Sample Coordinator Job Description

Sample Coordinator Job Description

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Sample coordinator provides samples to the stability laboratory on schedule and as-needed making sure all samples are pulled within compliance.

Sample Coordinator Duties & Responsibilities

To write an effective sample coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included sample coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Coordinating sample requests for advertising purposes for Marketing and PR department, Manhasset look book
Troubleshooting all changes regarding color, sizing, and any arising discrepancies from sample to production
Manage product development process of lighting, including scheduling and preparing for conference calls, following up with vendors, creating and updating design binder, overseeing the approval of and changes to technical drawings and shades
Process all billing for Furniture and Lighting
Oversee logistics and follow up regarding loaning and sale of furniture inter-departmentally for company projects
Liaise with Distribution Coordinator that product requests from main inventory are fulfilled as per agreed service levels
Receive and unpack daily deliveries from the Warehouse and ensure the product is passed on as per the business service requirements
Ensure sample and stock requests are received as ordered and to liaise with Distribution teams in case of discrepancies
Efficient product flow and inventory accuracy of transfers for Upload
Timely fulfilment of in-house requests for products

Sample Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Sample Coordinator

List any licenses or certifications required by the position: IATA, DOT, GMP, GLP, APICS

Education for Sample Coordinator

Typically a job would require a certain level of education.

Employers hiring for the sample coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Science, Education, Associates, Fashion, Design, Business, Merchandising, General Education, Chemistry, Biology

Skills for Sample Coordinator

Desired skills for sample coordinator include:

Laboratory and regulatory requirements
Inventory flow and control
Anatomy
Biology
Interest in medical terminology
Laboratory medicine
Physiology
Specimen handling and collection requirements and general laboratory workflow
Computers
Location and status of samples at any given time throughout the production process

Desired experience for sample coordinator includes:

Monitor the performance of staff in the sample room area and feedback results to the Senior Sample coordinator and Samples Manager
Efficient use and care of any temporary staff allocated to the sample stock area
Upkeep of Sample room and product inventory
Sample Coordinators absence cover across all channels
Issues sample and fabric PO’s to vendors
Acts as a liaison between design, pre-production and production to ensure smooth product distribution and customer satisfaction

Sample Coordinator Examples

1

Sample Coordinator Job Description

Job Description Example
Our company is looking for a sample coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for sample coordinator
  • Checking and unpacking the daily deliveries
  • Preparing stock ready to be used by the Studio and other departments
  • Applying all necessary steps to ensure the highest possible product care
  • Assisting other departments with stock enquires
  • Upkeep of the Product Library – keeping the area tidy and secure
  • Ensure there are no stock discrepancies
  • Processing weekly audits
  • Dealing with audit reconciliations
  • Ensure efficient and timely return of all temporary loaned stock to the warehouse
  • Maintain good working relations with own team, and other departments by communicating effectively
Qualifications for sample coordinator
  • Assist with maintaining styling inventory
  • Manual, physically demanding labor, must be able to lift 200lbs
  • Licensed/ able to drive fork lift
  • Licensed/ able to drive rented box truck around campus to different satellite buildings
  • Unload shipments, process shipments, un-pack/ un-crate products
  • Assemble products with tools, neatly organize and store products
2

Sample Coordinator Job Description

Job Description Example
Our innovative and growing company is hiring for a sample coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for sample coordinator
  • Move and stage product for assortment reviews, catalog meetings, style-outs, and web studio photography
  • Able and willing to climb tall ladders to rig/ hang lights, heavy mirrors, wall art and other props for product reviews
  • Work with and manage supplemental labor support as needed for large shipments/ key meeting preparations
  • Check condition to ensure samples are suitable for photography
  • Load, box and unload photo samples and props into truck(s)
  • Coordinate samples for the photo studio
  • Assemble, disassemble and pack items while on location
  • Move homeowner's furniture and place our larger products on set as directed
  • Responsible for 'rigging' products as directed by Art Director
  • Manage Rep Samples and proper bag matrix (issuance, recall, new release, annual inventory and bag matrix management)
Qualifications for sample coordinator
  • Proven experience in a retail or stock control environment
  • 2+ years in a retail sales environment
  • Desire to own, develop and be responsible for a major cross-functional process
  • Can self-manage like it’s nobody's business
  • Eagerness to team up with a wide range of stakeholders and internal partners
  • Handle Sales Force support inquiries using different communication channels
3

Sample Coordinator Job Description

Job Description Example
Our growing company is hiring for a sample coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for sample coordinator
  • Document calls information according to standard operating procedures
  • Create new business opportunities through a proactive approach
  • Manage the movement of product samples between business partners with meticulous attention to detail
  • Catalog each item and manage logs to track each unit
  • Place garment/fabric sample orders to suppliers
  • Follow up sample orders placed by Sample Department of Head Office
  • Monitors all deadlines for samples – photo shoots, Merchants, Public Relations
  • Organizes samples by collection, category, and delivery
  • Responds to Editor requests immediately
  • Re-organizing all samples into the closet
Qualifications for sample coordinator
  • Sales Liaison/Support Experience in optical or similar industry
  • Experience with SAP and CRM tools
  • Work experience in a wholesale, B2B environment
  • Proficiency in English language required (additional language skills in Spanish or French is a plus)
  • Knowledge of sales principles and methods
  • BS in Fashion – proficient in Adobe Illustrator & Photoshop
4

Sample Coordinator Job Description

Job Description Example
Our company is growing rapidly and is hiring for a sample coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for sample coordinator
  • Support tagging and prepping samples for Media Kickoff ahead of stylist sample review and shoot packing
  • Assisting in managing sample hand-off meetings with pre-media post photo shoots
  • Retrieve, unload, and properly store incoming samples from the dock and/or distribution center
  • Unpacks product and conduct initial assembly when applicable
  • Remove packaging and recycling corrugated to maintain save work environment
  • Support of RFID system and continued process improvement
  • Commission all relevant data into inventory database and apply ID / Barcode to sample accurately
  • Communicate the arrival of daily samples to the respective merchandising teams by category
  • Prepare and distribute weekly reporting of all aged sample inventory
  • Contribute to frequent cycle counts to maintain accurate inventory
Qualifications for sample coordinator
  • Prepare sample merchandise to add to inventory
  • Ability to learn new order management style
  • BS in Fashion – proficient in Adobe Illustrator & Photoshop
  • Excellent organizational skill set and attention to detail
  • Someone who seeks to take the initiative and key problem-solver
  • Interest in the home decor/ shelter industry
5

Sample Coordinator Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of sample coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for sample coordinator
  • Maintain a safe environment for samples/people, to lessen chances of loss and damage by communicating locations status with the merchant teams
  • Support the set-up of key milestone events Product Reviews, Style-outs and Photo Shoots
  • Process returns from On-Account orders and vendors (RTV’s) while monitoring and mitigating outbound shipping expense
  • Ensure that the Key Performance Indicatiors are delivered and improved through the core Market Supply Specialist tasks
  • Management of escalations and amendments from market
  • Support insurance claim process in an accurate and timely manner after completion of customer concerns
  • Provide support to Purchase to Pay Teams to resolve vendor invoice/purchase order related issues
  • A cover for the Team Leader in case of absence
  • A second point of contact for market and in-house stakeholders
  • Takes part in audits
Qualifications for sample coordinator
  • Excellent communication skills that conveys a calm and professional demeanor (written and verbal)
  • 1 – 3 Years of relevant work experience in inventory control preferred
  • Experience in logistics, packaging, and distribution preferred
  • Ability to assemble home furnishing product independently
  • Ability to operate equipment (Reach Truck, Walkie, Counter Balance, Picker)
  • 1-3 years of fashion work experience is preferred (sample management, apparel coordinating )

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