Onsite Coordinator Job Description

Onsite Coordinator Job Description

4.7
139 votes for Onsite Coordinator
Onsite coordinator provides smooth and efficient administrative support in the T&C Department by assisting the department in the planning, coordination and implementation of all office administration of the T&C Office.

Onsite Coordinator Duties & Responsibilities

To write an effective onsite coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included onsite coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Liaise with the Central Reservations team as required on a daily basis to receive information pertaining to incoming reservations
Processing of candidate applications, from job advertisement through to managing applications
Handle a multiple phone line system and direct incoming calls to the appropriate parties
Open and close the sales showroom
Keep reception area neat and ready for visitors
Assist on-site Sales Agents in all aspects of their day-to-day interaction with clients including greeting agents and potential clients, providing beverages, scheduling appointments as directed, and maintaining inventory of site administration forms (availability list, procedure to purchase, ) and daily reporting
Other light administrative duties as needed
Maintain positive customer-relations attitude and supportive approach to working with on and off-site team members and ancillary professionals
Creates strategic and tactical business plans to drive revenue growth and net income performance to achieve acquisition, retention and growth targets of the onsite banking program
Creates strong, reciprocal partnerships with area and market level leadership to drive robust referral activity

Onsite Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Onsite Coordinator

List any licenses or certifications required by the position: CPR, ID, CCS, RHIT, RHIA, VA, ITIL, URAC, NCHEC, RN

Education for Onsite Coordinator

Typically a job would require a certain level of education.

Employers hiring for the onsite coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Health Education, Health Promotion, Business, Education, Health, Finance, Management, Associates, Wellness, Project Management

Skills for Onsite Coordinator

Desired skills for onsite coordinator include:

Adobe Creative Suite would be an advantage
Working with a web-based workflow management system is desirable – training will be given
Applicable policy analysis techniques
Client's business needs
Donor criteria to inform donors of eligibility and reduce deferral rates
Engineering mechanical design best-practices in depth with familiarity of other disciplines
.Net
Agile methodologies
C++
C++ in IBM Global Delivery framework

Desired experience for onsite coordinator includes:

Participate in business group partner meetings as a Regions360 referral partner
Source new business through cold calling and networking efforts
Facilitates employer and employee/qualified student financial education presentations for first time launches and high priority business client relationships
Provides coaching support to team members and branch associates regarding the onsite banking program sales process
Facilitates training for area branches through partnership with Corporate Training
Monitor and analyze customer specific health analytic data and develop targeted data driven strategic plans and programs

Onsite Coordinator Examples

1

Onsite Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking for an onsite coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for onsite coordinator
  • Handle logistics with accuracy and attention to detail to ensure seamless member experience, including pre-onsite planning calls, handouts and materials, audio-visual requirements, and post-onsite follow-up in the form of presentation evaluations
  • Serve as a liaison between the presenter, account management, and member to confirm logistical details, utilizing appropriate scheduling tools and databases
  • Serve as key resource for members to creatively solve and elevate operational challenges during the planning process and day-of the onsite
  • Provide outstanding service to our members and internal constituents such as faculty, account management, and marketing
  • Work with manager to analyze onsite trends, reporting on demand and current presenter capacity
  • This position provides day-to-day administrative support to the Global Recruiting Program Director/Operations Director and Recruiters
  • Sources and screens candidates for high priority initiatives
  • Schedule interviews and any associated travel producing a professional itinerary
  • Generate offer letters for all recruiters
  • Develop PowerPoint presentations for special initiatives or events, education, campus
Qualifications for onsite coordinator
  • Ability to create and implement process improvements
  • Bachelor’s degree in Health Education, Health Promotion, R.N
  • Assist with onboarding of new recruiters/contractors/vendors
  • Assist with Job Aid reviews with technical SMEs
  • Support escalated recruiting questions
  • Liaisons with PSDC for employee referrals start dates, documentation retention
2

Onsite Coordinator Job Description

Job Description Example
Our company is growing rapidly and is hiring for an onsite coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for onsite coordinator
  • Assist with analysis of a variety of recruiting related reports such as recruiting metrics and monthly procurement reports
  • Input PO and fill out all forms required to onboard new contractors or employees for the recruiting organization
  • Reconcile invoices from vendors
  • Maintain recruiting Knowledge and Collaboration site permissions
  • Manage the recruiting location updates in ESS – so any request that comes through for a new physical location – submit the request for a new recruiting location or map
  • Trouble-shoot issues with the career site, candidate or recruiter issues (non-technical)
  • Industry Certification such as CHES or worksite wellness program
  • Bachelors degree in health education, health promotion, or related field
  • Experience with design of workplace infrastructure and engagement solutions
  • Experience with direct member communication (written and verbal)
Qualifications for onsite coordinator
  • 2+ years relevant administrative, human resource, recruitment process experience
  • Ability to read, analyze, and interpret general business information such as job descriptions, business articles, corporate and client communications
  • Strong customer orientation, organized, and detail oriented
  • 1+ years experience sourcing and pre-qualifying candidates in single or multiple professional verticals
  • Skilled in sourcing for single or multiple professional verticals
  • Skilled in cold call and competitor direct sourcing techniques
3

Onsite Coordinator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of onsite coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for onsite coordinator
  • Manage the necessary documentation and online forms for each large event and customer
  • Maintain and share all relevant customer updates, changes, issues, with management as needed
  • Work with accounting to ensure clients are billed accurately and timely
  • Communicate with Sales, account managers, customers and management to ensure the most efficient and positive customer experience
  • Monitor, record, analyze and report on activities, trends, results and recommendations relating to your customers
  • Manage shared inventory
  • Coordinate overseas events through vendors and other relevant outlets
  • Work with sales to have a smooth transition to operations for all iLeads needs
  • Act as the supply chain of importer and exporter, (for example handling instructions, operating manuals, product training, ) for all iLeads shows for clients
  • Travel is 25-40% of the time, varies by month and can be seasonal
Qualifications for onsite coordinator
  • Experience working in a distributed team
  • Oil&Gas domain experience is a plus
  • SCRUM experience (especially as a SCRUM Master) is a plus
  • Open US visa (any) is a plus
  • Serve as a point of contact for the customer, managing their onsite experience using the OnArrival 360 solutions
  • Lead the project through engaging with the customer, vendors and internal resources to ensure the success of the project
4

Onsite Coordinator Job Description

Job Description Example
Our innovative and growing company is hiring for an onsite coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for onsite coordinator
  • Work with strategic partners to ensure successful delivery of hardware and supplies onsite
  • Troubleshoot potential issues to insure the customer’s success at their event
  • Manage several concurrent projects
  • Communicate and adhere to project milestones
  • Work onsite at large events to ensure success on the day of the event – up to 40% travel required
  • Understand and apply safety and ergonomics standards
  • Partner with account management to coordinate an average of 30-40 onsite research presentations per month based on member need, presenter availability, speaker knowledge, and travel feasibility
  • Participates in business group partner meetings as a Regions360 referral partner
  • Sources new business through cold calling and networking efforts
  • Create concrete, piping, plumbing, layout drawings that meet company standards
Qualifications for onsite coordinator
  • Ability to multi-task and ability to work in a dynamic, fast-changing entrepreneurial environment
  • Must be able to integrate knowledge across disciplines to insure event execution success
  • Excel at developing relationships over the phone, email and in person
  • Strong understanding of the onsite event management experience
  • Able to work with MS Office Suite (Word, PowerPoint, Excel) and Salesforce.com or similar contact management software
  • You should have expert analytical skills and knowledge of Microsoft Excel
5

Onsite Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of onsite coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for onsite coordinator
  • Handle multiple phone lines
  • Keep reception and sales area neat and ready for visitors
  • Receive, sort, and route mail to appropriate party
  • Create, maintain, and distribute internal, project, and company reports and forms as directed (including contact lists, Daily & Weekly Reports, Monthly Office Schedule, Client Cards, etc)
  • Assist Sales Associates in all aspects of their day-to-day interaction with clients including greeting agents and potential clients, providing beverages, scheduling appointments as directed, and maintaining inventory of site administration forms
  • Update listings in TAXI or other CRM software as directed by Managing Director
  • Keep media schedule on record and know what advertising is running when, update the database and client registration card with new sources
  • Perform all daily and weekly reporting and database maintenance
  • Confirm scheduled appointments with customers and agents one day prior, or as directed by Managing Director
  • Perform any additional duties assigned by Managing Director
Qualifications for onsite coordinator
  • Bachelor's degree or equivalent degree preferred
  • NYS Real Estate Sales License is a plus
  • Experience with air, road, ocean, and dedicated/white glove movements
  • Evaluates cases for quality of care and documents quality issues
  • Issues letter to provider and member if the service meets certification criteria, and escalates to manager or Medical Director for review if the service does not meet cerification criteria, and may issue denial letters
  • Current licensure as a Licensed Practical Nurse LPN or Licensed Vocational Nurse LVN

Related Job Descriptions

Resume Builder

Create a Resume in Minutes with Professional Resume Templates