Human Resources Administrator Job Description
Human resources administrator
provides creative solutions to issues and work to resolve employee relations issues with comprehensive knowledge of company policies, procedures, practices and all state, federal, etc.
Human Resources Administrator Duties & Responsibilities
To write an effective human resources administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included human resources administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Maintain accurate and up-to-date employee personnel files for HR department in accordance to federal, state and local laws
Maintain employee files and data integrity in the HRIS system
Consult with the Occupational Health Nurse (OHN) to support the administration of Leave of Absence policies and laws (i.e., Worker’s Compensation, FMLA, ADA) with management teams and warehouse team members
Process new hires through entire pre-boarding life cycle
Initiate drug screens, asset allocation and workspace setup as requested by Divisions
Provide support, direction and guidance to XD Division Staffing Teams, HRBPs and hiring managers
Utilizes multiple systems
Interact with sub-teams on a daily basis
Compile individual new hires metrics and reports data to manager on a weekly basis
Work effectively, cross functionally with sub-teams
Human Resources Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Human Resources Administrator
List any licenses or certifications required by the position: PHR, SPHR, SHRM, HR, CP, LMS, HRIS, SCP, CHRL, CHRP
Education for Human Resources Administrator
Typically a job would require a certain level of education.
Employers hiring for the human resources administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Education, Business, Business/Administration, Associates, Management, Human Resources Management, Communication, Administration, Office Administration
Skills for Human Resources Administrator
Desired skills for human resources administrator include:
Techniques
Standards
Practices
Laws
HRIS system
Company policies and best practices to resolve employee issues
Company's Affirmative Action Plan
Regards to ADP payroll systems and basic GL and Accounts Payable systems
Regards to ADP payroll systems
Federal
Desired experience for human resources administrator includes:
Utilize multiple systems
Engage in daily interaction with the sub-teams, XD Staffing teams, HRBPs, hiring managers third party vendors, security, health services and candidates
Meet with client groups on a bi-weekly basis to address new hire processing issues
Communicate process changes and compliance updates
Gather hiring forecasting data
Compile individual new hires metrics
Human Resources Administrator Examples
1
Human Resources Administrator Job Description
Job Description Example
Our growing company is looking for a human resources administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for human resources administrator
- Data entry of employee new hires, terminations and changes
- Preparation of data interfaces of benefit and salary data with payroll and vendors
- Data entry of employee schedules
- Training of new managers on timesheet approval
- Payroll submission process
- Utilizing the firm's HRIS report writing tool to prepare ad-hoc, monthly and quarterly management reports
- Creating and distributing position and status change letters
- Assisting in the administration of benefits programs, such as life, health, dental and disability insurances, vacation and personal leave, sick leave and employee assistance
- Serving as the primary a point of contact for employee assistance as it relates to payroll and benefits administration
- Resolving employee complaints related to benefit plans and refer difficult or complex issues to the Human Resources Manager and/or the Director of Human Resources & Loss Prevention as needed
Qualifications for human resources administrator
- Strong competence in systems thinking
- Expert knowledge of MS Office, specifically Excel, Word, Outlook, Powerpoint
- Great customer service as you will be the first point of contact for employee inquires
- Serving as a liaison with all insurance plan providers, 401(k) retirement plan provider, COBRA benefits provider and payroll provider
- Processing payroll and maintaining payroll information as required
- Preparing and maintaining related payroll records and reports as required
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Human Resources Administrator Job Description
Job Description Example
Our growing company is looking for a human resources administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for human resources administrator
- Keeping records of benefits plan participation
- Conducting new employee orientations to ensure new employees gain an understanding of benefit plans and enrollment provisions to include counseling employees on plan provisions so that individuals can make informed benefits decisions
- Assisting in annual open enrollment during the fourth quarter of each year to include arranging for distribution of materials from carriers, arranging for on-site provider representation and assisting with the communication changes to employees
- Providing clerical and administrative support for the Human Resources department to include composing and distributing routine written correspondence from the Human Resources department on various issues
- Maintaining the Employee File System
- Processing new-hire, status change and termination paperwork
- Auditing time and attendance from Smart Link System
- Processing and administering all leave of absence requests and disability paperwork
- Verifying I-9 documentation
- Confirming all necessary approvals are in place for said equipment
Qualifications for human resources administrator
- Ensuring all Personal Action Forms (PAF) are pulled from queue for processing
- Manage monthly medical, dental, vision and transit benefit reconciliation and billing
- Oversee payroll deduction auditing as it relates to medical, dental, vision, FSA, Life and Transit benefits
- Ensure timely submission and payment of all vendor invoices
- Intercede with insurance carriers when employee/provider claim disputes arise
- Assist with benefit-related events such as open enrollment, annual blood drives, flu shots, health fairs and special projects as needed
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Human Resources Administrator Job Description
Job Description Example
Our growing company is hiring for a human resources administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for human resources administrator
- Assist HR Manager with filing 5500’s, Summary Annual Report and Annual Funding Notice mailings
- Coordinate annual training plan
- Provide training coordination & on-site support
- Organize new employee orientation
- CPS qualification & certification
- Coordinate recognition
- Monitor HR team budget and cost
- Leverage the office layout & resource
- Manage special admin issues
- Provides organizational support to the Human Resources Director & HR Teams (manage appointments, daily calendar and related materials, expenses, budget)
Qualifications for human resources administrator
- Highly motivated and strong interest in Benefits/HRIS
- Excellent Excel skills, including knowledge of Pivot Tables, V-Lookups, and Formula Writing
- 1-2 years of Benefits/ADP experience
- Collaborates with HRBP’s with the planning, execution and delivery of various HR processes, programs and initiatives (Quarterly Award of Excellence, Anniversary/ Milestone reporting, Year-end processes, Employee Opinion Survey)
- Administers HR reporting needs to include generating and validating routine, scheduled, unique and ad hoc reports, (e.g., employee rosters, distribution lists, performance management updates, compensation files ) for the HR departments
- Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers, human resources staff, and/or supervisors
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Human Resources Administrator Job Description
Job Description Example
Our company is growing rapidly and is looking for a human resources administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for human resources administrator
- Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes
- Explain applicable disability and leave procedures, and generate related correspondence
- Assist in the communication of the annual performance appraisal process
- Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures
- Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers
- May support the process (transactions and documentation) for academic and staff appointments/reappointments and student/post-doctoral appointments
- May explain applicable disability and leave procedures, and generate related correspondence
- Provide direct administrative and office management support to Concord Human Resources
- Process invoices/conduct follow up, maintain records
- Preparation of New Hire Orientation documentation
Qualifications for human resources administrator
- Coordinate registration, participation and logistics for Concord based HR development programs
- Preparation of HR related documents related to New Hires, Terminations, Change Notice
- Support talent acquisition activities as required
- Liaise with internal and external contacts as required
- Administration of HR files, documents
- Assist with coordination and administration of HR related programs, initiatives as required
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Human Resources Administrator Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of human resources administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for human resources administrator
- Respond to staff inquiries
- Monitor compliance calendar for non-union retirement plans
- Assist with vendor billing
- Complete data entry of various benefits
- Assist in the completion of proposals for employee benefits programs
- Prepare bi-weekly and monthly reports as needed
- Research and report on healthcare and employee benefits trends
- Recruit interns and volunteers for administrative departments
- Assists with various department audits
- Facilitate the recruitment process by providing advice to hiring managers on job postings, advertising, interview questions, and reference checking
Qualifications for human resources administrator
- IT literate – Experience with Microsoft based applications and general knowledge of PC functions, including experience in the use of an HR database HR software
- High school diploma and 6+ years of human resource experience
- Experience with data management in HRIS systems and linkage to Payroll, benefits, leave administration, etc
- Familiarity with human resource management systems, such as PeopleSoft and time/leave systems
- Design and manage onboarding and exit processes
- Develop and maintain a variety of reports and queries