Human Resources Clerk Job Description
Human resources clerk
provides consistent employee relations advice and support to Operations leaders within the guidelines of the company, FMLA, ADA, FLSA, EEO, OSHA and any other applicable legislation.
Human Resources Clerk Duties & Responsibilities
To write an effective human resources clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included human resources clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
Populate the FMLA database with employee leave information, generate and process FMLA application documents and corresponding paperwork
Enter employee FMLA leave hours into payroll system and corresponding databases
Meeting and greeting all employee coming into the office
Data entry of new hire files into ADP
Making sure employee files are correct/compliant
Ensure required new hire paperwork is completed accurately and all pre-requisites are met
Ensure accurate data entry of all new and returning employee paperwork
Responsible for filing all employment related information into the employee’s personnel file
Complete training for our employee database system, Peoplesoft
Assist with job fair, orientations, and employee events, including evening functions
Human Resources Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Human Resources Clerk
List any licenses or certifications required by the position: ACE
Education for Human Resources Clerk
Typically a job would require a certain level of education.
Employers hiring for the human resources clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Collage Degree in Human Resources, Education, Business, General Education, Graduate, Associates, Business/Administration, Technology, Technical, Accounting
Skills for Human Resources Clerk
Desired skills for human resources clerk include:
Hospitality
Outlook
ADA
COBRA
Excel
FLSA
FMLA
OSHA
U.S. Labor Laws: EEO
E-Verify Requirements
Desired experience for human resources clerk includes:
Actively support the HR initiatives of the division to include assisting with Team Member Services events, assisting at the front desk, archiving files, filing/sorting and organizing Team Member files, scanning documents
Maintains department files, tracking logs and records as needed for the department
Provides additional support as needed, which may include special projects, maintaining inventory and/or distributing tools and resources
Tracking and purging I-9s
Redistributing the employee files
Payroll purging and organization
Human Resources Clerk Examples
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Human Resources Clerk Job Description
Job Description Example
Our company is searching for experienced candidates for the position of human resources clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for human resources clerk
- LOA tracking project
- Loading and importing resumes into Namely
- Uploading documents into HRIS
- Moving boxes
- Making New Hire binders
- Copying, scanning, faxing
- Auditing files to ensure record keeping compliance
- Familiar with the electronic retention of records preferred, but not required
- May attend meetings
- Contributes to achievement of team goals
Qualifications for human resources clerk
- Maintains HR file room and personnel files
- Alphabetizes, sorts, and files all incoming documentation and personnel records
- Removes obsolete or duplicated material as necessary
- Processes requests for retrieval ensuring files are checked out and released only to authorized personnel
- Scans and verifies quality of image, indexes and commits documents to imaging system
- Performs preventative maintenance on all imaging equipment
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Human Resources Clerk Job Description
Job Description Example
Our innovative and growing company is hiring for a human resources clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for human resources clerk
- Opens and distributes department mail
- Operates microfiche reader/printer to retrieve microfilmed records
- Complete data entry and assist with auditing of data related to all shared services, benefits, new hire paperwork
- Having a positive attitude is #1
- Organize all paperwork in each file
- Answer phones, emails, and assist other associates in the office with duties as requested
- Maintain all personnel and medical files for 30 plus automotive dealerships
- Provide administrative support to management, other departments and associates as needed
- Any other duties as assigned by supervisors
- File all incoming material such as corrective actions, accommodations, new hire files
Qualifications for human resources clerk
- 1 – 2 years of clerical work experience
- Must be able to meet deadlines and handle multiple changing priorities
- Able to work filing, preparing documents or scanning, for hours per day, maintaining quality of work
- Must be able to work in a confined office environment which may be dusty, handling hundreds of pieces of paper and other records a day, requiring staple removal, correct placement on scanner
- Must be able to push cart, lift up to 25 pounds, use a step stool for pulling and retrieving boxes from filing cabinets and shelving units, bend and stretch
- Also requires the use of scanning equipment, microfiche reader
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Human Resources Clerk Job Description
Job Description Example
Our growing company is looking to fill the role of human resources clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for human resources clerk
- Prepare benefit packets, assist with open enrollment
- Audit and process fee remission applications
- Track employee retirements and faculty separations, prepare retirement packets
- Maintain tracking of hours worked of non-benefit eligible employees to ensure compliance with the Affordable Care Act
- Respond to leave inquiries and assist employees with process questions
- Generate various benefit and wellness reports as needed
- Prepare and enter all leave actions into HRIS
- Track Sabbaticals and VEPRs
- Receive first report of injuries and work status reports and maintain in Workers Compensation binder
- Process both new hire and active employees requests for badging, fingerprinting returning badges when applicable
Qualifications for human resources clerk
- One to three years of Human Resources experience preferred
- May require flexible hours including holidays, weekends and evenings, as needed or assigned
- High level of initiative and ability to work in a team keep employee and department confidentiality
- Must have Previous HR and Payroll experience
- Must have experience with ADP payroll
- The ability to work without direct supervision is required
4
Human Resources Clerk Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of human resources clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for human resources clerk
- KIPP Aspire Academy (5-8), founded in 2003
- KIPP University Prep (9-12), 2009
- KIPP Camino Academy (5-8), 2010
- KIPP Un Mundo Dual Language Academy (K-4), 2012
- KIPP Esperanza Dual Language Academy (K-2), 2014, and
- KIPP Poder Middle School (5-6), 2015
- Submits requests to the IT helpdesk for new and departing employee email and systems access, phones, computers, and make arrangements for IT to distribute or collect KIPP SA property such as laptops
- Enroll new hourly employees in benefit plans
- Serve as the primary front desk contact for the Human Resources Department
- Create employment vacancy files, send vacancy notices to standard advertising sources, and transfer job descriptions to standard PNW template as needed
Qualifications for human resources clerk
- Basic working knowledge of how to file
- It's time to make the most important move of your career.From our cooperative, team-based approach, to our more than 1,000 internal advancements each year, it's easy to see the difference
- High school diploma required, Associates a plus
- One to three years’ experience in a professional office environment
- Assist with HR events/programs and perform other duties/projects as assigned
- Performs diversified duties in the processing and record keeping of employee benefits and maintains all hourly personnel files
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Human Resources Clerk Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of human resources clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for human resources clerk
- Complete exit checklist activities
- Filing of HR paperwork
- Greet all new team members arriving for interview and wardrobe appointments in a friendly and courteous manner
- Assists in the processing of rehire and new hires
- Assists in maintaining all seasonal files for past and current years
- Reviewing applications and calling for interviews
- Prepare personnel forms and compile paperwork for new employees and input information into EIS
- Record changes in status on employee’ personnel records and in the EIS system to ensure records are current
- Writes, designs, creates layout, typesets and publishes all promotional materials for hotel events and activities, bulletin boards, calendars, monthly newsletter
- Must be able to confidentially handle sensitive information
Qualifications for human resources clerk
- This person must be a self-starter and self-motivated
- Maintain filing systems alphabetically and numerically
- Xerox machine
- Human Resources - Knowledge of all applicable federal, state and local employment laws and regulatory compliance requirements
- At least 1-3 years experience in Human Resources Management/Administration preferred
- Must work well under pressure to meet internal and external deadlines