The Project Coordinator is a multi-faceted position that is expected to multitask throughout the day with responsibilities including meeting coordination, developing project strategies, attending and taking minutes on corporate meetings, creating a calendar for the project manager, and many more administrative duties. They must also accomplish department objectives while maintaining work and cost standards as well as provide direction to staff members if required. A Project Coordinator is essential to larger companies as they manage the work the Project Manager is unable to do while running large projects. Since they are such an important part of the team, communication is vital for both written and verbal use. Communication is needed to accurately record meeting minutes, create a report for their manager on important information, create schedules with internal and external employees and customers, and write and present project strategies to other team member.
The main responsibility a Project Coordinator has is gathering important information and documentation from meetings or documents and compiling a summary that includes a project plan, target date and a list of responsibilities for each team member. This plan is what will take a project from start to completion and the Manager and team is dependent on a clear, concise and accurate plan to end on time and within budget. While this is being monitored and maintained, the Project Coordinator files documents, creates and maintains schedules, and creates a list of responsibilities that each team member must do during the project lifecycle.
Project Coordinators are responsible for meeting work standards including production, quality, and customer service while finding and resolving errors throughout the process. These standards also include cost and expenses during the project. It is very important to stay within or under budget during a project and the coordinator will monitor spending and report to the manager to cut costs. To ensure each coordinator is knowledgeable, they are required to participate in educational opportunities to keep up with new regulations and standards when necessary.
If you are applying for a Project Coordinator position, your resume should include what projects you have worked on including the size, budget, and completion rate of each project. Include any success you brought to the project including properly executed reports that standardized the team to complete the project on time and within budget. Your resume should also include if you were responsible for taking minutes during meetings and sending the information summarized to upper management.
Reporting is an essential part for a coordinator so be sure to include a scheduling tool you may have used or management system for corporate calendar tracking. Communication is key so add any meeting or events you ran or how you communicated information through all channels of the project.
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