Human Resources Administrative Assistant Job Description

Human Resources Administrative Assistant Job Description

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Human resources administrative assistant provides consultation and guidance to managers on interpretation of policies and practices, as well as state and federal employment laws.

Human Resources Administrative Assistant Duties & Responsibilities

To write an effective human resources administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included human resources administrative assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Willingness to help managers and their teams the broader HR team in San Francisco by performing ad hoc PPT and Excel projects as needed
Prepares and assists Director of HR with the organization of materials for presentations and meetings including developing PowerPoint presentations
Administervarious employee programs
Other special projects and duties assigned by the Employee Relations and/or Recruiting Manager
Schedules conference rooms (including ordering breakfast, lunch, refreshments)
Coordinate meetings and agendas
Provides administrative support to the Director of Human Resources on all matters
Coordinate travel arrangements for two managers, including airfare, car service and hotel accommodations
Produce letters, memoranda, presentations, reports, meeting minutes as necessary
Create and maintain a high volume of files for new and existing Employee Relations cases

Human Resources Administrative Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Human Resources Administrative Assistant

List any licenses or certifications required by the position: CP, SHRM, PHR

Education for Human Resources Administrative Assistant

Typically a job would require a certain level of education.

Employers hiring for the human resources administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Education, Associates, Business, Business/Administration, Computer, Technical, Management, General Education, Administrative Assistant

Skills for Human Resources Administrative Assistant

Desired skills for human resources administrative assistant include:

Distribution Center practices and procedures
Excel
Hospitality
PowerPoint
Industry through continuing education and training
Benefit programs and enrollment
Federal and state employment laws
Internet
Microsoft Office Suite
State

Desired experience for human resources administrative assistant includes:

Responsible for the daily schedule of individuals, anticipate necessary background material, directions and other items required for each activity on the schedule
Handle a broad range of duties including day to day operational activities to scheduling meetings
Able to effectively collaborate and coordinate with other Administrative Assistants across the function and the firm
Maintain and track employee timesheets and gather data
Produce letters, memoranda, presentations, reports, as necessary
Answer the phone, handle queries, manage calendar, schedule meetings, book travel and handle expenses for the EVP, HR and others as assigned

Human Resources Administrative Assistant Examples

1

Human Resources Administrative Assistant Job Description

Job Description Example
Our company is looking to fill the role of human resources administrative assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for human resources administrative assistant
  • Assist in maintaining and updating organizational charts
  • Assist in program rollouts and HR related events
  • Maintain Organizational Chart notebook for VP
  • Maintain and set up files
  • Filing, copying, distributing
  • Assist in scheduling/managing the interview process between candidates and hiring managers
  • Post position openings online using various job boards
  • Coordinate and schedule conference rooms for meetings
  • Assist in preparing offer letters for new employees
  • Handle new hire orientation and on-boarding process for New York office
Qualifications for human resources administrative assistant
  • Work closely with facilities and IT with regards to seating moves and arrangements/floor plans
  • Serve as the administrator for Seamless corporate account
  • Assist in preparing and editing employee termination and separation agreements
  • Assist HR Generalists with various research projects and/or special projects as needed
  • Excellent judgment and decision making skills consistently demonstrating tact and diplomacy
  • Oversee the online timesheet process including but not limited to setting up new users (both candidates and clients), troubleshooting, invoicing, tracking submissions and approvals
2

Human Resources Administrative Assistant Job Description

Job Description Example
Our company is looking to fill the role of human resources administrative assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for human resources administrative assistant
  • Manage the applicant flow and applicant tracking process and follow-up
  • Handle initiation of employee change forms, terminations
  • Maintain department records, to include personnel file maintenance
  • Maintain posted information on the company bulletin boards
  • Act as the primary contact for all new employees, including on boarding
  • Update policies / employee handbook
  • Proactively manages the schedule and calendar of the Director of Human Resources and anticipates logistical opportunities or needs
  • Schedules and manages complex travel arrangements on a frequent basis
  • Coordinates meeting and event scheduling and logistical planning (travel, space, catering, ) for the People team
  • Prioritizes Director’s workflow, takes responsibility for responding and resolving issues as appropriate, and serves as liaison to other teams and external parties as needed
Qualifications for human resources administrative assistant
  • Collaboration and teamwork with administrative support across team
  • Experience navigating across a matrixed environment to gather information, provide input, and/or integrate work as needed
  • Compiles data and research as needed
  • Composes, formats, proofreads, and edits correspondence, reports, forms, articles
  • Teams with others to maintain SharePoint and intranet sites, including structure, posting of content, and updating for accuracy
  • Maintains electronic and physical filing and storage systems, in accordance with the Firm's document retention/ destruction policy
3

Human Resources Administrative Assistant Job Description

Job Description Example
Our innovative and growing company is looking for a human resources administrative assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for human resources administrative assistant
  • Archive benefit files
  • Coordinate packets and update materials
  • Screen applicants, complete reference checks, background checks, and facilitate new hire checks
  • Process and route incoming and outgoing mail
  • Enter accurate and timely information into Workday including, but not limited to new hires, transfers, delegations and wage information
  • Generate lists and communicate performance reviews that are due, birthday lists, anniversary list and the monthly events calendar for the upcoming month, by the last week of the previous month
  • Post necessary information on electronic communication board
  • Maintain the cleanliness of the office and order supplies when necessary
  • Complete accurate purchase orders in a timely manner into Birchstreet
  • Manage service award process and order in a timely manner, if needed
Qualifications for human resources administrative assistant
  • Bachelors in Human Resource Management or related field preferred but not required
  • 5+ years of Administrative Assistant, Office Manager or HR or related experience in a fast paced employee based or client needs business
  • Minimum of four years of related administrative experience
  • Position requires 5 years experience in a corporate and/or private equity environment providing administrative support for a senior level executive
  • Excellent communication, writing,organizational, coordination and collaborative skills, both with peers and across the HR team
  • A high degree of professionalism, the ability to remain calm under pressure, and a commitment to excellence are required, with the ability and desire to progress in the HR organization
4

Human Resources Administrative Assistant Job Description

Job Description Example
Our growing company is looking to fill the role of human resources administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for human resources administrative assistant
  • Maintaining the HR Sharepoint site
  • Completing HR transactions
  • Collecting data and preparing related HR statistics/reports
  • Termination coordination
  • Calendar management and booking travel arrangements
  • Completing expense reports, filing, and document preparation
  • HR Transactions
  • Act as main point of contact for vendors and visitors
  • Prepare outgoing mail, weighing, calculating postage and posting letters and parcels
  • Support requests for catering
Qualifications for human resources administrative assistant
  • Previous exposure and communication level/skill commensurate to senior level executives in a medium sized company a plus
  • Experience in Talent Acquisition/HR
  • Proven experience as an administrative assistant or in other similar position
  • 2+ years’ experience in Human Resources, preferably in a manufacturing environment
  • Experience working in ISO9001 or ISO13485 manufacturing environment a plus
  • Associates Degree with a major in Human Resources, Business Administration, or related field
5

Human Resources Administrative Assistant Job Description

Job Description Example
Our company is hiring for a human resources administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for human resources administrative assistant
  • Answers routine correspondence and routes mail to the appropriate persons
  • Prepare expense reports, invoices, travel arrangements, and other misc
  • Respond to ad hoc requests (filing, copying, troubleshooting printer problems, ) and provide project/program support representing the team (researching issues or questions about policies or practices, coordinate a conference)
  • May back-up other administrative assistants, including providing some Receptionist support to the HR floor
  • Acts as a key contact in the Chicago office by responding to employee questions and providing information on HR-related services and programs, or redirecting employees to appropriate HR colleagues for further guidance as needed
  • Provides phone coverage for Chicago office HR-related phone calls, opens and distributes department mail, and manages FedEx mailing for the department
  • Provides support as a liaison to corporate office to assist with general administrative tasks and programs requiring a Chicago office champion from HR
  • Codes, processes and tracks all departmental invoicing on a timely basis, including candidate travel and Wellness program reimbursements, and recruiting, relocation, and temporary labor expenses among others
  • Acts as an on-site liaison to corporate Human Resources, Legal & Compliance groups to ensure that all required legal documents and notices are posted in the Chicago office where applicable
  • Generates change notification emails for Beer Division employee changes including new hires, transfers/promotions and terminations
Qualifications for human resources administrative assistant
  • High school education or equivalent, Administrative/office certificate or post high school coursework in business is preferred
  • Completion of some college coursework – Bachelor’s degree preferred
  • A high level of professionalism and a commitment to customer service and confidentiality
  • Associate degree in Business Administration or high school diploma and administrative experience
  • Ability to exercise discretion due to accessing and handling sensitive and confidential information
  • Experience with SharePoint (as a user or site owner)

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