Administrative Assistant Marketing Resume Samples

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SW
S Wehner
Shirley
Wehner
22911 Hertha Cliffs
Chicago
IL
22911 Hertha Cliffs
Chicago
IL
Experience Experience
09/2014 – present
Chicago, IL
Senior Administrative Assistant, Marketing
Senior Administrative Assistant, Marketing
09/2014 – present
Chicago, IL
Senior Administrative Assistant, Marketing
09/2014 – present
  • Providing support to executive level management - or equivalent 7-9 years
  • Coordinates all managing staff travel arrangements
  • Proactively supports team culture via department meetings, team or partner recognition recognition, organizing special team events. Actively engages with executive's direct report team to ensure alignment of priorities and open communication paths
  • Documents meeting minutes for staff, as well as manage action items
  • Works with facilities department in planning and organizing team space maintenance and facilities moves
  • Provides support and resources to department hiring managers for new partner setup and immersion activities
  • Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence including emails and prioritizing, distributing and acting on mail
10/2008 – 06/2014
San Francisco, CA
Administrative Assistant, Marketing
Administrative Assistant, Marketing
10/2008 – 06/2014
San Francisco, CA
Administrative Assistant, Marketing
10/2008 – 06/2014
  • Help the team manage the official MGM social media channels, working with social media agencies to develop content and perform community management
  • Work within a team environment assisting up to 10 marketing managers
  • Work with Consumer Products department to develop marketing materials
  • Active knowledge of how to engage team members and managers to make quick and effective transitions
  • Working in partnership with the other administrative assistants in the group to ensure the optimal level of support for the entire team
  • Assist with brand management of key company franchises
  • Working in partnership with the other Administrative Assistants in the group to ensure the optimal level of support for the entire team
03/2004 – 07/2008
Phoenix, AZ
Administrative Assistant Marketing
Administrative Assistant Marketing
03/2004 – 07/2008
Phoenix, AZ
Administrative Assistant Marketing
03/2004 – 07/2008
  • Provides administrative assistance by drafting high quality correspondence, formatting, editing and maintaining files and records
  • May provide scheduling support to specific members of Sr. Management
  • Coordinates managers' schedules, making appointments and establishing agendas
  • Manage the collection of source documents for product catalog in conjunction with Product Marketing Managers
  • Arranges and coordinates business travel for managers, directors, or other division heads
  • Responsible for some office management activities including maintaining office supplies, vendor negotiation, and general office activity coordination
  • Prepare expense reports for Managers via Concur
Education Education
Bachelor’s Degree in Business Administration
Northeastern University
Bachelor’s Degree in Business Administration
Skills Skills
  • Strong proficiency in Microsoft Word, Excel, PowerPoint and Outlook; knowledge of Access or a contact database is
  • Team-oriented with strong integrity, a positive attitude, professionalism and an appreciation of the Oaktree culture
  • General knowledge of music is helpful, as is some industry knowledge (who does what, etc)
  • Outstanding organizational skills with a strong attention-to-detail
  • Displays professionalism
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Strong organizational skills
  • Ability to multitask, problem solve and prioritize
  • Self-starter with a proven ability to take initiative; and
  • Strong communication skills
Create a Resume
1

Administrative Assistant, Marketing Resume Examples & Samples

  • Scheduling travel arrangements, preparing detailed itineraries and managing expense reports
  • Answering, screening and managing incoming phone calls and mail, which includes coordinating with colleagues and other Administrative Assistants, to ensure that phones are answered for the entire department
  • Maintaining the client database, coordinating PPM blue sky lists and other distribution lists
  • Drafting correspondence and assisting in producing marketing presentations, brochures, materials, meeting agendas, relationship summaries, and other documents as necessary
  • Working in partnership with the other Administrative Assistants in the group to ensure the optimal level of support for the entire team
  • Maintaining calendars, scheduling and re-confirming meetings and conference calls
  • Handle reception coverage a few days a month while the Receptionist is on break
  • Serving as the point person for coordinating NY team meetings, including booking a conference room and working with IT on audio visual arrangements when necessary, printing and distributing to all Reps any materials ahead of the meeting, and ensuring calls are recorded; and
  • Performing other administrative duties as needed including faxing, filing, scanning, sending inter-office materials and ordering supplies
  • Outstanding organizational skills with a strong attention-to-detail
  • Self-starter with a proven ability to take initiative; and
  • Team-oriented with strong integrity, a positive attitude, professionalism and an appreciation of the Oaktree culture
  • Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks; and
  • Strong proficiency in Microsoft Word, Excel, PowerPoint and Outlook; knowledge of Access or a contact database is a plus
2

Administrative Assistant, Marketing Resume Examples & Samples

  • Coordinate internal and external meetings for one or more Executives
  • Prepare expense reports
  • Coordinate both domestic and international travel arrangements
  • Draft communications on behalf of executives
3

Administrative Assistant, Marketing Resume Examples & Samples

  • Act as a liaison between Product Managers and a wide array of internal and external contacts including senior management, outside industry contacts, artists, artist managers, internal departments, etc
  • Build and maintain relationships with the artists, management, creative departments, as well as executives and other departments within the company
  • Schedule meetings, conference calls, answer phones and provide administrative support for Product Managers and back-up support for other members of the department as needed
  • Strong computer skills including MS Office (Word, Excel & Outlook) and an intimate knowledge of the social networks and DSPs. Will need to learn a variety of other computer systems including Mediabase, BDS, and RPS
  • A proactive, flexible, self-starter who has strong problem solving, social, and interpersonal skills
  • Exceptional communication and time management skills
  • The ability to manage time and priorities set and achieve goals and juggle multiple projects/deadlines simultaneously and balance work load between Product Managers and overall team
  • This individual must be extremely organized and must be able to create and maintain very strong relationships with co-workers, artists, managers, attorneys, etc
  • The use of discretion and the maintenance of high levels of confidentiality are also required
4

Administrative Assistant, Marketing Resume Examples & Samples

  • Act as a liaison between the SVP and a wide array of internal and external contacts including senior management, outside industry contacts, artists, artist managers, internal departments, etc
  • Build and maintain relationships with the artists, management, creative departments, as well as executives and other international territories within the company
  • Schedule meetings, arrange travel, and answer phones for SVP, Marketing
  • Prepare business expense reports in a timely, accurate and efficient manner
  • Maintain mailing and e-mail lists, databases, files and other assets for the department
  • Order and maintain music product, office supplies and tickets for the department
  • Update weekly status reports and sales information on behalf of assigned artists
  • Help coordinate and manage budgets, promotional trips, travel, work orders and more for artists
  • Coordinate Marketing plans for artists
  • Help to create print, television, radio, online and outdoor advertising, album package layouts, point of sale materials and CD/DVD copies with Creative Department
  • Use PRS system to process department invoices
  • Assist in managing overall Marketing budgets for the team
  • Forward new vendor requests to Finance
  • Provide creative input and ideas on projects
  • Screen and interview intern candidates and coordinate intern schedule. Provide interns with projects that help them learn the workings of the department and the music business in general
  • Attend meetings and conference calls as departmental representative as needed
  • Provide back-up support for other members of the department as needed
  • The ideal candidate holds a Bachelor’s Degree and a minimum of 1 year of prior administrative experience in the field of marketing or a related field
  • Strong computer skills including MS Office (Word, Excel & Outlook) and an intimate knowledge of the internet. Will need to learn a variety of other computer systems including, but not limited to Mediabase, SoundScan, and NextBigSound
  • The ability to manage time and priorities, set and achieve goals and juggle multiple projects/deadlines simultaneously – must be highly organized
5

Administrative Assistant Marketing Resume Examples & Samples

  • Education: * Some college preferred
  • 4 years related experience
  • Others: *
6

Administrative Assistant, Marketing Resume Examples & Samples

  • Perform administrative tasks including: complex calendar management for internal and external meetings, manage travel arrangements, and complete expense reports
  • Assist in the preparation of correspondence, briefs, presentations, and packets for internal and external meetings
  • Project manage all logistics for team off-sites and large-scale events including: all-hands meetings, annual company celebrations, and numerous external speaking engagements
  • Build cross-functional relationships with key partners in other departments at Facebook
  • Create, foster and maintain a positive culture on Facebook's Marketing team
7

Administrative Assistant, Marketing Resume Examples & Samples

  • Provide administrative support to Product Managers including answering phones, coordinating messengers/mailings, ordering promo product, submitting expenses, organizing travel, processing invoices, maintaining budgets, pulling Media Base Reports, organizing Weekly Sales, Digital and other Marketing research information
  • Coordinate with the Finance Department to set up new vendors and process invoices
  • Maintain marketing tools (CDs, videos, photos, jpegs) and manage distributing to internal and external parties as needed
  • Prepare all invoices for payment and work closely with Marketing Planning department on Artist Union Dues and other deductions for assignment of fund
  • Update Artist Development Reports and Artist One Sheets on a bi-weekly basis
  • Coordinate with publicists on scheduling, running phoners, getting elements out to press
  • Coordinate with street teams/outside marketing companies on activities and tools
  • Assist with organizing artist appearances (keeping calendar for artists, make sure ALL details are being handled (flights, cars, hotels, timings of event, contacts, etc..)
  • At least one year of administrative experience
  • At least one year of experience in the music industry
  • Strong organizational skills
  • Ability to multitask, problem solve and prioritize
  • General knowledge of music is helpful, as is some industry knowledge (who does what, etc)
  • Displays professionalism
  • Thirst to learn
8

Administrative Assistant, Marketing Resume Examples & Samples

  • Update and maintain calendars and contacts
  • Schedule meetings, reserve conference rooms, and book catering and AV/IT as needed
  • Arrange business travel, including car service, air travel and hotels. Draft and process travel, entertainment and business expenses
  • Manage updates to reports, charts, script revisions and programming changes and distribute among internal and external contacts
  • Assist in special projects as requested
  • Coordinate and manage special offsites and events
  • Create presentations focusing on media planning, promotions, digital, and branding for internal and external review
  • Gather, print and distribute various materials as needed
  • Represent the department in a professional manner
  • Expertise with Microsoft Office suite, particularly PowerPoint
  • Experience with Photoshop is plus
  • Excellent interpersonal skills, including tact and diplomacy
  • Extremely detail oriented and well organized
  • A self-starter interested in learning about all facets of Marketing
  • Calm, level-headed demeanor
  • Professionalism is a must
  • Able to exercise good judgment and be a flexible team player
  • Quick thinker with the ability to pivot tasks
9

Senior Administrative Assistant Marketing Partnerships Resume Examples & Samples

  • Answers and screens SVP’s telephone calls and visitors. Tactfully handles inquiries and/or refers to appropriate party. Reviews and answers mail and inquiries on own initiative and determines if action from SVP is required. Refers routine matters to appropriate person for action and follows up to ensure completion
  • Schedules and maintains SVP’s calendar of appointments, meetings and travel itineraries, and coordinates related arrangements. Anticipates and prepares meeting materials, charts and reports needed by Executive and Department
  • Ordering and maintaining inventory of Department materials and supplies. Ensures that office equipment works properly. Coordinates repair requests with facilities and/or outside vendors. Maintains records on all repairs and orders
  • Attends meetings, takes minutes and sends follow up emails with notes as needed
  • Maintains a complete filing system. Handles routine faxing, photocopying and updating of contacts in the database regarding production facilities, designers, producers etc
  • Acts as liaison between the SVP and his/her direct reports, as well as internal and external contacts. Coordinates activities and ensures that requests are carried out
  • Handles a wide variety of situations and tasks involving the clerical and administrative functions of the office
  • Coordinates all paperwork necessary for SVP approval. This includes, but not limited to, attendance sheets, travel and expense vouchers, personnel requisitions, performance appraisals, and authorization payment forms (APF). Follows up with other departments to ensure that requests are carried out and activities are coordinated
  • Assists department in special projects and presentations as requested. May provide leadership to other department administrative staff
  • Supports the planning and on-site activities related to client hospitality at concerts and theatrical productions
  • Bachelor’s degree in Liberal Arts or Communications related field
  • At least 2 years of administrative experience preferably with an interest or experince in Entertainment
  • Excellent knowledge, with proven experience, of Microsoft Office applications including Internet
  • Strong oral and written communication skills with ability to interact with all levels of management
  • Proven logical skills, well organized and detail oriented
  • Ability to maintain highest degree of confidentiality and diplomacy
  • Must be flexible to work overtime on short notice
  • Strong knowledge of current TV entertainment, pop culture and music trends
10

Administrative Assistant, Marketing Resume Examples & Samples

  • Provide administrative and office support such as answering incoming phone calls, detailing messages, distributing mail, filing, faxing, photocopying, scanning and tracking documents, data entry, word processing, invoicing/vendor payment and ordering supplies
  • Manage all worldwide travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management
  • Coordinate/confirm all calendar matters, including internal and external meetings, establishing conference calls, and coordinating meetings over multiple time zones
  • Attention to detail and excellent proofreading skills, especially under time constraints
  • Strong interpersonal skills and the ability to work well in a team environment
  • Discretion and ability to handle highly confidential, and sensitive information with sound judgment to ensure appropriate steps are taken
  • Manage agenda and calendaring of regular forums (i.e. DLR Huddle, Staff Meetings, Lunch and Learn)
  • Assist with team reporting and compliance (i.e. RIM, SAP Invoicing, Labor Utilization, Paid Absence Audit, etc.)
  • Assist with onboarding and offboarding of team as needed
  • A self-starter; ability to anticipate issues and proactively problem solve
  • Strong organizational, time management and follow-through skills
  • Interaction with various internal departments, external organizations, executive management, globally
  • Excellent knowledge of software applications; SAP, Microsoft Outlook, Word, Excel, PowerPoint, and Key Note
  • Event coordination/planning experience (able to plan and execute team work sessions with Direct Reports, R&R Team activities)
  • Able to juggle multiple projects/tasks at once while remaining positive, poised, calm, and low key
  • Subject matter expert for SHDR and HKDL policies, travel, logistics, administrative support, business dynamics
  • Provide back up for other Administrative Assistants as needed
  • T&E policy expert
  • Proven administrative experience supporting senior level executives in a corporate environment
  • Positive team player with an enthusiastic attitude with a strong service orientation
  • Ability to communicate efficiently and effectively through demonstrated strong verbal, written and interpersonal skills
  • Ability and eagerness to learn the substance of the work in which the VP is involved, in order to be an effective facilitator within the business unit
  • Demonstrated strong ability to be proactive and self-motivated and anticipate administrative needs
  • Ability to be flexible with work schedule
  • Ability to make independent decisions and demonstrate good judgment in the handling of issues; including those that involve sensitive and confidential information
  • Demonstrated ability to prioritize multiple tasks, meet deadlines, make decisions, manage competing demands and change course of action quickly in a fast paced environment
  • Demonstrated exemplary organization and time management skills
  • Demonstrated computer proficiency within a Windows environment, including Word, Excel, PowerPoint, Outlook and SAP
11

Senior Administrative Assistant, Marketing Resume Examples & Samples

  • Provides administrative support to two marketing executives. Proactively manages executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives. Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities. Includes responsibility of organizing multi-attendee meetings from a calendar perspective
  • Schedules, organizes, hosts and facilitates activities such as team and cross-functional meetings, conferences and department activities. Responsible for reserving meeting rooms, arranging for live/audio equipment, setting up of meeting facilities, creating and owning agendas, and identifying and obtaining necessary materials for productive meetings
  • Responsible for submission of executive expenses, submission of team invoices and overall department budget management
  • Proactively supports team culture via department meetings, team or partner recognition recognition, organizing special team events. Actively engages with executive's direct report team to ensure alignment of priorities and open communication paths
  • Directs and executes complex administrative projects including coordinating, tracking or analyzing budgets; researching information to respond to questions; updating databases and organizational charts; creating monthly reports or analyses; organizing large volumes of materials. May research background material and collect data for reports, meetings, events and correspondence
  • Utilizes advanced technical skills to create dynamic charts, tables, graphs and presentation materials, sometimes containing confidential content, ensuring that the final product has been edited for spelling, grammar and layout
  • Works with facilities department in planning and organizing team space maintenance and facilities moves
  • Provides support and resources to department hiring managers for new partner setup and immersion activities
  • Initiates special projects and process improvements based upon observations of department needs. Ensures that the projects achieve the expected results within the specified timeframe and on budget. May direct the work of others
  • Schedules executive domestic and international travel in compliance with existing policies and procedures. Proactively addresses all aspects of executive's travel such as currency, weather, culture and locale to ensure executive's effective use of time and resources to promote productivity
  • Advises department in awareness of and compliance with company policies and procedures. Takes initiative to provide training and coaching when appropriate
  • Supports executive, department and administrative team in coffee education as a part of Starbucks core business
  • Progressive administrative experience 7-9 years
  • Providing support to executive level management - or equivalent 7-9 years
  • Project management 7-9 years
  • Fast-paced environment
  • Demonstrates confidence, composure, consistency and professionalism
  • High-level of proactiveness and advanced problem-solving skills
  • Ability to effectively manage multiple projects, meet deadlines and reprioritize as needed; follows through on commitments
  • Ability to communicate clearly and concisely, both orally and in writing, with high level of attention to detail
  • Ability to interact and communicate effectively at mulitple levels of the organization
  • Works with a positive attitude
  • Proven abilit to work well with others, building positive relationships within department and with cross-functional partners
  • Ability to work independently, as part of a team and as a peer leader
  • Aptitude for identifying potential for process improvements and leading change process
  • Ability to deliver consistently high quality and professional customer service to both internal and external customers
  • Knowledge of general office administration, procedures, administrative tools and equipment
12

Administrative Assistant, Marketing Resume Examples & Samples

  • Minimum of 5 years prior administrative work experience providing support to senior level staff
  • Prior experience working with a field-based staff
  • Must show a history of being a self-starter in identifying ways to make an executive’s day more manageable, while maintaining positive relationships with other executive assistants and company personnel
  • Advanced level experience with MS Office applications including Word, Outlook, PowerPoint, and Excel as well as a proven track record of quickly identifying, trouble shooting, and/or coordinating resolution options for computer and other technology related issues
  • Effective written and verbal communication skills needed to work effectively across departments and with external partners/vendors and customers
  • Ability to set priorities based upon criticality and importance within the department and as part of the company’s overall directive
  • Ability to organize and disseminate information efficiently
13

Administrative Assistant, Marketing Resume Examples & Samples

  • A Bachelor's Degree from an Accredited University
  • 1+ Years of Professional work experience
  • Passionate about the Television/Television Business and Entertainment. High interest in the online space, social media and entertainment content that is presented on new technologies
  • Good phone demeanor
  • Strong computer skills. Fluency in Microsoft applications including Excel, Word and PowerPoint. Familiarity with HTML a plus
  • Ability to develop and harness relationships with support teams at other offices inside and outside the studio
  • Good written and communications skills
14

Administrative Assistant, Marketing Resume Examples & Samples

  • Minimum of 1 year of proven business experience (entertainment preferred)
  • Knowledge of office management systems and procedures
  • Project and timeline management
  • Clear and articulate communication, diplomacy and time management
  • Must be able to multi-task, be extremely resourceful, meet deadlines, work in fast-paced environment, adapt, innovate, function as member of a team, and handle confidential information
  • Experienced in Outlook, Excel, Word, and PowerPoint
15

Administrative Assistant, Marketing Resume Examples & Samples

  • Software skills: Proficient in MS Powerpoint, Word and Excel
  • General administrative experience with past experience and/or interest in marketing
  • Must be detail-oriented and can work in a fast-pace environment
  • Must be able to anticipate needs and meet deadlines
  • Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
  • Must be a self-starter with a team-player attitude
  • Must have strong critical thinking skills and can contribute to the entire marketing team
16

Administrative Assistant Marketing Resume Examples & Samples

  • Embodies Althea’s cultural values and aligns daily actions with department goals and company culture
  • Provides administrative assistance by drafting high quality correspondence, formatting, editing and maintaining files and records
  • Support the Marketing department on internal communication projects, and act as an overall administrative resource for marketing projects
  • CRM (Salesforce) database maintenance, including accurately and efficiently inputting lead data
  • Manages components of the President and CEO’s work schedule including, but not limited to, calendar management, arranging and confirming meetings, travel coordination, and correspondence
  • Prepares internal and external PowerPoint presentations
  • Coordinates Board Meetings and other company wide events and functions
  • Collects and prepares information for use in discussions and meetings of Executive staff and outside individuals
  • Responsible for some office management activities including maintaining office supplies, vendor negotiation, and general office activity coordination
  • Serves as a regular back-up to the receptionist in the case of their absence
  • Handles business, company, and staff details of a highly confidential and sensitive nature and engages with high level contacts inside and outside the company
  • May provide scheduling support to specific members of Sr. Management
  • Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company’s policies and practices
17

Administrative Assistant, Marketing & Brand Resume Examples & Samples

  • 3 + years administrative experience
  • Proven ability to project a professional image and shown capability of working independently
  • Track record of good judgment and critical thinking
  • Ability to manage multiple, and at times competing, projects
  • HS Diploma required, some college coursework preferred
  • Fluent in MS Office including Word, Excel, PowerPoint and Outlook; for PowerPoint, the ability to adeptly create slides, presentations and charts is a strong plus
18

Administrative Assistant, Marketing Resume Examples & Samples

  • Provide heavy administrative support for 2 marketing executives, including answering phones, scheduling meetings, word processing, filing, reproducing documents, and ordering supplies
  • Create and maintain marketing department status reports covering multiple divisions including Theatrical, Television, Digital, Home Entertainment, and Consumer Products
  • Help the team manage the official MGM social media channels, working with social media agencies to develop content and perform community management
  • Work with Consumer Products department to develop marketing materials
  • Process, code, and track all department invoices; coordinating with vendors when needed
  • Assist with event planning including travel arrangements, catering, operations and logistics
  • Assist with brand management of key company franchises
  • Track and maintain various calendars for upcoming releases and projects
  • Offer creative feedback on theatrical, television, and digital marketing assets
  • Provide support to the Home Video group as needed on catalog and new release product
  • Manage existing marketing materials including, at storage facility and onsite; order dubs for sales teams; pack and ship materials
  • Handle special projects as needed
19

Administrative Assistant, Marketing Resume Examples & Samples

  • Proactively managing the Directors schedules using the Week in the Life Of (WILO) methodology, including arranging meetings, scheduling appointments, and following up with employees at all levels; ensuring the accuracy of the Directors calendar; coordinating travel arrangements; and managing the department calendar to ensure the Portfolio Marketing leadership team is preparing adequately for upcoming events
  • Performing administrative duties in support of the Directors and staff including: submission of Rapid Repay requests, travel, invoice processing, timekeeping, submission of Ariba requests, managing logistics for department meetings and events, and monitoring phone, e-mail, and mail requests to ensure urgent items are addressed in a timely manner
  • Participating with other members of the Administrative Assistant team within Marketing
  • Working closely with the Executive Assistant to the Vice President of Portfolio Marketing in coordinating the department activities
  • High school diploma or equivalent skills
  • 2+ years relevant work experience
  • Typing skills and computer aptitude
  • Business knowledge which includes experience with typical organizational policies and general business procedures
  • Proficiency in Microsoft Office products, specifically Word, Excel, Powerpoint, and Sharepoint
  • The ability to perform typical administrative duties and small projects with limited supervision
20

Administrative Assistant, Marketing Resume Examples & Samples

  • Coordinate scheduling of meetings, correspondence, and expense tracking
  • Support on-going tasks related to marketing for new developments, property specials, and stabilized communities
  • Manage internal ticketing system and assign tickets to corresponding team members
  • Process departmental invoices and track approval
  • Plan quarterly departmental outings
  • Other specialized projects as assigned
  • High School Diploma; Bachelors degree in related field preferred
  • 3-4 years administrative experience
  • Experience with Excel, Word and Powerpoint. Yardi knowledge a plus
  • Experience using organizational and administrative skills
  • Strong ability to multi-task
  • Professional image
21

Administrative Assistant, Marketing Resume Examples & Samples

  • Answering, screening and managing incoming phone calls and mail, which includes coordinating with colleagues and other administrative assistants, to ensure that phones are answered for the entire department
  • Maintaining the client database, coordinating PPM blue sky lists and other distribution lists, assisting with Merrill Datasite inquiries
  • Working with Client Relations & Marketing Representatives on new entries into the Redemption & Contribution Registers
  • Drafting correspondence and assisting in producing marketing presentations, materials, meeting agendas, relationship summaries, and other documents as necessary
  • Working in partnership with the other administrative assistants in the group to ensure the optimal level of support for the entire team
  • Maintaining calendars, scheduling & re-confirming meetings and conference calls
  • Performing other administrative duties as needed including faxing, filing, scanning, and inter-office materials, coordinating with Client Services for K-1/tax requests and ordering supplies; and
  • Handle reception coverage a 2 – 3 times a month while the Receptionist is on break
  • Minimum 5 years experience supporting several executives within a financial services firm. Administrative assistance experience within marketing preferred
  • Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks
  • Strong proficiency in Microsoft Word, Excel, PowerPoint and Outlook. Some knowledge of Salesforce or a contact database is a plus
22

Administrative Assistant Marketing Resume Examples & Samples

  • Coordinates managers' schedules, making appointments and establishing agendas
  • Arranges and coordinates business travel for managers, directors, or other division heads
  • Coordinates department meetings; arranges use of conference rooms
  • Serves as a contact to employees, or other stakeholders inside and outside the organization
  • Documents and follows organization and department procedures to complete tasks in a timely manner
  • Strong MS Office skills (Outlook, Word, PowerPoint, Excel, Visio)
  • Some experience creating and editing PowerPoint presentations
  • Technically savvy
  • Processes forms for on-boarding/off-boarding of resources, executing personnel/benefit actions, and communicating information relating to policies, procedures, and benefit programs
  • Excellent knowledge of administrative practices and procedures. Ability to manage sensitive, complex, confidential information
  • Skill to maintain confidentiality of verbal and written information
  • Attention to detail in making appointments, travel arrangements, filing expense reports and maintaining forms, records, etc
  • Ability to problem solve
  • Ability to communicate effectively verbally and in writing
  • Ability to establish and maintain effective working relationships with employees, clients and public
  • Other related duties assigned as needed
23

Senior Administrative Assistant, Marketing Resume Examples & Samples

  • Supports multiple department leaders with all administrative tasks including answering phones, managing calendars, and making travel arrangements
  • Prepare on-going and special reports while obtaining necessary data and information from various sources. Develop presentation materials using PowerPoint, Excel, and other related products
  • Answer, screen, document and direct incoming telephone calls
  • Manage and reconcile expense reports and purchase requisition submissions
  • Collects and prepares highly confidential information for the use in presentations/meetings of executive staff, other employees, and non-company individuals
  • Documents meeting minutes for staff, as well as manage action items
  • Plans, organizes and manages multiple calendars
  • Coordinates all managing staff travel arrangements
  • Manages and reconciles expense reports, purchase requisition submissions
  • Handle administrative tasks and special projects, as required
  • High school diploma or G.E.D; Associates degree preferred
  • Post high school course work or equivalent experience required relating to the mastery of computer and office systems skills. (to include, but not limited to, MS Word, Excel, PowerPoint, Outlook and Publisher)
  • 3+ years’ experience providing high level secretarial and administrative support in a fast paced environment
  • Ability to handle confidential material with discretion
  • Highly developed organizational skills
  • Significant customer service experience, utilizing strong inter-personal skills
  • Considerable experiences managing multiple and high level priorities simultaneously
  • Must be able to prioritize work assignments and be detail oriented
  • Highly developed inter-personal skills
  • Thorough knowledge of technical and business vocabulary
24

Administrative Assistant, Marketing Resume Examples & Samples

  • Works closely with both internal and external cross functional groups to meet their overall service needs assuring smooth & seamless operation of the department day to day operations
  • Manages day-to-day calendars, including arranging meetings, conference calls, travel, etc.; ensures timely and efficient changes (updates, additions & conflicts) in schedules and communication across key participants
  • Coordinates and manages set up for meetings including: scheduling meetings, confirmation of venue (conference rooms, off site venue, etc.), compiling and distributing relevant information regarding call in #s, agendas, conference rooms, securing and assisting with AV set up, trouble-shooting & support, arranging catering & clean-up of rooms as necessary
  • Coordinates travel and itineraries for identified managers, including air, hotel, and car using standard corporate policies
  • Processes expense reports for identified managers, purchase card reports and invoices per accounts payable procedures, in a timely manner
  • Provides support for larger projects managed by others (assist with acquiring decks and content for power point presentations, budget tracking / control, special adhoc projects)
  • Administers large corporate meetings coordination (onsite and offsite) working with Corporate Travel and Events, managing all meeting logistics (hotel accommodations, calendar, attendees, catering, audio visuals, compiling decks, document distribution, meeting room set up, group transportation, and follow up / meeting minutes
  • Receives, screens, and/or selectively refers callers
  • Sorts and distributes mail and supports team with courier requirements; including coordinating larger Sample/Fed Ex shipments
  • Subscriptions – track subscription status, renew, file and distribute to store in library or distribute to teams
  • Sample orders (order, track and follow up on delivery)
  • Set up tastings (formal, blind and casual)
  • Obtain competitive brands for research and sample tastings
  • Responsible for ordering, tracking and maintaining department supplies
  • Maintains filing system, including online systems. (i.e., Shared Network Drives)
  • Overall office support such as front desk coverage and office upkeep
  • Technical support to Vice Presidents (i.e. IT, software and hardware issues, phone and mobile phone troubleshooting)
  • Tracking and communicating team PTO (paid time off)
  • Schedule and attend bi-monthly 1:1 meetings with all Vice Presidents, as schedule permits
  • Send Weekly Project Tracker by 10 a.m. every Monday
  • Acting as an information source on departmental/business unit policies and procedures
  • Performs other duties, as assigned
  • 3 or more years of office administrative support experience to senior management
  • Four year college degree preferred
  • Exceptionally strong PC based software skills, (including MS Word, Excel, and Power Point & Outlook) to complete assignments that include: reports, formal correspondence to management, presentation materials, interoffice memos, and other business related correspondence and record keeping; previous JDE experience preferred
  • Excellent communication skills in order to work with customers and all levels of management, vendors and other business partners
  • Ability to use problem solving and advanced judgment skills to make decisions in situations where there are no established procedures
  • Ability to coordinate multiple projects, set priorities, and deliver projects with deadlines
  • High degree of accuracy, attention to detail
25

Administrative Assistant, Marketing Resume Examples & Samples

  • Maintaining calendars, scheduling & re-confirming meetings and conference calls; and
  • Performing other administrative duties as needed including faxing, filing, scanning, and inter-office materials, coordinating with Client Services for K-1/tax requests and ordering supplies
  • Minimum 10 years of experience supporting several executives within a financial services or other fast paced environment preferred
26

Administrative Assistant, Marketing Resume Examples & Samples

  • Provides a variety of secretarial, clerical and administrative duties to support
  • May maintain information and prepare reports as directed may perform special projects or develop materials as assigned
  • May assist in duties to plan meetings, and company dinners, functions
  • Prepares and maintains required reports, paperwork and records
  • Inputs and retrieves data
  • Controls efforts necessary for support and measurement of sales and marketing activities. Reports and relays current sales information to supervisor, sales personnel, suppliers and retailers
  • Monitors sales data, ads, depletion reports, promotions and surveys. Maintains records and prepares timely reports of activities as required
  • Assigned specific monthly department duties such as managing credits and running sales programmers for the state
  • Assist marketing managers in analyzing inventory and profitability opportunities utilizing existing and new Microstrategy reports
  • Handle state marketing email requests that require responses and solutions within 24 hours
  • Issue debit memos and check requests for supplier programs and bill backs
  • Work within a team environment assisting up to 10 marketing managers
27

Administrative Assistant Marketing Resume Examples & Samples

  • Position requires 1-3 years of related experience
  • Ability to multi-task in a fast-paced environment and prioritize a high volume of work
  • Excellent interpersonal and customer service skills. Must have professional written and verbal communication skills
  • Extraordinary attention to detail
  • Required to have strong PC skills including Microsoft Office, Word, Excel, PowerPoint, KeyNote, Outlook Calendar skills
  • University level education