Residency Coordinator Job Description

Residency Coordinator Job Description

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Residency coordinator provides administrative support to Residency Program Director scheduling of meetings, development of reports and provision of data to the Residency Program Committee.

Residency Coordinator Duties & Responsibilities

To write an effective residency coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included residency coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Coordinates educational activities (e.g., didactic conference schedule, Grand Rounds, ) that support the program’s curriculum and adhere to Accreditation Council Graduate Medical Education (ACGME) requirements
Maintain electronic resident demographic information ensuring current BCLS/ACLS/ATLS certifications for all residents
Follow-up with respective, non-complaint residents and arrange for their attendance at an upcoming recertification course
Ensure current NYS medical licensure for all PGY3-5 residents
Ensure resident completion of monthly work-hour reports
Assist in the coordination and recruitment of medical students
Coordinate and ensure efficient teleconferencing of Basic Science lectures for all residents/attendings assigned to the Bronx VA and Elmhurst Hospital and Englewood Hospital and Medical Center
Maintain and coordinate the distribution of sign-in sheets maintaining resident attendance records for all conferences, lectures series and Grand Rounds
Maintain and assign pagers to all current and incoming residents
Perform weekly inspections of all resident teams on-call rooms and follow-up with other departments

Residency Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Residency Coordinator

List any licenses or certifications required by the position: TAGME, BLS, NPD, ACLS, T-AGME, RMS, CME, BCPS, PALS, HCP

Education for Residency Coordinator

Typically a job would require a certain level of education.

Employers hiring for the residency coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Education, Business, Healthcare, Faculty, Medical, Associates, Nursing, Communication, Management, Graduate Medical Education

Skills for Residency Coordinator

Desired skills for residency coordinator include:

Appropriate accrediting body
Graduate Medical Education
Microsoft Word
Administrative and financial policies and procedures
Excel
Stanford University systems
Using Microsoft Office Suites products
PowerPoint
Compliance and regulatory requirements of residency program strongly
Curriculum aligned with the Virginia Standards of Learning

Desired experience for residency coordinator includes:

Oversee daily activities of the residency/clinical fellowship program
Serve as contact person for the interpretation and application of policies, procedures and program guidelines
Manage, monitor and document the residency/clinical fellowship and faculty evaluation process
Develop, distribute and update the resident rotation, vacation and leave schedules in electronic systems according to duty hour requirements with oversight of Program Director and/or his/her designee(s).Ensure that the corresponding institutions where the residents are rotating are administering the bills accurately
Perform all residency match responsibilities and correspond with newly matched residents about requirements and process for appointment to the hospitals
Provide both administrative supervision and support to residents

Residency Coordinator Examples

1

Residency Coordinator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of residency coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for residency coordinator
  • Plan departmental annual events, organizes meetings, assist in the preparation for ACGME Site Visits and internal reviews
  • Review and evaluate applications for completeness
  • Compile reports using knowledge of residency software
  • Enter rank order list, maintain residency matching, resident wish list
  • Maintain confidential resident/fellowship files and monitor records of resident/fellow attendance for all required educational activities, including conferences and other didactic experiences
  • Track work hours, resident activities and schedules
  • Verify trainees’ status and activities as needed
  • Monitor and document the residency/clinical fellowship evaluation process
  • Provides administrative support to Program Director including scheduling of student meetings, preparations of agenda, recording and maintain meeting minutes, and development of reports
  • Assist with planning departmental annual events including recruitment, orientation, graduation, faculty retreats, various meetings and program-related events
Qualifications for residency coordinator
  • Order office supplies, complete resident reimbursements and performs other duties as assigned
  • Manage, create, and distribute resident ICU schedule
  • Manage, distribute and update on call schedules in smart page
  • Previous Stanford experiences a plus!
  • Experience with work requiring attention to detail and juggling multiple priorities is essential
  • Experience coordinating multiple functions, managing data and leading mid-size projects preferred
2

Residency Coordinator Job Description

Job Description Example
Our innovative and growing company is looking for a residency coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for residency coordinator
  • Provide advanced administrative support to program staff and Program Director
  • Responsible for maintaining and updating trainee and program information in the New Innovations database system
  • Coordinate recruitment activities for program
  • Prepare and distribute Residency Program Manual
  • Oversees and coordinates daily operations, facilities and activities of the Residency program--residencies, Project Space and Common Room--including schedules and programs, cleaning services and room preparation, keys and equipment
  • Works with director and business specialist to determine annual budget
  • Coordinates and monitors activities of visiting artists and scholars, including identification of residents with curatorial staff, scheduling, University paperwork, travel and fee payments, visas, greeting new residents and monitoring their stay, assisting with local contacts and resources, organizing meetings and programs with campus and community audiences and residents
  • Coordinates and monitors activities in the Project Space and Common Room, including identification of projects with curatorial staff, scheduling, organizing meetings and programs with campus and community audiences and residents, staffing public events and hours
  • Works with Museum staff and residents to develop and facilitate workshops, meetings or events including coordination of logistics, scheduling and participant communications
  • Works closely with publicist to market public events and hours at the Residency to build attendance and recognition for the overall program
Qualifications for residency coordinator
  • Requires extensive sitting and manual dexterity to perform work on a PC
  • Typical physical demands include the ability to sit, stand or walk to other locations as needed
  • Visual acuity to perform computer functions
  • Knowledge of UPI, UCH and University policies, rules and regulations related to Education and Fellowship
  • Compiles and maintains archival materials for the Residency including the history of residents and projects, ongoing contact with residents, and tracking the impact of their experiences for use on the website, in periodic reports, funding proposals, publicity and marketing, publications and other sources
  • Coordinates, monitors and supervises student workers and interns, volunteers both on individual projects and with the overall program
3

Residency Coordinator Job Description

Job Description Example
Our growing company is hiring for a residency coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for residency coordinator
  • May assist in preparation of proposals for funding from outside sponsors
  • Develops and recommends new or revised program goals and objectives and improvements
  • Provides both administrative supervision and support to residents
  • Collaborate with the Program Director(s) and residency leadership to recommend, prepare, support and provide feedback on the selection and performance of faculty serving at Ph.D
  • Manages the recruiting activities for the residency program
  • Manages Electronic Residency Application System for (ERAS) program applicants
  • Plans and executes candidate interview days to include scheduling of candidates and faculty
  • Prepares and submits rank list by deadline date
  • Prepares and submits new hire paperwork for onboarding
  • Plans departmental orientation for each program
Qualifications for residency coordinator
  • Experience with Stanford systems (Oracle, Axess) and ERAs, MedHub or other residency evaluation management system is desirable
  • Previous experience in an academic or research environment is highly desirable
  • Creates and populates rotation schedule in New Innovations system for both programs
  • Runs gap reports on New Innovation
  • Partners with academic affairs office to identify new recruitment sources and coordinate advertising
  • Performs all Match responsibilities and corresponds with newly matched residents about requirements and process for appointment to the hospitals
4

Residency Coordinator Job Description

Job Description Example
Our innovative and growing company is looking for a residency coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for residency coordinator
  • Provides both administrative supervision and support to residents/interns/fellows
  • Oversees daily operations for multiple educational programs to including but not limited to department residency, clinical subspecialty fellowships, medical student rotations, summer student internships, post-doctoral research fellowships and research training programs
  • Designs evaluations for programs and creates reports to interpret the results
  • Creates, reviews, and maintains policies and procedures related to all educational endeavors
  • Develops and oversees budgets for the various educational programs individualized educational stipends and research grant allotments for each trainee
  • Develops short and long term business plans for the Educational
  • Programs and the departmental education unit
  • Oversees the maintenance of all educational program records including preparation of complex reports for accrediting agencies and university administration, providing statistical analysis of educational programs within the department and administering malpractice coverage
  • May supervise clerical and administrative support staff
  • Under the guidance of the Surgical Education Program Manager, work in collaboration with team members on education projects as they relate to the overall Surgical Education goals and initiatives
Qualifications for residency coordinator
  • Ability to work with all levels of faculty and staff, and handle diverse workload
  • Previous administrative experience in a university setting
  • Coordinate various aspects of educational office operations, including daily flow of GME activities, assignments, and trainee recruitment
  • Initiate analysis of issues, present recommendations, disseminate appropriate information and coordinate projects and project timelines
  • Respond to inquiries and act as liaison to internal and external contacts
  • Maintain thorough knowledge of each project’s status and notify relevant personnel
5

Residency Coordinator Job Description

Job Description Example
Our company is looking for a residency coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for residency coordinator
  • Maintain program compliance with accreditation agencies, such as the ACGME, SSO, and SUO
  • Accreditation-Participate with the Program Director, faculty, residents, and residency committees in program planning and in the development of academic and clinical requirements to assure that accreditation standards are maintained
  • Coordinates, administers and schedules student affiliations
  • Updates and maintains current contracts with affiliating schools
  • Designs and provides instruction for therapists who have not received training as clinical instructors
  • Performs all duties and responsibilities of a therapist
  • Performs medically prescribed physical therapy evaluations and treatments on patients with musculoskeletal, neurologic, cardiac, integumentary, and general systemic impairments and psychiatric disorders
  • Monitors and manages the day-to-day operations and compliance and accreditation of the neurologic physical therapy residency program
  • Serves as the education coordinator for the physical medicine departments
  • Acts as mentor to the physical therapists participating in the neurologic physical therapy residency program
Qualifications for residency coordinator
  • Ability to work independently with minimal supervision and to coordinate multiple assignments with fluctuating priorities
  • 5 years of experience in a medical and/or academic setting
  • Knowledge and ability to plan for and manage the administrative activities of a residency program through application of prescribed standards, policies and procedures
  • Knowledge and skill in the use of computer systems and software
  • Interpersonal skills, including ability and skill in establishing and maintaining effective working relationships with other residency program personnel, faculty, staff, residents, medical students, hospital staff and the general public
  • Knowledge of residency training program administration and requirements

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