South & East of England
  • Undertaking confidential tasks as directed by Head of Operations / leadership team
  • Provide admin coordination and research services as required by Head of Operations / leadership team
  • Travel Logistics for Head of Operations and leadership team as directed for Energy Water and Waste Business in South & East of England ( To include, flight, hotel, train, Visa Application as required)
  • Assistance with completion of expenses
  • Scanning e.g. Expenses
  • Meeting room bookings and logistics ( Lunch ordering)
  • Timesheet coordinator for Croydon & Reading & Back up for Others
  • Arranging lunchtime presentation meetings as required
  • Implement and manage electronic filing system
  • Ad hoc admin tasks, e.g. excel data entry, report formatting
  • Support to the wider office team as necessary such as Post & Couriers tasks Stationery ordering etc
  • Other cover/support to members of the Energy Waste and Water Support team
  • Archiving
9

MGR Office Administration Resume Examples & Samples

  • Select, train and motivate location staff to assure that they create and maintain a premier level of client family satisfaction
  • Achieve the location’s annual financial and marketing goals
  • Manage the business of the operation as if it were your own
  • Maintain a motivated and dedicated staff with the skills necessary to service client family needs
  • Assure that staff members understand location goals, policies and procedures
  • Ensure visitations and services are conducted in a manner that exceeds the expectations of our client families and friends
  • Practice and promote teamwork among location staff
  • Serve as a mentor and coach to associates in addition to promoting teamwork among the staff members
  • At least 6 years of Funeral Director experience
  • At least 3 years of Funeral Home management experience preferred
  • Community involvement
  • State Funeral Service License or the ability to transfer the same from another state
10

Office Administration Supervisor Resume Examples & Samples

  • Prepares reports, gathering and summarizing a variety of data from multiple sources
  • May provide supervision and direction to A/P staff
  • Tracks and coordinates the acquisition and distribution of materials, supplies and equipment
  • Working with Corporate Procurement and facilities, assists with office moves
  • Coordinates with facilities on any building maintenance issues
  • Delivers new hire orientation when needed
  • High School/GED or equivalent 8 years of related administrative experience Additional Position Requirements (Knowledge, skills and abilities)
  • General Work Conditions: Office Environment: Work is generally performed in an office environment in which there is only minimal exposure to potentially unpleasant working conditions
  • Incumbent must have the ability to stand and sit frequently, and reach horizontally as well as vertically for overhead use
11

MGR Office Administration Resume Examples & Samples

  • To develop and maintain a positive environment so that employees are motivated to strive for performance excellence and achievement
  • To provide a premier level of client satisfaction that will satisfy the needs of every client family and upholds the Dignity Promises
  • To identify, implement and continuously improve the internal business practices that impact customer satisfaction, employee morale and financial performance
  • To exceed the location’s targeted financial goals and marketing strategies in close collaboration with the sales and marketing departments
  • To engage in and support all sales related activities and programs and personnel
  • Previous Cemetery/Funeral Home Management experience is essential with at least 3 years of experience preferred
  • Must understand how to analyze financial reports to determine actions necessary to maintain and/or improve the location’s performance
  • A willingness to participate in community organizations
  • Superior management skills and desire to advance within the company
  • State Funeral Service License is required
  • Basic computer and technology skills required
12

Office Administration Resume Examples & Samples

  • With a strong “people orientation”
  • With a “can do” mind set
  • Who are results oriented
  • Who like systems and organization
  • Comfortable with a computer and basic software programs
  • Detail oriented and able to work in a team environment as well as solo
  • Ability to multi-task and manage multiple projects at a given time
13

Office Administration Resume Examples & Samples

  • With a strong "people orientation"
  • With a "can do" mind set
  • 0-3 years or more in administration, coordination, secretary, or personal assistant
14

Office Administration Manager Resume Examples & Samples

  • Oversees the maintenance and preventive maintenance efforts including the physical aspects of the building
  • Maintain and replenish inventory for items required to facilitate events and meetings
  • Coordinate vendor services that support the office operations, such as office equipment maintenance, paper/ink and mailroom supplies
  • Check stock to determine inventory levels and anticipate needed supplies
  • Ensure facilities meet needs of multiple individual projects and coordinate with IT staff for technological needs
  • Coordinates the set up for new hire training class
  • Monitor facility usage, operations and equipment maintenance
  • Ensure all equipment and other facilities are functioning well (restroom, break room, etc.)
  • Coordinate off-site storage with Iron Mountain
  • Assist in mailroom on high volume days or absenteeism
  • Ensure efforts meet the company's operational standards and any applicable laws and regulations
  • Office errands, mail runs
  • High School diploma or equivalent (GED), Bachelor’s degree preferred
  • Demonstrated leadership experience
  • Ability to lead and direct subordinates
  • Efficiently manage vendor activity and contracts
  • Ability to manage single or multiple tasks of significant complexity
  • Ability to read and write English as demonstrated by clear and concise written and verbal communications
  • Demonstrated ability to create and deliver group presentations on job related subject matter and to write reports in a clear, concise form
  • Customer service oriented, effective communication and interpersonal skills to various levels of management
  • Excellent critical thinking skills
  • Superior time management and organization skills, including but not limited to demonstrated exceptional attention to detail
  • High level of attention to detail, strong problem-solving skills with proven track record of working independently
  • Ability to prioritize work and meet deadlines
  • Ability to be on call
15

Office & Administration Manager Resume Examples & Samples

  • Relevant university degree in Business, administration or relevant fields
  • Relevant expereince in Finance, Audit, HR and Administration in an international Company
  • Arabic native, fluency in French and English
  • Proven track record and understanding of Matrix Organization
  • Experience in managing 3rd parties
  • Communicates with impact
  • Builds a culture of innovation
  • Resilience and persistence
  • Manages for performance
  • Collaborates across boundaries
  • Understands customer needs, internal and external and ability to make fit for purpose decisions
  • Ability to develop robust action plans business plan/model for specific opportunities
  • Project Management skills to be able to sequence small projects
  • Ideally, some passion for agriculture
  • Communication and presentation skills
16

Office Administration Intern Resume Examples & Samples

  • Networking with your peers
  • Meeting with your mentor for regular feedback and professional development discussions
  • Giving back to the community through outreach activities
  • Identifying and carrying out other projects as assigned
  • Collaboratively working with client team members while building rapport and strong client relationships
  • Bachelor’s or Master’s degree in Accounting
  • Major and overall minimum GPA of 3.0/4.0
  • The willingness and ability to work additional hours, as needed, and travel to various client sites
  • Strong technical aptitude and skillset
  • Ability to work efficiently and effectively in a complex team environment
17

Executive, Office Administration Resume Examples & Samples

  • Facility Management
  • Contact point for Building Management and vendors
  • Ensure that office premise is well maintained and operational
  • Provide excellent customer service to support clients using our facilities
  • Upkeep the quality and cleanliness of facilities including rooms to be used by our clients
  • Ensure cleanliness of the office
  • Ensure sufficient supply of stationery and pantry stock at all times
  • Ensure Front Office service level
  • Coverage for Front Office if Receptionists are not available
  • Prepare new staff arrival by arranging of office assets, seating arrangement, stationery, telephone setup etc
  • Assist with Business Contingency Plan testing and coverage
  • Order of food for office events
  • Set up breakout area for office events
  • Work with Marketing and Sales Team on office events
  • Other administrative related duties
18

Office Administration Manager Resume Examples & Samples

  • Proven experience in a similar role
  • Team management or supervision
  • Ability to deliver consistent high levels of customer service by providing a professional, welcoming and courteous manner, to colleagues and clients, in person and in all communications
  • Display a commitment to excellence and a high level of attention to detail, even when working under pressure
  • Self-organised, proactive and motivated
  • Good communication and interpersonal skills; able to work well with staff at all levels towards a common goal
  • Flexible attitude to undertake a wide range of tasks within the office
  • Ability to maintain confidentiality, impartiality and discretion
  • Excellent IT skills in Microsoft office applications particularly Excel and Word
  • Willing to travel across the divisional offices based in Sheffield and Newcastle
  • Purchase and sales ledger experience would be useful
  • Demonstrate a keen interest in the company and the business sector in general
19

Office & Administration Coordinator Resume Examples & Samples

  • Full Warsaw office administration
  • Information and correspondence flow on international level
  • Provide an efficient and professional reception and switchboard service
  • Corporate events organization
  • Travel and accommodation arrangements
  • Planning and preparation of meetings and conference telephone calls
  • Finance related task (Statement reconciliation with vendors, Invoice scanning)
  • Office equipment and stationary supplies orders
20

Receptionist / Office Administration Resume Examples & Samples

  • Act as the first point of contact for all clients and guests; greeting them and ensuring their needs are met
  • Answer incoming calls, determine purpose of calls, and forward to appropriate department or employee
  • Retrieve messages from voice mail and forward to appropriate employees
  • Manage conference room calendars and ensure all rooms are appropriately maintained and set up for client meetings
  • Sort office mail and organize the delivery of mail and packages for the New York office
  • Order, receive and maintain office supplies; ensure the stationery room is organized, clean, safe and well-stocked
  • Maintain printers, ensure paper is consistently stocked and efficiently resolve printer issues by contacting the appropriate personnel
  • Ensure kitchens are fully stocked and are regularly cleaned
  • Create memos, correspondence, reports and other documents, as required
  • Perform general administrative and clerical duties such as filing, photocopying and collating
  • Schedule appointments as required and coordinate meetings and organize catering
  • Assist in developing and coordinating social events for the NY offices
  • Maintain a safe and clean reception area and desk
21

Office Administration cum Executive Assistant Resume Examples & Samples

  • Perform secretarial and administrative duties for mid-level managers and department professionals requiring some knowledge of company policies and procedures
  • Have limited access to confidential information
  • Require some analysis and use of initiative and independent judgment
  • May make contacts of a sensitive, complex, and sometimes confidential nature both inside and outside of company
  • Provide secretariat support in preparation for important meetings and events including taking minutes of meeting, schedule and coordinate meetings and appointments
  • Plan and schedule meeting and appointments
  • Make travel arrangement for Directors
  • Perform general office administrative and supplies support
  • Action any other ad-hoc duties assigned
  • Perform 60% Excecutive Assistant role and 40% Administrative role
  • Report to General Manager, Far East Asia & Oceania and support office supervisor
22

Office Administration Specialist KRK Resume Examples & Samples

  • Covering office reception desk activities,
  • Managing visit/interview schedule and welcoming guests,
  • Participating in organization of meetings and professional events,
  • Monitoring availability of office and kitchen supplies,
  • Arranging basic orders and purchases,
  • Supporting the flow of inbound and outbound post,
  • Performing multiple administrative duties
23

Office Administration Adjunct Resume Examples & Samples

  • Teach courses in accordance with college and departmental policies and procedures
  • Prepare and submit timely grade reports and other reports on student performance as may be scheduled or required
  • Organize class activities and assignments, relating them to the overall learning outcomes of the course
  • Provide input and work with other faculty and staff to review, produce and/ or select course-related materials
  • Attend progrm, school, and college meetings as requested or required
  • Extensive knowledge of the subject area(s) in which the individual is responsible for instruction
  • Knowledge and understanding of the fundamentals of effective communication and of effective instruction
  • Knowledge and understanding of the characteristics and challenges of state college students
  • Knowledge and understanding of principles of curriculum development
  • Strong computer skills, ability to navigate in a Windows environment, and knowledge to operate within a Learning Management System
24

Office Administration Supervisor Resume Examples & Samples

  • Performs administrative duties in support of office staff including, coordinating and scheduling calendar appointments, meetings and travel, preparing a variety of correspondence under general guidance, receiving and directing incoming calls and welcoming visitors. Furnishes information and responds to routine correspondence when necessary. Coordinates the receipt, distribution and delivery of mail both to and from the office
  • Coordinates local policy and procedures with the appropriate corporate and/or divisional functions to ensure full and complete procedures are in place covering assigned areas. Recommends changes in process or procedure to management
  • Prepares and submits expense reports on behalf of office staff, securing and maintaining supporting documentation and ensuring accurate coding of expense items. Supports Accounts Payable functions by accurately coding and processing invoices. May provide supervision and direction to A/P staff
  • Tracks and coordinates the acquisition and distribution of materials, supplies and equipment. Maintains inventory of furniture and equipment. Working with Corporate Procurement and facilities, assists with office moves. Coordinates with facilities on any building maintenance issues. May track mileage and ensure maintenance of vehicle fleet