Human Resources Assistant Job Description
Human resources assistant
provides an atmosphere of positive employee relations through effective counseling and ensuring that all Federal, State and Local laws are understood and followed.
Human Resources Assistant Duties & Responsibilities
To write an effective human resources assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included human resources assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Update spreadsheets, word documents and PowerPoint presentations
Assisting in the overall recruitment process for corporate offices such as, posting ads, reviewing resumes, setting up interviews and scheduling
Assist with coordination and implementation of requirements mandated by State and Federal laws
Provide full support to the Vice President and Manager of Human Resources for Atlantic Records
Manage the bi-weekly payroll process
Oversee the Atlantic internship program and serve as supervisor to the Atlantic Records Human Resources interns
Assists with travel arrangements for the HR department
Assigned special projects as needed
Manage all status changes and employee communications for all rehires, promotions, transfers, terminations
Assisting with the administration of collective bargaining agreements
Human Resources Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Human Resources Assistant
List any licenses or certifications required by the position: HR, PHR, SHRM, LQ, SPHR, EPIC, ADA, CP, MA
Education for Human Resources Assistant
Typically a job would require a certain level of education.
Employers hiring for the human resources assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Education, Business, Associates, Business/Administration, Administration, Communication, Management, Department of Education, Human Resources Management
Skills for Human Resources Assistant
Desired skills for human resources assistant include:
Federal
State and local employment laws
Word
Excel
Publisher and PowerPoint
JD Edwards and Kronos is strongly
Recruitment process
Payroll and employee relations
PowerPoint
Outlook
Desired experience for human resources assistant includes:
Researching and issuing recommendations regarding employment and labor law matters
Collaborating with different departments throughout the company and working alongside business partners in helping to create and assist with labor/employment law matters
Handling all of the Departmental metrics and logs
Assist with transferring all physical files to an electronic database
Legal research and writing along with other special projects
Assisting with various labor relations projects, tasks, and initiatives
Human Resources Assistant Examples
1
Human Resources Assistant Job Description
Job Description Example
Our company is growing rapidly and is hiring for a human resources assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for human resources assistant
- Create new hire orientation packages and files for staff, contractors and volunteers
- Create and distribute internal and external job postings
- Take and compile minutes of staff meetings and committees
- Assist with data-entry into HRIS
- Act as liaison to Facilities, Purchasing and IT departments related to equipment and repairs
- Process payments for recruitment advertising, employment agency fees and other related expenses
- Order agency business cards
- Coordinate HR sponsored events including Staff Recognition Day
- Respond to general requests for information and materials
- Perform other department or agency-related duties or special projects as directed by supervisor and department senior staff
Qualifications for human resources assistant
- Prior experience with FMLA paperwork
- Strong interest in human resources management
- Kowledge of iVantage
- Draft and/or finalize packages as needed
- Enter information into the Access database
- Review information entered into the database and confirm consistency
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Human Resources Assistant Job Description
Job Description Example
Our innovative and growing company is looking for a human resources assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for human resources assistant
- Respond to written and verbal requests for Verification of Employment
- Research, complete and submit unemployment forms to EDD
- Assist with administration of Tuition Reimbursement program and coordinate payments with employees
- Assist with scanning and e-filing personnel records and other projects as needed
- Provide timely and accurate advice to employees on Company policies and procedures
- Ensure effective telephone and mail communications both internally and externally to maintain professional image
- Process office supplies and maintenance of office equipment, including copier, and fax machine
- Provide general administrative and clerical support to other departments
- Assist with special projects and events
- Coordinate the SVP and Director’s calendars, photocopies, fax documents, send UPS packages, process Expense Reports, reconcile invoices, schedule meetings, create folders, file, handle logistics for training, book travel reservations, answer phones
Qualifications for human resources assistant
- Two years of experience in Human Resources or general administrative support in a changing, fast-paced, professional environment
- Knowledge of HRIS is preferred
- Ability to establish and maintain harmonious working relationships with other team members and employees throughout the organization
- Confirm accuracy and integrity of all data entered
- Perform group data updates, exports, imports, clean-ups, and research/report on any data discrepancies
- Deliver routine daily/weekly/monthly reporting
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Human Resources Assistant Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of human resources assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for human resources assistant
- Generate and analyze reports/statistics as we strive for continuous improvement in our role in the organization
- Enter data into online systems
- File and fax documents
- Provide full support to the Manager of Human Resources
- Create and maintain employee personnel and medical files
- File paperwork accordingly
- Ensure online exit surveys are completed
- Preparing, notating, and filing reviews
- Helping with recruitment
- Setting up travel arrangements, if needed
Qualifications for human resources assistant
- Background in healthcare and/or human resources
- Human Resources Degree
- Solid HR internship experience
- Maintaining the firm's Applicant Tracking System (ATS)
- Managing expenses as needed
- Running system reports as needed
4
Human Resources Assistant Job Description
Job Description Example
Our company is growing rapidly and is looking for a human resources assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for human resources assistant
- Act as backup for our Leave Liaison, including partnering with external vendors, communicating to associates, payroll and HR Generalists
- Supports recruitment activities including job postings, resume searches, candidate screening and interviews
- Partners with Director of Human Resources on the completion of special projects as assigned
- Post job ad on job boards, attend career fairs, source candidates
- Collaborate with departments to understand their evolving needs and evolve program to accommodate
- Review applications and communicate with candidates
- Coordinate and conduct interviews
- Make hiring recommendations based upon resume, candidate availability, and interview
- Communicate acceptance/rejections
- Scheduling meetings and interviews
Qualifications for human resources assistant
- Able to work with a great degree of independence
- Experience in a global organization a plus
- Experience with HRIS systems – Ceridian a plus
- Working knowledge of iVantage
- Ability to identify issues and offer solutions to eliminate project bottlenecks
- Interest and/or background in Human Resources
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Human Resources Assistant Job Description
Job Description Example
Our company is growing rapidly and is looking for a human resources assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for human resources assistant
- Assist in special events, such as Wear Red Day, Take Our Sons and Daughters to Work Day and summer internship program
- Provide ongoing service/support to the company colleagues with regard to all their Human Resources concerns
- Administer various C&B programs on enrolment, communications and termination staff discount program, medical insurance, MPF / Pension enrolment
- Assisting with Employee Documents Filing to bring employee files to current date
- Filing employee documentation (PAFs, Employment Contracts, Merit and STIP confirmations, Performance Appraisals, employment verification letters, ) and keeping files and file room orderly and current
- Maintaining accurate and updated Organization Charts
- Preparing and closing out termination files for delivery to HR Records Department
- Preparing exit kits (executive, non-executive, voluntary and involuntary )
- Hand delivering and picking up of confidential and time sensitive documents, as necessary
- Handling incoming departmental mail
Qualifications for human resources assistant
- Previous experience in general office management in a manufacturing environment preferred, automotive environment highly preferred
- Previous Office experience in a fast paced, customer interfacing role
- Keen to learn, self initiative with positive mind-set
- Well versed in Hong Kong Employment Ordinance and other HR related legislations
- Good command of both spoken and written English and Cantonese, including Mandarin
- Handling photocopying, faxing, invoice processing, check requests, T&Es, overnight mail deliveries, and messenger deliveries for department