Executive Assistant, Human Resources Job Description
Executive assistant, human resources
provides support in technology applications (i.e., Outlook, Word, Concur, cloud-based file management systems and other company supported programs).
Executive Assistant, Human Resources Duties & Responsibilities
To write an effective executive assistant, human resources job description, begin by listing detailed duties, responsibilities and expectations. We have included executive assistant, human resources job description templates that you can modify and use.
Sample responsibilities for this position include:
Advanced Microsoft skills including Word and Powerpoint and the ability to pick up new systems quickly
Monitors VP’s email inbox to manage meeting proposals, action items, and proactively address or delegate inquiries
Makes travel arrangements for VP and direct reports, including international travel and ensure all have proper documentation (ie
Provides administrative support on various talent and ad hoc projects
Provide administrative support to ensure effective and efficient meetings
Handle incoming telephone calls and take action as required
Prepare and organize itineraries for incoming visitors
Manage SVP diary daily
Prepare meeting background material and provide to SVP as ‘pre-reads’ in advance
Prepare confidential correspondence for SVPs’ signature
Executive Assistant, Human Resources Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Executive Assistant, Human Resources
Typically a job would require a certain level of education.
Employers hiring for the executive assistant, human resources job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Education, Business, Human Resources, Management, Executive Assistant, Associates, Business/Administration, Leadership, Communication, Communications
Skills for Executive Assistant, Human Resources
Desired skills for executive assistant, human resources include:
Excel
PowerPoint
Outlook
To carry out accountabilities
Business travel
Company products
Concur and database management
Current department software
Database systems for data retrieval
Department and processes
Desired experience for executive assistant, human resources includes:
Responsible for the day-to-day general office management
Submit Staffing Advice Forms and liaise with HR Service Centre if necessary
Make travel arrangements for SVP and direct reports, including international travel and ensure SVP has proper documentation (ie
Organize and prepare agendas for bi-weekly Senior Mgmt Team meetings
Manage the calendar of the SVP
Responsible for updating and distributing organizational charts to the Company on a monthly basis
Executive Assistant, Human Resources Examples
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Executive Assistant, Human Resources Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of executive assistant, human resources. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for executive assistant, human resources
- Preparing HR team meeting agendas, minutes and supporting in the development of presentations and reporting materials
- Providing comprehensive support for HR team members which includes ad hoc administrative duties
- Engaging with various senior stakeholders to ensure deadlines are met and responding to process questions
- Sound judgement in regard confidentiality, sensitive matters and information
- The ability to liaise effectively with staff of all levels and display a high level of service orientation
- A team-focused and flexible demeanour
- Previous EA experience within a large organisation
- Answer phones and direct all incoming calls to appropriate party
- Prepare and maintain files and correspondence
- Follow-up on all tasks
Qualifications for executive assistant, human resources
- Able to support executives remotely, partnering well with on-site admin support
- Ability to travel domestically, as needed (approx 10% travel required for this position)
- Extremely tech
- Interface with other Executive Assistants
- Prepare and revise organizational charts
- Prepare and track budgets and vendor contracts
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Executive Assistant, Human Resources Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of executive assistant, human resources. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for executive assistant, human resources
- Answers requests for information
- Manages projects and conducts research
- Prepares and edits general correspondence, presentations, minutes, reports, and financial data
- Establishes and maintains working relationships with personnel in other departments
- Makes travel and guest arrangements
- Organizes and maintains files and record
- Executes a variety of complex administrative duties including
- General administrative and secretarial support to the Pensions & Benefits Team
- Diary management and secretarial support for the Head of International Benefits – includes co-ordination of meetings across time zones
- Co-ordination of approx
Qualifications for executive assistant, human resources
- 8 years of administrative assistant experience supporting C-level leadership
- Ability to multitask and work effectively in a cross-functional manner
- A minimum of 6+ years of administrative experience supporting a senior executive preferably in a global, public company
- Ability to compose routine letters and/or emails needed the ability to review and edit the work of others for content, structure, clarity, and adherence to proper grammar required
- Has advanced skills in communication and diplomacy
- A minimum of 4 years’ experience in an administrative or executive assistant role
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Executive Assistant, Human Resources Job Description
Job Description Example
Our company is growing rapidly and is looking for an executive assistant, human resources. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for executive assistant, human resources
- Booking Trustee training courses as required and maintenance of Trustee training records
- Invoice processing across a large number of vendors
- Arranging other meetings as required including internal and external meetings
- Support the team in issuing bulk communications including mail merges
- Making travel arrangements and expense processing for senior team members
- Stationery ordering for the group
- Filing/organisation of team materials including maintenance of web-based document storage solutions
- Serve as the primary contact for HR Executives and other Members of the HR Team
- Monitor executives’ calendars and anticipate where problems might arise
- Support the coordination of recruiting and training activities
Qualifications for executive assistant, human resources
- Demonstrated interest in Human Resources
- Cover letter that includes why you are interested in working at Blizzard and joining the human resources team
- A five slide power point deck that describes you and what you can contribute to the team
- 5+ years administrative experience, preferably supporting Sr
- Minimum 5 years experience with successful business experience supporting executives in a fast-paced environment, quickly changing, and highly ambiguous environment
- Ability to maintain strict confidentiality regarding employee details, compensation, benefits and employee issues
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Executive Assistant, Human Resources Job Description
Job Description Example
Our innovative and growing company is looking for an executive assistant, human resources. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for executive assistant, human resources
- Compose, draft, proof, edit, and finalize correspondence including email and presentations
- Create and maintain accurate paper and electronic filing ensuring documents are sent to file room and securely destroyed according to the firm's document retention policy
- Maintain an updated job description and floater notes for the position
- Handle planning logistics for domestic and international trips
- Answer questions on benefits (enrollment, leaves, policies)
- Respond independently, when possible, to all incoming calls, voice mail messages, e-mails and correspondence for SVP
- Quickly research complex issues, bring ideas forward for consideration and prepare creative and dynamic presentation of data
- Create and maintain an annual planning calendar for the TMS department and support assigned initiatives to align with broader organization departments
- Support TMS department initiatives and goals by leading and supporting certain projects as directed by SVP
- Serve as TMS department liaison by being active and knowledgeable within organization
Qualifications for executive assistant, human resources
- Experience with Concur (travel/expense) software
- Passion for the employee experience and working on projects that will enable grow and retention of talent
- Experience with HRIS systems, PeopleSoft, Oracle
- Calendar management - coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings
- On occasion participate in strategic meetings with EVP of Global Employee Success
- Event management - organization of quarterly meetings, volunteering events, off-sites
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Executive Assistant, Human Resources Job Description
Job Description Example
Our growing company is hiring for an executive assistant, human resources. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for executive assistant, human resources
- Assist with events including reserving and setting up conference rooms, attend off site events, prepare materials, and other needs
- Arrange and schedule meetings including reserving conference rooms
- Assist with travel arrangements including booking of flights, hotels and car reservations, and other documents as required for executives to travel to global locations (Visa requirements, immunizations)
- Complete and submit expense reports
- Prepare and review, reports, spreadsheets, presentations, and finished documents relevant to supervisor's assignment
- Coordinate with other regions/time zones
- A demonstrated ability to work collaboratively in a team environment
- Maintain effective communication with customers by organizing, preparing, distributing, and filing information
- Provide various levels of administrative assistance to the team
- Managing calendars, scheduling meetings and coordinating with outside parties as necessary
Qualifications for executive assistant, human resources
- Assist with food orders, luncheon planning
- Be able to properly delegate as inquiries arise
- 3-5+ years of executive administrative experience, previous experience supporting a senior executive
- Demonstrated ability to maintain high level of confidentiality, discretion and judgment
- Ability to be proactive and is flexible in response to changing priorities and needs
- Very strong technical competency, specifically with MS Excel, PowerPoint, Gmail, and Gcal