The Payroll Coordinator is responsible for being a liaison between the employees, payments, and the Payroll Office. This is such an important role to ensure that employees are being paid timely and accurately since the Payroll Office handles all backend requests and the employees need to be paid correctly. Being a liaison requires a lot of clerical work including processing entries such as hiring, budget number changes, leave of absence changes and separations. This also includes entering an employee’s hours into their system and ensure accuracy of the hours worked. If there is any underpayments or overpayments, the Payroll Coordinator is fully responsible for working with the Payroll Office to submit new documentation to correct any issues.
Payroll Coordinators are in charge of processing payroll accurately through the tool that a specific company is using. Most companies use ADP Time & Labor or Total Source, but there are many more out there that are being utalized. With being in charge of accurate payroll, the coordinator must manage time and attendance of the employees. This also includes any new hires, background checks, employee changes, terminations and benefit administration.
Payroll Coordinators must be compliant with payroll transactions and audit control knowing how to conduct an I-9 form and any garnishments including filing and maintaining a strict confidentiality for personal employee information.
If you are applying for a Payroll Coordinator position, your resume should include your payroll experience including any time and labor software you are knowledgeable with. The software you have used is very important to an employer. Be sure to make note of any responsibility you had showing your ability to multi-task between sensitive deadlines, meetings, paperwork, and processing. Advanced computer skills are a must for this position so be sure to include any Microsoft Office knowledge or any computer software programs that the company may utilize. Being compliant in payroll practice and labor guidelines is also essential on a resume. Lastly since communication and confidentiality are both key skills to a successful Payroll Coordinator, include any presentations, meetings, and who you interact with on a daily basis to show strong communication skills and the ability to keep files confident even through so many lines of communication.
Payroll Coordinator Resume Builder Power Words: payroll, time and labor, coordinator, timesheets, reporting, excel spreadsheets, ADP, benefits, and liaison.
Payroll Coordinator Resume Sample
- Assisted Payroll Supervisor in reviewing and analysis of current payroll processes, procedures and controls
- Assisted co-workers and team as necessary to meet production deadlines
- Assisted with the overpayment collection and reporting processes
- Balanced and audited payroll earnings, deductions, taxes, benefits, etc
- Communicated with Payroll Benefits Coordinator (PBC) in the field to resolve problems, answer questions, train, and advise on regulatory issues
- Coordinated and communicated deadlines to staff and Human Resources team
- Coordinated and reconciled bonus and commission activity for the bi-weekly payroll cycle
- Coordinated with Payroll Supervisor any User Acceptance Testing and helped drive adoption of improved processes within the payroll team
- Imported time files and entered data
- Issued off-cycle check and electronic funds transfer payment activity on a daily basis
- Managed regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports
- Monitored compliance of PBC/field personnel with required deadlines, compliance to company policies, payroll approval paperwork, system clean up, error reports, etc
- Partnered and communicated actively with HR, Stock, Tax, Legal, etc to review cross-departmental impacts and implement streamlined data flows
- Processed payroll for facilities
- Recorded accounting transaction activity to the corporate general ledger
- Researched best practices in order to recommend, implement and drive change leading to best-practice operation
- Researched, compiled and reported required payroll data for other departments, facilities and regulatory agencies
- Reviewed payroll & accounting entries on a month-end and quarter-end basis
- Stayed current on knowledge of company payroll/HR policies and procedures, administration guidelines, and related regulatory issues for federal, state, and local governments
- Tracked facility transmittal status
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