The HR Specialist is responsible for dealing with the group of people who make up the workforce within a company. They are a critical component of employee well-being in any business, regardless of size. In a smaller company, an HR Specialist will have to be responsible for a larger range of tasks, rather than in a large company where they may hire several different specialists who perform specific tasks that can relate to recruitment, employment interviews, job placement and labor relations. HR is the acronym for Human Resources, which is exactly what their job is – being a resource for the employees in a business.
HR Specialists have many different everyday tasks they are responsible for. The first task is being a part of the recruitment and placement of a future employee. The specialist will evaluate the needs of the company and will try to meet those needs by creating a job description to find the right employee. They are also a part of the interview process, including background checks and reference checks, and will determine if the candidate is right for the company. After vigorous interviewing, the HR Specialist will then decide, along with the Manager, which candidate they will hire. Once the decision to hire someone is complete, they then must draft up new hire paperwork and fulfill legal requirements. This can include performing new hire reporting with the respective state agency by the required time frame. Working with legal requirements means the specialist will ensure that all mandatory forms are filled out, such as federal and state tax forms, and are then filed properly. Along with hiring a new candidate, they are also responsible for terminating employees of the company. A proper termination means the HR Specialist performs an exit interview as well as advises the newly terminated employee of their right to continuing group health-care and unemployment benefits.
Human Resources must deal with labor laws, which includes federal and state minimum wage, overtime, child-labor and record keeping laws. In order to administer these laws, they are required to draft up any employment contracts stating the wage and salary the company is providing the employee as well as any laws that protect the employee from discrimination. The laws can get very complex and it is critical for the specialist to stay up-to-date on labor laws, which include breaks and rest periods, exempt and nonexempt classifications, special minimum wage for younger workers, and tipped employees. This deals right in with payroll and benefits. They work with the payroll person for new hires and terminations as well as the types of benefits the employee has chosen. Lastly, the HR Specialist is in charge of relaying company policies to each employee. This could be through a handbook, online, or through training. They will establish these rules clearly and if anyone breaks these rules, they are subject to termination.
If applying for an HR Specialist position, your resume should include your labor laws certifications as well as any past experience that highlights the processes you did for the company. These processes should include interviewing prospects, new hire paperwork, company policy training, labor law education, and termination. Be sure to include the amount of employees you have managed as well as any and all regulations you were in charge of.
The more you were responsible for allows the hiring manager to know your skill set. You may have only specialized in labor laws for larger companies, so be sure to make a point of your strengths. Personality and communication are key attributes since this position deals with people every day. Being pleasant and approachable is important during an interview.
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