Human Resources Assistant, Human Resources Job Description

Human Resources Assistant, Human Resources Job Description

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Human resources assistant, human resources provides explanation and interpretation of Middlebury policies and procedures and state and federal employment laws as they apply to Middlebury.

Human Resources Assistant, Human Resources Duties & Responsibilities

To write an effective human resources assistant, human resources job description, begin by listing detailed duties, responsibilities and expectations. We have included human resources assistant, human resources job description templates that you can modify and use.

Sample responsibilities for this position include:

Run and develop our compensation policy and benefits package
Conduct data analysis on HR data such as compensation, classification, employment, employee relations, and/or benefits data
Manage Worker’s Compensation claims by ensuring timely entry into Worker’s Compensation carrier’s online reporting system
Provide back up support to all other HR functions including Learning and Development, Compensation and Benefits
Schedule weekly new hire and benefits orientation
Assist with new staff orientation, benefits education/enrollment meetings and department events
Assist with the coordination of benefits for employees on a leave of absence
Provide login assistance to employee self-service and benefits administration websites
Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information
Assist in benefits function

Human Resources Assistant, Human Resources Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Human Resources Assistant, Human Resources

List any licenses or certifications required by the position: HR, PHR, SHRM, LQ, SPHR, EPIC, ADA, CP, MA

Education for Human Resources Assistant, Human Resources

Typically a job would require a certain level of education.

Employers hiring for the human resources assistant, human resources job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Education, Business, Associates, Business/Administration, Administration, Communication, Management, Department of Education, Human Resources Management

Skills for Human Resources Assistant, Human Resources

Desired skills for human resources assistant, human resources include:

Benefits
Compensation
Employment law
Federal
Follow procedural and policy manual related to the job tasks
General office procedures
General written standards and procedures utilized
Have the ability to read
Interpret
State and local employment laws

Desired experience for human resources assistant, human resources includes:

Actively manage Vice President's calendar including scheduling meetings and calls
Schedule travel for Vice President as necessary
Maintain HR related vendor contracts/agreements (including staffing agencies, third party administrators)
Submit NY HR expenses and American Express statements for payment for HR team
Maintain and update hard copy employee files
Ensure I9 documents are filed properly

Human Resources Assistant, Human Resources Examples

1

Human Resources Assistant, Human Resources Job Description

Job Description Example
Our innovative and growing company is looking for a human resources assistant, human resources. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for human resources assistant, human resources
  • Answer and interpret questions related to Company policy and procedures
  • Meeting and greeting guests, answering phone and in-person inquires regarding employee benefits, recruiting, background checks, paperwork processing in a friendly & professional manner
  • Assists the Payroll and Benefits team with payroll reporting and delivery of weekly or biweekly paychecks
  • Draft messages as directed by Development Manager for communication to students, faculty, seadership
  • Send requests to distribute communications along with distribution list
  • Maintain program lists including adding newly identified individuals, removing those no longer with the firm, and indicating special remarks from participants on exceptions
  • Provide distribution lists
  • Reaching out to candidates
  • Sourcing and scheduling candidates
  • Writing job descriptions
Qualifications for human resources assistant, human resources
  • Covering front desk phones when needed
  • Filing/faxing
  • Ensuring team is organized
  • Monitoring data quality
  • Managing data quality exceptions
  • Supporting data users for governed data
2

Human Resources Assistant, Human Resources Job Description

Job Description Example
Our company is searching for experienced candidates for the position of human resources assistant, human resources. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for human resources assistant, human resources
  • Provide assistance and support others on difficult assignments and/or problems as directed
  • Respond to technical administrative questions and ensure necessary follow up
  • Execute and coordinate office operations such as office meetings, conferences, workshops, appointments, and/or special events
  • Tracking documents, and maintaining status reports
  • Managing the applicant flow and applicant tracking process and follow-up
  • Handling the initiation of employee change forms, terminations
  • Maintaining department records, to include personnel file maintenance
  • Maintaining posted information on the company bulletin boards
  • Acting as the primary contact for all new employees, including on boarding
  • Administering the learning management system, roll out training programs to employees
Qualifications for human resources assistant, human resources
  • Updating policies/employee handbook
  • Assist in employee recruitment relations
  • Provide support to payroll functions
  • Draft, revise, and release memos
  • Serve as first point of contact to 300+ employees at all levels in various areas
  • Create and maintain employee personnel and medical files and file paperwork accordingly
3

Human Resources Assistant, Human Resources Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of human resources assistant, human resources. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for human resources assistant, human resources
  • Research Benefits transactions
  • Process Benefits actions in EmpowHR system
  • Posting jobs and updating job boards
  • Helping get material together for meetings
  • Helping with special projects as needed
  • Recruitment assistance and support to Human Resources Advisors
  • Posting new requisitions in requisitions/applicant tracking system
  • Assembling new hire files, including sending welcome emails/new hire paperwork to new employees
  • Collection and review of paperwork
  • Filing of documents in employee files
Qualifications for human resources assistant, human resources
  • Scheduling department meetings
  • Preparation of materials, ordering food, conference room scheduling
  • Preparation of Leave of Absence letters
  • Participating on special projects as requested by HR leadership or HR Advisors
  • Process and complete various projects such as birth and death announcements, Blue Chip awards, 1-year employment anniversary gifts, bus passes, discount tickets, bulletin board postings, , as assigned
  • I-9 compliance
4

Human Resources Assistant, Human Resources Job Description

Job Description Example
Our company is searching for experienced candidates for the position of human resources assistant, human resources. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for human resources assistant, human resources
  • Acting as a liaison with Payroll
  • Answering all Human Resources' questions
  • Greeting employees and applicants
  • Updating pages of the Human Resources website
  • Handling and processing of billing, notifications, mailings and communication materials for employees, students, and retirees
  • Handling the daily mail
  • Managing employee files system and ensuring accurate upkeep of records
  • Coordinating department meetings and taking accurate notes
  • Supporting to Vice President of Human Resources’ business travel arrangements
  • In-processing new employees and conduct employee orientations
Qualifications for human resources assistant, human resources
  • Administrative support of employee terminations
  • Providing employment references to third parties
  • Posting job openings to online recruitment sources
  • Arranging employment interviews
  • Creating and mailing new hire packets
  • Enter daily production scrap into BAAN database
5

Human Resources Assistant, Human Resources Job Description

Job Description Example
Our innovative and growing company is looking for a human resources assistant, human resources. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for human resources assistant, human resources
  • Screening resumes for minimum qualifications
  • Routing resumes to hiring managers
  • Sourcing candidates for positions
  • Checking job postings on job boards for accuracy
  • Conducting passive recruitment (e-mailing/ calling qualified individuals who have not applied for posted jobs
  • Monitors reports and ensures corporate compliance with processes including Timely Terms, Visa Expiration, Zero Hours
  • Completes new hire paperwork sessions with all new employees/transfers
  • Oversee all aspects of day-to-day severance processing
  • Enter pay rate/ termination date to calculate final severance payment owed
  • Produce final severance agreement and track key dates in process (given to team member, received signed copy, sent for payment)
Qualifications for human resources assistant, human resources
  • Knowledge of basic employment laws
  • Must be able to work in inclement weather in a winter environment as needed
  • Degree or in process of obtaining a Human Resources degree
  • Ability to quickly learn technical and business vocabulary detailed knowledge of organizational operations, procedures and staff
  • Intermediate to advanced level skills using MS Word, MS Excel and Outlook
  • Demonstrated expert level of proficiency in PC applications and operating systems, Microsoft office products, (Outlook, Word, PowerPoint, Excel)

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