Administrative Assistant, Human Resources Job Description
Administrative assistant, human resources
provides excellent customer serviceProficient in Microsoft Word, Excel, PowerPoint, and Outlook.
Administrative Assistant, Human Resources Duties & Responsibilities
To write an effective administrative assistant, human resources job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative assistant, human resources job description templates that you can modify and use.
Sample responsibilities for this position include:
Complete administrative duties such as booking travel, managing Outlook calendar, and submitting expense reports through Concur
Monitors and maintains basic monthly financial expense review, including coding of invoices, banking transactions, review of charges and resolution of discrepancies
Be the face of HR at the HR reception desk
Coordinate onboarding sessions for new hires
Create/edit and/or send email communications on behalf of the EVP HR / HR Department
Coordinate and/or assist with internal employee events (ie
Monitor and manage HR team Calendar and schedule
Order office supplies for the team as needed
Set up conference calls, GoToMeetings with clients as needed and coordinate Monthly HR Team Meetings, HR Exec Team Meetings
Cover phones for VP
Administrative Assistant, Human Resources Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Administrative Assistant, Human Resources
List any licenses or certifications required by the position: CP, SHRM, PHR
Education for Administrative Assistant, Human Resources
Typically a job would require a certain level of education.
Employers hiring for the administrative assistant, human resources job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Education, Associates, Business, Business/Administration, Computer, Technical, Management, General Education, Administrative Assistant
Skills for Administrative Assistant, Human Resources
Desired skills for administrative assistant, human resources include:
PowerPoint
Word
Excel
Excel and Outlook
Access and Outlook
Banking
Departmental functions
Microsoft Excel
Microsoft Office Suite
Outlook
Desired experience for administrative assistant, human resources includes:
Maintain VP calendar
Handle travel arrangements for VP and Directors on an as needed basis
Handle T&E processing for VP and Directors
Candidate travel
Handle the department’s vacation, personal, floating holidays and sick day tracking
Onboarding set up for new HR employees
Administrative Assistant, Human Resources Examples
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Administrative Assistant, Human Resources Job Description
Job Description Example
Our growing company is looking to fill the role of administrative assistant, human resources. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrative assistant, human resources
- Managing calendars, including scheduling of meetings
- Handling all aspects of meeting set-up and coordinating schedules during the day
- Screening incoming phone calls and routing appropriately
- Communicating with all levels of staff, including senior staff
- Coordinate meetings with managers to review/revise position descriptions
- Review/test system templates and processes
- Assist in the development of Manager and Staff training documents
- Provide support to managers on system tools
- Assist with training and roll out to staff on how to use the new system
- Provide other project support as required
Qualifications for administrative assistant, human resources
- Attention to detail and high standard for data integrity and quality work
- Human Resource background or Knowledge
- Bachelor’s degree and/or equivalent with years of experience in similar role(s) supporting a fast paced, high performing department and team
- Previous experience in HR or related field highly preferred
- Track documents, and maintaining status reports
- Coordinate Human Resources and administrative matters with the business groups including calendaring meeting coordination and filing
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Administrative Assistant, Human Resources Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of administrative assistant, human resources. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrative assistant, human resources
- Filing and copying documents
- Assisting with administrative projects
- Manage and maintain executives’ schedules, appointment and travel arrangements
- Transcribe and distribute minutes of meetings
- Collect, prepare and analyze data related to projects as needed
- Organize personnel files
- Complete immigration forms
- Handle office reports and requests
- Schedule interviews and travel
- Provide remote Human Resources administrative support
Qualifications for administrative assistant, human resources
- High level of interpersonal skills to handle sensitive situations and confidential information
- Ability to work effectively with multiple internal customers and flexibly manage multiple priorities and projects in a fast- paced, changing environment
- Extensive knowledge of business operations and general administrative procedures
- Strong analytical ability, including gathering and summarizing data
- Experience defining problems, establishing facts, and drawing valid conclusions while using discretion and good judgment
- Ability to work overtime, including weekends when necessary and to travel occasionally
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Administrative Assistant, Human Resources Job Description
Job Description Example
Our company is looking to fill the role of administrative assistant, human resources. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrative assistant, human resources
- Maintains HR team calendar, plans and coordinates meeting details and communication for HR team as needed, and manages catering orders for departmental functions
- Compiling information and populating PowerPoint presentations
- Perform other tasks or projects as assigned by managers
- Maintain and coordinate the Trip Reduction Plan mandated by Maricopa County
- Prepare and send faxes
- Benefit reconciliation
- Prepare work orders for maintenance repairs and distribute to Engineering
- Possesses general knowledge of company policies and procedures to relay or interpret information, resolve problems within area, or refer to appropriate party for resolution or exception consideration
- Serves as a liaison between executives, managers, staff, customers and visitors
- Researches and abstracts complex information in preparation for meetings and special projects
Qualifications for administrative assistant, human resources
- College degree required (in the field of human resources, hospitality or related preferably)
- 1-2 years of experience in a similar HR administrative role supporting a group of leaders leveraging technology and systems preferred
- Must have the ability to think on your feet and be a creative problem solver
- Winning personality is critical with an approachable style
- We are seeking a person who prefers to be highly organized and structured, yet can adapt and demonstrate agility when applicable
- Experience in hotel / hospitality a plus
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Administrative Assistant, Human Resources Job Description
Job Description Example
Our company is growing rapidly and is hiring for an administrative assistant, human resources. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrative assistant, human resources
- Attend and provide execution support for SVP Global Events team at local events, as needed
- Order office supplies online through Staples – for office use for conference / events
- Manage inventory levels of sales and marketing materials, and replenish/order new products as needed
- Set up conference calls, GoToMeetings with clients and/or interview candidates as needed
- Track and process invoices from vendors
- Accurately and professionally preparing and editing written communications, presentations and other documents
- Calendar management, requiring interaction with internal/external customers for but not limited to meetings, appointments, presentations, travel, conferences
- Provide support for timely processing of department invoices and expenses including reconciling budget variances
- Performs complex administrative and secretarial assignments which generally involve work of a confidential nature and require a thorough knowledge of the practices and procedures of the function, company products, policies and programs
- May act as coordinator of departmental projects, following up on pending details, coordinating project team activities and ensuring deadlines are met
Qualifications for administrative assistant, human resources
- Previous experience as an administrative assistant required - preferably for senior executives or administrative team members
- Must have demonstrated ability to manage multiple projects simultaneously, positively handle contact with senior executives, employees, and physician and effectively maintain office organization and work flow systems which facilitate tracking rapidly changing priorities
- Experience in a health care environment and/or in a corporate office with multiple company responsibilities is highly desirable
- Excellent interpersonal, customer service skills, and professionalism with the ability to influence and build working relationships among a diverse workforce including frequent interactions with University and corporate executives, community representatives, faculty, and staff
- Must be a self-starter with tremendous initiative to problem solve
- Maintains employee and applicant bulletin boards the erecruit kiosk area
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Administrative Assistant, Human Resources Job Description
Job Description Example
Our company is looking to fill the role of administrative assistant, human resources. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administrative assistant, human resources
- Performs annual Motor Vehicle Record check for Beer Division fleet-eligible employees and prepares follow-up documents as needed
- Assists with tasks related to employee events (making name tents, entering employees into iVisitor, event setup and pourings)
- Acts as back-up for HR Generalists to conduct New Hire orientation sessions for Beer Division Chicago-based and Field Sales employees
- Supports on-site HR Directors with expense reporting process and travel arrangements in Concur system as needed
- Helps perform Workday open position and other periodic data audits as needed
- Provides administrative support as needed for general day-to-day duties and projects
- Completes additional duties and responsibilities as assigned
- Scheduling and calendar management, follow-up calls, confirmations and distribution of meeting materials
- Coordinating team meetings, miscellaneous presentations, training sessions and other team events and activities
- Arranging office facilities – scheduling meeting rooms/audio-visual conference calls/recordings/catering as needed
Qualifications for administrative assistant, human resources
- Strong proficiency using a personal computer and MS Office suite (MSWord, Excel, PowerPoint, Access) and administrative programs (Ariba Buyer, XMS, Concur)
- Strong interest in the field of human resources with a desire to learn, develop and grow into other HR roles
- Proficiency in Microsoft suite required
- Strong technical aptitude and highly proficient in Microsoft Office Suite
- Bachelor’s degree in related Talent Management field or equivalent training and work experience in the Human Resource or Learning and Development function
- Prior work history supporting HR projects and department initiatives