Administrative & Marketing Assistant Resume Samples

The Guide To Resume Tailoring

Guide the recruiter to the conclusion that you are the best candidate for the administrative & marketing assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

  • Craft your perfect resume by picking job responsibilities written by professional recruiters

  • Pick from the thousands of curated job responsibilities used by the leading companies

  • Tailor your resume by selecting wording that best fits for each job you apply

MW
M Walker
Mallie
Walker
5824 Meda Harbor
New York
NY
+1 (555) 592 4511
5824 Meda Harbor
New York
NY
Phone
p +1 (555) 592 4511
Experience Experience
12/2014 present
New York, NY
Administrative Assistant Senior, Marketing
New York, NY
Administrative Assistant Senior, Marketing
12/2014 present
New York, NY
Administrative Assistant Senior, Marketing
12/2014 present
  • Provides support and resources to department hiring managers for new partner setup and immersion activities
  • Works with facilities department in planning and organizing team space maintenance and facilities moves
  • Maintains regular and punctual attendance
  • Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence including emails and prioritizing, distributing and acting on mail
  • May organize, host and facilitate activities such as team and cross-functional meetings, conferences and department activities
  • Supports executive, department and administrative team in coffee education as a part of Starbucks core business
  • Schedules executive domestic and international travel in compliance with existing policies and procedures. Proactively addresses all aspects of executive's travel such as currency, weather, culture and locale to ensure executive's effective use of time and resources to promote productivity
03/2011 06/2014
Houston, TX
Administrative Assistant Iv-domestic Marketing
Houston, TX
Administrative Assistant Iv-domestic Marketing
03/2011 06/2014
Houston, TX
Administrative Assistant Iv-domestic Marketing
03/2011 06/2014
  • Creating and compiling preparation documents (i.e. talking points, agendas, presentation materials for filmmaker and/or standing meetings)
  • Processing expense reports
  • Handling heavy phone coverage
  • Distributing and following-up on documents/emails
  • Facilitating/prioritizing action items and tasks for executive
  • Scheduling and preparing for meetings which includes conference room prep, agendas, calendar invites and distribution of pertinent documents
  • Composing/generating/managing emails, letters, memos
02/2007 12/2010
Boston, MA
Administrative & Marketing Assistant
Boston, MA
Administrative & Marketing Assistant
02/2007 12/2010
Boston, MA
Administrative & Marketing Assistant
02/2007 12/2010
  • Create, update and maintain a catalog of marketing materials for prospective clients as well as presentation materials for existing clients
  • Assist with assembling and providing materials for meetings, calls, and travel
  • Compose correspondence and memos
  • Assist with preparing RFP responses
  • Lead efforts to continually improve administrative processes and procedures within the team and collaborate with administrative group to ensure full administrative coverage
  • Manage expense management for the Senior Managing Director and the team of consultants as well as book travel for the team
  • Perform other duties as assigned or requested
Education Education
Bachelor’s Degree in Business Administration
Bachelor’s Degree in Business Administration
James Madison University
Bachelor’s Degree in Business Administration
Skills Skills
  • Ability to handle multiple assignments concurrently and ability to shift priorities in a fast paced ever changing environment
  • Interacts daily on the phone and in person with prospective and existing clients handling basic inquiries
  • Organize, manage, and track multiple detailed tasks and assignments with frequently changing priorities and deadlines in a fast-paced work environment
  • Performing basic research
  • Basic principles and practices of customer relations, marketing and communications
  • Composes and types project descriptions, correspondences, memos and creates various tables and graphs. Edits copy for spelling, grammar and layout
  • Creative thinker and ability to suggest improvements
  • Excellent oral and written communication skills
  • 3 + years professional administrative experience
  • Proficient in Microsoft Word, Excel and PowerPoint
Create a Resume
1

Administrative & Marketing Assistant Resume Examples & Samples

  • Create, update and maintain a catalog of marketing materials for prospective clients as well as presentation materials for existing clients
  • Assist with assembling and providing materials for meetings, calls, and travel
  • Compose correspondence and memos
  • Assist with preparing RFP responses
  • Lead efforts to continually improve administrative processes and procedures within the team and collaborate with administrative group to ensure full administrative coverage
  • Manage expense management for the Senior Managing Director and the team of consultants as well as book travel for the team
  • Answer telephone and communicate appropriate information to connect callers or route call to designated person
  • Perform other duties as assigned or requested
  • 3 + years professional administrative experience
  • Creation of presentations and excellent creative writing skills a plus
  • Ability to handle multiple assignments concurrently and ability to shift priorities in a fast paced ever changing environment
  • Proactive approach and active listener and interpreter; demonstrate sound judgment
  • Must be detail oriented, reliable, and able to work independently on projects
  • Creative thinker and ability to suggest improvements
2

Administrative / Marketing Assistant Resume Examples & Samples

  • 1+ year of previous Administrative experience
  • Computer / Technical savvy
  • Good handwriting
3

Administrative & Marketing Assistant Resume Examples & Samples

  • High School diploma preferred
  • At least 3 years of financial services or office administration experience preferred
  • Marketing and/or social media experience or education desired, but not essential
  • Ability to pick up new technology software and programs quickly
  • Service-oriented, energetic and willing to cooperate
  • Comfort with being a “team player” and doing whatever is needed, big or small
  • Self-motivated with the ability to work independently and under direction
  • An efficient multi-tasker with exemplary planning and organizational skills
4

Administrative Assistant Iv Marketing Resume Examples & Samples

  • Provide superior administrative support to the VPs, including calendar maintenance, presentation development, travel arrangements, expense reports, etc
  • Create visually compelling presentation decks utilizing appropriate resources, including partnering with videographers to embed videos and visuals
  • Facilitate processes necessary to effectively run the department (i.e., team meetings, report production, work with other EAs on Marketing Events such as off-sites and trainings)
  • Identify, research and resolve issues using appropriate resources
  • Provide technical assistance by researching and/or resolving technically related issues using appropriate resources
  • Assist in maintaining department budget and expense reconciliation as appropriate
  • Participate in special projects based on business needs
  • Perform basic project analyses as necessary
5

Administrative Assistant, Tri Star Marketing Resume Examples & Samples

  • Word processing (composing/generating letters, memos and fax cover sheets)
  • Keep up to date database of writers, directors and other key filmmakers in animation
  • Handling phone calls
  • Distributing and following-up on documents
  • Updating databases and lists
  • Scheduling and preparing for meetings and handling calendar
  • Proofreading and editing
  • Managing document flow, including creating and maintaining files (electronic and hard copy)
  • Keep organized files
  • Other general administrative duties (processing mail, copying, etc.)
  • Miscellaneous duties as required
  • Must be able to meet deadlines
6

Administrative Assistant Iv-international Marketing Resume Examples & Samples

  • 3 - 5 years experience as an administrative assistant
  • Strong computer skills (Microsoft Word and Lotus Notes)
  • Exceptional organizational and interpersonal skills
  • Excellent communication skills – written and oral (must have a professional and courteous demeanor)
7

Administrative & Marketing Assistant Resume Examples & Samples

  • Calls prospective and existing clients to offer services or invite them to seminars
  • Sends prospective and existing clients introductory letters, marketing materials, thank you letters, requests for referrals, etc
  • Obtains and maintains "leads" lists
  • Ensures required client paperwork is current with firm and industry requirements, rules and regulations
  • Develops and maintains tickler system to track work in progress
  • Assists Financial Advisors with marketing efforts including seminars, etc
  • Maintains databases and creates reports using portfolio software programs
  • Processes and follows up on client documentation for proper maintenance of accounts
  • Interacts daily on the phone and in person with prospective and existing clients handling basic inquiries
  • Performing basic research
8

Administrative & Marketing Assistant Resume Examples & Samples

  • Provide executive support for the SVP, including schedule/calendar and email management, incoming and outgoing mail and phone communications, travel coordination, expense and finance reporting, etc
  • Assist with travel arrangements for the Direct division leadership and employees, working with the corporate travel department
  • Assist with expense reporting for the Direct division leadership and employees, working with the corporate finance team
  • Assist with coding, submission and follow-up on Direct division accounts payable
  • Assist with vendor and licensor contract tracking, signatures, submission and record keeping
  • Assist with meeting and conference logistics for both on- and off-site events for the SVP and Direct division leadership and employees
  • Assist with reporting, presentations, and communications related to Direct division strategic goals and objectives
  • Liaison with internal departments (IT, finance, travel, etc.) on behalf of the Direct division
  • Enter and manage ad campaigns for publisher marketers in DoubleClick
  • Create monthly marketing reports from a variety of marketing platforms
  • Provide updates to graphics (image resizing, etc.) for social media and marketing programs
  • Create and manage affiliate programs
  • Social media ad management
  • Assist in the sending of marketing emails
9

Administrative Assistant Iv-marketing Resume Examples & Samples

  • Performs general administrative duties for executive that may include coordinating meetings/complex calendar management, expense reporting, invoice reconciliation, ordering/maintaining supplies, arranging domestic and international travel and major functional meetings
  • Acts as a conduit of communication internally to and from Senior Leadership (including our Executive Committee and Global Marketing VPs), as well as externally with third party services companies and BSC stakeholders (including customers, media, and marketing partners)
  • Serves as a point of contact for internal and external stakeholders. Contacts are frequently within and outside the organization and involve obtaining or providing information on strategic marketing programs and partnerships. Answers complex functional questions for internal and external stakeholders that typically require a combination of sound judgment and often additional research and follow-up
  • Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to peers as necessary regarding proprietary information
  • Anticipates and coordinates projects/assignments, organizes own schedules, and that of others, to meet deadlines. Several times per year, will organize group meetings (e.g., Corporate Marketing and Market Access town hall meetings, global marketing meetings, Marketing Executive Board meetings) which will involve careful planning and organization
  • Plan and organize regular staff meetings for senior executive, including agenda, material preparation and logistics
  • May gather and prepare data in preparation of upcoming projects; identifies future needs to complete projects
  • Translates thoughts into documents (letters/memos/presentations, etc.) using existing material; ensures document is logical and complete as well as accurate in grammar and spelling; makes suggestions for improvements in existing communications
  • Ad hoc projects and management of pan-BSC marketing programs as required
  • 5+ years of related work experience supporting Senior Level leadership
  • Proven experience in providing administrative support to a senior executive in a fast-paced organization, including handling of sensitive or confidential information
  • Strong communication skills (written and oral) and interpersonal skills with ability to work across multiple levels of an organization
  • Ability to work effectively with peers
  • Previous administrative assistant experience supporting multiple team members with event coordination, travel and expenses
  • Strong sense of responsibility and urgency as well as attention to detail
  • Strong customer-service orientation and professional demeanor
  • Highest ethical standards. Discretion and sound judgment when dealing with confidential and/or sensitive information
10

Administrative / Marketing Assistant Resume Examples & Samples

  • Provide social media and support the Marketing Coordinator to support the Luxury Real Estate Agents
  • Educate agents on the tools and resources that we have to offer
  • Conduct small group classes on our tool and resources and presentations
  • Produce flyers and other marketing materials a needed
  • Other admin tasks as needed to assist the other staff members
  • Answering incoming calls as needed
  • General office management of the facility
  • High School Diploma or equivalent work experience required
  • Proficient in Microsoft Office and social medial
  • Proficient in marketing programs such as InDesign and Photoshop required
  • Ability to work independently and to work collaborative in a team environment
  • Experience with online real estate advertising a big plus
11

Administrative Assistant to Usana s VP of Marketing Resume Examples & Samples

  • Maintains official corporate records and executes administrative policies determined by or in conjunction with other officials
  • Create, update, and track files
  • Facilitate product delivery for various press events
  • Manage department contracts
  • Create PowerPoint presentations, input photos, or other tasks as needed
  • Four-year college or university program certificate; or eight or more years of executive related experience and/or training; or equivalent combination of education and experience
  • Ability to efficiently and effectively perform all essential position duties and responsibilities without supervision
12

Administrative Assistant Iv-domestic Marketing Resume Examples & Samples

  • Distributing and following-up on documents/emails
  • Handling heavy phone coverage
  • Creating and compiling preparation documents (i.e. talking points, agendas, presentation materials for filmmaker and/or standing meetings)
  • Organizing binders, folders, collecting current documents from each department, etc. on a daily basis
  • Processing expense reports
  • Other general administrative duties (updating databases, lists, processing mail, copying, etc.)
  • Excellent computer skills specifically Word, Excel, working knowledge of PowerPoint, Keynote, working knowledge of audio, video, and image files
  • Demonstrates high problem solving skills and be able to proactively troubleshoot
  • To perform efficiently, accuracy and attention to detail required
  • Must be able to work well under pressure and with tight deadlines
  • Identify work priorities and requirements up-front and make timely decisions
  • Demonstrates the ability to work as part of a team including contributing beyond your range of duties and experience
  • Must be able to exercise initiative, professionalism, and confidentiality
13

Administrative Assistant Senior, Marketing Resume Examples & Samples

  • Provides administrative support to one or more executives. Proactively manages executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives. Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities
  • Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence including emails and prioritizing, distributing and acting on mail
  • Serves as a point of contact for the business unit or department. Answers questions, directs requests to appropriate partners and works with other partners effectively to exchange information. Escorts visitors
  • May organize, host and facilitate activities such as team and cross-functional meetings, conferences and department activities
  • Organizes and schedules team and department meetings, arranges for live and telepresence audiovisual equipment, sets up meeting facilities and may take meeting minutes
  • Actively engages with executive's direct report team to ensure alignment of priorities and open communication paths. May attend direct report team meetings as requested
  • Serves as a peer leader to administrative team within function
  • Advises department in the use of the business unit or department's products and services. Takes initiative to provide training and coaching when appropriate
  • Maintains regular and punctual attendance
  • Progressive administrative experience (7-9 years)
  • Providing support to executive level management - or equivalent (7-9 years)
  • Project management (7-9 years)
  • Fast-paced environment (7-9 years)
  • Demonstrates confidence, composure and professionalism
  • Advanced problem-solving skills
  • Ability to communicate clearly and concisely, both orally and in writing, with attention to detail
  • Ability to interact and communicate effectively at multiple levels of the organization
  • Advanced proficiency in Microsoft Office Suite
  • Ability to handle confidential and sensitive information
  • Ability to exercise sound judgment and independent decision making
  • Demonstrates an aptitude for understanding the business, function and company priorities
  • Knowledge of general office administration, procedures and equipment
  • Ability to perform successfully in a fast paced, dynamic environment
14

Administrative Assistant, Animation Marketing Resume Examples & Samples

  • Excellent written & oral communication skills – must have a professional and courteous demeanor when fielding calls & corresponding via email with senior executives, talent, filmmakers, and departments within the organization
  • Strong computer skills (Microsoft Word, Excel, and ideally Keynote)
  • MAC proficient
  • Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
  • Must be a quick learner
  • 1 year of experience working Marketing or related field (internships included)
  • Demonstrated interest in Marketing strongly preferred
  • Entertainment experience a plus
15

Administrative Assistant, Itunes Marketing Resume Examples & Samples

  • Knowledge of Apple Hardware and Software
  • Experience managing executive and senior level travel arrangements
  • Experience in creating expense reports
  • Experience in managing multiple calendars
  • Experience working with executive staff
  • Experience working with SAP
  • Experience working with Filemaker not required, but a plus
  • Event planning not required, but a plus
16

Administrative Assistant V-marketing Resume Examples & Samples

  • Utilizes extensive knowledge in a variety of areas to provide an advanced level of administrative support to one or more individuals within a specified department or departments. Support may include: generation of reports, filing, management of the administrative aspects of a department process or processes, coordination of conference calls and meetings, travel arrangements, records retention and file management, Input and tracking of purchase orders, tracking of department budgets, processing of check requests and invoices through the internal system, ordering and managing of departmental supplies, expense report reconciliation, training class support, and general staff support
  • Responsible for organizing and coordinating meetings and events (local, U.S. and international), including logistics, hotel arrangements, and other details for senior management
  • Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and BIPI employees in order to maintain the Company’s excellent reputation within the medical and pharmaceutical community
  • Demonstrates comprehensive knowledge of Boehringer’s mission, business processes, policies and practices, and applies knowledge within own technical area to develop relatively advanced work results
17

Marketing Dept-administrative Assistant Resume Examples & Samples

  • Consistently exhibits behavior and communication skills that demonstrate DaVita Medical Group's commitment to superior customer service, including quality, care and concern with each and every internal and external customer
  • Uses, protects, and discloses DaVita Medical Group patients’ protected health information (PHI) only in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards
  • Processes all requests for information following established legal guidelines
  • Ensures receipt of a valid authorization for each request
  • Supports the preparation for audits and data requests
  • Assists with manual data entry
  • Maintains database of information for area of responsibility
  • Analyses data and compiles statistics
  • Assists in the preparation of reports
  • Answers, screens and transfers telephone calls
  • Maintains schedules by coordinating with appropriate parties
  • Organizes and distributes correspondence, reports, memos, etc
  • Minimum: 1-3 years of experience
  • Preferred: Over 2-3 years of experience within healthcare industry
  • Over 2-5 years of experience within specific job and/or department
  • Computer literate
  • Proficient in Microsoft Office (Excel, Access, Word and Outlook)
  • Able to type 25 wpm
  • 10-key skills
  • Excellent organization skills
  • Customer service oriented
  • Filing skills
  • Ability to work on multiple assignments and manage time effectively
  • Knowledge of medical terminology
  • Ability to work effectively with people at all levels of the organization
  • Demonstrated ability to take initiative, ask questions, and prioritize
  • Capable of working independently as required
18

Administrative Assistant for our Marketing Department Resume Examples & Samples

  • Be graduated in the secretarial field (Bachelor’s degree) or have a similar experience
  • Possess strong interpersonal skills and be truly service-minded
  • Have an outstanding attention to detail, allowing you to spot any mistakes made in presentations or reports
  • Demonstrate excellent organisational skills that allow you to work efficiently even under time pressure
  • Be familiar with the need for confidentiality and discretion
  • Have good IT Technical competencies (Excel, PowerPoint …)
  • Be fluent in both French and English
19

Administrative Assistant to VP Noam EVM & VP Noam Marketing Resume Examples & Samples

  • Administrative Responsibilities
  • Manage agendas, support all scheduling and calendar maintenance for the Vice Presidents
  • Communicate key meetings and calendar invitations as needed
  • Schedule and book travel for the Vice Presidents,; maintaining tracking and budgeting for T&E purposes
  • Issue and write memos on behalf of the Vice Presidents and department as directed
  • Organize work flow and tasks within the E&VM New York office to assure a clean and orderly environment
  • Order Supplies and assure that the E&VM and Marketing offices are well stocked and team members have all items that they need
  • Manage all incoming phone calls
  • Assist Vice President with personal requirements as needed
  • Assist with budget maintenance and projections for the VPs based on travel calendars
  • Process GERS / Expense Reports for the Vice Presidents,
  • Assemble and log all receipts for Expense Reports for submission in accordance with Corporate Directives
  • Manage all invoicing and PO processing for invoices relative to Collateral, Advertising, Visual Merchandising and Events
  • Track and reconcile Collateral, Advertising, Visual Merchandising and Events budget to provide clarity and status to financial teams
  • Excellent communication & organizational skills (oral and written)
  • Extensive knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Experience with travel booking & meeting coordination
  • Understanding of web-based databases, Adobe design knowledge helpful (Photoshop, Illustrator)
20

Administrative & Marketing Assistant Resume Examples & Samples

  • Preparing all marketing materials including Proposals, Brochures, offering packages and presentations
  • Creating and distributing email marketing campaigns
  • Managing the Teams and Brokers personal social media accounts
  • Designing, planning, coordinating and facilitating print marketing (newspaper/magazine ads)
  • Composes and types project descriptions, correspondences, memos and creates various tables and graphs. Edits copy for spelling, grammar and layout
  • Database maintenance and management Organizing and coordinating client & team meetings, Develops meeting agendas, takes minutes. Tracks action items
  • Researches and compiles data and information for various projects
  • General administration
  • Reviews due diligence, commercial leases and creates lease abstracts
  • Organizes and maintains filing systems. Responds to phone call and written requests for information
  • Supports sales Team members in the implementation of business strategies
  • Interfaces directly with clients, including resolving routine issues, gather documentation and information and responding to both routine and non-routine inquires