Coordinator, Administrative Program Resume Samples

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D Hauck

Dorothea

Hauck

3018 Senger Cove

Philadelphia

+1 (555) 276 4383

3018 Senger Cove

Philadelphia

Phone

p +1 (555) 276 4383

Experience Experience

Detroit, MI

Coordinator, Administrative Program

Detroit, MI

Roberts, Miller and Torp

Detroit, MI

Coordinator, Administrative Program

Works with CFA Marketing & Communication and with UOnline to develop promotional and educational materials
Develop new programming and workshops specific to this population in in areas of legal, academic, financial, and mental health
Serve on University committees and make recommendations that affect advising processes, program development, and published materials
Assist with weekly faculty development sessions led by course director(s)
Perform administrative functions, create reports on building energy consumption and utility usage, coordinate access control in CCure, etc
Monitors program quality and effectiveness, identifies areas for improvement for CMC Program Manager, faculty and deans
Make advance arrangements and coordinate campus support services necessary to successfully execute an event

present

Chicago, IL

Coordinator, Administrative Program

Chicago, IL

Gislason, Bode and Kuhlman

present

Chicago, IL

Coordinator, Administrative Program

present

Evaluate the performance of Student Success Advocates and Outreach Ambassadors and develop individual development plans for staff growth and development
Provide ADs with event planning assistance: coordinate agendas, materials, catering, rentals, AV assistance, registration, and other tasks
Assist with monitoring vendor services to ensure services are provided in accordance with negotiated service agreements and contracts
Develops and implements program goals and objectives. Oversee program quality and research improvement methods
Manages interns and fosters student leadership. Hires, trains, and coordinates student staff to work as a team and as successful volunteer coordinators
Helps to coordinates and design a campus wide implementation of Academic Works, a Scholarship Management Platform
Work closely with WEI Education Specialist to design and implement workshops and special events that support women student success

Education Education

Bachelor’s Degree in Early Childhood Education

University of Central Florida

Bachelor’s Degree in Early Childhood Education

Skills Skills

Provide knowledgeable records management consultation service to university departments
Orientation to detail as demonstrated in previous work experiences
Ability to work independently and with a team
Processing expenditures, including use and reconciliation of P-Card
Coordinate with IT and Digital Library Services on the continued maintenance of the Records Management Database
Demonstrated experience working with diverse populations
Background working with women students
Experience coordinating student programs
Oversee daily program operations and coordinates program activities
Demonstrated leadership, interpersonal, written and oral communication, problem-solving, organizational, and presentation skills

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Coordinator, Administrative Program Resume Examples & Samples

Administers all required course/clerkship evaluations including evaluations of teaching faculty and residents; works closely with curriculum/clerkship coordinators to ensure timely and accurate assignment of evaluations to students; manages an online storage process for data from the course/clerkship evaluation process
Assists with the development and implementation of debriefing program; schedules debriefing meetings and notifies students of required participation; coordinates, develops and schedules clerkship debriefing times with clerkship coordinators; transcribes debriefing sessions
Regularly assesses supply needs and places orders as needed to maintain office and proper test taking environment; monitors calendar and schedules appointments as requested for the Assistant Dean of Assessment and Evaluation and related staff
Supports testing and proctoring program: schedules proctors, coordinates testing environment needs for students with accommodations
Provides support to the Promotions Committee and Academic Appeals Committee: schedules meetings, collects and assembles data

Coordinator, Administrative Program Resume Examples & Samples

Residency Administration: Schedules, policies & procedures, committees, exams, and contracts. Advise staff, residents and others on policies, goals and technical issues
Evaluations/Credentialing: Tracking and filing of evaluations in E*Value; monitoring duty hours and residents’ board eligibility status; semi-annual resident reviews and portfolio assessment
Recruiting: Inviting and scheduling candidate interviews, assisting the program director in submitting the rank list in NRMP, and onboarding new residents
Program Accreditation: Maintain training records, manage data for ACGME Next Accreditation System, and complete annual ACGME program and resident updates
Finance: Process additional compensation forms for residents, manage and communicate book and travel balance
Develops and implements program goals and objectives. Oversee program quality and research improvement methods

Coordinator, Administrative Program Resume Examples & Samples

Assists management with the development and implementation of the Student Learning Focus Group program; schedules focus group and notifies students of optional participation; ensures that scheduled days/times are conducive to student participation
Schedules Academic Success Roundtables, Step 1 and Step 2 panels, and study sessions as requested; schedules rooms and coordinates days/time with student calendar(s); contacts Roundtable facilitators, panel, and session leaders and facilitators to notify each of time and location; addresses any AV or logistical needs; provides directors with a count of attendees; oversees test prep UMarket account
Assists staff in forecasting and developing budget for Learning Center programs and services; ensures that all expenditures are appropriately tracked; collaborates with Finance on year-end budget reports; provides staff with a monthly budget; proposes budgetary changes and ensures that goals are met; provides year-end written report detailing accomplishments and budgetary needs for upcoming year
Collaborates with unit staff to provide student performance data for data-driven research and generates student performance and other various reports in preparation for student discussions and meetings; tracks student probation and academic warnings; compiles information as requested for SOM units
Ensures an adequate and appropriate examination environment for students who are eligible for disability accommodations; coordinates with Medical Education office with respect to time and location of each assessment activity
Oversees and coordinates daily operations of SOM tutoring and supplemental instruction (SI) programs, including recruiting and training tutors and SI leaders, approving tutor/SI leader time entries, and tracking student tutoring hours; ensures that an updated tutor tracking spreadsheet is available for directors indicating tutor availability and content area expertise; develops and implements online tutoring request process; oversees all aspects of Book Loan program
Oversees and coordinates daily operations of program activities; assists staff with development and implementation of Learning Center goals and objectives; regularly assesses, orders and maintains supplies for office; responds to student, faculty, and staff inquiries and concerns; schedules student appointments and pre-course meetings as needed, including coordination of times with course directors; answers phones; updates Learning Center website and printed materials

Coordinator, Administrative Program Resume Examples & Samples

Oversee daily program operations and coordinate program activities. Develop and implement program goals and objectives. Must be able to make quick decisions while working under very tight deadlines where accuracy and details are vital
Coordinate and maintain multiple programs, many which occur simultaneously and run under very intense timeframes, and be available to make on the spot decisions to ensure activities are executed effectively and efficiently
Plan and implement activities for all program functions. This includes setting up meetings and schedules for the program faculty, establishing and maintaining tracking and reporting functions, and purchasing food and supplies for activities as needed
Act as representative and liaison with all program and project entities within the Health Sciences
Monitor program quality and effectiveness and researches improvement methods
Advise staff, office faculty, and program stakeholders regarding program goals and related technical issues
Write, edit, and distribute program related materials
Organize all appropriate committee meetings, including managing the meetings, finalizing the minutes, and distributing reports to the AVP, Associate Deans, Directors, and Managers
Assist with any program questions or issues that arise
Work with other coordinators as back up for other office functions

Coordinator, Administrative Program Resume Examples & Samples

Application Processing / Database and CRM 30%
Marketing and Outreach 10%
Counseling and application guidance / relationship building / selling benefits 25%
Supervising GA team for assigned programs 10%
Supervising GA central processes for our admissions team 10%
Other 15%
Counseling and advanced application guidance to prospective students seeking information about our graduate programs. Interaction with prospects can be via a variety of means including e-mail, phone, walk-in, appointment and recruiting events
Coordinating with Program Directors and Program Advisors to ensure superior service to prospects, applicants and enrolled students
Application processing and coordination of file review procedures. Our coordinator will lead the process to involve alumni and student ambassadors in admissions activities. Maintains exceptional understanding and mastery of the numerous application processes and policies. Assists program directors with file and applicant assessment
Works closely with undergraduate advising office in recruiting from undergraduate programs and partnering on ways to increase service to this group of potential applicants
With minimal direction, assists the Director of IS Programs with planning and execution of recruiting, marketing and other related events to increase the quantity and quality of applicants and enrolled students
Assists in selection and supervises training for our team of Graduate Admissions Assistants. Our Graduate Assistants are student ambassadors and are essential in responding to inquiries and coordinating marketing efforts. This position takes the lead on “global” process such as scheduling office hours, training and coordination of the master event schedule
Assistance to the Graduate Admissions Team in the management of the prospect and applicant database. This includes updating of prospect and applicant data in our database and use of the database to effectively provide service to our applicants. Creates and runs reports out of our database without supervision and analyzes results
Responsible for analysis of current process and suggesting improvements as needed to continually make our team more efficient and providing better service those we serve
Experience in higher education and /or admissions is not required and should not inhibit an applicant with the above skills and interests from applying

Coordinator, Administrative Program Resume Examples & Samples

Counseling and advanced application guidance to prospective students about all of our Masters of Accounting programs. Interaction with prospects can be via a variety of means including e-mail, phone, walk-in, appointment and recruiting events
Coordinating with the Program Director and Program Advisor to ensure superior service to prospects, applicants and enrolled students
Oversee and coordinate admissions by recruiting students, processing applications, coordinating the application review and interviewing prospects as part of the evaluation process
Works closely with accounting undergraduate adviser in recruiting from undergraduate programs and partnering on ways to increase service to this group of potential applicants
With minimal direction, assist the Director of the Masters of Accounting Program and the Director of Marketing with planning and execution of recruiting, marketing and other related events
Has oversight and leadership responsibilities in managing graduate student employees
Manage and help maintain the prospect and applicant database. This includes updating of prospect and applicant data in our database as well as use of the database to effectively provide service to our applicants. Ability to run reports out of our database without supervision and analyze results to continually make our team more efficient and effective
Work closely with the Director and School of Accounting team to prepare and use data to look at trends and make strategic decisions for the program
Organize and take part in recruiting trips to other universities, included but not limited to Idaho, Montana, Oregon, Nevada, Arizona, California and Utah. The primary goal is to generate awareness and increase applications and admissions to our masters of accounting program

Coordinator, Administrative Program Resume Examples & Samples

Serves as an administrative contact for the Utah TIC
Oversees daily coordination of TIC Innovations (metrics, new systems or tools)
Advises TIC staff regarding program policies, goals and related technical issues
Works closely with TIC team to implement new innovations
Develops and implements TIC Working Guidelines and SOPs
Monitors TIC quality and effectiveness and researches improvement methods
Creates and maintains organized files in electronic communication system
Assists with report writing and other collection of metrics for the TIC
Prepares agendas and takes minutes at weekly meetings and teleconferences
Assists TIC with business planning and goal setting
Advises DCC and TIC staff regarding coordination of TIC innovation toolbox
Prepares reports, financial statements and records on TIC status, innovation and progress for management and outside agencies
Writes and edits program related publications and promotional or educational materials
Maintains TIC website
Provides administrative support to upper level TIC management by scheduling appointments, coordinating meetings and conferences

Coordinator, Administrative Program Resume Examples & Samples

Serve as event manager for assigned events; oversees or coordinates the oversight of all event activities which may include catering, concessions, first aid, security, parking services, guest services, and merchandising
Interface with space users to supply front of house staffing and supervision for assigned events
Make advance arrangements and coordinate campus support services necessary to successfully execute an event
Prepare appropriate documentation/reports in advance of each event as a resource for fellow staff and/or House Managers
Ensure that house rules and regulations are enforced and contribute to the crafting/revising of such policies
Anticipate and implement emergency procedures
Provides administrative support to supervisor and/or department, as directed
Schedules appointments and maintains ED calendar
Makes arrangements for meetings, conferences, and travel
Execute the onboarding process for new hires
Coordinates and supports the contracting process with presented artists
Orders and maintains supplies for department
Develops and oversees preparation of critical reports as requested
Tracks departmental data as directed
Attend all appropriate departmental and campus meetings
In cooperation with Operations team members; review applications, interview candidates and select department front of house staff in accordance with University hiring procedures
Be a willing and collaborative participant in the department and campus community

Coordinator, Administrative Program Resume Examples & Samples

Oversees and coordinates student information on the Canvas site, ensuring the upload of all relevant course materials, reading assignments, objectives, announcements etc. provided by faculty and course directors; acts as liaison between course directors, faculty, and students to ensure effective communication and understanding of requirements
Manages Canvas calendar for prescribed courses and schedules rooms to accommodate related lectures, small groups, and labs; works with lecturers to implement activities and determine preferences; orders supplies as necessary
Obtains assignments and questions from faculty members to compile and format student exams; enters approved questions into software and posts exams for student download; creates and tests passwords for exam access; announces exam availability to students via Canvas
Ensures proper examination room set-up; creates seating charts, sign in sheets, exam back-ups, and accommodations; troubleshoots technical issues as they arise; posts exam directions and questions in clinical lab settings and ensures proper scheduling and rotation through stations
Ensures accurate weighting and posting of grades; generates exam reports to measure student and question performance for course directors; posts remediation questions on Canvas
Coordinates small group sessions by scheduling dates, rooms, facilitators, and substitutes; groups students into courses; distributes cases and case reveals to facilitators; monitors attendance and reports absences
Encourages students to complete scholarly activity requirement; plans and organizes annual symposium for project presentation

Coordinator, Administrative Program Resume Examples & Samples

Develops and presents program training curricula for University employees
Helps to coordinates and design a campus wide implementation of Academic Works, a Scholarship Management Platform
Conducts needs assessment with customers, identifies goals and creates customized training curricula
Assists in evaluating training programs and implements program improvements
Participates in reporting department metrics
Acts as a liaison between the outside company and university users
Schedules training sessions; prepares materials and training rooms; ensures availability of supplies and materials
Participates in marketing and promotion of Training and Development services
Assists with the coordination of internal staff activities, including training, orientation and other related activities
Researches and uses Best Practices when designing and conducting training activities with campus partners
Other duties as assigned by supervisor to promote scholarship awarding best practices

Coordinator, Administrative Program Resume Examples & Samples

Manage an assigned recruitment territory, which includes: developing/maintaining relationships with and providing service to high school personnel; attending college fairs and visit high schools; completing requisite paperwork prior to and after the completion of a recruitment trip; and making necessary travel arrangements
Assist prospective students in gathering the necessary information they need to make an informed decision about the University of Utah and navigating the various processes and offices to enroll at the University of Utah
Read, evaluate and make decisions on admission application files
Assume responsibility for the management and oversight of a territory budget
Assist with the development, implementation, and evaluation of the recruitment plan for assigned area of responsibility in outreach recruitment or alumni/ parent recruitment volunteers (description of each area below) for the Office of Admissions to support the enrollment goals of the institution
Provide follow-up correspondence and individual counseling to prospective students via in-person meetings, e-mail, telephone, and U.S. mail
Participate in office recruitment activities and special events
Conduct group presentations and campus tours
Assist with other duties assigned

Coordinator, Administrative Program Resume Examples & Samples

Develops and implements program goals and objectives
Monitors program quality and effectiveness and researches improvement methods
Establishes program budget; monitors and approves related expenditures and ensures budget goals are met
Advises staff, students and others regarding program policies, goals and related technical issues
Prepares reports, financial statements and records on program status and progress for management and outside agencies
Oversees others who schedule meetings, seminars and other program related functions
May assign, direct and review work of support staff
Manage website content and social media outlets
Collect analytics from social media sites and home webpage
Use Adobe Suite to perform essential advertising
Manage communications through media relations, social media, etc
Ensure technology is used properly for program operations (presentations, conferences etc.)
Learn and utilize a variety of new technologies as needed

Coordinator, Administrative Program Resume Examples & Samples

Develop a working knowledge of University of Utah academic advising, financial aid, and career development office services and policies as they relate to this student population
Engage with departmental and program academic advisors to gain a working knowledge of program requirements to consider when assisting students in connecting with University resources and opportunities
Employ listening and advising practices to assist students from diverse backgrounds in accessing University resources and opportunities, and developing graduation plans
Assist students in accessing non-academic resources necessary to thrive, such as counseling, legal aid, housing, tax support, etc
Document advising sessions and develop practices and procedures for following up with student advisees
Mentor Dreamers student group and connect student teams with outside resources
Develop resources (printed literature, web sites, videos, social media sites, etc.) to assist students in exploring opportunities to enhance their academic program at the University of Utah
Serve on University committees and make recommendations that affect advising processes, program development, and published materials
Engage in data compilation, analysis and reporting of program outcomes
Participate in information sessions, orientations, college application, financial aid, and tabling events on campus and in the community
Build a network of campus offices to understand, identify, and coordinate services targeted to this student population
Develop and deliver awareness training to staff, faculty, and students across campus, including managing the UndocuAlly campaign
Develop new programming and workshops specific to this population in in areas of legal, academic, financial, and mental health
Embrace rapid change and develop new solutions to meet evolving student needs

Coordinator, Administrative Program Resume Examples & Samples

Plan and execute College recruiting events for prospective students (Information Sessions, one-on one visits, Discover Engineering, Engineering Day, Meet an Inventor and others as needed)
Coordinate with Alumni for volunteer support at events
Work with Admissions Office to facilitate College participation in University of Utah recruiting events (Red, White and U Day for example)
Out of state travel in support of Admissions Office
Supervise College of Engineering Ambassadors
Serve as member of Academic Affairs Scholarship Committee
Co-Plan and supervise a summer Exploring Engineering Camp
Work with Outreach Team on K-12 events

Coordinator, Administrative Program Resume Examples & Samples

Assist in the hiring of Student Success Advocates and Student Success Outreach Ambassadors
Supervise the day-to-day work of Student Success Advocates and Student Success Outreach Ambassadors
Evaluate the performance of Student Success Advocates and Outreach Ambassadors and develop individual development plans for staff growth and development
Provide/coordinate initial and on-going training for Student Success Advocates and Ambassadors that focuses on evidence-based practice for working with college students to enhance their success
Assist Student Success Advocates in incorporating the use of technological tools (Tracker, CIVITAS, Appointment Manager), as well as general University of Utah policies and procedures, in their student advocacy
Conduct basic assessments related to use and effectiveness of the Student Success and Empowerment Initiative, and work with the Director on program planning and improvement processes related to these assessments
Manage the monthly schedule for Student Success Advocates and Outreach Ambassadors
Coordinate the development of resources (printed literature, web sites, deep learning strategy videos, social media sites, etc…) to assist students in exploring opportunities to enhance their academic program at the University of Utah
Intervene in challenging advising situations, working with students whose individual needs exceed what is offered by Student Success Advocates, including referring students to appropriate campus resources
Provide individual support for new, transfer and continuing students, linking them to campus opportunities to enhance their academic program

Coordinator, Administrative Program Resume Examples & Samples

Oversee daily program operations and coordinates program activities
Assign, direct, and review work of staff
Provide knowledgeable records management consultation service to university departments
Prepare reports and records on program progress and management status
Coordinate with IT and Digital Library Services on the continued maintenance of the Records Management Database
Assist the university campus information technology organizations as they begin a multi-year records retention project. A deep understanding of state and federal records retention guidelines as they are applied to university records both analog and digital is required

Coordinator, Administrative Program Resume Examples & Samples

Work closely with WEI Education Specialist to design and implement workshops and special events that support women student success
Actively participates in leadership opportunities (e.g. campus conferences, workshops and advocacy)
Develops and presents to student groups, organizations, and campus partners
Develops and maintains relationships with University of Utah students
Serve as the point person for all WEI tabling/ outreach opportunities (e.g. Welcome Week, Orientation)
Manages social media and WEI blog
Assists in the assessment, data collection, and reporting
Assists in building and strengthening campus collaboration and partnerships
Provides support and refers women students to appropriate campus and or community resources
Background working with women students
Experience coordinating student programs
Demonstrated leadership, interpersonal, written and oral communication, problem-solving, organizational, and presentation skills
Orientation to detail as demonstrated in previous work experiences
Ability to work flexible hours as needed

Coordinator, Administrative Program Resume Examples & Samples

Provides administrative support to Associate Dean for Programs by
Maintaining calendar and scheduling appointments
Coordinate, attend, and draft minutes for leadership and program meetings
Plan and organize conferences
Support special projects as they arise
Providing travel coordination including processing expense reimbursements
Assisting with the development and tracking of budgets
Processing expenditures, including use and reconciliation of P-Card
Maintaining budget record, such as reconciling accounts and prepare expenditure statements
Supporting annual convocation and award ceremonies
Provides support for David Eccles School of Business Scholarship Manager by
Supporting scholarship and award processing for undergraduate and masters programs
Supporting annual scholarship luncheon activities
Managing collection process for student thank-you letters
Provide administrative support to Undergraduate Programs by
Providing travel support for Undergraduate Program Director and Associate Director of Student Services, including processing expense reimbursements
Supporting student orientation and recognition activities
Supporting annual catalog editing and update process
Coordinates academic course scheduling for BUS-prefix courses
Coordinate scheduling of BUS 38xx courses with College of Social and Behavioral Sciences administrative staff
Coordinate scheduling of BUS 39xx courses with College of Humanities administrative staff
Coordinate scheduling of Business Scholars, Advising, and Career Services courses

Coordinator, Administrative Program Resume Examples & Samples

Promptly address tenant issues, requests, and complaints regarding building aesthetics, parking issues, janitorial concerns; follow up with customers to ensure expectations have been met
Coordinate vendor services (janitorial, landscaping, pest control, security, parking, window washing, snow removal, etc.) to ensure customer service, safety, timely resolution of issues, and adherence to building rules and REA procedures
Assist with monitoring vendor services to ensure services are provided in accordance with negotiated service agreements and contracts
Create schedules and conduct property inspections with vendors, follow up to ensure appropriate actions are taken, communicate status and/or concerns to management and engineering teams
Perform administrative functions, create reports on building energy consumption and utility usage, coordinate access control in CCure, etc
Assist with tenant meetings and relay appropriate information consistent in messaging that support REA’s commitment to superior customer service
Provide information to assist accounting department with billing accurately for services
Support and assist operations and engineering team and others in the department as requested
Will coordinate vendor services such as snow removal for properties in Murray, Utah on a 24-hour a day, 7-day a week basis

Coordinator, Administrative Program Resume Examples & Samples

Works collaboratively with the Center for Child Care & Family Resources to ensure best practices are implemented and program quality is maintained
Oversees daily program operations and coordinates program activities within the guidelines of State Health and Child Care Licensing agencies
Develops and implements program goals and objectives within NAEYC developmentally appropriate standards
Coordinates multi-schedules for staff and clients
Monitors program quality and effectiveness and implements improvement strategies as needed
Establishes program budget within existing parameters; monitors and approves related expenditures and ensures budget goals are met
Advises staff, students and others regarding program policies, goals and related classroom issues
Prepares reports, financial statements and records on program status and progress for Advisory Board and Center for Child Care and Family Resources
Writes and edits program related publications and promotional or educational materials (newsletters, marketing brochures, staff and parent handbooks)
Assigns, directs and reviews work of support staff
Implements marketing plans to maintain program growth and enrollment capacity
Attends and participates in NAEYC and UAEYC, professional conferences, lectures and other professional development events
Exhibits physical stamina necessary for daily interaction with young children (walking, kneeling, sitting on floor, lifting 20-50 lbs., etc.)
Demonstrated skills in multi-age programming for children and families
Demonstrated skills in staff orientation, training and evaluation
Demonstrated skills in Microsoft Office and management software

Coordinator, Administrative Program Resume Examples & Samples

Overseeing day-to-day activities – form intake, monitoring and updating website/social media information, tracking participation, preparing and editing documents
Coordinating and maintaining multiple programs, many which occur simultaneously and run under very intense time frames, and being available to make on the spot decisions to ensure activities are executed effectively and efficiently
Planning and implementing activities for all program functions – setting up meetings/events, establishing and maintaining tracking and reporting functions, and ordering food and supplies for activities as needed
Acting as a representative and liaison with all program entities within the Health Sciences. Must be familiar and knowledgeable about all Health Sciences Colleges and University processes
Monitoring program quality and effectiveness. Assisting with any program questions or issues that arise
Writing, editing, and distributing program-related materials
Organizing committee meetings, writing the minutes, and reporting to committee chairs

Coordinator, Administrative Program Resume Examples & Samples

Must be able to lift small children (10-50 lbs.)
Must be able to carry small children in arms for short distances
Must meet physical characteristics (with or without the use of aids)
Must be able to move about on hands and knees and sit on the floor with children
Must demonstrate effective communication with professionals, parents and children
Must demonstrate an ability to work independently but show a willingness to take direction from the supervisor
Must be warm, energetic and enjoy working with young children (6 weeks to 5 years)
Must have an interest in learning about child development and guidance
Must pass a Bureau of Criminal Investigation (BCI) background check
Must be willing to obtain a food handlers permit, TB test, and first aid training

Coordinator, Administrative Program Resume Examples & Samples

Coordinates curriculum design, development, and delivery for CMC educational programs related to medical students
Help plan clinical components of medical school orientation for first year students
Oversee weekly sessions (edit curriculum materials, print, obtain supplies, set-up & take down)
Monitors program quality and effectiveness, identifies areas for improvement for CMC Program Manager, faculty and deans
Assess needs of students and faculty and adjust program structure to address those needs
Advise staff, students, and others regarding program best practices and goals
Handle special projects and create ad hoc reports as needed
Schedule meetings, lectures and other program related functions
Schedule and track attendance for inpatient and outpatient experiential learning opportunities (ELO) and mentor-mentee 1:1’s
Help recruit patients for and organize inpatient ELO sessions
Coordinate data compilation, statistical reports, grades and correspondence
Administer, aggregate, and distribute evaluations/feedback forms of students and faculty
Maintain relationship with Clinical Faculty (high email/phone call/face to face load)
Organize and administer objective structured clinical examinations (OSCEs)
Plan for absent faculty/regroup clinical activities
Maintain Year 1 (CMC I, CMC II) and CMC Faculty-specific canvas sites
Complete grading audits/ follow-up with core faculty regarding grades
Enter curriculum data in the Tools system to fulfill accreditation requirements
Assist with weekly faculty development sessions led by course director(s)
Participate in CMC committees and meetings
Assist with other tasks as needed, including added responsibilities that may be assigned with CMC program growth

Coordinator, Administrative Program Resume Examples & Samples

Coordinates and oversees all of the details associated with the daily operation of the Test Preparation program and courses
Writes, edits, and distributes program-related materials
Monitors and updates website, blogs and social media information
Actively participates in leadership opportunities (e.g. campus conferences, workshops)
Acts on the behalf of the Test Preparation Director in their absence

Coordinator, Administrative Program Resume Examples & Samples

Assist the Director to promote sustainable growth within the department by assisting with the development of standardized policies/procedures
Cross train in other department roles and support the team as necessary
Manage inside sales and associated outreach efforts and processes

Coordinator, Administrative Program Resume Examples & Samples

Oversees and maintains the physical garden space as a learning living laboratory, using ‘ecological’ gardening techniques. Coordinates and fosters working relationships with Facilities Management departments (Campus Planning, Operations, Landscaping, and Open Space Coordinator) to ensure all activities meet campus standards and expectations regarding appearance, accessibility and safety
Plans events, projects and programing supporting the Edible Campus Gardens mission. Facilitates outreach and engagement activities both circular and co-circular. Creates active outreach campaigns to student volunteers, promoting inclusivity and diversity
Develops program goals, vision, processes and structure, with oversight from the Garden Steering Committee. Manages budget and assists in grant writing and securing funding. Monitors and evaluates programing, by tracking and analyzing garden production, as well as metrics on success of community and student engagement
Manages interns and fosters student leadership. Hires, trains, and coordinates student staff to work as a team and as successful volunteer coordinators
Coordinates engagement efforts related to sustainable food systems on campus, including advising the Real Food Challenge, and Student Food Coalition
Co-coordinates the U of U Farmers Market, working with other S.O. staff to manage student staff, vendors, event logistics, token program and budgets

Coordinator, Administrative Program Resume Examples & Samples

Oversees daily program operations and coordinates program activities in coordination with project leads
Supports program goals and objectives in coordination with project leads
Assist in monitoring program quality and delivery
Assists with writing and other programmatic support activities
Works alongside staff, students and others regarding program policies, goals and related technical issues
Assists in preparing reports, financial statements and records on program status and progress for management and outside agencies
Works with others to coordinate schedules, meetings, seminars and other program related functions

Coordinator, Administrative Program Resume Examples & Samples

Oversees day-to-day operations of the program
Provides administrative support for program director, associate program director and residents
Administrator for program committees (residency committee, clinical competency committee, etc.)
Assists residents with program policies and procedures
Updates competency-based rotation goals and objectives and distributes to residents and faculty annually
Assists with producing and distributing syllabus, manuals/handbooks for residents
Assists with producing and distributing annual rotation schedule and changes including entering and updating in E*Value
Assists with producing and distributing resident schedules
Assists with producing and distributing didactic conference schedule
Coordinates program wide events such as graduation
Maintains files on current and alumni residents
Executes program letter of agreement (PLA) between the program and each participating site
Executes house staff contracts
Coordinates and proctors annual specialty in-service examination and Summative examination
Maintains residents’ scholarly activity data for GME office and ACGME annual update
Works with the GME office to ensure resident compliance with medical and controlled substance licenses, DEA number, BLS/ACLS/PALS, USMLE, TB test, flu shot, N95 respirator mask fitting, and computer training requirements
Schedule residents for Continuing Education lectures (e.g. Health Effects of Asbestos, etc…)
Reports VAMC resident clinical duty schedules to GME and VAMC
Assists Program Director with Training Grant Applications, Reports, and Financial Accounting including NIOSH, and HRSA training grants
Coordinates semi-annual Residency Advisory Committee (RAC) meeting including invitations to members, assistance with Agenda and Minutes, forwarding confidential resident and faculty evaluations to RAC Chair, and preparation of facility
Coordinating medical student rotations with program: Program Director/faculty approval, credentialing of external students, scheduling at clinic/course work/site visits/external sites, processing evaluations
Assists program director in screening and inviting candidates for interview
Updates recruiting brochures, websites and other materials provided to applicants
Reviews the required policy and document packet with interviewee including interview packet checklist and eligibility for funding based on U.S. residency status
Schedules candidate interviews with faculty, meeting with residents and tour of facilities
Verifies applicant eligibility including program selection policy
Assists the program director in determining the rank order list for the annual residency match
Execute offer letters to candidates accepted to program
Completes annual GME Census Survey through GME Track to populate program’s listing on FREIDA
On-boards new residents to the program including orientation
Provides support of graduate school training and assists Academic coordinator
Maintains fellowship and job opportunity files
Assists with scholarship programs for residents
Monitors resident morale and responds to concerns
Assists in resident remediation
Assists with due process for resident probation and termination
Coordinates resident mentor program
Manage new Volunteer adjunct faculty appointments
Update clinical contracts (150+ clients) with current pricing and coding for all individual services
Apply incoming payments from clinic clients, and notify clients of post-due accounts as required
Pursues certification through Training Administration of Graduate Medical Education (TAGME)

Coordinator, Administrative Program Resume Examples & Samples

Oversees daily program operations and coordinates program activities within the guidelines of the Utah Department of Child Care Licensing
Oversees daily program operations and coordinates program to meet the accreditation standards of the National Association for the Education of Young Children (NAEYC)
Hires, orients, supports, supervises and evaluates all BioKids staff and substitutes
Establishes program budget within existing parameters; monitors and approves related expenses to ensure budgeting goals are met
Works with the BioKids Steering Committee to set tuition and salary increases as well as any programmatic changes
Writes and / or edits program related reports and publications: newsletters, Parent Handbook, Staff Manual, monthly / quarterly reports to The Center for Child Care and Family Resources on campus
Attends and participates in UEAYC, NAEYC and related professional meetings and conferences
Maintains program growth, development, and waitlist to assure that BioKids is fully enrolled
Works to ensure best practices are implemented and program quality is maintained
Prepares reports, financial statements and records on program status and progress for Advisory Board and the Center for Child Care and Family Resources

Coordinator, Administrative Program Resume Examples & Samples

Assists the Associate Director in the preparation of the educational programs’ budget
Keeps abreast of new educational programs and information
Develops culturally sensitive, literacy and age appropriate education materials and presents this information to a

Coordinator, Administrative Program Resume Examples & Samples

Providing administrative support for program director(s)
Overseeing class and space scheduling
Maintaining Course Catalog and program offering information
Tracking and monitoring admission requirements, enrollment, and ongoing program progression
Maintaining academic files and student records
Arranging travel for guest instructors
Attends meetings/workshops related to online instruction, maintains an up-to-date understanding of program policies and initiatives, and communicates this information to faculty members teaching in the program
Develops and routinely offers an online workshop for students who are enrolling in a fully online class for the first time in order to familiarize them with the course delivery platform
Oversees the development and implementation of a systematic process for faculty revision/updating of online courses in the MATFA program
Assists with the tracking of MATFA financials and program sustainability
Tracks tuition payments into the program from MATFA students
Makes purchases and monitors expenditures for the program
Assists with grant writing and other fundraising activities when appropriate
Serves as the instructional concierge for students enrolled in the program. This will involve helping students (especially those at risk for non-persistence) to connect with MATFA faculty advisors and other campus resources to help increase the odds of successful degree completion
Serves as the project manager for online course development and revision in MATFA. This will involve facilitating faculty members’ connections with TLT’s instructional design team in the support of such development/revisions. In some cases this may involve identifying other resources, beyond TLT, that faculty might need to enhance their online course offerings
Assists with Accreditation needs of the program
Assists with validation and verification for Licensure
Monitors and modifies print and web-based recruitment materials for online classes, including online program websites, to insure accuracy
Works with CFA Marketing & Communication and with UOnline to develop promotional and educational materials

Coordinator, Administrative Program Resume Examples & Samples

Schedule audits and visit department locations, both on and off campus, to perform compliance audits regarding purchasing card procedures and requirements
Write letters and reports following each audit that are emailed to department and Internal Audit. Monitor departmental compliance within action requirements of audit letters
Maintain audit portions of the database
Field phone calls, answer e-mails, act as a liaison between the Purchasing Department and Campus
Producing and analyzing reports relating to PCard use by individuals, departments and the University
Interact with staff to determine strategy, direction and accentuations to program
Special projects as delegated by the Purchasing Card Manager
Oversees daily audit program operations and coordinates audit activities
Monitors program quality and effectiveness, researches improvement methods
Advises staff and others regarding program policies, goals and related technical issues

Coordinator, Administrative Program Resume Examples & Samples

Maintain faculty, fellow, and resident on rotation family planning calendar
Maintain family planning division website
Learn how to schedule cases at the U (Epic), LDSH (ICentra), PCMC
Coordinate all the paperwork for D&E referrals for terminations and IUFDs
Coordinate & maintain database of D&E referrals
Maintain current faculty bio sketches, MBM CV’s, professional memberships, etc
Write grant letter of support drafts
Assist with presentations and posters for academic meetings
Submit papers for publication to academic journals
Coordinate travel plans for faculty and fellows
Assist with the Family Planning fellowship program
Assist in coordinating the annual Family Planning symposium
Arrange lectures and events as needed