Administrative Coordinator Resume Samples

The Guide To Resume Tailoring

Guide the recruiter to the conclusion that you are the best candidate for the administrative coordinator job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies

Tailor your resume & cover letter with wording that best fits for each job you apply

Resume Builder

Create a Resume in Minutes with Professional Resume Templates

CHOOSE THE BEST TEMPLATE - Choose from 15 Leading Templates. No need to think about design details.

USE PRE-WRITTEN BULLET POINTS - Select from thousands of pre-written bullet points.

SAVE YOUR DOCUMENTS IN PDF FILES - Instantly download in PDF format or share a custom link.

Create a Resume in Minutes

K Gusikowski

Katelynn

Gusikowski

3892 Marquardt Branch

New York

+1 (555) 784 4234

3892 Marquardt Branch

New York

Phone

p +1 (555) 784 4234

Experience Experience

Detroit, MI

Administrative Coordinator

Detroit, MI

Hoppe, Davis and Daniel

Detroit, MI

Administrative Coordinator

Manages calendar, makes appointments for director/manager and departments, and coordinates travel arrangements for management personnel
Performs desktop publishing. May help create and develop visual presentations for GCM. Mines database and performs routine research, as requested
Collaborate with other Manager Assistants to provide phone coverage, work coverage and general team support
Assist with Quality Improvement and Department Performance improvement
Assesses employee performance, completing timely employee evaluations and providing counseling regarding performance, attendance etc
Support Management Reporting within the MC by providing reports to the Management team
Facility Management-ensure that RICPA office, storage of furniture, and relationships with Hines Management are managed properly

Phoenix, AZ

Marketing Administrative Coordinator

Phoenix, AZ

Kunde-Wisoky

Phoenix, AZ

Marketing Administrative Coordinator

Maintain record management files along with assisting with the development of department correspondence and materials
Reports and assists the Marketing Manager/Supervisor with daily operations to ensure smooth and efficient workflow
Provide daily support to Marketing Supervisor and Marketing Manager and execute other duties as assigned by either of them
Reports and assists the Senior Marketing Manager with daily operations to ensure smooth and efficient workflow
Assist in the development of Marketing agents in their respective roles
Assist in the process of hire documents Provide general administrative support when necessary
Manage sales rotation wheel to ensure that tours are being handed out in the proper order

present

San Francisco, CA

Executive Administrative Coordinator

San Francisco, CA

Windler, Spencer and Mayert

present

San Francisco, CA

Executive Administrative Coordinator

present

Develop and manage a centralized database to track documented organizational project status and schedule follow up meetings
Perform research and assist with special projects
Schedule appointments and make travel arrangements
Assist with the creation of detailed project design documents and task-level project plans
Provides general office and secretarial support to the Executive, including, typing, transcription, and file maintenance
Build and maintain strong working relationships with associates, project teams, leaders and vendors involved with multiple departments within the organization
Trend and data reporting / make recommendations to leadership based on trend report findings

Education Education

Bachelor’s Degree in Specialization

Columbia University

Bachelor’s Degree in Specialization

Skills Skills

Strong organizational skills, with great attention to detail and reliability in following through on assignments
Demonstrated project management skills with the ability to hold self and others accountable for high-quality, timely and effective results
Ability to apply detailed knowledge of organizational procedures to make independent decisions and serve as a credible resource for a senior management team
Excellent attitude. Highly positive and personable. Completely trustworthy
Excellent verbal and written communication skills and ability to handle confidential information. Strong organizational skills and facility with spreadsheets
Strong interpersonal skills with the ability to interact with customers of all levels in a confident, courteous and professional manner
Strong interpersonal and communication skills and the ability to work effectively with a wide range of personalities and professional demands
Technical: impeccable verbal and written communication skills and experience with JHU data systems or proven ability to learn quickly
Resource Knowledge: Knowledge of internal and external tool and resources available to accomplish tasks and achieve results
Highly detail oriented. Makes minimal errors in day to day work environment. Strong relationship building, analytical, and problem solving skills

Create a Resume in Minutes

15 Administrative Coordinator resume templates

Read our complete resume writing guides

Regional Administrative Coordinator Resume Examples & Samples

Providing support that enables them to focus on meeting with clients,
Contributing to the efficiency of their day-to-day operations,
Printing, packaging and mailing of client reports,
Making travel arrangements,
Completing monthly expense reports,
Developing and maintaining tracking to support the needs of business revenue reporting,
Managing files and records,
Post-secondary education,
Ability to work effectively with others and be perceived as a team player,
LI-VM1

Administrative Coordinator Resume Examples & Samples

Tracking expenses, including processing invoices, and follow-up to ensure closure/resolution
Processes payment requests for department invoices and expenses
Processes travel and expense reports in a timely and accurate fashion Create and maintain reporting mechanisms for budget and expenses
Assists in the preparation of presentations; create pitch presentations for projects the department is working on as well provide a recap to track the effectiveness of any given project
Provides support to the SVP of On-Air Promotions and the team as required; provides administrative support to miscellaneous projects as required by management. Assist with the preparation of presentations, metric reports, dashboards, and other business reports, including online research and collection of data
Perform special projects as directed
Bachelor's degree in business, finance or related field
2 years’ experience, or an equivalent combination of education/experience
A minimum of 1 year of experience handling financial duties in a fast-paced organization
Bilingual: Spanish/English
Candidate should be highly professional, a team player, consistently positive in attitude, self-motivated, flexible, discrete, tactful, articulate, and diplomatic
Must be extremely organized and able to focus attention and manage details on multiple projects at the same time; organize, prioritize and follow-through
Ability to adapt to changing responsibilities in a fast-paced environment
Demonstrated ability to juggle multiple projects and tasks
Demonstrated ability to use discretionary judgment in the handling of written correspondence and written/verbal communications
Demonstrated ability to handling confidential information
Highly developed prioritization and organization skills, and a proactive attitude
Demonstrated ability to be resourceful, proactive, assertive, and detail-oriented
Flexible work schedule with some late nights and weekend work required to cover tapings, shoots and events and frequent travel

Administrative Coordinator Resume Examples & Samples

Under direction of the project director and managers, assists in preparing contracts and other contract related documents based on established forms and systems. Works directly with vendors to build and maintain strong vendor relationships
Assists the financial team in reviewing invoices in a timely manner according to contractual obligations. Ensures timely and accurate processing; aids financial team in acquiring invoice revisions from vendor if necessary
Provides general administrative support and performs clerical duties for project team including but not limited to calendar management, expense reports, travel, office supplies ordering and maintenance, vendor correspondence and document control
Schedules and coordinates project meetings and/or conference calls with internal and external clients and vendors. Distributes meeting minutes, initiates and follows-up with action items with project managers
Compiles, updates and maintains project data/information/tracking logs for various aspects of the project including vendor tracking, change order request logs and project contract status reports
Maintains electronic and hard-copy project files in a retrievable manner
Processes vendor registration, reprographic and express delivery orders
Assembles and finalizes contract and project closeout documentation for all vendor contracts. Archives all project files, drawings, logs and backup upon project completion
Minimum 2 years related experience in an administrative capacity
Must be able to work 8:00am to 5:00pm Monday through Friday
Unexpected overtime is common. Must be willing to work overtime and/or on weekends with short notice
Experience supporting construction, production or design firms is preferred
Ability to orchestrate and execute multiple activities simultaneously in a fast-paced environment using resources effectively and efficiently

Administrative Coordinator Resume Examples & Samples

Ensure property maintenance expenses are managed in accordance with the approved business plans and are within the operating/capital budgets
Prepare required reports and ensure deadlines are met to optimize effective and efficient preventive maintenance procedures, planning and scheduling
Process incoming request promptly, accurately and with courtesy
Coordinate logistics around purchases, prepare purchase orders, reconcile relevant billing, invoicing discrepancies and carry out follow-ups
Expedite the preparation of monthly reporting requirements and ensure deadlines are met
Coordinate with appropriate organizations and outside vendors to ensure accurate current information is available and documented as part of the performance of preventive maintenance procedures
Create and monitor service level agreements with external facilities management vendors to ensure equipment and facilities are maintained on a proactive and preventive basis
Manage assets and maintain databases to facilitate tracking and maintaining of facilities assets
Coordinate all facility mechanical and electrical preventive maintenance activities
Maintain all plans, procedures, MOPs, SOPs and all other documentation necessary for safe and proper performance of preventive maintenance activities
Contribute to the preparation of annual budgets and expense and cost analysis
Receive and distribute incoming and prepare and send outgoing communications
Prepare various detailed Excel reports for management and weekly time sheets
DEC in Accounting
At least two years, less than five years as an administrative assistant or related position. Experience in a Maintenance department is considered an asset
Knowledge of general accounting practices
Good knowledge of purchasing methods
Strong knowledge of Microsoft Office suite (Excel, Word, Access and PowerPoint)
Strong abilities in coordinating resources and day to day activities
Superior organizational & analytical skills with the ability to work independently
Good oral, written and interpersonal skills
Ability to recognize improvement areas, offer suggestions and resolve problems
Capable of handling multiple priorities
Autonomy and a self-starter attitude
Blingual French & English

Administrative Coordinator Resume Examples & Samples

Perform administrative and customer-facing tasks for Capital-Gazette Communications office, which houses the newsroom, advertising and the publisher’s office
Assist readers and advertisers visiting the office
Manage administration of freelance reporters
Assist the newsroom in compiling listings and managing letters to the editor for publication
Cover for the advertising sales team assistant
Make regular visits to the Annapolis courthouse for listings and legal advertising pickups
Manage vendor and repair visits to the offices
Point of contact for the office landlord
Prepare and process job requisitions and personnel changes
Code invoices for accounts payable
Organize editorial board meetings
Organize meetings with politicians and public officials
Manage the office UPS account
Minimum HS diploma. AA/BA/BS strongly preferred
Ability to communicate effectively, both in person and in writing
Excellent interpersonal skills and experience in dealing with the public
Comfortable with MS Office suite
Reliable transportation and driver’s license required

Administrative Coordinator Resume Examples & Samples

Working knowledge of MS Office applications such as Word/Excel and PowerPoint
Extensive knowledge of SRM/SAP systems
Strong learning ability
High School diploma $

Administrative Coordinator Resume Examples & Samples

4+ years of experience in an office environment
Capable user of computers and such programs as Microsoft Word, Excel, Access and PowerPoint
Enterprising and resourceful, organized and results-oriented
Proactive, collaborative and team oriented
Ability to prioritize competing needs and opportunities
Work experience in tax, audit, or financial industry
Ability to perform advanced Microsoft Word and Excel functions such as mail merges and V-Lookups
Ability to create sophisticated PowerPoint presentations

Administrative Coordinator Resume Examples & Samples

Scheduling & coordinating multiple calendars
Coordinating compilation and distribution of materials for board meetings, committee meetings and other presentations
Providing support for finance and accounting functions (data input for portfolio reporting, cash flow statements, individual financial statements, trust accountings, check writing, journal entries, credit cards, insurance)
Assisting Compliance Officer with regulatory requirements for trust company operations (fiduciary audit, preparing account opening and closing statements, quarterly reports)
Coordinating communications between the trust company and its managing directors, the Operating Company and outside professional service providers
Maintaining records management database systems (electronic & hard copy)
Providing back-up support to Operating Company's executive team
Initiating projects to facilitate communications with and participation of younger generations
Performing general office duties such as distributing incoming correspondence, answering telephone calls, ordering supplies, and maintaining office procedures and recordkeeping systems
Assisting with drafting (in Word, Powerpoint and Excel) presentations for the Family
Making travel arrangements
Attending meetings to record minutes
Maintaining confidentiality with unquestionable integrity
3+ years experience in office support
Strong Microsoft Outlook skills
Excellent skills in using Microsoft Office (Word, Excel, Powerpoint, etc.)

Engineering Administrative Coordinator Resume Examples & Samples

Log all calls and assign proper technician
Oversee all material requests
Assist the manager in maintaining strict control over operating budget
Maintain journal entries of checkbook purchases
Assist with scheduling of outside contractors
Complete assigned special projects
Must be able to lift 30 pounds. -required
Must be able to communicate effectively in English. -required
Previous field related experience in the construction or maintenance industry. -preferred

Administrative Coordinator Resume Examples & Samples

Previous Client experience and understanding of systems (e.g. Concur, NEXT) preferred
6-9 years experience
Calendars Travel, T&E Expensing
Meeting Coordination – Globally
Independent, self-initiated, attention to detail, flexible in high paced and rapidly changing environment
Ability to prioritize work and independently identify issues/ solutions
Demonstrated Organizational Astuteness
Comfortable in Managing in Complex Organization and Processes

Administrative Coordinator Realty Services Resume Examples & Samples

Associates Degree in Accounting or Finance
3 years of experience performing similar functions
If candidate has a High School diploma and 3 years working experience, they will have a similar background and maturity level of an individual with a two year degree
Proficient typing, advanced PC and word processing skills
Effective business writing, organizational, communication and interpersonal skills
Proficient in all Microsoft Office applications
Invoice processing and Lease administration
Some familiarity with managing customer work requests and customer service

Administrative Coordinator, Aje Resume Examples & Samples

High School Diploma or equivalent educational certification is required
Minimum of 4-5 years of administrative assistant, office management support experience in a small company
Good communication, organization, and multi-tasking skills
Extreme attention to details; strong work ethics and professional integrity with ability to adapt to changing priorities
Ability to work independently, as well as part of a team, and be pleasant and professional in interactions
Working proficiency with MS Office suite; Conversant with online tools/software for administrative and operations workflows

Administrative Coordinator Resume Examples & Samples

3+ years of Administrative experience
Basic understanding of Sales and Marketing activities/projects
Highly organized
Previous experience in a Pharmaceutical environment

Guidance Center Assistant Administrative Coordinator Resume Examples & Samples

Assist with developing wellness program material
Back up and support to Coordinator
Make copies
Fax documents
Use Microsoft Excel
Must be able to lead 2 one hour walking classes per week for senior members
Proficiency with typing, Microsoft Word and Microsoft Excel
Ability to be flexible with weekly work schedule

Administrative Coordinator Resume Examples & Samples

Examines documents to verify completeness and conformance to requirements prior to data entry and/or distribution. Confers with document originators to resolve discrepancies and required changes to documents
Coordinates meetings and special events for management as requested
Prepares drafts for department/division policies and procedures for management review. Revises existing policies and procedures and ensures that the policies or procedures have all the necessary approvals and meet company requirements
Ensures that divisional procedures are meeting ISO requirements and keeps members informed on latest ISO developments. Maintains more complex databases, files and reports/records
Enters data into databases and composes relatively complex reports, presentations and correspondence. Verifies data accuracy and sends report to management for review. Prepares associated graphs, charts, and narratives required to compile daily, weekly, monthly, and year-to-date reports for management review, including confidential and/or sensitive material. As well as reviews and routes incoming material (both internal and external)
Distributes correspondence/reports to appropriate person(s)/department/division
Orders production and/or office supplies and maintains office equipment
Researches regulations, companies, business segments, industries, and financial programs within the market
Organizes, facilities and takes notes for executive level conference calls and/or meetings
Trains Japanese expatriates on regulatory requirements and other special project topics (ie- FDA)
Coordinates the collection of data from various divisions, compiles and distributes results. Services as CINC window for on-going special projects
Interpretes between English and Japanese for VIP guests
Reads written materials and rewrites into specific language (e.g. Japanese into English, English into Japanese)
Attends and supports the coordination of executive meetings
Summarizes Japanese paper headlines for management review
Any combination of education and experience equivalent to an Associates Degree with 2-5 years administrative experience preferably in a manufacturing environment
Proficient in Microsoft Office. Experience in Oracle, Kronos, and/or Proquis strongly desired
Experience with setting up moderately complex databases and spreadsheets
Strong organizational, time management, interpersonal and communication (e.g., oral, written) skills
Fluency in Japanese and English. Must be able to read, write, and speak both languages
High degree of confidentiality must be maintained due to the nature of the information with which this position handles

Administrative Coordinator Resume Examples & Samples

Handle tax return processing duties such as tax return assembly and maintenance of filing status
Monitoring workflow of tax returns and extensions
Scanning and naming tax returns
Recording and maintaining accurate continuing professional education records on a timely basis
Maintaining Certified Public Accounting (CPA) license records
Scheduling and communicating webinars and other continuing professional education seminars
Scheduling client audit, accounting, and tax work for all professional staff
Effectively operate all department equipment and software applications
May conduct research and produce reports
Provide reception relief when needed

Executive Administrative Coordinator Resume Examples & Samples

Perform at a high-intensity pace
Manage self and work with judgment, tact, emotional intelligence, and initiative
Collaborate with other administrative coordinators in the department
Assist leadership team with reports, agendas and meeting minutes; compose letters, e-mails and memos on routine matters
Create and edit presentations (PowerPoint)
Maintain office files, records, and filing systems as appropriate
Maintain and manage travel schedules (scheduling appointments and making travel arrangements)
Organize and manage all details related to arranging internal business meetings (locating space, creating agendas, etc.)
Determine proper course of action for incoming telephone calls and correspondence, directing to appropriate person or operational area
Assist and direct office guests in a prompt and courteous manner
Maintain strict confidentiality
Have a good disposition and positive attitude
Strong Attention to detail; ability to manage many details related to calendaring/scheduling, follow-up requests, travel-related planning, etc. simultaneously with low rate of error
Previous executive level administrative experience
Proficient in Microsoft applications: Word, Excel, PowerPoint, and Outlook
Analytical skills and an ability to work within various databases and spreadsheets
Professional image -- ability to build strong working relationships with people, internally and externally
Emotional intelligence -- demonstrated ability to manage self around others and in difficult situations, remaining in control and professional at all times
Organized -- ability to balance multiple initiatives and prioritize workload
Outgoing and energetic with a solid comfort level in a corporate environment
Forward-thinking – ability to be pro-active and expect the unexpected
3-5 years of executive administrative experience
Ability to troubleshoot PC and systems Issues

Theater Administrative Coordinator Resume Examples & Samples

Self-starter with a positive attitude, strong organizational skills and ability to prioritize
Detail-oriented and capable of managing multiple projects at once
Possess strong communication and interpersonal skills to work effectively with a wide range of people
Able to assist others with professionalism, responsiveness, and a customer-oriented mindset
Must be self-motivated, resourceful, and receptive to feedback
Proficient in Microsoft Office and be a quick study on new computer programs
Experience in an administrative support capacity preferred
Flexible work schedule as needed for theater activities

District Administrative Coordinator Resume Examples & Samples

Function as the main administrative supervisor for the District Director. This may include maintaining his/her calendar, processing expense reports, creating and editing written communication materials, preparing presentations, etc
Receive and distribute district reports including the flash report, Headcount/ Productivity reports, Micro J activity report, etc. May be required to do some analysis for the District Director. Some of these reports include, Perm Revenue, Profitability, Unearned draw and salary, Salary Gap, QAS, etc
Coach, mentor, train and develop District Operations Specialists
Provide functional supervision to the Lead Administrators in the branch offices regarding district projects
Process all paperwork for the district, including (but not limited to), requisitions, bonuses, Personnel Action Forms (PAF), expense reports, check requests, time sheets, supply orders, etc
Monitor district budget and accounts payable expenses. This includes reviewing all expenses to make sure they adhere to the budget and researching discrepancies with the branch offices
Function as the liaison to the corporate service departments and zone offices for new or existing projects or initiatives. This may include the coordination of data collection or dissemination to and from the branch offices. Other duties may also include coordinating any relocation or temporary housing requests for the district
Assist branch offices with relocation including, floor plans, coordination with IT to obtain cable networks or telephone lines, furniture and equipment orders, etc
5+ years experience working in a senior administrative capacity in a highly professional, fast-paced office environment
2+ years of accounting background a plus
Previous supervisory experience a plus
Strong knowledge of Microsoft Office products including data entry skills
Working knowledge of Visio helpful
Detail oriented with strong analytical abilities

Administrative Coordinator Resume Examples & Samples

Prior experience in an administrative capacity
Experience with pivot tables
Experience in Compliance
Experience in Pharmaceuticals

Administrative Coordinator Resume Examples & Samples

You will provide a wide variety of administrative and staff support services to an organizational assignment by administering programs, projects, and/or processes specific to the assigned area of responsibility
Schedule Director’s appointments which may frequently include internal associates and external provider groups
Strong Interpersonal skills both in person and telephonically
Ability to adapt to constant change/flexibility
Exceptional Problem Solving Skills

Administrative Coordinator Resume Examples & Samples

Coordinate local programming logistics
Prepare travel and housing arrangements for artists and visiting guests
Coordinate artist relations, including arrangements for artist residencies and rehearsals
Provide general office services and arrange for office equipment, computer and telephone systems servicing; coordinate inter-office communications
Respond to general telephone and email inquiries and refer specific inquiries as appropriate
Act as a liaison between outside users of REDCAT facilities, REDCAT staff and with vendors for services such as parking, maintenance, and the Music Center
Track and maintain schedules for performances, special events and meetings and manage efficient communications via website and social media

Administrative Coordinator Resume Examples & Samples

High School Diploma and 3-5 years of administrative experience required
Strong working knowledge of Microsoft Word, Excel, PowerPoint, Access
Experience working within a fast paced and demanding environment
Strong attention to detail required
Effective time management and organization
Team player with ability to be flexible as priorities change

Administrative Coordinator Resume Examples & Samples

Coordinate meetings, conference rooms, appointments and travel for team members and management
Copy materials/report packages for nurse visits
Assist with faxing/coordinating any follow up actions per team member requests
Coordinate communication with all departments
Set up for new hire work at home equipment
Maintaining filing systems and organization as appropriate
Collaborate with department coordinators concerning business needs

Administrative Coordinator Resume Examples & Samples

Assist the General Manager of Construction in all administrative functions including maintaining files, drafting memos and correspondence. Provide support for scheduling meetings with architects, construction managers, and other consultants that work for the General Manager
Manage the General Manager of Capital Construction’s calendar
Serves as the point of contact for the General Manager and for individuals that wish to reach him
Generates and maintains monthly reports for the President’s and Counsel’s office, including construction updates, and Active Construction Schedule
Assists with the production of support materials for the Buildings Committee meetings
Liaise with other Museum departments to procure and / or provide information as necessary
Responsible for assisting Department of Financial & Administrative Services in meeting all requirements for project initiation, insurance requirements, contract and change order creation and invoice processing and other related functions to meet Policies & Procedures
Assists in the following support services for the Construction Project Managers
Previous experience with various administrative tasks including filing, answering phones and managing calendars required
Strong attention to detail and superb organizational skills
Ability to communicate effectively both verbally and in written form, via telephone and in person with staff, consultants, contractors and construction managers
Ability to keep accurate project information and records
Ability to prioritize and manage several tasks simultaneously and efficiently
Experience in construction contract and change order preparation preferred
Upbeat, positive professional demeanor, diligent work ethic
Employment record demonstrating strong career advancement
Proficiency in Outlook, Word, PowerPoint and Excel
Proficiency in MS Project and Autocad a plus

Administrative Coordinator Resume Examples & Samples

Previous administrative experience
Proficiency in all Microsoft Office Programs - Word, PowerPoint, Outlook and Excel
SharePoint experience

Administrative Coordinator Resume Examples & Samples

Work closely with business leaders and consultants regarding reports relative to HEDIS and Meaningful Use measures
Bilingual English/Spanish at fluent levels
Minimum of 3 years professional experience in an Administrative Assistant or Administrative Coordinator capacity
Proficiency in Microsoft Office Programs-Outlook, Word, PowerPoint, Excel
Demonstrated knowledge and capacity for report editing and data reviews
Capacity to maintain confidentiality and work independently as well as with a team, in support of the department
This role will require flexibility to be based out of Miami AND Boca Raton, FL
Previous administrative support experience in a medical or healthcare environment
Experience with HEDIS, EMR’s, and/or Medical Coding

Guidance Center Assistant Administrative Coordinator Kansas City Resume Examples & Samples

Assist the Administrative Coordinator with carrying out the administrative duties of the Guidance Center
Work on reports in Excel
Ability to present information to groups

Administrative Coordinator Resume Examples & Samples

Minimum Experience: 2-3 years
Demonstrated proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
Well organized, self-motivated, detailed oriented and handle multiple projects efficiently and effectively
Excellent written, oral and interpersonal communication skills
Ability to work independently within small team environment

Administrative Coordinator Resume Examples & Samples

Strong Proficiency in all Microsoft Office Programs, e.g. Word, PowerPoint, Excel, Access, etc
Hours are 8am-5pm
Bilingual is Preferred

Junior Administrative Coordinator Resume Examples & Samples

Draft standard acceptance letters for licenseagreements
Draft other letters and documents as required
Create and assemble license agreement files and labels
Respond to station licensee inquiries and sales representative phone calls
Advise and follow-up on the status of agreements with Sales and Sales offices
Scan, copy and distribute agreements as requested
Process pending sales forms following approval by senior Sales management
Coordinate department responses to internal and third-party audit requests
Update deal tracking status in proprietary system
Maintain accurate records of documents from issuance to full execution
Manage phones and desks for two Vice Presidents
Prepare expense reports for Department personnel
Such other responsibilities as may be assigned

Administrative Coordinator Resume Examples & Samples

A minimum of two years’ experience in program administration
Must demonstrate a strong capacity to work in a team environment
Must have prior knowledge of students’ registration system (Thriva)
Must have impeccable written and oral communications
Must be meticulous and detail-oriented with proven track record of successful administrative management
Native English-speaker or equivalent proficiency, ability to communicate clearly in French
Must be available to work some evenings and weekends
Must be able to adapt to multiple and shifting priorities and be able to meet deadlines and manage time effectively

Administrative Coordinator Private Wealth Boston Resume Examples & Samples

Provide day-to-day client service support to relationship managers and manage administrative process for clients
Provide telephone coverage for team members, and maintain team calendar and schedules
Maintain lunch meeting calendar
Make travel arrangements and lodging plans for senior members of the team
Receive visitors and answer phone calls, provide information, and refer visitors/callers to appropriate individuals using judgment of sensitivity and confidentiality
Special projects and other duties as assigned and/or requested
Work collaboratively with members across the organization
Atlantic Trust executive team
Atlantic Trust Specialists (Wealth, Investment, Trust)
Bachelor’s degree and/or 1-3 years relevant work experience
Strong client service orientation skills
Proficient with Microsoft Word, Outlook, Excel and Power Point

Administrative Coordinator Resume Examples & Samples

Two years’ experience in corporate or large company environment in an administrative support capacity
Strong computer / internet research skills (Word, Excel, Outlook)
Ability to type 50-55 WPM
Associate’s or Bachelor’s Degree, or Administration Certification preferred
Access and Visio
Payer or Provider Healthcare experience
Project Coordination Experience

Circulation Administrative Coordinator Resume Examples & Samples

Reporting – Coordinating all aspects of circulation reporting; maintaining departmental statistical reports (volumes, sales, service, retention, and others) Develop and update shared files on circulation on circulation network, daily, weekly, monthly department updates and editing; train and assist staff with PC/ Genesys reports
Serve as the main contact between the COE and the Journal & Courier. Monitor correspondence via phone and e-mail and disseminate information to the proper circulation manager or other department. Manage call volume from customers who bypass the COE. Back-up the front desk as needed
Special projects as assigned by Operation Director or Area District Managers. This could include single copy event marketing sales at assigned property or other properties in the Indiana Group
Responsible for supporting the planning, managing and distribution efforts of any unexpected emergency associated with the distribution of the Journal & Courier products or contracted products
Maintains a network for communication that will provide an effective and efficient means by which information and ideas are shared and transferred between contractors, partnerships, staff and the department
Supports clerical duties including carrier maintenance, single copy return input, database clean-up, department reports and other clerical initiatives as assigned by Area Distribution Manager or State Manager
High school degree or equivalent education is necessary; customer service/sales experience is desirable
Ability to communicate effectively both with written and verbal communications to diverse groups
Understands and uses Genesys, Stargate, Lotus Notes, SC handhelds and Ebooks
Solid project manager, ability to handle multiple projects
Strong ability to analyze and problem solve
Possess excellent people skills
Flexible with regard to assignments and work schedule, weekends, AM & PM shifts
Knowledge of the distribution process for home delivery and single copy newspaper products

Administrative Coordinator Resume Examples & Samples

Support for multiple Directors and the Vice President
Presentation development
Event planning; coordinate the logistics of large meetings and presentations
Communicate via telephone and to provide support in person to internal and external customers
Proficiency in all Microsoft Office Programs with advanced knowledge of PowerPoint
Ability to type 50-55 wpm
Previous administrative support or related experience

Administrative Coordinator Resume Examples & Samples

Excellent communication, organization and administrative skills
Knowledge of real estate reports such as rent roll, trailing 12, or any real estate software experience
Real Estate administrative experience

Development & Administrative Coordinator Resume Examples & Samples

Draft proposals, reports, and other donor communications to cultivate and solicit new and current donors
Monitor and review RFP announcements for foundation, corporate, and government sources
Research institutional and individual donor prospects
Coordinate preparation, assembly, and delivery of proposals, reports, and donor communications
Manage development calendar to ensure the meeting of all deadlines
Assist with planning and executing special events and Board meetings
Execute fundraising appeals and mass mailings, including the supervision of volunteers
Assist with efforts to sustain successful partnerships with funding sources, including: a) drafting narrative reports, b) monitoring progress on grant deliverables, c) maintaining contracts and other documentation on all matters related to fulfillment of grants, and d) issuing correspondence as necessary
Collaborate with appropriate colleagues to gather and update program information such as anecdotes, stories, and photos to send to donors regarding their funded program areas
Collect program related data from appropriate staff for use in grant reporting
Manage profiles and record gifts in fundraising database; send acknowledgment letters
Regularly monitor and modify database to ensure efficiency and data integrity/accuracy
Analyze program statistics for use in proposals and various reports
Track effectiveness of development campaigns and events
Assist with monthly membership invoicing
One (1) year administrative-related experience in a nonprofit setting or equivalent combination of education and experience
Database administration experience required
Demonstrated ability to write clear, concise, persuasive proposals, and strong proofing skills
Hard-working and energetic collaborator
Able to work in a fast-paced, small, and dynamic environment managing several projects simultaneously
Excellent computer skills required, including advanced proficiency in Microsoft Excel, Word, Outlook, and PowerPoint
Interest in the field of community arts education

Administrative Coordinator Resume Examples & Samples

1+ year of previous Administrative experience
Knowledge of real estate reports such as rent roll, trailing 12, etc
Real estate software experience
Real Estate Administrative experience

Administrative Coordinator Resume Examples & Samples

Proficiency in all Microsoft Office Programs, e.g. Word, OutlookPowerPoint, Excel, Access, etc
Strong Multi-tasking Skills
Experience with internet research and proof-reading/editing

Administrative Coordinator Resume Examples & Samples

Manage complex schedules and coordinates meetings with internal and external parties utilizing multiple calendars
Determine importance of meeting requests and schedule accordingly
Handle heavy call volume, and acts as back up for the Sr Leadership area administrative assistants as necessary
Perform basic administrative tasks, e.g. photocopying and filing. Maintains proper recordkeeping and filing system for all work. Order and manages office supplies/inventory for team
Distribute department mail; maintain department calendar and attendance records
Compose and type routine e-mail and other correspondence
Coordinate travel schedules and arrangements. Collect required travel documentation, prepares and processes expense reports ensuring adherence to established travel policy guidelines; ensure the timely processing of expenses utilizing the latest T&E electronic process for payment to Corporate credit cards
Provide administrative support for various projects, including preparing PowerPoint and other presentation materials as requested by management
Maintain contact lists and meeting attendee email groups
Coordinate staff meetings, employee functions, conferences and client meetings as necessary. Coordinate visitor requests with Parking and Security
Assist in new hire onboarding (id badge generation, name plates, desk set-up, etc.)
Coordinate maintenance of office equipment with appropriate vendors
Maintain general suite order and cleanliness
Perform other related duties as requested by management
High School Diploma/GED and minimum of 2 years of experience in an Administrative Assistant capacity in increasingly responsible roles
Proficiency in Microsoft Word, Excel, Outlook and PowerPoint
Previous experience supporting a senior executive strongly preferred
Pleasant, professional attitude and personality
Strong time management skills and a demonstrated ability to work independently under pressure and meet tight deadlines. Ability to multi-task and be flexible is essential
Ability to work with and maintain confidential information

Administrative Coordinator Resume Examples & Samples

Prepare Team Conference schedule and initiate Care Management Team Conference and maintain documentation
Assist with taking meeting minutes
Sort and Distribute mail
Maintain and order standard office supplies; Care Management clerical materials including forms and inventory
Coordinate meetings and conference calls as needed
Maintain audit spread sheets
Assist with Quality Improvement and Department Performance improvement
Assist with gathering Care Managers documentation
Update and Maintain SharePoint information
Make Copies
Assist with all regulatory survey preparedness activities
Maintain online mailboxes
Some data entry in clinical system
Fax documents as needed
Other duties as assigned by Manager
Must have proficient Data Entry Skills - high keystrokes with accuracy
Able to communicate effectively between all levels
Must demonstrate the ability to be a self-starter
Able to build strong relationships with co-workers and other staff
Proficiency in all Microsoft Office Programs, e.g. Word, PowerPoint, Excel,
Health plan, managed care experience

Administrative Coordinator Resume Examples & Samples

Provide administrative support to assigned managers
Provide financial and expense processing support for assigned region
Serve as project coordinator for regional meetings, conferences, and special events
Provide on-board and off-board processing for employees in assigned region
Maintain database information and files for regional per diem consultants
Proactively compile and analyze data from department leaders in order to develop monthly and ad hoc reports
Serve as part of the administrative resources team
Communicate effectively and efficiently with all internal and external customers
Excellent business writing and grammar skills
Five years experience providing administrative support
Ability to manage multiple projects with short turnaround times and capable of shifting priorities
Proficiency in Microsoft Office applications including: Excel, Word, and Outlook

Administrative Coordinator Resume Examples & Samples

Coordinate meetings and conference rooms for PODS team meetings
Copy materials/report packages for PODS team visits
Assist with faxing & coordinating any follow-up actions per PODS Owner's request
Facilitate meetings and compile reports and meeting minutes
Previous administrative or related experience
Demonstrated meeting facilitation skills
Proficiency in all Microsoft Office Programs - Word, PowerPoint and Excel
High School diploma or equivalent required to be employed at Humana

Administrative Coordinator Resume Examples & Samples

Plan and execute outbound calls to different municipalities to collect information about license sales Door-to- door
Work closely with the leaders of different municipalities
Create and edit trace files and matrices containing confidential data
Perform administrative tasks on a weekly basis
Renewing of licenses
Master the laws and regulations that apply to different municipalities
Possess excellent interpersonal, communication (verbal and written) and presentation skills
Fluently speaking French and English
PC and Microsoft Office (Excel, Word, Outlook) skills required
Must have organizational skills and time management skills
Highly self-motivated and autonomous
Experience in customer Service is an asset
Post secondary education or equivalent

Administrative Coordinator With English & German Resume Examples & Samples

Assembles and distributes course materials and teaching aids
Answers routine inquiries regarding training courses and schedules
Operates audio visual equipment during training programs
Prepares periodic, standardized reports and analyses of development and training needs
Reviews and proofread training materials for accuracy and thoroughness
Works with vendors and other third party sources to coordinate technical or professional training offerings
At least 2 years of proven experience in administration
Good knowledge of Learning Management and Learning Administration Systems preferred
Excellent Microsoft Office skills, including Outlook, Excel, Word, and PowerPoint
Fluent in German and English
Ability to work individually or as a team
Ability to work to deadlines in a fast-paced and high pressure environment
Ability to prioritize tasks and work proactively
Customer focused, consistently placing client and participant satisfaction as a top priority

Administrative Coordinator Resume Examples & Samples

Bachelor's Degree in Business, Finance, Economics, English, or other relevant field
General knowledge of Accounting and Invoice Processing within an automated Financial system
Microsoft Office/Suite proficient (Word, Excel, and Project)
Comfortable using electronic databases and researching online
SRM/SAP purchasing/invoice processing experience

Administrative Coordinator Resume Examples & Samples

65% Administrative Support
Supports CTSI administrative functions such as planning, organizing, coordinating, scheduling and implementing program/project meetings and activities
Provides calendar support for CTSI Director and CRI Director
Attend meetings as assigned, prepares agendas, gathers and organizes supporting information, and assists in the production and distribution of related materials
Manages CTSI reception; answers phones, accepts deliveries, assists guest(s), maintains office supplies and refreshments
Provides administrative support to other programs within CTSI as requested and assigned
Participates in the development and production of documents and reports for programs, USC and NIH
Maintains and update CTSI directory and list serves
Responsible for maintaining an exceptional level of quality for administrative services provided
Assist in developing, updating and distributing department administrative policies and procedures as necessary within collective area
30% Procurement and Budget Support
Assists in CTSI procurement, reimbursement and invoicing functions, and maintains and records transactions in CTSI budget system
Coordinates travel-flight/hotel reservations, venue rentals, catering, etc. for CTSI and program events
Monitors and/or controls expenditures for intercampus and external vendors. Reconciles vendor statements and pays invoices. Interfaces with purchasing, external vendors and accounts payable to verify prices and resolve discrepancies
Maintains and reconciles equipment inventory
Process expense transfers when needed

Administrative Coordinator Resume Examples & Samples

Partner with Field Marketing Director on regional exhibits
Scans and sorts incoming mail according to guidelines established with each manager; takes action on those tasks which have been assigned and alerts manager to time sensitive and priority materials
Handles UPS shipments; coordinates mailing for regional staff and customers,
Process A/P for all regional expenditures
Track offline expenses and reallocate to the appropriate sales rep or manager
Assist Directors of Sales with travel arrangements and maintain an up to date calendar/itinerary for each manager. Assists with T&E for managers
Maintain strong, ongoing channels of communication with regional admin, sales force and with other internal departments
High School diploma required
Specialized skill training/certification may be required
Generally 2-5 years of experience in area of responsibility

Administrative Coordinator Resume Examples & Samples

Solid knowledge of journals publishing, publishing operations and workflows
Experienced administrator with exceptional organizational skills
Detail focused, numerate and comfortable with large datasets
Highly collaborative with good communication skills (verbal and written)
High level of expertise in standard office systems
Solution-oriented with an ability to work independently

Administrative Coordinator Resume Examples & Samples

Travel (International & Domestic)
Expenses (Concur)
On-boarding of New Employees (Workspace, Equipment, Supplies)
Monthly Reporting (Financial: Salse Reports and Operational: Innovation Goals, Org Charts, Who-to-Call etc.)
WebMaintenance (NEO Quicklinks)
Order Supplies (Staples for Leah & Dept)
Maintenance (Resolve Facility issues)
Other (whatever else needs to be done)

Administrative Coordinator Resume Examples & Samples

Maintain team(s) calendar and schedules
Book meetings (initiating/reserving conference room/update security /order lunch/set-up and clean-up etc.)
Book travel/lodging plans for members of the team
Prepare and assemble client books/marketing materials and book binding
Basic support for the client service team(s)
Update, create and manage e-mail distribution lists and other mailing lists as necessary
Manage ad hoc mailings
Periodic coverage of front desk
A Bachelor’s Degree and/or 1-3 years relevant work experience
Excellent organizational skills with an attention to detail
Flexibility with the ability to multi-task and meet deadlines
Pleasant telephone manner

Administrative Coordinator Resume Examples & Samples

Maintain electronic office files and other records
Compile reports and prepare presentations
Special projects in support of field sales as needed
Ability of type 45-50 wpm
Must be able to lift and move sales supplies/packages up to 40lbs, as needed

Administrative Coordinator Resume Examples & Samples

Ability to work effectively both individually and within a team environment
Ability to build relationships based on trust and honesty
Familiar with Adobe InDesign and Adobe Illustrator but not mandatory
Effective written, listening and verbal communication skills, along with a positive, professional and friendly attitude]
Above average calendar management and travel arrangement skills
Minimum of 3 years of administrative or clerical experience required
Experience working with members on an Executive team preferred
Experience with travel and coordinating events preferred

Administrative Coordinator Resume Examples & Samples

Work in close collaboration with managers and recruiters to ensure timely distribution of tools and resources for employees
Manage the ID creation process for all internal and external employees
New hire on-boarding
Create and modify trackers and matrices with confidential data
Bi-weekly invoice coding
Resolve administrative problems by analyzing information; identifying and communication solutions

Administrative Coordinator Resume Examples & Samples

Act as a liaison between the team you support and all other areas of the business
Maintain office files and records
Compile reports and presentations using Excel and Powerpoint
Coordinate meetings and make travel arrangements
Submit expense reports and procurement requests
Stay involved with team engagement activities
Proficient and experienced with Microsoft Excel and Powerpoint
Capacity to maintain confidentiality
Positive, proactive, and energetic attitude with a willingess to help others
Detail oriented and highly-organized with an ability to multitask
Previous experience as an administrative assistant
Pharmacy experience

Administrative Coordinator, Evening Division Resume Examples & Samples

Process registrations, withdrawals, refunds, transcript requests, and verification letters
Manage permissions in school-wide database system (Colleague) for students who are accepted to courses that require an audition/interview
Manage auditions including room reservations, preparing sign-up sheets and semester audition instruction sheet (for the office), copying materials (sign in sheets, questionnaires, tests, etc.), and tracking registrations for accepted and wait-listed students
Enter auditionee contact information into Colleague
Produce ID cards and manage permissions and access
Manage evaluation process including copying blank and completed evaluations, delivering to classes, counting and processing completed evaluations, and mailing copies to faculty
Schedule rooms for classes each semester with the Registrar’s office, oversee room set up, and coordinate with Facilities department as necessary
Produce and maintain daily class schedule for door posting, ensuring that security and other departments have the most up-to-date schedule information
Post other notices on office door as necessary (regarding spring break, cancelled classes, changes in schedule)
Assist with management of student accounts, including tracking of debts and credits and following up on delinquent accounts
Assist with grading: enter grades into Colleague and maintain grading files
Prepare and mail student-issued transcripts at the end of each semester
Assist faculty with requests including copying, space reservations, and hiring musicians
Answer phones, respond to voicemail and evening@juilliard.edu email, and assist walk-in students
Train workstudy in clerical duties and maintain workstudy schedule and budget
Oversee Division Office in Director’s absence
Bachelor’s degree, preferably in music or other performing arts discipline
Two years of administrative experience
Keen attention to detail, excellent organizational and time-management skills
Advanced computer skills (especially Word, Excel)
Strong interpersonal and communication skills, and the ability to deal with a wide variety of people
Ability to perform multiple tasks under pressure and work independently
Ability to exercise discretionary judgment and handle confidential information
Knowledge of performing arts, classical music and musical terminology
Three to four years of administrative experience in higher education preferred

Administrative Coordinator Resume Examples & Samples

On site Payroll responsibilities
On site Office responsibilities
On site Functional Responsibilities

Administrative Coordinator Resume Examples & Samples

Assist with the organization and logistics of random drug testing
Strong communication and people skills
Experience working as an administrative assistant
Travel or event planning experience

Administrative Coordinator Resume Examples & Samples

Travel to other regional offices for coverage
Ordering and maintaining sales material
Reliable transportation for traveling to other regional offices
Proficiency in Powerpoint & Excel
Able to lift 25lbs

Administrative Coordinator Resume Examples & Samples

5+ years of administrative support experience with demonstrated proficiency in Microsoft
Outlook, PowerPoint, Word and Excel required
Proven administrative support skills (scheduling, filing, proofreading, invoice tracking, etc) with a proactive mentality required
Exceptional verbal and written communication skills (professional demeanor/ telephone presence) required
Desire to take ownership of projects with little or no direction required. Must possess strong prioritization and organizational skills
Ability to learn entry level system administration functions required. Additional tasks/ duties as assigned

Guidance Center Assistant Administrative Coordinator Resume Examples & Samples

Member and Consumer Engagement
Community Outreach
Leading/facilitating health education classes
Work on reports in Excel and other systems

Administrative Coordinator Resume Examples & Samples

Supports the Payroll Group Processor in the processing of payroll weekly including, but not limited to, the tracking time and attendance, reporting commissions, and other related payroll in accordance with company policy and our on-site collective bargaining agreement(s)
Forward and/or post all notices from Central, Regional management and the Group Processor to the market center employees with regard to Company Policy, Payroll, HR and Compliance practices
Review and maintain the time and attendance system
Implement new administration procedures and forms as directed by the Group Processor, HR management and Finance. Maintain existing employee Personnel files, DOT, OSHA, and other H/R compliant record keeping as directed by Finance or Human Resources
Support New Hire Orientation and compile New Hire packets according to Central Office Guidelines in cooperation with the Group Processor
Review, Support and Maintain the Management Reports including, but not limited to, the Gain & Loss report in Field Management Reporting, monthly inventory, and the monthly API review. Further support the business process around accurate inventory counts, safety and API reviews
Support the weekly input of manual data required for the Key Performance Measures (KPM)
Support the Daily Office functions by ordering supplies through iProcurement, ordering business cards, picking up mail (where applicable), ordering computers for new employees & attending to the Front Desk
Support the Billing Function within the MC by Printing Invoices/ Settlement Sheets/ etc. and Scanning and Sending Billing Related Information to the Billing Hub or Customer Desk
Support Management Reporting within the MC by providing reports to the Management team

Marketing & Administrative Coordinator Resume Examples & Samples

Plan, coordinate and support scheduling and logistics for unit events and engagement activities
Participate in the development of new marketing initiatives that may include detailed design of print, email and/or web campaigns and coordination of related production efforts
May participate in the development and maintenance of client databases for future outreach efforts
Originate and process correspondence, reports and other documentation in support of unit objectives
Compile, organize and analyze data for use in reports
Education:Bachelor's degree in Marketing, Communications or related field or an equivalent combination of education and experience
Work Experience:One to two years job related experience
Skills:Excellent verbal and written communications skills, effective organizational skills, self-motivation, interpersonal skills/team player, ability to work under deadlines; proficiency with Microsoft Office
Preferred Work Experience:four or five years job related experience
Preferred Skills: Generate integrated marketing communication plans; project management

Accounting & Administrative Coordinator Resume Examples & Samples

Assisting with distribution of incoming, hard copy and electronic mail
Sending and receiving forms for the company
Maintaining physical records and electronically archives
Processing, auditing and submitting invoices for payment
Maintaining tracking file of urgent items and registered letters and follow up as needed on outstanding items
Coordinating between departments and operating units in resolving day-to-day administrative and operational problems
Performing multifaceted general office support
Complete work to a deadline
Detail oriented approach
Diligent with a strong work ethic
Problem-solving and critical thinking skills
Driving open items to successful resolution in a collaborative manner
Strong written and verbal skills in English & German
Prior exposure to multinational operating environment
Exposure to retail and/or consumer products industries preferred
Must be eligible for necessary work permit to work in Switzerland
Previous administrative experience preferred, but not required

Administrative Coordinator Resume Examples & Samples

Manage daily schedules/calendars for the VP Education & Shows and the department, schedule/organize meetings and conference calls, field e-mails and phone calls, handle scheduling conflicts and prioritization issues
Execute regular monthly Education reports and create ad hoc reports as needed
Research, compile, prepare and edit PowerPoint presentations
Draft internal and external memos, letters, agendas, meeting minutes and other general correspondence and distribute upon completion
Coordinate and track purchase order process for all tradeshows and education events
Minimum 2-3 years of experience providing administrative support, including proficiency in business protocol, office processes, managing work and follow-up
Advanced proficiency in Microsoft applications including Excel, PowerPoint, and Word; high level of comfort with technology and troubleshooting routine technological issues
Diplomatic style with professional, positive manner; practical, “roll up your sleeves” team player work style and “can do” attitude
Self-starter with demonstrated initiative, sound judgment, decisiveness, confidence and discretion
Able to effectively multitask in a fast-paced environment while maintaining professionalism and composure
High level of professionalism in dealing with managers; able to effectively build relationships and resources at all levels of the organization
High attention to detail; ability to produce highly accurate documents and work products in a demanding environment
Extremely well organized; ability to balance competing demands in a very busy environment
Highly proactive; takes initiative to begin and complete projects; masterful at follow-up and tracking work projects; anticipates and executes tasks before being asked
Flexible to accommodate last minute changes and demands from multiple sources
Excellent problem solving ability
Some reasonable travel is required
Bachelor’s degree or equivalent work experience required

Administrative Coordinator Resume Examples & Samples

High proficiency with Microsoft Office Suite; specifically Word, Excel, and PowerPoint
Must exhibit initiative, time management, organizational and confidentiality skills in all facets of the position
Must be highly detailed oriented, and possess good analytical skills

Administrative Coordinator Resume Examples & Samples

General Administrative Support: Handle phones, maintain calendars for daily schedule, coordinate meetings, create expense reports, update contacts, faxing, photocopying & filing
A post-secondary education, preferably in business or administration or equivalent work experience
A minimum of two plus years administrative experience including supporting a Senior Executive
The position requires an individual who is a strategic thinker, motivated, tactful and able to build and maintain strong internal and external relationships on a worldwide basis
Time management is extremely important, as this individual will work on multiple departmental documents daily. It is key that this person is able to adeptly shift between projects while maintaining a positive and professional demeanor
Must be able to maintain confidentiality, and communicate with tact and diplomacy
Be able to plan effectively, prioritize work load, delegate responsibilities and communicate with all levels of staff
Advanced Microsoft Office skills - Word, Power Point, Excel, and Outlook
Top notch organizational skills
Highly detail oriented. Makes minimal errors in day to day work environment
Must have excellent written and oral communication skills, including professional telephone techniques, virtual meeting tools/management; accuracy in handling details; ability to set priorities and must possess organizational skills
Ability to learn new programs and applications rapidly and proficiently
Ability to perform well under pressure and work at an extremely fast pace, teamwork environment and demonstrate flexibility
Ability to adapt to a constantly changing work environment with grace under pressure whether it's independently, or in a room with top level executives and filmmakers
Multi-tasking and adapting to changes in priority and/or direction are a must as well as the ability to think "outside of the box."
Self-starter who can work with minimal supervision, take direction and identify new opportunities
Demonstrated ability to take initiative and responsibility to execute a wide range of activities
Practical experience managing financial and confidential documents; comfort with accountability
Excellent communication and presentation skills to a variety of audiences, including executive leadership, customers, and professional organizations
Strong relationship building, analytical, and problem solving skills
Excellent attitude. Highly positive and personable. Completely trustworthy
Confident, objective, inquisitive, motivated self-starter
Global mindset

Administrative Coordinator Resume Examples & Samples

Answer multi line phone system and direct calls to appropriate staff members
Greet candidates and clients visiting office for interviews / meetings
Process candidate on-boarding paperwork
Assist with payroll and time sheet tracking for temporary associates
Import candidate resumes into company database
Run education, license and reference checks on all applicants
Handle daily candidate audits
Coordinate, plan and execute luncheons, social events and community service initiatives
Document management and retention
Handle back office candidate placements
Process client credit checks
Support and assist Managing Directors with special projects as requested
BA/BS required
Prior office/administrative experience preferred
Experience within staffing firm a plus
Proficiency with Excel, PowerPoint, and prior use of CRM databases
Ability to multi task effectively
Interest in HR/Recruiting

Administrative Coordinator Resume Examples & Samples

Ensure accuracy of data
Timely completion of projects
Exceptional service to clients and associates
Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access PowerPoint)
3+ years of financial services experience
Knowledge of the #Investment industry
Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
High school diploma or GED/ Degree in Finance preferred
Understand and follow compliance rules
Strong analytical abilities and superior attention to detail
Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy
Must be able to interact and communicate with individuals at all levels of the organization
Work well in a team environment

Administrative Coordinator Resume Examples & Samples

Assist in creating and maintaining projects and procedures to support group
Experience proof-reading/editing
Experience with internet research

Administrative Coordinator Resume Examples & Samples

Leadership administrative support
Outlook calendaring
Project experience
Level of high professionalism
Managing supplies and inventory
Desire to learn and grow within the Humana organization
Have professional experience as an Administrative Coordinator or Executive Assistant

Administrative Coordinator Resume Examples & Samples

Proficiency in Microsoft Office Programs, e.g. Word, PowerPoint, Excel, OneNote
Adaptable in a fast paced environment
Previous experience with SharePoint and Visio

Administrative Coordinator Resume Examples & Samples

Order supplied and keep track of inventory
Assist with training classes and setting up events in the Storefront locations
Assist Agents with sales support needs
Proficiency in all Microsoft Office Programs, e.g. Word, PowerPoint, Excel (to include Pivot Tables), Access, Visio, Sharepoint etc
Ability of type 50-55 wpm / data entry
Be able to create Ad Hoc reports and maintain Newsletter for Department
Must have flexibility to travel to offices in the following locations to provide coverage as needed: Bradenton, Clearwater, Port Richey, Springhill, Tampa - Carrollwood
Bilingual English / Spanish

Administrative Coordinator Resume Examples & Samples

Communicate via telephone and in person to internal and external customers to provide guidance. Work with senior population and agent of the day to provide customer service
Be responsible for opening and closing office and day to day operations of facility administration
Must be dependable and not take alot of time off other than allowable PTO time
Must be able to lift and carry 15 lbs boxes
Must have patience to work with the Senior population. Strong customer service skills, good listener and problem solver
Previous insurance industry experience

Administrative Coordinator Resume Examples & Samples

Communicate via telephone, in person, email and instant messenger with internal and external customers
Order supplies and marketing materials, keep track of inventory, stock and maintain an organized supply area with current materials
Sales reporting duties, creating and maintaining reports and information in various databases
Assist Sales Management team with completing reports, PowerPoint presentations and other projects as needed
Assist Sales Agents and Sales Management with sales support needs
Engage with and assist members/visitors to the Bradenton MarketPOINT Storefront
Maintain Guidance Center Manager database accurately
Handle facilities issues including equipment maintenance
Develop solid relationships with with Humana MarketPOINT associates, partners, vendors, etc
Ensure adherence to corporate policies and guidelines as well CMS guidelines
Assist with promoting events/activities, maintaining RSVP lists and set-up in the storefront location
Excellent customer service skills and ability to work face to face with customers
Personality that is warm and welcoming
Attention to detail, strong organizational skills and high level of accuracy
Ability to be flexible in a changing environment
Proficiency in all Microsoft Office Programs, e.g. Word, PowerPoint, Excel, Access, Outlook, etc
Excellent typing skills
Bilingual with English/Spanish

Administrative Coordinator Resume Examples & Samples

Maintain Director’s calendar and schedule meetings
Receive and screen telephone calls and respond to request for information
Coordinate extensive domestic and international travel for Director and process Travel and Expense Reports (TERs)
Approve and support Chief and Manager travel and assist with TERs
Compose and type correspondence
Coordinate Design Walk Around agendas and meeting notices
Coordinate and support monthly Global Interior Design OCM
Print, photocopy and fax documents
Maintain general files and distribution lists
Reconcile Corporate Credit Card (Visa) Account
Monthly online reconciliation of Ford Auto Buy (FAB) Account
Coordinate and handle compliance for Annual File Review
Submit building moves and computer work orders
Provide backup support as requested by the office
Update Emergency Contact List and Phone List
Order Office supplies and business cards
Manage Studio T conference room schedules
Maintain Xerox machines/paper/meter reads
Timekeeping coordinator/administration
Manager studio camera requests and usage
Coordinate Director’s evaluation drive vehicles
Coordinate/Process passport and keep immigration current
Order Awards/Recognition Program
Coordinate materials for staff meeting
Coordinate studio special events (i.e., Take Your Child to Work Day)
Maintain Director Lease vehicle
Maintain Interior Design calendar and vacation schedule
Coordinate studio housekeeping and repair needs
Coordinate global designer temporary assignment (equipment, space, and badging)
Coordinate and plan team building events
Provide temporary admin support to Vice President as needed
Associate Degree in Business or Communication
2 or more years of experience managing direct level scheduling and correspondence
3 or more years of experience with Microsoft Office Suite
Has worked with designers and/or in a creative environment
Ability to multi-task and work in fast-paced environment with ability to adapt to constant shifts in priority
Well organized with the ability to work with minimal supervision
Experience organizing and coordinating itinerary for travel and executive meetings

Administrative Coordinator Resume Examples & Samples

Will be the "go-to" person in the office
Take the lead on planning team building events, parties, large meetings
Align with Humana's goals as it pertains to health and well-being
Previous experience in an administrative support role, preferably supporting a senior leader
Proficiency in Microsoft Word and PowerPoint with working knowledge of Excel
Experience planning large meetings and events

Data Administrative Coordinator Resume Examples & Samples

Advanced proficiency in Microsoft Office Applications: Outlook, Excel, Word, PowerPoint
Strong editing/proofreading ability
Strong attention to detail while having the ability to manage multiple responsibilities
Excellent interpersonal, verbal and written communications skills
Ability to effectively handle complex questions and issues independently

Administrative Coordinator Resume Examples & Samples

Provide assistance to Assistant Athletic Director for Major Gifts in carrying out responsibilities for University-wide fundraising program
Develop a concept for the Assistant AD as the first line of support for Iron Dukes for major gift prospects to university wide colleagues
Manage formal program to recognize staff achievements
Work with Athletic DO's, Annual Fund, and Varsity Club to develop a solicitation and travel plan for the Assistant AD and Athletic DO’s; coordinate prospects, prepare briefings, and assist with follow up including procedures (i.e. proposal writing, gift agreement customization, additional campaign specific priorities)
Prepare various fundraising reports; gather and analyze information for Iron Dukes Major Gift staff
Implement decisions made by the Assistant Athletic Director
Plan Assistant AD's monthly staff meetings, drive agendas, invite speakers, take minutes, and follow-up on decisions
Coordinate premium seating opportunities for the Iron Dukes including suites in Blue Devil Tower and floor seats in Cameron Indoor Stadium
Assist with Ticket Office regarding reconciliation for budgeting and ticket allotment

Administrative Coordinator Resume Examples & Samples

Be self-starter and self-motivated and work independently
Build relationships and customer service - phones and in person
Support marketing with events and ordering supplies/inventory
Spreadsheet work to track daily sales logs and track events
Must be able to do some lifting up to 40 lbs

Administrative Coordinator Resume Examples & Samples

High School diploma or Associate’s Degree in health or business administration or related field
Two (2) years’ experience working in a fast paced insurance, health care, or business setting
Computer literate (MS Word, PowerPoint, Excel, Access, and Visio)
Excellent communication skills, both oral and written
Strong relationship building skills

Schedule & Administrative Coordinator Resume Examples & Samples

Serves as schedule coordinator for all academic classroom and studio faculty scheduling assignments
Serves as schedule coordinator of Jury exam week, including providing forms and assistance to faculty
Oversees ad-hoc room scheduling requests from students, faculty, and other departments
Advises on the development of scheduling procedures
Manages updates and imports to room scheduling software (R25)
Coordinates production of course schedule and updates all changes
Registers elective performance ensembles
Assists with orientation and placement assessments
Assists students and faculty at counter
Maintains Office of the Registrar’s e-mail account
Assists in data-entry projects
Answers and screens all telephone calls, opens and distributes all mail, and manages office supplies
Strong proficiency with Microsoft Office
Extreme accuracy and attention to detail
Courteous and diplomatic manner
Ability to handle confidential data with discretion
Knowledge of and interest in the performing arts preferred
Familiarity with Ellucian Colleague software and R25 scheduling software helpful
Familiarity with curriculum and school policies helpful

Administrative Coordinator Resume Examples & Samples

Project Management-ensuring that all research projects are being completed on time and to budget
Office Management-ensure that all Ford processes are being followed at RICPA Silicon Valley Office including planning of meetings, workshops, hackathons, recruiting events, supply restocking, and personnel support
Financial Management-ensure that all Ford financial controls and processes are in place, especially for FAB credit card process
Public Affairs Liaison-assist in developing strong relationship between Ford, RICPA, Public Affairs and external business partners and media
Schedule Management-good coordination skills to ensure that executive visits to RICPA are well managed
Facility Management-ensure that RICPA office, storage of furniture, and relationships with Hines Management are managed properly
Ability to track/manage projects, develop project timing plans, familiarity with Ford R&A project management tools and GTDS
Bachelor’s degree in communications, business or technical
1+ years of experience in communications
5+ years of experience in communications
Familiarity with Ford systems, Ford IT systems and tools (Microsoft Word, Excel, Outlook, Access, PowerPoint)
Familiarity with financial, budgeting, accounting systems and timecard reporting, payroll, correspondence, filing/data management, expense reporting, and collaboration tools (e.g. SharePoint, Redmine)
Familiarity with Purchasing systems (FAB card ordering, purchase requisitions)

Administrative Coordinator Resume Examples & Samples

Knowledge and comfort with Microsoft products
Knowledge of general ledger and accounting functions
Knowledge of computerized accounting systems and sound working knowledge of spreadsheets and word processing
Self-motivation and excellent problem solving skills
Must be highly organized and have the ability to work with confidential matters
The company administrative of the operating system; will need to know how to enter new members, fix accounts, process refunds, prepare month end adjustments and all other functions the operation system handles
Assist in all aspects of the campaign/fundraising functions as it relates to the operating system
Performs daily cash management, monthly bank reconciliation, and maintenance of recurring journal entries
Assist with accounts payable and accounts receivable functions
Reconciles assigned generalledgeraccounts,includingbutnotlimitedto,bank/creditdrafts
Processesreturnedchecksanddraftsinthe accounting system and operating system
Receives grants and incomeandpreparesthedepositandcashreport
Assist the Finance Director in the preparation of monthly financial statements
May serve as liaison for the day-to-day banking activities
Completes a variety of accounting, financial analysis, and budget projects as needed

Administrative Coordinator Resume Examples & Samples

Handle telephone and written inquiries from both internal and external customers and resolve or forward as appropriate. Establish relationships with administrative professionals and senior leaders throughout the organization
Project Support, Management, and Execution: Lead administrative and support based project or work requests from CAO and engage appropriate resources
Compile business data to be used for analysis and presentation using MS Excel, Word and PowerPoint. Create and proofread letters, memos, spreadsheets and expense reports
Strategy and Planning: Assist in development, preparation, and ongoing management of development documentation. Prepare and post presentations to internal management. Proactively compile and analyze data from department staff in order to develop monthly and ad hoc reports
Schedule and Meeting Management ( including agenda planning and event planning/catering (e.g., dietary restrictions and preferences): Effectively coordinate and manage a demanding schedule using MS Outlook and other calendar tools—Book meetings on same day including notes from email chain, mark all private, delete, reschedule appointments when attendees decline, resolve and prioritize calendar invites, including managing conflicts, include driving directions and point of contact information
Serve as project lead for major event planning to include: special events, employee communication meetings, virtual meetings, webinars and leadership meetings. Coordinate quarterly meetings. Send invitations for corporate dates (holidays, evaluation due dates, etc.)
Monitor ALERT account and new media feeds
Travel and Expense Management: Book and coordinate efficient and cost effective travel arrangements utilizing an internal electronic system. Track team travel, including conference attendance and presentations. Process travel and entertainment expenses by using electronic systems
Communications: Develop communications to leaders and employees within the organization. Communicate effectively and efficiently with all internal and external customers
Finance: Coordinate with 3rd-party partners and vendors to process editorial contracts/purchase orders utilizing an internal electronic system. Process invoices and track departmental budget costs. Prepare SOWs for potential 3rd-party partners. Maintain 48 hour processing of contracts, invoices, and vendor management
Maintain library of job descriptions and organizational charts
The position requires an individual who is a strategic thinker, motivated, tactful and able to build and maintain strong internal and external relationships on a worldwide basis. A self-starter who can work with minimal supervision, take direction and identify new opportunities
Be able to plan effectively, prioritize work load, delegate responsibilities and communicate with all levels of staff. Time management is extremely important, as this individual will work on multiple departmental documents daily. It is key that this person is able to adeptly shift between projects while maintaining a positive and professional demeanor
Must be able to maintain confidentiality, and communicate with tact and diplomacy. Excellent attitude. Highly positive and personable. Completely trustworthy
Top notch organizational skills and ability to manage multiple projects with short turnaround times and capable of shifting priorities—adapting to changes in priority and/or direction are a must as well as the ability to think "outside of the box."
Advanced Microsoft Office skills - Word, Power Point, Excel, and Outlook. Ability to learn new programs and applications rapidly and proficiently
Highly detail oriented. Makes minimal errors in day to day work environment. Strong relationship building, analytical, and problem solving skills
Must have excellent written and oral communication skills, including professional telephone techniques, virtual meeting tools/management; accuracy in handling details; and ability to set priorities
Ability to perform well under pressure and work at an extremely fast pace, teamwork environment and demonstrate flexibility. Demonstrated ability to take initiative and responsibility to execute a wide range of activities
Ability to adapt to a constantly changing work environment with grace under pressure whether it’s independently or in a room with top level executives
Excellent presentation skills to a variety of audiences, including executive leadership, domestic and international customers, and professional organizations

Administrative Coordinator Private Wealth Resume Examples & Samples

Schedule meeting (initiating/reserving conference room/update security/order lunch)
Internal and external clients
As an employee of CIBC, the incumbent must comply with all applicable CIBC and Line of Business policies, guidelines and controls

Administrative Coordinator Resume Examples & Samples

Assist with preparing and distributing program update presentations
Support and track contractor enrollment in programs
Prepare basic form letters, transmittals, and marketing text
Assist in preparing offsite events and trainings
Assist customers and contractors with program application submissions
Prepare and maintain spreadsheets for program activity tracking
Prepare basic schedules, calendar, and timeline documents
Format items in Word, Excel, and PowerPoint
Assist in completing necessary documentation for Program projects and submitting in a timely matter
4 year degree or 4+ years of experience as office assistant/reception
Proficient with Microsoft Office products
Outstanding analytical, writing and communication skills
Excellent interpersonal skills and customer relationship management skills
Ability to prioritize and multitask, and ability to work in a fast pace environment
Ability to apply detailed knowledge of organizational procedures to make independent decisions and serve as a credible resource for a senior management team
Excellent problem solving skills with ability to analyze situations, identify existing or potential problems and recommend solutions
Proficiency in MS Office Applications (Word, PowerPoint, Outlook, Excel)
Proficiency with Adobe and REM/Rate software
Ability to be flexible to handle multiple priorities

Administrative Coordinator Togorun Resume Examples & Samples

Support multiple Senior-level staff -- five to six people
Manage multiple calendars and coordinate meetings including catering & conference room management
Occasional Time Entry for Senior staff
Coordinate travel using company travel agency
Process and reconcile expense reports
Process and reconcile invoices
Format, proof and finalize documents, presentations and spreadsheets
Provide support to the Executive Coordinator as required
Coordinate with co-workers across multiple offices to ensure that new starters have the correct documentation and equipment
Be a liaison and first point of contact for all visitors to the NY office
Performing ad hoc administrative duties as required
1-2 years of administrative experience
Advanced in Microsoft Office: Word, Excel, Outlook and PowerPoint
Self-starter with the ability to work independently in a fast paced environment
Deep experience working with accounting and finance departments, with hands-on experience invoicing, billing, preparing expense reports, and AR and AP
Experience in a billable environment is a huge plus, as is solid understanding of a client services environment
Experience scheduling domestic and international travel
Strong interpersonal, verbal and written communications skills, including editing/proofreading ability
Strong attention to detail while having the ability to manage multiple projects and set priorities
Maintain a positive attitude and be committed to client service
Good interpersonal skills, can work effectively in a team environment, negotiate approvals diplomatically, and maintain composure and quality under constant deadline pressure

Administrative Coordinator Resume Examples & Samples

This role is responsible for greeting and registering guests, tracking visits, providing general information to public and licensees, assisting with inventory and restocking office supplies, receiving and distributing incoming packages including temperature sensitive packages that need appropriate storage, assisting the Marketing Department with events and onsite visitors, maintaining contact database, expense reports, managing projects, compiling reports, preparing and editing presentations, scheduling, filing, scanning, faxing, word processing
The Front Desk Receptionist uses discretion when addressing routine and exceptional inquiries from the public and licensees
Provides updates on projects and activity progress
Gathers and analyzes data as requested by management
Makes or suggests corrections for process improvement as necessary
Performs a variety of tasks for the department to facilitate the efficient operation of the organization
A minimum of a High School diploma with 2 years related experience is required
Associates and/or Bachelor’s Degree is highly preferred
Intermediate to Expert proficiency in Microsoft Office (Excel, Outlook, PowerPoint, and Word) required
Salesforce experience is preferred
Excellent interpersonal, written and verbal communication skills
Energetic, upbeat, with a positive attitude is a strong plus.Administration

Administrative Coordinator Resume Examples & Samples

Required: High School diploma or G.E.D. with additional technical training beyond high school preferred
Preferred: Bachelor's degree in a related field
Required: Three years directly related administrative experience

Administrative Coordinator Resume Examples & Samples

Maintains electronic calendar for assigned faculty/administrator using appropriate software; makes, changes, and cancels appointments as required; provides up-to-date information. Ensures that faculty members or administrator receive appropriate and timely reminders of appointments
Interfaces with the information systems support group to resolve computer hardware and software problems within the department
Assists with coordinating meetings, lectures
Maintains and manages faculty CVs and NIH biosketches or equivalent for administrators in the appropriate institutional format. Edits and proofreads documents for errors and consistencies
Participates in process improvement
Patient interaction, scheduling and correspondence
Prepares,proofreads and/or edits, and distributes correspondence and other documents
Maintains and provides assistance with the interpretation of various reports and forms
Composes and types memos, letters, and reports as requested
Types and/or edits abstracts, manuscripts, grants, and other complex documents according to specific formats
Assists with development and editing of IRB and IACUC protocol submissions
Transcribes meeting minutes, manuscripts, articles, article reviews and other documents as requested
Maintains confidential correspondence and other files in an organized manner using alphabetical, numerical, or subject filing system
May serve as primary administrative contact between department and other BCM administrative offices
Communicates and interprets BCM policy and procedure
Organizes and maintains inventory of supplies in stock and submits requests for new office supply orders when appropriate. Orders office supplies as needed. Evaluates and recommends purchases of office supplies/equipment for departmental clinical and/or research operations
Posts and tracks expenses to the appropriate accounting spreadsheet
Assists manager or head of the organizational unit in establishing and attaining goals and objectives
Initiates check requests, cash requests,purchase orders,and travel reimbursements
Researches and resolves problems and issues in SAP

Administrative Coordinator Resume Examples & Samples

Experience with administrative processes and a strong customer service orientation, preferably in an academic setting
Desire to work with students, faculty and staff from diverse backgrounds
Internet/e-mail and database systems
Experience maintaining an office
Ability to organize and multitask proficiently
Ability to work independently and make judgment decisions
Should possess excellent writing, editing, communication, organizational and problem-solving skills; and
Must possess a positive and professional attitude
Knowledge of the Ellucian Banner system; and
A bachelor’s degree related to management, accounting, purchasing or supply chain management

Administrative Coordinator Resume Examples & Samples

Master’s degree in higher education administration, education or a related field; or an equivalent combination of education, training and work experience
Experience giving formal presentations to diverse audiences
Superior problem-solving and analytical skills
Ability to think strategically and coordinate complex projects to completion; and
Ability to build and maintain successful collaborations and partnerships within the university and with external partners

CO Administrative Coordinator Resume Examples & Samples

Coordinate a multi-faceted, high volume group medical practice
Assist patients, patients' families, referring physicians, and third party carriers to resolve patient related issues
Triage patient calls and medical issues
Answer patient medical questions where appropriate and determine if physician/mid-level provider/nurse response is required
Effectively communicate with multiple physicians/mid-level providers/nurses to handle patients’ medical issues and ensure that all issues are brought to closure
Maintain clinical template and schedule appointments for multiple physicians
Responsible for patient letters, including clinic and visit notes, as well as prescription refills as needed
Schedule patients for laboratory tests, medical examinations, procedures, and admissions
Resolve any schedule conflicts
Use automated records systems to access, enter, and edit patient information
Relay information to patients regarding preparation for laboratory tests, examinations, and procedures
Assure all patient correspondence (consent, orders, history, and physical, etc.) is transmitted to correct areas in a timely manner to streamline patient processing
Utilize knowledge of physicians' practice and requirements of third party payors to provide appropriate documentation to assure authorization/certification for medical services
Demonstrate awareness of limitations of institutional resources and seek to maximize physician scheduling within this context
Proactively seek to schedule/reschedule patients to efficiently utilize resources (e.g., backfill to cover cancellations or add urgent appointments)
Maintain familiarity with various types of medical insurance to explain these plans
Assist physicians in monitoring signing of operative notes, discharge summaries, and clinic notes
Inform patients of costs of care being provided and guide them to appropriate resources for further information, guidance, or assistance
Obtain pre-certifications as required by patients' health care insurers or managed care providers
Assist patients or family members with completion of medical insurance and medical record release forms
Arrange or assist in arranging patient transportation
Arrange or assist in arranging clinical interpretation services for deaf or non-English-speaking patients; perform other duties as required

Administrative Coordinator Resume Examples & Samples

The ability to attend to detail
Proficiency with MS Office; shared data base systems; and publication software programs are essential for this position
Strong organizational skills, ability to manage and reconcile financial accounts, and success with multi-tasking are also needed to perform this job successfully
Excellent customer service and cross-cultural communication skills are also needed
Prior experience working with JHU’s SAP and other financial/human resource management programs is preferred
Five years’ experience in a professional setting serving a senior level individual preferred

Administrative Coordinator Resume Examples & Samples

Communicates effectively and maintains positive courteous, supportive, and professional working relationships with all levels of contacts, contributes to the customer service oriented atmosphere withi the department to assist other functional areas when needed or requested
Maintains calendars, schedules elaborate and detailed appointments and meeting rooms
Makes travel and accommodation arrangements and prepares expense and travel reports
Serves as administrative support and coordination to several standing meetings/committees
Assists in the maintenance of office equipment
Records, prepares and distributes agendas as in advance of scheduled meetings, compiles and distribute meeting minutes
Performs tasks with a considerable degree of independence, requiring knowledge of University resources and Homewood staff and facilities
Processes invoices, travel expense reports, and other related transactions in SAP/Hopkins One
Composes, edits, types and distributes various form letters and correspondence; creates and maintains necessary files
Maintains professional relationships with a wide range of contacts. Internal: Directors, Deans, Vice Presidents, President, Trustees, faculty and other staff. External students and parents
The incumbent must be able to work efficiently, effectively and professionally in a fast-paced environment interacting with senior level executives and officials
Excellent verbal and written communication skills and ability to handle confidential information. Strong organizational skills and facility with spreadsheets
Knowledge and experience with business and financial processing, such as expense reimbursements, payment of invoices, are also critical skills needed in the successful candidate
Extensive experience with office technologies and databases including MS Word, Excel, and PowerPoint
Must be an independent worker, who is flexible, motivated and able to handle multiple tasks; self-starter

Administrative Coordinator Resume Examples & Samples

Prepare and edit letters, memoranda, reports, agendas, meetings minutes, charts, tables, abstracts, talks, manuscripts and course material
Create and type Word documents, Excel spreadsheets and PowerPoint presentations for various meetings and presentations
Reviews, sorts and directs mail or other correspondence as appropriate
Assists Department Chair with calendaring and prepares material needed for faculty appointments and promotions
Collaborate with other support personnel within the department as required
Assist with coordinating the planning of departmental events including
Demonstrated ability to work productively independently and as part of a team
Excellent time management skills and experience managing multiple projects/tasks with conflicting deadlines
Computer or other special needs for the position

Administrative Coordinator Resume Examples & Samples

Fluency with Microsoft Office (Word, Excel, Power Point, Outlook), and the ability to learn new systems is required; SAP experience is preferred
A demonstrated attention to detail is vital as the coordinator will be required to independently complete tasks, resolve administrative issues, prioritize tasks within established deadlines, and respond to changing priorities
The coordinator must have a strong working knowledge of office administrative practices and policies
Logistical management
Records management experience is required
Ability to apply analytical and critical thinking skills to issues resulting in professional and mature solutions
Identify issues, determine information needed to resolve, research and collect information, and make recommendations or take appropriate action to resolve
Collaborate and build working relationships with individuals across the Institute and University
Possesses the ability to effectively communicate, efficiently work as a team member, maintain confidentiality, and embrace the mission of the Berman Institute of Bioethics

100

Administrative Coordinator Resume Examples & Samples

Principal Support
The position requires using various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports
Operating personal computer to access email, electronic calendars, ALADIN, and other basic support software
Overseeing or coordinating the work of others

101

Administrative Coordinator Resume Examples & Samples

Demonstrated organization capacities either through academic training or experience
Experience in academic or publishing setting is strongly preferred
Demonstrated experience working with a numerous group and under several supervisors is preferred
Fluency with Microsoft Word, Adobe Professional, image editing, library and online research, website editing, and the ability to learn new software is required
A demonstrated attention to detail is vital as the incumbent will be required to independently complete tasks, resolve administrative issues, prioritize tasks within established deadlines, and respond to changing priorities within a dynamic, fast-pace environment
Incumbent must have a strong working knowledge of office administrative practices and policies. Strong meeting planning, logistical management, scheduling, records management experience is required
Apply analytical, critical, and creative thinking skills to problems, resulting in professional, innovative, and mature solutions. Identify problem, determine information needed to resolve, research and collect information, and make recommendations or take appropriate action to resolve the identified problem
Possess abilities to effectively communicate, efficiently work as a team member, contribute to creating a working environment characterized by high spirits, mutual respect and concern, love of knowledge, and friendliness, maintain confidentiality, and embrace the mission of the Berman Institute of Bioethics, the Global Food Ethics and Policy Program, and the two food ethics projects in particular

102

Administrative Coordinator Resume Examples & Samples

Provide support for academic and scholarly activities including preparation of presentations, basic on-line research, and assisting with administrative portions of grants and funding opportunities
Organize, coordinate, and track progress of a variety of projects for different individuals
Provide support for program events/meetings including scheduling and coordinating logistics (i.e.,securing room reservations, scheduling equipment, working with vendors/contracting, and coordinating schedules and invitations); preparing agendas and minutes; and providing follow-up to action items as needed
Schedule meetings, appointments, and travel as well as maintain calendars
Prepare, proofread, and/or edit correspondence and reports, and create basic original correspondence in response to letters and emails for review and signature
Develop, coordinate, and manage administrative systems such as databases, spreadsheets, and filing
Clearly and effectively communicate with all levels of internal and external academic leaders, faculty, staff, fellows, students, guests, and donors
Prepare and submit travel reimbursement and honoraria payments
Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to create, compile, manipulate and /or format data and/or reports
Ability to work independently and prioritize work effectively and within established deadlines and time frames. Must be proactive with the ability to respond quickly to changing needs, prioritize/balance competing tasks and manage time appropriately
High degree of professionalism, confidentiality, initiative and tact, as well as mature and independent judgment
Strong meeting planning and logistics management skills
Strong analytical, problem solving and critical thinking skills. Must have the ability to determine the information necessary to research and/or resolve a problem, to identify and collect information, to report on and make recommendations and/or to take appropriate action
Collaborative with excellent interpersonal skills and the ability to work with a diverse constituency to build solid working relationships across the Institute and University
Strong verbal and written communication skills with the ability to communicate effectively at all organizational levels and able to draft logical and well-written correspondence, meeting documents/minutes, and reports
Facile in learning and effectively using technology tools and platforms. Strong proficiency in Microsoft Office Suite

103

Administrative Coordinator Resume Examples & Samples

Ensures that the Institute mission, values, guidelines, policies and procedures are implemented and maintained
4 years of applicable work experience,
Successful completion of a full course of study in an accredited college or university leading to a master's or JD or higher degree; OR appropriate combination of education and experience

104

Administrative Coordinator Resume Examples & Samples

Demonstrated ability to prioritize own work and multi-task
Ability to routinely and independently complete tasks with general guidance
Experience with study abroad and familiarity with the operations of a study abroad office, its mission and business objectives, and practices is desirable
Experience in a complex university environment with proven ability to work with students, staff, faculty, alumni and campus colleagues in a sensitive and diplomatic manner. Understanding of and sensitivity to the diverse population of Stanford students

105

Administrative Coordinator Resume Examples & Samples

Manages all phases of the recruitment and selection of prospective new faculty and staff from start to finish; coordinates the development of and plans the agendas for candidate visits including interactions with ISP and ASL faculty/staff, corresponds with the candidate, and all logistics of the visit
Leads the effort in creating marketing materials used in external relations, including web site maintenance and preparation of printed materials. This includes writing content and selecting graphics/images to convey a sense of scientific excitement
Manages administration and logistics of special programs and events including: federal agencies site reviews, scientific workshops, collaborative meetings, etc
Serves as the coordinator for the administrative aspects of grants/contracts, such as tracking deliverables, timelines, and overall project requirements. This includes coordinating milestones, reporting, and planning
Develops and implements a system to identify and collect quantifiable metrics for reporting to internal and external constituencies including grant funded initiatives. This includes, but is not limited to information about graduate studies, publications, conference presentations, seminars, technical reports, and faculty expertise
Acts as a back-up for the Assistant to the Director in providing confidential administrative support. The scope of interactions will include external constituencies, such as National Laboratories and Federal Agencies and will regularly require the use of independent judgment and discretion
Prepares, reviews, and coordinates correspondence, presentations, and reports
Provides and oversees support activities such as receiving and directing calls, maintaining calendars, scheduling appointments, and ensuring appropriate coordination and follow-up
Ensures materials are prepared or coordinated on behalf of the Director; collect background and current material (e.g., correspondence, reports, specific policies and procedures, etc.) for specific projects
Knowledge of specified information-gathering projects and implementation of information and record keeping systems
Knowledge of the principles and practices associated with recruitment of personnel
Experience in working in a research environment
Ability to function positively in a fast-paced, professional environment

106

Administrative Coordinator Resume Examples & Samples

High proficiency with MS Office Suite (MS Word, Excel, PowerPoint)
Strong organizational and problem solving ability
Some post-high school education or related business office training
Minimum of 3 years secretarial experience, preferably in a health care or educational setting
Work efficiently with a diverse group of individuals

107

Administrative Coordinator Resume Examples & Samples

Onboarding of new faculty and staff
Administrative support to Chair and Department Administrator
Promotion and tenure process
Faculty recruitment
Accounting support including Kronos time management
Space planning
This role will incorporate the previous Senior Administrative Associate role plus additional duties as assigned based on departmental growth and future needs

108

Administrative Coordinator Resume Examples & Samples

Provide primary support services including: reception, telephone, mail, parking validations, office keys and mailboxes, room scheduling, office and cleaning supplies, lost and found, surplus property and volunteer log, office equipment maintenance and front end office tasks for Clinics Administration
Prepare and post Flyers and signs
Send reminders and schedule visits with Employee Health on an ongoing basis
Assist with Fire and Disaster supplies and kits
Provide support for recognition events and maintains the Roosevelt Recognition Nook
Arrange access to new Corrigo work order system users
Create and distribute monthly Emergency-on-call schedule for Roosevelt II

109

Administrative Coordinator Resume Examples & Samples

Provide administrative and clerical support to Radio managers in Montreal (payroll and time sheets, expense reports, filing, etc.)
Manage documents and accounting information and human resources records for radio employees in Montreal (centralized electronic filing and paper, etc ...)
Complete transactions and SAP HR forms for all employee movements including new hires, transfers, change of status, compensation, departures and leaves
Manage and ensures the monitoring of employee absences (holidays, leaves of absence, illness, etc ...)
Support managers in initiating new hiring requests in Career Zone platform
Support managers in the administrative process of disability leaves (coordination with insurance company)
Manage and produces various reports via the SAP HR system
Manage the payment of invoices for Independent Contractors and service providers via the accounts payable system
Support Program Directors in drafting letters of agreement and / or contracts for On-Air staff
Act as the HR reference person for staff and managers and provides regular follow-ups with HR Consultants
Other related tasks delegated by his supervisor
College education in a relevant discipline
Impeccable English and French, both oral and written
Interest in clerical duties and data entry
Very good knowledge of software including Microsoft Office Power Point Excel, Word and Outlook
Initiative and ability to work with minimum supervision
Solid organizational skills and ability to handle multiple requests based on priorities
Knowledgeable in accounting and HR systems
Rigor, attention to detail and confidentiality
Strong interpersonal skills with the ability to interact with customers of all levels in a confident, courteous and professional manner
Ability to learn Quickly
Highly Developed sense of professionalism and ethics

110

Administrative Coordinator Resume Examples & Samples

Three or more years of a combination of administrative and project management support experience in small to medium-sized cross-functional teams
Experience with MS Office Suite (MS Word, PowerPoint, and Excel)
Experience with Mark View software preferred
Proactive, goal-oriented self-starter
Knowledgeable of administrative processes
Demonstrated expertise with MS Office Suite
Effective organization and prioritizing skills to meet competing deadlines
Ability to handle confidential information with sensitivity
Ability to anticipate needs of Executives
Positive and helpful attitude in stressful situations

111

Administrative Coordinator Operations Dpt Resume Examples & Samples

Support the student admissions and application process by working with Admissions Officer, Division Chief, and Vice Chief to determine recruitment strategy and pipeline development
Develop fiscal year budgets and track expenditures for operations, special projects and endowment grants
Manage overall space and space allocations for the division by work with Vice Chief to determine office assignments and availability. New faculty and staff on boarding for office set-up to include building access, office and computer set-up
Manage internal IT support. Ensure all educational technology is active and working properly in support of daily classroom activity
DPT faculty effort changes and certification tracking
Assist and advise division head and staff members of budgetary and related problems; prepare for approval by division head initial budgetary recommendations by considering past requirements and expenditures and present program plans
Interpret divisional policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the divisional head in accordance with departmental precedents and policies
Prepare financial and operational reports and analyses reflecting progress, adverse trends and appropriate recommendations or conclusions
Serve as divisional liaison with administrative personnel concerning University policies and procedures, grant administration and budgetary preparation and control
Supervise and coordinate division personnel activities to meet University and department objectives
Supervise and coordinate the work of designated employees reviewing completed work for adherence to instructions or correctness
Order and maintain sufficient inventory of office supplies and equipment. Perform other related duties incidental to the work described herein

112

Cph Administrative Coordinator Resume Examples & Samples

Provide administrative support for the Campus Preventive Health (CPH) section of EH&S, including the Health Sciences Immunization Program (HSIP), and the Employee Health Center (EHC)
Assist the CPH assistant director and program managers with general calendaring, scheduling and coordinating meetings, writing meeting notes, writing reports, creating graphs and charts, and other related duties
Create, submit, and maintain electronic and paper charging documents to
Assist with special projects, as requested
Assist at EHC and HSIP off-site clinics, as needed
Provide occasional front desk coverage: answer phones, check in EHC patients, pick up mail and lab results, and make appointments
Serve on EH&S committees and interview panels, as needed
Perform related duties as required to support the operations of CPH, HSIP, and EHC
Bachelor’s degree or equivalent education/experience
Four years of progressively responsible experience in office, administrative support, bookkeeping, accounting, or general administrative experience
Experience in the use of the electronic health care records
Basic knowledge of regulations related to privacy of health care and student information (HIPAA and FERPA)
Experience in a health care setting and knowledge of medical terminology
Ability to synthesize information from a variety of sources

113

Administrative Coordinator Resume Examples & Samples

Handles day to day duties in the Dean’s and Associate Dean’s Offices
Builds constructive and effective relationships with students, faculty and staff
Responsible for in processing new staff and faculty members, including office assignment, keys, FOB, eraider
Supervise employees including student assistants
Manage the Law School’s Electronic Suggestion System including logging, updating, resolving and posting suggestions
Coordinate and execute the logistics of lunches for speaker events
Coordinate with the work order coordinator on daily HVAC issues
Make effective use of student assistants for projects, events, mail-outs
Support the Dean and Associate Deans on monthly, quarterly and annual reports
Provide support to the Office of the Registrar by maintaining student files in both the student information system, Banner, and the electronic filing system, Xtender

114

Administrative Coordinator Resume Examples & Samples

Provides administrative and project coordination support to the Corporate Relations and Development Consulting teams to effectively, timely and accurately meet project objectives. Includes coordinating projects through all phases of the corporate relations and workplace giving processes, ensuring that all documents adhere to AHA policies and guidelines
Manages customer information within computerized databases in accordance with established guidelines including data entry and report generation and preparation in a timely, accurate, efficient manner
Maintains SharePoint website with current policies, pipelines, tools, resources, etc
Participates in general office administrative support to ensure overall efficiency and effectiveness
Supports key external customers during their WPG campaign, corporate initiatives and Point-of-purchase programs by working with field staff to ensure that volunteers and/or staff can attend Kick-Off meetings, charity fairs and other key activities
Provides reports and support for top affiliate accounts and Corporate Relations new business prospects which can include preparing power-point presentations, Return of Investment materials & general support
Ability to work effectively as a member of a geographically distributed team
Proficiency in Microsoft Office applications (including Word, Excel, PowerPoint, Publisher and Outlook) and database management
Office administration skills, including general clerical skills (e.g., filing, typing, copying, telephone etiquette and operation)
Knowledge of AHA statistics and ability to research all AHA on-line resources for information requested by media and curious and concerned lay-people

115

Administrative Coordinator Resume Examples & Samples

Ensure efficiency and productivity with respect to administrative functions. Allocates staff and monitors daily activity; assigns specific individuals to necessary tasks and sets priorities
Responsible for hiring administrative staff, performing annual evaluations, and disciplinary action steps. Communicates with Administrative Director on Human Resource issues
Monitor accuracy of registration, scheduling, and confirmation (billing) functions for outpatient services. Assists with training and orientation with respect to these functions. Make recommendations for improvements/enhancements to registration procedures
Triage patient complaints for the division, working with appropriate personnel and resolving issue
Oversee schedule for all clinic physicians, including cancellations, changes, etc. Monitors physicians’ schedules daily for errors in booking. Makes recommendations to physicians for adapting their schedules to improve patient access. Cancel/reschedule appointments in a timely manner
Responsible for gathering data and reports on no shows, scheduling matters, telephones, outstanding dictations and asset utilization. Work with Administrative Director to identify and measure workflow areas in need to improvement
Development and training of administrative staff to improve quality of patient experience. Identifies quality issues
Demonstrates excellent discretion and judgment needed to act independently with decision-making responsibilities. Must be able to problem-solve independently and provide communication to the Administrative Director
Maintains patient confidentiality according to hospital standards
Assures compliance with BWH, BWPO, JCAHO, state and federal regulations
Demonstrates knowledge of and oversees implementation of administrative and employee policies
Responsible for selection, orientation and training of new administrative staff
Assesses employee performance, completing timely employee evaluations and providing counseling regarding performance, attendance etc
Delegate duties to others in the division based on skills and workload
Participates in special projects as assigned by the Administrative Director, maintains flexibility regarding workload and the needs of the division
Acts as intermediary between physicians and staff
Supervises the daily activities of 15+ direct and indirect reports to ensure optimum performance
Performs annual performance appraisals for all direct reports
Counsel’s employees on all performance and attendance related issues
Prepares and approves weekly payroll for administrative staff
Regularly reviews and updates employee job descriptions
Interviews, hires and facilitates training all new employees
Prior administrative experience in a clinical operations setting (preferably within surgery)
3+ years experience with patient access and delivery systems, referrals and authorizations, billing functions and procedures, and/or financial analysis strongly preferred
Excellent computer skills: proficiency with Microsoft Outlook, Word, and Excel; insurance approval process; and clinical service billing
Must understand and function effectively in a fast-paced challenging environment and communicate well with a group of physicians
Proficiency with computers including word processing and data entry
Ability to provide clear direction, organize, inspire and motivate staff to foster strong productivity
Self Management: Accountability, professionalism and commitment to growth and development
Organization: A commitment to quality, service and exceptional performance

116

Administrative Coordinator Resume Examples & Samples

Bachelor’s degree preferred; business/technical school or equivalent
Minimum 5 years administrative and/or secretarial work experience
Outstanding word processing skills (>65 wpm, MSWord, PowerPoint, Excel)
Extensive NIH grant preparation experience required
Experience with research environment preferred
Experience with maintaining complex calendar required
Superb discretion, diplomacy, and judgment required

117

Administrative Coordinator Resume Examples & Samples

Demonstrated ability to exercise good judgment in handling sensitive and confidential information and situations
Demonstrated proficiency in the use of standard word processing, power point and
Strong project management and communication skills, analytical ability to interpret data and policies
Strong oral and written communication skills necessary to interact diplomatically with diverse groups of people, exchange information and produce written correspondence

118

Executive Administrative Coordinator Resume Examples & Samples

High School Degree or equivalent
Some college to A.S. degree, preferred
4 years of advanced administrative and/or related experience is required; additional administrative technical education preferred
Thorough knowledge of Personal Computer software is required
Experience making international and domestic travel arrangements, and coordinating on/offsite meetings are required
Excellent verbal and written communication skills are required to properly draft and edit meeting agendas, correspondence and presentations and interface with senior leaders required
Very strong organizational skills, excellent judgment and reasoning abilities, able to solve problems proactively and with independent discretion, exemplary customer service skills, flexibility, ability to handle multiple tasks and priorities simultaneously, and the ability to work with independence and minimal supervision, exceptional interpersonal skills and ability to work cooperatively and collaboratively with others, including other Executive admins required.Administration

119

Administrative Coordinator Resume Examples & Samples

Assist Contract Supervisor in support of Sales Staff
General office work and other duties as assigned
Phone Support
Ability to be detailed and thorough, multi-tasked and work as a team player

120

Administrative Coordinator Resume Examples & Samples

CRS, Epiphany, Steam, Hyperion, Iris experience preferred
Demonstrated high level of administrative competence
Above average skills in organizing, filing, and retrieving records
Great attitude and willingness to help and assist both co-workers and senior leadership
Self motivated to set priorities and work with limited direction/supervison
Ability to handle multiple assignments and projects effectively; ability to effectively handle information overload
Ability to respect confidential information
Proficiency in MS Outlook, Word, Excel
Previous experience in administration and customer service

121

Marketing Administrative Coordinator Resume Examples & Samples

Preparation of paperwork for Marketing Department
Create & maintain reports
Assist Supervisor in support of Marketing Staff
Preparation and maintenance of welcome packets
Create tour appointments and assign in system
Assist with needs at Marketing desk
High School diploma or equivalent and two year general office experience
Intermediate computer and typing skills

122

Administrative Coordinator Resume Examples & Samples

Accurate input of tour/premium information into CRS
Greeting, qualification, distribution and gifting of all guests
Referral generation
Accurate validation of guest information - to include tour/premium information
Answer phones and guests questions in a professional manner
Responsible for determining and prioritizing requirements, inventory levels and manage according to needs, within budget restraints
A working knowledge of these processes is preferred Working knowledge and demonstrated intermediate skill level and experience using any combination of the following software: Microsoft Office including Word, Excel, PowerPoint; MS Publisher or other graphic software packages; Avery software, etc
High School diploma or equivalent and two year general office and supervisory experience. College degree preferred
Ability to oversee the day-to-day operations of the group to ensure a smooth workflow while performing similar duties and tasks as the group
Ability to provide general guidance to others and train lower level employees
Knowledge of CRS, FOCUS, MAINFRAME, basic computer and typing skills

123

Administrative Coordinator Temporary Resume Examples & Samples

Prepare and balance cash and deposits for Contracts Department
Provides information for Sales Department as necessary
Customer Service experience

124

Administrative Coordinator Resume Examples & Samples

Must be able to work all weekends (both Saturday and Sunday) and holidays
Timeshare, Escrow or Mortgage Loan Processing experience preferred
Scheduling flexibility due to business demands
Computer experience including MS Office (Word & Excel)
Must work weekend shifts
Problem solving and good communication skills

125

Marketing Administrative Coordinator Resume Examples & Samples

· Must be a good communicator over the phone and enjoy communicating verbally in a clear and positive manner
· Must possess strong negotiation skills
· Must possess excellent organization and research skills
· Must be a team player
· Must have a positive, can do attitude

126

Marketing Administrative Coordinator Resume Examples & Samples

Reports and assists the Senior Marketing Manager with daily operations to ensure smooth and efficient workflow
Assist transportation as needed to ensure guest are escorted to the sales center
Assist in the development of Marketing agents in their respective roles
Booking qualified tours out of the CMP marketing locations
Hands on involvement in a variety of marketing logistics including production, scheduling, and tour flow
Responsible for managing production reports regarding marketers and their work locations
Greet Wyndham Resort guests and work closely with sales team and reception in resolving all tour or guest concerns
Operate various office equipment including copy & fax machines, computers, and etc
Maintain record management files along with assisting with the development of department correspondence and materials
Establish and maintain positive public relations with Wyndham partners
Self-motivated, prioritizes tasks, attention to detail, and works independently with minimal supervision
Demonstrates ability and willingness to respond with a pleasant demeanor and professional appearance
Computer skills, including demonstrated knowledge experience and accuracy with Microsoft Word, Excel, and Outlook at an intermediate level or higher
Must have flexibility to work days and or evenings

127

Marketing Administrative Coordinator Resume Examples & Samples

Processing daily, weekly, and monthly marketing reports; assist with entry of tours in manifest
Compiling weekly arrival reports for customer service agents to review their pay
Compiling and data enter of the TM report
Run monthly arrival projections to prepare site for upcoming weeks
Assist with the tour reception desk when needed
Provide daily support to Marketing Supervisor and Marketing Manager and execute other duties as assigned by either of them
Bachelor’s Degree preferred; High School diploma required

128

Administrative Coordinator Resume Examples & Samples

High School diploma or equivalent.
3 years of secretarial experience including: word processing, writing, editing, and spreadsheets
Experience in a health care or higher education setting
Excellent organizational, problem solving skills; written and interpersonal communication skills
Commitment to strong customer service

129

Administrative Coordinator Resume Examples & Samples

Experience working in a busy office environment
Understanding of child welfare
Understanding of the DCF mission
Ability to multi-task while working on numerous projects
Ability to work independently and use independent judgment and thinking
Ability to work cooperatively with a wide range of individuals, in a diverse and complex environment
Ability to build effective partnerships with co-workers throughout the CWI and DCF
Strong analytical abilities and proven ability in report writing
Strong creative problem solving and innovative organizational skills
Strong PC skills and knowledge of PC applications, e.g., Excel, Word, Access and E-mail, Internet and payroll, accounting, and an understanding of contract management

130

Administrative Coordinator Resume Examples & Samples

Use SAP Financial System to process invoices, contracts, and travel reimbursements in a timely manner
Assist with donor recognition to include electronic honor roll and donor gifts as assigned
Manage hiring and orientation process for work study students and coordinate ongoing assignments
Provide excellent customer service and outstanding diplomacy. Have knowledge of and support policies and procedures for the university, development and alumni relations, etc, providing back up support to the Development Coordinator in triaging and resolving donor inquiries and complaints
Develop and maintain a strong working knowledge of DAR at Johns Hopkins by taking advantage of internal training opportunities, reviewing institutional websites and publications, and keeping of internal training opportunities, reviewing institutional websites and publications, and keeping abreast of breaking news
Assist with filing and maintaining both paper and electronic records of correspondence, stewardship reports and other materials
Assist with greeting and assisting visitors, and making arrangements for meetings, as needed

131

Administrative Coordinator Resume Examples & Samples

Support internal associates with professionalism on tasks required
Assist on the preparation of materials and other various documents
Assist on project management and execution of courses and projects when required
Take responsibility over the registration of public courses/events organized by Gallup for the region
Liaise with external participants throughout the registration process to ensure a smooth client experience
Liaise with vendors when necessary
Executive assistant duties including managing consultants’ dairies
Schedule meetings
Conduct regular bank transactions including updating monthly statements
Perform all other duties as required
3 years of corporate administrative experience preferred. Expertise and proven proficiency in Microsoft Word, PowerPoint, and Excel are required. Candidate must have work authorization in Bahrain. Candidate should be fluent in English and Arabic

132

Administrative Coordinator Resume Examples & Samples

Assist on the preparation of presentation materials and other various documents
Coordinate travel arrangements and hotel venue bookings for associates and events
3 years of corporate administrative experience preferred. Expertise and proven proficiency in Microsoft Word, PowerPoint, and Excel are required. Candidate must be a Singapore Citizen or PR

133

Executive Administrative Coordinator Resume Examples & Samples

Assist with the creation of detailed project design documents and task-level project plans
Manage special projects related to sales activities, associate engagement and wellness campaigns
Minimal High School Diploma
Excellent keyboard and web navigation skills
Ability to interact and collaborate effectively with multi-disciplinary team members and leaders within the organization and within a matrix environment
Capacity to maintain confidentiality, work independently, and proactively anticipate needs in support of the department
Bilingual (English/Spanish); speaking, reading, writing, interpreting and explaining documents in Spanish and English
Ability to be proactive and be self-directed

134

Administrative Coordinator Resume Examples & Samples

Manage calendars to ensure access and enough time for ad-hoc meetings and individual work
Schedule regular meetings with direct reports
Handle all meeting logistics including arranging catering, booking conference rooms, and creating meeting agendas/documents
Manage corporate card and p-card accounts and make travel arrangements
Draft, prepare, edit, and proofread correspondence, often of a sensitive, confidential, and/or time-sensitive nature
Assist in the planning, research, and execution of special projects, convey findings, and prepare memorandum/reports
Serve as project manager on a variety of new initiatives designed to promote growth, maintain academic quality, and elevate the brands
Handle assorted day-to-day office tasks as needed
Three plus (3+) years' of experience coordinating and supporting multiple managers
Microsoft office experience (including Outlook and Excel)
Experience managing access to two primaries and to balance demands and priorities of each
Experience managing confidential information
Experience handling complicated and sensitive materials and issues
Experience working independently and on a team
Experience managing multiple, competing demands
Proven ability to work across departments is important, as is a sense of humor
Project management experience is helpful

135

Administrative Coordinator Resume Examples & Samples

Communicate via telephone and in person to internal and external customers to provide guidance in a busy Office environment
Greet vendors and other walk in guests to the office and ensure they are being attended to
Be reponsible for creating the Monthly newsletter and ensuring it goes out in a timely manner
Compose letters, Powerpoint presentations, memos, reports and additional correspondences
1-2 years Front Desk and office managment experience
Experience using Microsoft Publisher highly desired

136

Administrative Coordinator Trainee Resume Examples & Samples

Completes all phases of the reconciliation process by balancing the safe, registers, and entering and balancing all sales and cash transactions. Performs bookkeeping duties including: running totals on all tills, preparing and proofing daily deposit slips, completing all front-end forms, and balancing Accounts Receivable. Maintains sales book. Reports daily and/or weekly sales information to the Division Office
Performs miscellaneous administrative duties such as ordering money orders, bus passes, lottery, gift certificates/cards, postage and change (if applicable). Balances money orders, money transfers, gift certificates and lottery, and maintains control logs. Answers and responds to incoming calls appropriately
Handles and assists with accountability for cash flow requirements including: safe transactions, issues and pickups, tills, check acceptance and refunds, and monitoring cashier funds handling procedures
Assists customers with potential check acceptance problems that occur via the third party check authorization system
Reviews and coordinates applications and employment needs within the store by department. Administers job-posting program including set up, scheduling interviews, {may assist in interviews) closing and preparing all paperwork related to job posting. Administers pre-employment testing and information programs (e.g., tax credit program, drug testing)
Assists Store Director with all new hire orientations (i.e., schedules, reviews forms for accuracy, helps answer questions, sets up associate HR files, compiles and forwards paperwork to proper personnel). Maintains orientation kits and videos. Maintains all in-store recruiting materials, applications, job opportunity signs, etc. Explains benefit enrollment process and eligibility to associates or potential associates. Explains 401(k) eligibility and procedures. Explains associate discount program and assists in processing discount paperwork for new associates. Conducts store tours and introductions for new hires
Coordinates and follows up on training activities with department managers, including set up of CGT training and running CGT reports to ensure compliance
Maintains Associate HR Records alphabetically in a locked cabinet, keeping medical files separate from the associate files. Ensures that current personnel files contain applications, policy statements, etc. by conducting in store file audits. Ensures that minor associates provide appropriate work certificates prior to beginning work, if any are required, and ensures that they are scheduled in compliance with state laws
Serves as liaison between Payroll, Benefits Administration, and store. Reviews, audits and files associate time cards or computer reports. Inputs payroll corrections, sets up new associate files, monitors and inputs associate information such as rate of pay transfers, position changes, vacation, sick time, and other personal benefits. Maintains all Time & Attendance reports. Prepares weekly payroll worksheets or computer worksheets or computer reports. Coordinates and tracks leave paperwork, including Family Medical Leave Act and other leaves of absence. Supports the Store Director in handling return from leave situations, processing reinstatements, termination forms, etc
Orders and assigns uniforms, name tags, and miscellaneous store supplies. Handles outgoing/incoming mail, e-mail, and maintains miscellaneous office files. Updates break room information / communication boards as needed. Answers and responds to incoming calls appropriately
May coordinate all safety-related activities including monthly safety meetings. May attend and coordinate outside recruiting activities, such as job fairs
Reports problems to the Store Director and Service Operations Manager in a timely manner, including attendance or schedule violations, returned checks, cash variances, refund and till balance irregularities, etc. so that appropriate corrective action can occur
Performs other necessary and required duties

137

Administrative Coordinator Resume Examples & Samples

Manage and respond to multiple complex customer requests
Lead and manage special events and specific projects
Negotiate contract needs with GSSM help for external suppliers
Support team member’s to coordinate events including: meetings, travel arrangements, expense reporting, presentations, document translations, etc
Create and follow up on purchase orders and check requests
Look for new ways to improve current processes, work templates, etc
Plan and manage projects, meetings and activities within an alliance environment
Coordinate and lead brand needs at regional and national congresses
Create and process contracts for professional services rendered by suppliers and customers
Maintain the portfolio shared drive
Develop and maintain excellent relations with internal and external customers
Support and coordinate medical grant and charitable donation requests
College Degree in Office Administration or equivalent work experience
Seven (7) to ten (10) years of experience in an administrative support role
Pharmaceutical or Bio-Pharma experience, a strong asset
Excellent judgment handling confidential information
Ability to work in a changing environment, to prioritize and lead projects
Attention to details, timelines and accuracy
Customer service oriented and team player
SAP knowledge (purchase requisition, check request, etc.)
Interest for continuous improvement in processes and work templates
Excellent communication skills in English and French (spoken and written)
1603495

138

Administrative Coordinator Resume Examples & Samples

Provide administrative support, maintains and creates files, charts, graphs and other presentation materials for the Human Resources Department. Coordinate, plan and implement special events
Respond to general inquiries regarding University policies, procedures and practices
Responsible for maintaining/updating and distributing HR Organizational Charts
Assist with scheduling meetings, making travel arrangements, and maintaining calendars for HR Leadership
Assist with compensation projects, by collecting, researching, and reviewing data and information
Assisting with reports and presentations for the compensation team and the OVPHR, as needed
Answer phones and perform related duties to ensure smooth office functioning. Maintenance and upkeep of phone tree for inclement weather and employee emergency contact list
Research employee/customer requests/issues and responds to employees/customers
Will assist Executive Specialist to the VP of Human Recourses on a variety of initiatives impacting the office and operations as required
Responsible for the planning of department meetings and activities; employee recognition projects, awards, sympathy, acknowledgement certificates and birthday recognition
Work with Facilities and IT department to ensure office is properly maintained and all problems are resolved in a timely manner
Strong organizational, interpersonal and customer service skills
Excellent writing, editing and proofreading skills required
Ability to work independently and in a team; to take initiative and be flexible
Experience handling confidential materials
Proficiency with Word and Excel, database experience preferred
Ability to learn new programs quickly
Experience with SAP and/or relational database
HR and benefits experience desirable

139

Solar Administrative Coordinator Resume Examples & Samples

Application Management
Project Management
Follow up on inquiries about project status in a timely, efficient, and professional manner
Email and phone communication with SolarCity colleagues and utilities to ensure project move smoothly
Conduct web research and phone inquiries to analyze and document utility processes for various states and utilities
Minimum 6 months work experience required
Regular, reliable and predictable attendance required
Must be able to successfully pass a pre-employment criminal background screen. Additional pre-employment driving and drug screens may be required based on job responsibilities

140

Administrative Coordinator Resume Examples & Samples

Initiates payroll corrections as directed, and prepares pay adjustment notices to employees for supervisor's signature prior to forwarding to the payroll department
Prepares overtime authorizations and reports for approval by management, and ascertains the proper contract charges
Maintains a log of sick days, holidays, vacations, etc., for each employee, and ensures the accuracy of contract charges
Assists in preparing trial balances, charts, and graphs, and compiles information for non-recurring management reports from raw data
Accumulates accounting or business performance statistical data from statements and reports, and prepares standard reports by applying common mathematical formulas. Obtains documentary details supporting excess costs
Orders, organizes and maintains administrative supplies according to company policy
Requests quotes, RMA’s and customer approvals for precision instrument calibration and repair
Completes supplier scorecards as required per company policy
Drives vendor and outsource metrics

141

Administrative Coordinator Resume Examples & Samples

Knowledge of central UW Advancement Office policies and procedures or related experience in Advancement at higher education or non-profit organizations
Experience working with senior management, donors, alumni, and/or volunteers
Experience with donor database software (ADVANCE, Convio, Raiser’s Edge or similar programs)

142

Administrative Coordinator Resume Examples & Samples

Be able to work effectively in a team environment
Exercise superior judgment with respect to matters of confidentiality
Demonstrate a high degree of professionalism and a positive “can do” attitude in interactions with internal clients, outside parties and senior management
Consistently complete tasks within deadlines and with a superior degree of accuracy
Prepare, edit and format correspondence, documents and presentations accurately and in a timely manner
Demonstrate effective communication and analytical skills required for prioritization of work assignments in a changing and demanding work environment
Effectively coordinate participation at industry Investor Conferences
Assist in quarterly earnings process
Other responsibilities include scheduling meetings, managing schedules, IR events calendar, arranging travel, preparing expense reports, preparing correspondence and memoranda, organizing, managing and maintaining department files, documents and databases, processing and tracking payment of invoices, investor mailings, and special projects as necessary
Provides administrative and clerical support to the investor relations group
The Administrative Assistant understands the goals and objectives of the department and exerts good judgment while juggling among conflicting high priorities
Adapts to different managing styles and shows multitasking abilities. Keeps the bigger picture in mind and influences workflows accordingly
Good verbal, written, and interpersonal skills are required
Intermediate to Advanced knowledge and experience using a number of office software such as Excel, PowerPoint, Word, Access, etc
Requires knowledge and understanding of administrative and office policies and procedures. Refers to specific and detailed procedures and instructions
Typically works under limited supervision and may receive general direction on new lines of work or special assignments
Requires a minimum of a high school diploma plus 2+ years administrative experience

143

Executive Administrative Coordinator Resume Examples & Samples

Prepare presentations and reports for internal and external stakeholders
Track the timelines of various projects to ensure that deadlines are met and goals accomplished
Coordinate and manage logistics for internal, external, and virtual meetings and events, including preparing related information and materials
Perform research and assist with special projects
Coordinate speaking engagements or conference presentations
Maintain Managing Director's contacts and files
Manage Managing Director's calendar
Manage all related travel, technology, and logistical details; coordinate travel and prepare subsequent expense reports
Receive Managing Director email; open and respond accordingly on behalf of Managing Director
Manage Managing Director’s general administrative duties
Handle requests for information
Prepare correspondence
Receive visitors and take phone calls
Organize and maintain calendars
Maintain and update organization charts and network contact lists
Order supplies for the Managing Director
Highly effective interpersonal skills
Superior project management skills, including driving high-quality and on-time deliverables
Excellent organization skills and strong attention to detail; able to prioritize and manage multiple projects simultaneously
Strong decision-making ability and analytical thinking
Flexible, positive demeanor in a fast-paced environment
Discretion and the ability to maintain strict confidence
Demonstrable experience working with C-level executives
Expertise in Powerpoint and/or other slideware applications; proficiency in MS Excel
Associate's degree (or equivalent experience) required; Bachelor's degree preferred
Minimum 3 years' experience working as an Executive Assistant to C-level executives, with demonstrated expertise in anticipating and fulfilling the needs and priorities of a C-level executive

144

Administrative Coordinator Resume Examples & Samples

Administers and controls document creation, distribution, and retention for regulatory reporting requirements
Researches and collects manual records from a variety of sources around the project
Assists in the distribution, review, and signing of regulatory transmittals
Processes and approves transmittals and performs document control functions
Independently researches a wide variety of complex information requests; initiates actions with after-the-fact supervisory review; identifies issues to be addressed by management
Prepares and analyzes complex trends and status reports, drawing data from a variety of sources within and outside the department, and interacts with others to resolve issues related to administrative functions
Creates and edits documents; utilizes many of the various technical capabilities of computer equipment
Composes non-routine letters and memos; routes or answers non-routine questions and correspondence on behalf of the Environmental Permitting and Compliance Managers
Assembles information for others
Drafts summaries and reports of compiled information
Must be a US Citizen. The applicant selected will be subject to a government security investigation and must meet eligibility requirements to be placed in a Public Trust Position
Interact effectively with government and contractor personnel thru written correspondence or verbal communication
Flexibility to respond to urgent project requests and/or changing priorities. This position may require a greater than 40 hr work week
Drug-free workplace; urine testing for drugs are mandatory

145

Administrative Coordinator Temp for IT Department Resume Examples & Samples

MS Office experience with strong Word and Excel experience; Visio and Project experience a plus
Customer service-oriented approach with ability to drive tasks to completion
Basic knowledge and Understanding of SOX IT Section 404 controls preferred
HS diploma required, Bachelor’s degree preferred with 3+ years of prior clerical experience supporting a manager and department; supporting an IT department preferred

146

Brokerage Administrative Coordinator Resume Examples & Samples

Handle all correspondence
Assist with client communications
Compose reports to clients and owners
Handle all marketing for both personal use and properties
Maintain client database
Create proposals with graphics (create, edit, print, copy, collate, and bind)
Prepare contracts (leases, subleases, addendums, and sale contracts, etc.)
Create forms as requested
Handle phone calls regarding various issues
Be the “go to” person for all administrative needs
Design brochures
Set up and maintain spreadsheets
Process reimbursements

147

Administrative Coordinator Resume Examples & Samples

2+ years of progressively responsible administrative support experience or experience working in an academic setting
Knowledge of relevant software including Word, Excel, PowerPoint, as well as email and calendaring programs, Internet systems
Highly organized with the ability to work independently, manage competing priorities, and accomplish assigned tasks with a high level of accuracy and in a timely manner
Excellent interpersonal relations skills and effective oral and written communication skills necessary to interface with faculty, students and visitors in a professional manner
Demonstrates good judgment and initiative
Strong word processing and proofreading skills
Professional, detail-oriented, and proactive
Ability to interpret and apply knowledge of Division, Institute, and external guidelines to resolve issues and/or problems
Ability to manage and organize multiple projects with multiple deadlines
Familiarity with Caltech policies, procedures, and systems
Experience working on a Mac operating system
Previous experience working in an academic environment and/or large research projects/programs

148

Administrative Coordinator Resume Examples & Samples

Greet and assist patients, visitors and vendors as they enter NORCAP
Choose appropriate forms required for medical record completion
Obtains the necessary signatures for Consent for Treatment and Releases of Information
Bands patient with appropriate ID bracelet
Issues all necessary handouts to patients
Has general knowledge of printers, fax machines and office equipment
Notifies appropriate personnel of equipment problems and/or failures as well as supply need

149

Administrative Coordinator Resume Examples & Samples

Bachelor’s degree and 5 years of experience or equivalent years of increasingly responsible duties supporting clinical faculty
Experience with UW systems (e.g., eTravel, PAS, ProCard, eProcurement, etc.) and University procedures
Experience with UWMC and HMC campus locations and systems
Experience working with a diverse group of people
Willingness to learn new things and step up to a challenge
Knowledge of University guidelines and procedures including the ability to reference them on the UW website when requested

150

Administrative Coordinator Resume Examples & Samples

70% Microsoft Word
70% Microsoft Excel
70% PowerPoint
Requires keyboard skills at the equivalent of 30 WPM

151

Administrative Coordinator Resume Examples & Samples

General administrative duties including meeting and event planning, booking domestic and international travel, managing international travel requirements including obtaining visas and passports
Preparing expense reports in the SAP system
Organizing and managing the IT information within the internal SharePoint structure
Managing interfaces with outside organizations including industry and professional organizations, IT vendors, and Gartner
Organizing and preparing monthly and quarterly financial and non-financial performance communications to the organization
Support daily operations of project administration including set up, tracking, reporting and closing of projects and initiatives across IT
Where applicable - Set up charging mechanism (under SAP projects) for all work
Provide support for project back office operations such as processing and handling of Purchase Requisitions, Purchase Orders, Invoices, Vendor Statement or Work, etc…
Where applicable – work with external vendors for processing of PO’s, Invoices and statements of work
Provide support for project funding through EAR process
Expedite project procurement needs (includes RFI/RFP and requisitioning) as needed
Monitor and complete project Capitalization reports
Facilitate closing of projects in systems as needed
Minimum high school diploma with at least 10 years of experience as an Administrative Specialist, prior Executive Assistant experience preferred
Ability to self-direct work demonstrating initiative, creativity and problem solving. Acts in a partnership role requiring the ability to anticipate needs for upcoming meetings, communications, and travel
Excellent written and verbal communication skills. Strong interpersonal and team skills required to meet supplier, and internal communication requirements
Strong Microsoft Office knowledge (Word, PowerPoint, Excel, Outlook, SharePoint)

152

Administrative Coordinator for San Antonio Guidance Ctr Resume Examples & Samples

Engage with and assist members/visitors in their Guidance Center experience
Provide coverage for Guidance Center Coordinator as needed
Ability to work closely with the senior population
Hospitality, Retail and/or Health and Wellness background is preferred

153

Administrative Coordinator Resume Examples & Samples

Review and understand Client Manuals, Protocols and Requirements
Evaluate samples in accordance with Regulations and client Manuals and Protocols
Prepare proposals for Clients in accordance with Intertek Policy and Procedures
Ensure information provided and indicated in the System used by Intertek is accurate and in accordance with Intertek Guidelines and Customer requirements and agreement
Ensure testing requirements and information provided are accurate and clear prior to releasing samples to the labs
Prepare Datasheets to be submitted to the lab
Type final reports in accordance with Intertek Guidelines and/or Client Manuals or Protocols
Reviews test reports prior to, and after final draft is complete, for accuracy and precision
Ensures that all processes and procedures are completed, Intertek quality standards are met
Assist Customer Service in other responsibilities assigned
Perform other work as required
General computer knowledge. Web-based computer program experience preferred
Excellent PC, MS Office, Excel, Outlook and typing skills
Handles stressful situations and deadline
Ability to problem-solve effectively
Must have proactive and positive attitude

154

Administrative Coordinator Resume Examples & Samples

Possess comprehensive software applications knowledge and are highly skilled with a variety of tools and/or databases to create, analyze, and finalize documentation, reports, spreadsheets, and presentations
Assist with Town Halls and Executive Leadership Meetings. Be responsible for communications for meetings
May perform work related to the department budget and may suggest ways to reduce expenses. Monitoring travel and expenses for the whole department
Multi-tasking and providing support to multiple executives by applying advanced skills and adapting procedures, processes, and techniques to the completion of assignments
They may coordinate travel related activities and may be responsible for the organization of special executive initiated and/or corporate events
May have direct or indirect supervisory responsibility and may participate in the interviewing/hiring process and have input into the performance of others
They cross train with others to ensure consistent routines during times of absence and may train others on operational and functional aspects within their scope of responsibility
Excellent written and/or verbal communication skills along with a stable work history
Proficient MS Office Skills
Advanced Excel and PowerPoint skills
Team player with superior organizational skills and with the ability to work independently, problem solve, and take initiative

155

Administrative Coordinator Resume Examples & Samples

20% SCHEDULING
20% STAFFING
20% PERFORMANCE MANAGEMENT
2 years of relevant work experience
Retail/supervisory experience
Home Depot knowledge
Management has the right to add or change these duties of the position at any time

156

Branch Administrative Coordinator Chicago Resume Examples & Samples

Enters all jobs into the computer system while maintaining a high level of accuracy
Communicates with the customer the status of the job and works with the customer to resolve all customer service issues. When necessary, escalates the issues to management. Prepares work tickets
Knowledge or experience in the home improvement or construction industry is preferred. — Previous administrative support experience. — Computer proficient
Ability to communicate clearly and concisely (both written and verbal). —

157

Administrative Coordinator Resume Examples & Samples

Provides support to Service Delivery Pre-Class, In-Class and Post-Class Process Flow. Accountable for maintaining all training activity to ensure processes are completed
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
Maintain hard copy and electronic filing system as necessary
Support staff in assigned project based work

158

Administrative Coordinator Resume Examples & Samples

To audit, approve and process all team member expenses through an automated system
5-10 years’ experience in similar role/background
Demonstrable background in working in/with large teams and managing multiple activities for such
Associates Degree or equivalent OR more than 15+ years of experience in similar roles/background
Must be fluent in Microsoft Office – excel critical
Must have high attention to detail
Must have effective communication skills both verbally and in written form
Must have strong background in excel and other software management systems

159

Administrative Coordinator Assistant Resume Examples & Samples

Processing and support experience preferred
Detail oriented with high accuracy and ability to work with high volume processing
Ability to multi-task, including working in multiple systems
Ability to work well with others and also without direct supervision

160

Administrative Coordinator Resume Examples & Samples

Provide day-to-day support to the Senior Vice President, RFG Operations, as required
Effectively represent the Senior Vice President, RFG Operations on calls, during in-person meetings and through written correspondence
Manage meeting, travel and calendars
Manage incoming phone calls and logistics of scheduling meetings, and conference calls
Perform other duties and special projects as required by the Senior Vice President, RFG Operations
Partner with internal team to traffic any and all matters that require priority to resolve issues and streamline processes
Responsible for planning all staff and customer meetings, sorting out logistics, gathering information and capturing action items to be followed up on
Responsible for supporting the Senior Vice President, RFG Operations with their administrative needs including answering phones, calendar management, T&E management and travel needs
3-5 years of experience supporting C-level executives
8-10 years experience in a corporate office environment
Minimum 5 years of progressive administrative experience
Superior communication skills, both written and verbal
Advanced level of proficiency in Microsoft Office to include Word, PowerPoint, Excel
Ability to influence/facilitate results
Superior organizational skills and attention to detail
Ability to interact with senior level executives and establish rapport with all levels of staff
Excellent relationship building and management skills
Strong, proven ability to work with others, especially across team boundaries
Knowledge of Internet and data management
Proficient in handling domestic and international travel, meeting planning, scheduling and logistics
Flexible with a positive and professional attitude
Sensitivity to confidential issues
A “get-it-done” entrepreneurial spirit
Exceptional ability to collaborate in a team environment, while taking ownership of individual results
Accuracy and thoroughness in executing projects, procedures, and work
Ability to manage multiple, diverse projects in a fast-paced environment
Self-directed in planning and implementation

161

Administrative Coordinator Resume Examples & Samples

Answer a multi-line telephone. Screen and triage callers. Refer questions and direct calls to the appropriate staff members and offices
Greet and welcome visitors to the office
Process legal bills received for all departments of the University. Input into SAP and follow though until payment received. Request cost transfers when appropriate
Log and distribute incoming mail for the office
Prepare outgoing mail and express packages
Scan documents and prepare binders for attorneys
File legal documents both electronically and hard copy
Schedule all conference rooms for the suite
Responsible for catering orders for meetings
Order and maintain office supplies
Arrange routine maintenance and service calls on office equipment
Assist Executive Assistant / Office Manager in the planning of department meetings and activities
Provide backup for all attorneys when assistants are unavailable
Strong communication skills, including, verbal, written, and interpersonal skills
Ability to manage multiple tasks with competing priorities
Must be able to keep information privileged and confidential

162

Administrative Coordinator Resume Examples & Samples

Support the Chief of Research with daily administrative duties
Calendar, travel, arranges meetings and agendas
Assists with local, regional and national organizations that pertain to Chief of Research
Supports the principal investigator of large funded federal grant
Schedule daily/weekly meetings and travel arrangements for the principal investigators
Prepares agenda and takes minutes for required meetings
Event coordinator and responsible for all tasks related to conference planning
Assists with grant communications and coordination
Maintains correspondence and other records pertaining to the grant
Supports other principal investigators with funded grants/contracts
Sedation Credentialing – ensure that moderate sedation is complete and up-to- date with medical staff; coordinate submission of deep sedation credentialing process. Assist TCH Sedation Oversight Committee Co-Chair. Assist Section Director of Sedation and Analgesia
Assisting PIs with administrative needs
Varied administrative support to research faculty in their efforts to acquire funded grants
Develop and maintain databases and data forms
Desktop publishing
Microsoft Office software: Excel, Word, Access, Outlook, etc
Grant/budget experience

163

Administrative Coordinator Resume Examples & Samples

Candidate must have at least 2 years experience working for a C level executive
Strong interpersonal and communication skills and the ability to work effectively with a wide range of personalities and professional demands
Proficient in Microsoft Suite (Power Point, Excel, Word)
Database management skills
Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues
High-level organizing and coordinating skills

164

Administrative Coordinator Resume Examples & Samples

Coordinate meetings and conference rooms for meetings
Submit expense reports, schedule travel and copy materials
Responsible for ordering supplies as needed
Proficient in Microsoft Office - Word, PowerPoint, Outlook and Excel
Must be self-motivated with a positive attitude and professional etiquette

165

Administrative Coordinator Resume Examples & Samples

Schedules, organizes, and provides staff support to complex high-level activities including meetings and events. This includes all aspects of meeting coordination including preparing agendas, catering, participant invitations, reserving and preparing facilities, taking minutes and notes, setting up and breaking down AV equipment, initiating conference calls, skype, web-ex or other needs, initiating follow-up
Arranges complex and detailed travel arrangements and itineraries, compiles documents for travel-related meetings, and submits expenses for reimbursement
Erforms a wide variety of clerical assignments including composing and preparing confidential correspondence, reports, database files, spreadsheets, presentations, and other important documents
Screens and triages incoming calls and mail, responds independently and provides assistance to callers where appropriate ensuring timely processing of requests and actions, and professional, prompt, and courteous responses
Manages priorities in a fast-paced environment on a broad range of problems and questions and develops options for immediate resolution

166

Event & Administrative Coordinator Resume Examples & Samples

Bachelor’s degree in Business, Communication, Sciences, Liberal Arts or related field
Events coordinating experience
Administration and office management experience
Knowledge of and experience working with basic regulations, guidelines, policies, other parameters, and objectives to productively communicate with proven ability to meet deadlines and remain on budget
Demonstrated communication skills especially written and verbal
Demonstrated ability to interact with internal and external constituents
Strong project and event planning, administrative, and organizational skills, and demonstrated problem solving ability
Demonstrated experience in providing exceptional customer service
Demonstrated computer skills specifically in Microsoft Office Suite
2+ years of event planning experience
3+ years of experience in administration and office management
Demonstrated experience and interest in the environment and sustainability
Strong organizational and project management skills as demonstrated by work experience
Experience working in research and academic environments
Developed interpersonal and teamwork skills to successfully work with diverse groups

167

Administrative Coordinator Resume Examples & Samples

Manage the calendar for the Administrator of Ambulatory Access, the Director of Communication Technologies (Comtech), and the Assistant Director for the UW Medicine Contact Center. Coordinate complex meeting schedules throughout the UW Medicine Health System and with strategic partners, and respond with confirmations and action items
Meeting preparation: initiate meetings; assist with the preparation of electronic and hard copy documents, agenda creation via a template; record and publish minutes; send follow-up materials; organize and maintain other essential documents and records. Reserve rooms and resources such as projectors and laptops, and provides directions
Serve as main point of contact; greet visitors in-person and over the phone. This includes large groups during quarterly open houses and internal key committee members
Support projects and initiatives aligned with executive team strategic planning process
Coordinate and support engagement strategies with staff and entity colleagues, incuding the Comtech Connection and Comtech Working Group. May also assist with Comtech User Groups and forums
Computer proficiency with Microsoft Outlook 2010 and/or 365, Excel, Word, PowerPoint, Visio, and Publisher
Experience scheduling meetings and managing an administrative head’s calendar
Excellent organizational skills, including demonstrated ability to meet deadlines in a fast-paced, customer service work environment
Experience with preparing travel reimbursement, supply ordering, and office equipment management

168

Board Administrative Coordinator Resume Examples & Samples

Coordinates activities of the Board and Board subcommittee proceedings by drafting agendas, scheduling meetings, producing and mailing packets, translating committee minutes into minutes, and managing and integrating large amounts of sensitive information
Serves as official guardian of Board proceedings and documents decisions; and Maintains knowledge of bylaws in order to provide input to appropriate committee proceedings
Organizes and Maintains corporate documents CHI St. Luke's Health and its affiliated entities, including, but not limited to, formation of documents, board of director minutes, governing board rosters, governing board resolutions, bylaws, and organization charts
Coordinates governing board meetings and Assists with the coordination of affiliated governing boards
Prepares and Maintains documentation relating to the organization
Assists in maintain and managing the CEO's schedule, ensuring effective use of time to successfully complete office duties in conjunction with the support to the President
Assists CHI St. Luke's members with various corporate matters, including amending corporate documents
Facilitates needs of board members in their completion of fiduciary responsibilities

169

Administrative Coordinator Resume Examples & Samples

1 - 2 years of experience as a LPN
Licensed Practical Nurse degree
Current unrestricted license, as LPN/LVN, in state(s) of practice is required
Demonstrated experience in utilization management, facility concurrent review, discharge planning, and transfer coordination
Experience with Indicia (formally Milliman Care Guidelines) authorization criteria preferred
Must have excellent computer skills and ability to learn new systems
Knowledge of and practical use of good business English, spelling, arithmetic, practices and the ability to communicate effectively using written and verbal skills
Must have strong organizational (time management) skills, strong interpersonal skills, the ability to handle multiple priorities with strong attention to detail
Knowledge of and practical use of good business English, spelling, arithmetic, practices and the ability to communicate effectively using written and verbal skills. Proficient in email communications and internet usage along with basic use of Microsoft Excel and Word
Knowledge of information technology to evaluate care effectiveness (care process, outcomes and cost)
Basic Life Support (BLS) for the Healthcare Provider certified or obtained by the end of the orientation period (approximately six (6) weeks)
Proof of completion of Mandatory Reporter abuse training specific to population served within three (3) months of hire

170

Administrative Coordinator Resume Examples & Samples

Interprets hospital and nursing policy and procedures for the nursing staff and to other groups for the safe and effective management of patient care and hospital function
Is responsible with the nurse directors for the development of the clinical and organizations skills of the nursing staff. Ensures accountability in carrying out those duties as stated in the position description
In collaboration with the Nursing director's and nursing administration, ensures safe standards of nursing practice through adequate staff coverage
Assesses and follows through on issues of individual competency, education needs and appropriateness of case mix for staff members
Collaborates with the nurse directors in the guidance, counseling, and evaluation process of nursing personnel
Participates in planning, implementation and evaluation of short and long term goals of the nursing department
Identifies and maintains a multi-disciplinary approach to opportunities for improvement and problem solving
Maintains excellent communication with all disciplines regarding quality improvement issues, staff needs and administrative decision making process
Maintains professional responsibility for self growth and education by active participation in nursing organizational activities and is knowledgeable of new directions, concepts and techniques pertinent to the acute care setting
Willingly and actively participates in assigned hospital committees. Serves as chair of committees when assigned. Assists in the development of departmental policies and procedures. Is responsible for adherence to the hospital's policies and procedures through accurate interpretation to the hospital staff
Is responsible for "just in time training" when issues or patient care dictates the need
Is responsible for the promotion of quality improvement in all aspects of assigned work
Assists nursing administration and the nurse directors in the development of and adherence to the nursing budget
Complies with Inland Hospital Hand Hygiene Standards
Performs all other duties assigned
3-5 years previous clinical and managerial experience in an acute care setting required. Demonstrated leadership abilities. Able to work under stressful situations and possesses good oral and written communication skills
Completes annual mandatory continuing educational requirements
Maintains IV Certification, BCLS, ACLS, and pertinent clinical competencies
Strong managerial competencies

171

Workday Administrative Coordinator Resume Examples & Samples

At least 2 years of experience working in a professional office environment
At least 1 year experience in HR, Operations, or other similar role
Demonstrated ability to present information to various sized audiences
Proficiency using Microsoft Power Point with ability to create polished, well-formatted presentations
Proficiency with Microsoft Excel with ability to manage spreadsheets and manipulate data

172

Administrative Coordinator Resume Examples & Samples

Four years of general clerical or administrative service experience, which included at least one year of experience coordinating and managing schedules and itineraries
SUBSTITUTION: College or University coursework may substitute on a year for year basis for the general clerical experience, but not for the one year of specific experience
Five (5) years of relevant business administration experience
Experience providing support to faculty, staff, and students within a higher education and/or medical environment
Experience with University of Colorado systems including: Concur, and CU Marketplace
The ability to learn and ensure compliance with University of Colorado policies
Exceptional interpersonal and organizational skills
The ability to use knowledge acquired on the job to improve the efficiency and function of the Division
Advanced abilities with the use of Microsoft Office
Advanced skills with Adobe Acrobat/Acrobat Pro
Ability to perform calendar maintenance and management for multiple individuals
Ability to communicate effectively and error free in written form
Knowledge of the University of Colorado Anschutz Medical Campus and its organizational structure

173

Administrative Coordinator Resume Examples & Samples

Escort individuals arriving for appointments at Carey
Oversee onboarding process documentation
Check and respond to email outside standard office hours
Manage T&L budget in collaboration with Finance and Administration unit; processes invoices and expense reimbursements using SAP; oversees office supply orders specific to T&L; use Procurement Card for purchasing in accordance with university policies; reconcile Procurement Card statements
Oversee and support onboarding process documentation
Draft emails and other materials on behalf of IDT and T&L team members
Use various software (e.g., spreadsheets, databases) to gather and maintain IDT and T&L team member information, and ensure that internal and external T&L information remains up-to-date
Maintain central IDT and T&L calendar; implements efficient solutions to track team member schedules as well as events hosted by and related to T&L
Maintain IDT and T&L email group and contact list
Serve as first point of contact for T&L unit—for example, overseeing the general inbox (carey.learning@jhu.edu)—and directing inquiries and requests to appropriate T&L team member(s) or other units in a timely fashion
Serve as liaison between IDT, T&L, and other Carey units
Knowledgeable of services provided by centers for teaching & learning in the higher education setting
Knowledgeable of budget management and event planning, and related software used to support these functions
Proficient with MS Office applications (Outlook, Word, Excel, and PowerPoint) as well as working knowledge of web-based applications and databases
Possesses exceptional interpersonal, communication (written and verbal), and organizational skills
Possesses strong event planning and project management skills
Fastidious with details
Proactively problem-solves; creates new solutions when needed
Thrive in a fast-paced environment—potentially with frequent interruptions—where multitasking is the norm, and where establishing and maintaining policies and procedures is essential
Execute responsibilities with efficiency and quality, and exercise independent and professional judgment
Collaborate effectively with team members and other colleagues at all levels of Carey (staff, faculty, directors, deans, etc.)
Execute high-quality events
Handle sensitive situations with creativity, tact, and professionalism
Juggle multiple tasks and competing priorities with poise and creativity in order to meet deadlines
Respond to requests for information in a timely and efficient manner
Maintain accurate, up-to-date files and records, and ensure confidentiality where relevant
Perform accurate data entry
Make spending recommendations based on budget information
Provide recommendations to supervisor to address ineffective and inefficient processes

174

Administrative Coordinator Resume Examples & Samples

Monitor and maintain calendars for Senior Executives
Responsible for general office concerns and various needs of Executive’s Direct Reports
Assist Senior Executives with administrative support to include: travel, expense reports, and meetings as directed. Support entire group reporting to executives including mail, distribution of documents, messages, booking meeting rooms, special events/activities, and setting up meetings
Extensive communication, both written and verbal with other departments, divisions and vendors. Provide/receive information, compile/coordinate responses from Executive department staff
Assist Senior Executives with project details, overseeing completion of administrative tasks
Organize meetings, presentations and scheduled events as directed by supervisor – ensure communication to all impacted parties
Manage intra-office information flow, ensuring timely completion of projects
Use Microsoft Excel, PowerPoint, and Word to prepare numerous reports, presentations and memos
Compile gathered information into proper formats, distributing information
Maintain organized office area – including file management, maintain executive database, and Marketing area
Liaison with other pyramids administrative assistants
Special projects as assigned
Assist events and media teams at events and with merchandise pulls as needed
Associate or Bachelor degree a plus
1+ years of prior experience
Strong administrative and computer skills in the following applications: Microsoft Word, Excel, PowerPoint, and Internet Explorer
Excellent oral, written and interpersonal skills
Ability to balance multiple project deliverables and identify and execute tasks effectively
Independent, resourceful, self-discipline and takes initiative
Ability to handle confidential information efficiently and responsibly
Ability to interact with all levels of management
Flexible to the needs of the business

175

Administrative Coordinator Resume Examples & Samples

Ensure timely payment of customs duties by collecting and submitting entry and entry summary documentation
Completes entry/release transaction processing by photocopying, assembling and routing documents to U.S. Customs, other government agencies, and carriers, and by assembling and distributing invoices
Ensure prompt movement of cargo by obtaining freight release and communicating with carriers. Ensures compliance with customs regulations by assembling entry summary documents and arranging for timely duty payment
Maintains physical and electronic transaction records by updating computer system with file status and notes, and by filing documents
Provides support for other team associates by identifying and completing more complex or urgent tasks. Provide assistance to supervisor by monitoring workload and workflow
Ensures consistently high level of service by assisting in problem resolution, and by assisting in problem resolution, and by training other associates
Ensures regulatory compliance by reviewing and retaining training material and documentation, as well as any published procedure guides

176

Administrative Coordinator Resume Examples & Samples

1) Support
Assist the Controller and Budget Director, as requested, in identification, collection and scheduling of project deliverables, milestones, and required tasks, and/or establishing standards for project reporting and documentation
Compiles and organizes data and advises of communication on actions needed to be taken
Responsible for the scheduling of budget meetings preparation of budget packages and catering services
Financial report distribution, fiscal year end audit confirmation and related special schedules, responsible for maintaining the external financial statement distribution list and the follow up of the mailing thereafter
Work with the office on various timelines for the financial operation of the college operating and capital budget process, executive benefits and audits
Provides administrative support for the office when required by the Controller
2) Office Management
Receive and direct visitors and clients
General clerical duties including data entry, photocopying, fax and mailing
Maintain electronic and hard copy filing system
Handle requests for information and data
Resolve administrative problems and inquiries
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Schedule and coordinate meetings, appointments and travel arrangements for Controller and others as needed
Prepare agendas for meetings and prepare schedules
Record, compile, transcribe and distribute minutes of meetings
Open, sort and distribute incoming correspondence
Maintain office supply inventories
Coordinate maintenance of office equipment
Coordinate and maintain records
3) Employee Communications. Responsible for ensuring that appropriate communications are distributed to employees to orient them to the Office of the Controller and maintained current
4) Accounting/Finance:Handle various related activities including, but not limited to
Maintaining tax reporting files and communicating as directed with our tax advisors
Provide accounts payable support by preparing checks and auditing check-runs
Set up wire transfers, prepare deposits and other transfers
Coordinate documents for approval from our Valencia campus
Oversee preparations and administration of various small entity accounting records
Preparation of various data forms (ie. S&P, investments, tax, etc.)
5) Record Retention. Work with the Department to catalog and monitor records, including retention and destruction when appropriate
6) Year-end Audit. Work closely with the Controller in developing the timeline and resources for the preparation of the fiscal year-end audit
7) Other duties as assigned by the Controller
Project coordination skills. Organized work habits with attention to detail and ability to prioritize multiple tasks. Ability to work independently with self-direction and initiative essential. Ability to guide and manage projects as assigned by Controller; ability to coordinate and/or delegate tasks and work in group situations are a plus
Excellent writing, editing, and proofreading skills. Essential in order to handle written communications in an independent manner for the Vice President for Finance
Commitment to confidentiality essential
Strong interpersonal, communication and customer service skills to assist in financial matters. Ability to deal effectively with the external and college community using diplomacy, tact, commitment to confidentiality, commitment to customer service, cooperative problem solving; techniques within department and in dealing with the college and external community. Facilitation, mediation and negotiation skills necessary to resolve financial and vendor issues, and in order to organize and coordinate committees. Ability to handle stressful, delicate matters in a professional, discreet, and mature manner
Strong computer skills, including demonstrated experience with Excel, Word processing and database programs in a Macintosh environment. Website maintenance using HTML a plus
Bachelor’s degree in Communications or relevant field plus five years of experience in an office relevant to financial affairs preferred
* Application Instructions Specific to this Position ***

177

Administrative Coordinator Resume Examples & Samples

Minimum Associates degree from an accredited institution is required
Minimum 2 years experience in an administrative coordination role
Sharepoint experience is required
This position is subject to the International Traffic in Arms Regulations (ITAR) which requires U.S. person status. ITAR defines U.S. person as an U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee
Degree focus in Business or related field
Minimum 4 years experience in a lead coordination role
Highly proficient in scheduling and coordinating interviews, events, travel, and calendar management
Oracle procurement systems experience and/or similar system

178

Administrative Coordinator Resume Examples & Samples

Responsible for performing complex administrative responsibilities that include secretarial, clerical, and office projects
Assist faculty, students, and staff by directly responding to requests for information and processing documents, forms, and reports which may be highly confidential in nature
Maintain files as requested by each faculty member
Maintain calendar of all faculty supported
Coordinate overall organization of requested on campus meetings, seminars, and workshops
Update and maintain center and faculty research website content
Frequently acts as a lead support person within the area, providing expertise to others
Must be able to prioritize assignments and deal with challenging situations while remaining courteous and professional
3-5 years of administrative support experience
Excellent oral and written communication, organization and planning, and interpersonal skills required

179

Administrative Coordinator Resume Examples & Samples

Responsible for managing the day-to-day workflow of the department, faculty/associate department heads and admissions team
Composing and preparing confidential correspondence, preparing presentation materials, managing several active calendars of appointments; demonstrates significant independent judgment in identifying and prioritizing scheduling requests and resolving potential scheduling conflicts
Completes a broad variety of financial tasks including expense reimbursements, purchase of department office supplies and verification of procurement card purchases
Arranges complex and detailed travel plans, itineraries and agendas
Assists with the planning and implementation of several events for the department, faculty/associate department heads, and the admissions team
Performs specialized administrative support work that requires the exercise of independent judgment, the application of technical skills, and detailed knowledge of university, college and department level policies and procedures
Communicates directly and on behalf of the department, faculty/associate department heads, and the admissions team with internal and external constituents
Researches, prioritizes and follows up on incoming issues and concerns
Serves as the primary administrative point of contact for the department’s faculty search committee, including a key role as the administrator of the faculty search system
Acts as an information resource for the department, faculty/associate department heads, and the admissions team
Enhances professional growth and development through participating in department sponsored classes, review of current university literature, mandatory staff meetings and workshops
Collaborates with the Administrative Services Manager on process improvement initiatives related to the administrative functions of the department. This includes active participation in building and maintaining one or more sections of the department's Administrative Coordinator Handbook
Hires, trains and supervises the department’s student employees
With the assistance of student employees, oversees the cleaning, maintenance and supplies for the department's main faculty and staff lounge
At least 5 years of administrative support experience, including office management
Excellent organization, planning, oral/written communications and interpersonal skills required
Experience in Higher education preferred

180

Administrative Coordinator Resume Examples & Samples

Serve as primary contact with the campus and external community on the executive's behalf. Prioritize appointments and other requests for meetings/visits with the executive. Coordinate the executive's calendar, meetings and event arrangements
Prepare correspondence and reports which may include origination of first drafts of presentations, content for newsletters and websites, and conducting related analyses and research. Research and develop materials in preparation for visits, conferences, meetings, etc
Coordinate travel arrangements for the executive including processing of travel authorizations. May include international travel and/or travel arrangements for visitors
Coordinate the signature and redistribution of documents as needed. Re-assign and forward documents as appropriate. Maintain executive's office filing system and organization of pertinent and confidential documents
Responsible for event planning and coordination for the office
May oversee monitoring of budget and purchasing activity. May coordinate payroll and HR related functions (time-keeping, PSFs, paperwork, processing, etc.)
Review and resolve complex administrative related questions and issues; recommend new or revised administrative procedures. Provide advice and guidance to others in unit administrative support group
Provide project coordination and support for special initiatives of the office
Education:High School Diploma, GED Certificate or Vocational School Diploma
Work Experience:Six to eight years job related experience
Skills:This job requires advanced knowledge of administration at the executive level. This includes skills in scheduling, event planning, development and coordination of complex itineraries, customer service, communications, and effective interpersonal relationship building and maintenance. Must be familiar with executive protocol and requirements. Use of office and specialized computer applications is required
Preferred Education:Bachelor’s degree strongly preferred
Preferred Work Experience:Over five years of related experience preferred
Preferred Skills:Application of required skills within a university environment is preferred
Serve as primary scheduler and point of contact with the Georgia Tech campus and external community on the sport program’s behalf, representing a championship culture. Represent the Head Coach or other members of the coaching staff when appropriate
Manage all responsibilities related to office management for the sport program, including tracking the budget, facilitating expense reports and reimbursement, managing supplies, routing correspondence, and coordinating with Athletics support departments
Maintain the Head Coach’s calendar and keep the Head Coach informed as appropriate regarding upcoming appointments, meetings, and events. Assist the Head Coach and other sport program coaches or staff in preparing for interactions with all constituencies as needed
Prepare travel arrangements and itineraries on behalf of the Head Coach or sport program as needed
Assist with sport program recruiting efforts and gameday operations as needed
Provide sport program reception services, answering the main telephone line and interacting with guests. Expedite incoming and outgoing correspondence, coordinating signatures, redistribution and follow-up as appropriate
Serve as a community relations contact as needed for programs, events and requests related to the sport program, routing for collaboration or approval as needed and ensuring requests are handled within compliance guidelines
Exhibit the GT Athletics core values of character, excellence, teamwork, and innovation. Promote these values throughout the organization with a focus on fulfilling the GT Athletics mission. Develop and maintain positive and productive relationships with key internal and external constituents
Cooperate with the Athletics compliance office regarding NCAA rules and policies, including reporting requirements, and make a determined effort to ensure that staff and teams are in compliance
Applied Learning
Building Trust
Collaboration
Interpersonal Awareness
Quality Orientation
Stress Tolerance
Ability to provide exceptional customer service and execution
Ability to maintain high energy and a positive demeanor
High productivity, accuracy, precision and attention to detail
Proactive and persistent

181

Administrative Coordinator Resume Examples & Samples

Must be currently licensed as a Registered Nurse in the state of Maryland
Has at least 3-5 years of experience as a registered nurse in an acute care setting
Previous work experience in the charge nurse position or supervisory position is preferred, where incumbent
Must possess a comprehensive knowledge of nursing policies, procedures, standards, systems and
Successful completion of required Connect Care modules and training

182

Administrative Coordinator Resume Examples & Samples

High School Diploma (or equivalency) required. Associate Degree or Trade school certification preferred
Typing skills of 50 wpm
High level of computer literacy, with proficiency in Microsoft Office preferred
Organizational skills and ability to function independently required

183

Administrative Coordinator Resume Examples & Samples

Supports all administrative, financial and academic needs for the Institute for Soft Matter Synthesis Metrology [I(SM)2]. Responsibilities include organizing events for I(SM)2, procuring resources for faculty/student research, managing financial accountabilities for I(SM)2, and any other fundamental needs for the Institute
Supports the needs of the new Social Economy initiatives under the Graduate School
Organizes events under the Social Economy initiative, providing ground-level support to those working to build the Social Economy Think Tank and new graduate, manage the financial activity for the initiative, and provide any basic operational support for the initial Social Economy efforts
Interacts with a very wide audience across campus as well as outside of the university, including GU staff, faculty and students; prospective students; researchers outside of the university

184

Administrative Coordinator Resume Examples & Samples

Drafting and assisting in the preparation of documents for faculty appointment and promotion including letters of support, maintaining CVs, biosketches and other materials as needed
Coordinating faculty recruitment initiatives, such as coordination of candidate recruitment visits, corresponding with search committee leadership and faculty candidates, collecting evaluations, preparing visit materials, and updating table of recruitment status
Coordinate onboarding activities, such as office space preparation, computer and phone set-up, scheduling preliminary meetings, and providing initial general administrative support to new faculty as they transition to the department
Ensure faculty compliance with PSOM and UPHS standards, maintaining organized records of compliance initiatives and progress, getting regular updates as data becomes available from PSOM and UPHS
Communicate tactfully with faculty and central offices to clearly articulate expectations and provide assistance as needed and following up regularly to ensure compliance

185

Administrative Coordinator Resume Examples & Samples

2-4 years of experience working as an administrative coordinator or administrative support role preferably in a healthcare environment
Advance education and minimum of 5 years of experience is highly desired
LEAN Training and Experience preferred
Excellent communication skills (verbal, written and listening) with abilityto work effectively across the organization, especially in situations requiring instructing, persuading, negotiating, resolving conflict, and advising
Ability to performcomplex tasks,prioritize multiple projects,and work under pressure to meet deadlines in a fast-paced environment
Highly proficient in all applications of MicrosoftOffice, with an emphasis on Excel, Powerpoint, Visio, Word and Outlook
Proficiency with Outlook features of Public Folders, E-Mail and calendaring in multiple calendars
Must be proficient in grammar, spelling, punctuation and proofreading
Strong interpersonal skills with the ability to work with and collaborate across the organization as needed
Ability to processrequests quickly, accurately, and consistently with minima lsupervision
Applies moderate mental application and concentration to handl emultiple interruptions
Ability to work with othersin a flexibleand cooperative manner
Basic math skills for completing and auditing expense reports
Ability to maintainconfidential and sensitiveinformation according to organizations policies
Must be able to work independently with minimum supervision

186

Administrative Coordinator to Marketpoint RVP Resume Examples & Samples

Maintain confidentialty
Schedule meetings and events
Collection of data and creation and organization of data in Excel spreadsheets
Work in Powerpoint
Communicate professionally with market leaders and other Humana associates in person and over phone and email
Excellent Proficiency in all Microsoft Office Programs, e.g. Word, PowerPoint, Excel, etc
Knowledge of the Humana and Marketpoint business

187

Administrative Coordinator Resume Examples & Samples

Excellent telephone and professional manner and a high degree of attention to detail
Strong technical background in working with large databases and exporting information into reports
Qualified candidates must be polite, friendly and a team player
This position requires an individual who is highly organized and able to prioritize and handle multiple tasks in a fast-paced environment

188

Administrative Coordinator Resume Examples & Samples

Maintain general correspondence/memos
Maintain departmental organization charts/databases
Provide logistical support by maintaining calendars, scheduling appointments
Submit IS requests (new hire equipment, software requests, upgrades, etc.)
Make both global and domestic travel arrangements through the company system
Process complex expense reports ensuring adherence to company policies
Coordinate internal/external meetings, videos and teleconference calls
Develop electronic presentations, charts, graphs, reports, spreadsheets and documents
Maintain departmental files and proper submission of approval forms
Handle confidential information and communication appropriately
5+ years of highly successful administrative support experience with demonstrated ability to support a department at a Director or higher level. Pharmaceutical, medical or related industry experience preferred
Excellent oral and written communication skills along with the ability to listen effectively to others
Excellent interpersonal skills with ability to work in a team/matrix environment. Must be customer focused
Capability and comfort in communicating and interfacing with personnel at all levels in the organization, including management and senior management
Excellent organizational, planning, and problem-solving skills
Ability to focus on quality and accuracy of work product
Ability to work with minimal supervision; individual should be a self-starter
Ability to coordinate multiple tasks in fast-paced environment
Outstanding attention to detail
Demonstrated ability to schedule varied and complex meetings involving multiple participant calendars in Outlook
Proficient in Microsoft® Office applications (Word, Project, Excel, PowerPoint, Visio, Access and Adobe®)

189

Administrative Coordinator Resume Examples & Samples

Provides a high level of confidential, administrative services
Coordinates the calendars for the Associate Vice President for Strategic Financial Initiatives (AVP) and the Vice President of Budget (VPB). Sets up complex meetings for multiple attendees, secures conference rooms, and organizes general calendar work flow. Prepares materials for meetings including agendas, printed documents and reports. Takes meeting minutes as needed and disseminates same as directed. Orders and coordinates delivery of refreshments as directed
Oversees office operations and performs general administrative, operational, and clerical tasks such as answers phones, generates correspondence, files, scans, copies, and sorts and distributes mail
Makes travel arrangements and prepares reimbursement paperwork
Assists with processing invoices/payments, initiates procurement of needed goods and services (creating purchase requisitions/orders), oversees office/copier supplies, obtains signatures on forms, completes other required documentation for procurement purposes, office space management, and other various finance and administrative related duties as needed
Assists with special projects and performs other position-related duties as assigned

190

Post Transplant Administrative Coordinator Resume Examples & Samples

) Responds to all requests for information regarding the Lung Transplant Program. Requests are made by a variety of organizations and individuals including but not limited to referring physicians, insurers, prospective patients, the New England Organ Bank and UNOS (United Network for Organ Sharing)
) Schedules all post-transplant follow-up visits to the Lung Transplant clinic. Schedules all necessary consults, diagnostic tests, post-transplant visits and procedures according to guidelines. Organizes all tests and consult notes for review by Lung Transplant team
) Obtains insurance approval for lung transplant clinic visits when necessary. Due to the varying and constantly changing requirements of each insurer and “Center of Excellence” networks, must maintain competency in this area
) Serves as point of contact to gather and organize all clinical information related to post –transplant patients. Interacts with the Lung Transplant data analyst as necessary. Provides information that is requested by insures and patients. Information for lung transplant approvals, all disability requests, and medical record requests
) Organizes and participates in weekly transplant team conferences. Collates and distributes written minutes of Lung Transplant meetings
) Gathers data for Center of Excellence contracts and UNOS reports
) Maintains and distributes clinic and procedure schedules
) Communicates with patients and referring physicians to facilitate the above, and to answer questions related to the administrative process in the post-transplant phase with the Lung Transplant Program
) Assists with scanning of data collected into Epic to facilitate all of the above tasks
) Organizes and participates in weekly transplant team conferences
) Gathers data for Center of Excellence contracts and UNOS reports as needed
) Trains in other administrative tasks related to the functioning of the Lung Transplant Program. Members of the Administrative Coordinator team (pre- and post- transplant) will provide assistance/cross-coverage for all programmatic administrative tasks as needed
) Participates in quality assurance and process improvement projects as appropriate

191

Administrative Coordinator Resume Examples & Samples

Responds to more complex or escalated enquiries from other PA/secretarial staff
Accesses the email accounts of Senior Managers supported to schedule their appointments and answer or redirect routine enquiries from internal or external sources
Accurately transcribes, types, formats, and proof reads a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software. May complete in own language and English
Uses desktop publishing software to design more complex documents to support the work of the department they support
Provides specialist project based administrative support when required
Coordinates internal and external meetings / conferences so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available
Performs other administrative tasks using independent judgement and discretion
Prepares documents, presentation materials and official information releases and distributes to required stakeholders
Coaches and mentors less experienced secretarial help desk staff to help them resolve problems
Plans, organises, and schedules own workload through system maintenance so that all activities are completed accurately and on time

192

Administrative Coordinator Resume Examples & Samples

Develop long-term therapy area strategies to maximise growth
Lead product strategies from science units (e.g. development) through to commercialisation and life-cycle management and working in collaboration with healthcare providers, regulatory authorities and payers
Shape portfolio and product strategies, providing strategic direction and commercial management of all TA assets
Supplement portfolio and capabilities through business development opportunities
Prepares documents and presentation materials; screens and responds to incoming correspondence, inquiries, and phone calls; drafts letters and official information releases
Manages the VP's appointments and schedules and makes travel arrangements to make best use of their time
Complete accurate monthly expenses reports for submission using internal expenses system, including approving direct reports' expenses following due diligence and in line with corporate guidelines and deadlines
Prepare and create purchase orders as needed for all payables to vendors, including approvals on behalf of VP and team
Gathers, compiles, verifies, and analyses information for the VP to use in documents such as memos, letters, reports, speeches, presentations, and news releases
Coordinates internal and external meetings so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available
Able to set up meetings & teleconference calls using various types of technology, including: telepresence, video conferencing, teleconference, WebEx, etc... both domestic & internationally
Facilitates smooth communications between the VP and other executives, managers, vice presidents, direct reports and employees; and between the VP and external parties such as media, customers, and the public
Accurately transcribes, types, formats and proof reads a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches and presentations) using Microsoft office
Accesses the VP's email accounts to schedule their appointments and answer or redirect routine enquiries from internal or external sources. triage and prioritize e-mail; flag time-sensitive requests/approvals
Handles confidential information and maintains the security of the VP's records and files
Maintains the VP's office and accounting records; monitors, reviews, and approves standard expenditures to ensure that the activities of the office are conducted within established budgets
Plans, organizes and schedules own workload so that all activities are completed accurately and on time
Provide full recruitment support for VP; serve as liaison between Human Resources, Executive Search and internal/external candidates
Plan full logistics of team off-sites and town halls within budget including direct vendor contact and negotiations, including setting up of contracts
Part of a wider support Admin team working together to share best practice, support and resolving problems -- acts as a mentor/coach to less experienced admin staff and peers
5-7 years' experience supporting Senior and/or Executive Leaders
Able to communicate effectively with ease and confidence, both written and verbal
Keen understanding of professional and diplomatic interpersonal skills
With an eye for detail, manage multiple projects/tasks simultaneously and effectively
Has general knowledge of working globally within a variety of cultures
Forward looking, results oriented, focused thinker and proactive
Works well independently, but also works in a team setting
Flexible with a 'can-do' attitude, but will delegate when necessary
Responsive, not reactive, using own initiative
Self-developer and learner
Demonstrated intermediate to advanced PC skills and ability including Microsoft office and other bespoke industry applications, e.g. Sharepoint and BOX
Two-year Associate Degree or proven equivalent experience

193

Senior Executive Administrative Coordinator Resume Examples & Samples

At least 7 years of administrative work experience, including 5 years experience supporting an Executive
Experience in Human Resources and demonstrated knowledge of PeopleSoft preferred
Demonstrated knowledge and understanding of PC and mainframe applications, including Windows, EXCEL, PowerPoint, Access, EERS, PCARD, TIME, Passport, PeopleSoft, and other relevant technologies
Demonstrated ability to work independently, exercise sound judgment and discretion and coordinate multiple projects simultaneously
Demonstrated administrative, organizing and planning skills. Demonstrated ability to conduct research, identify data requirements and create research tools
Demonstrated knowledge of corporate and business unit policies procedures and practices
Proven ability to perform effectively in a high performance culture
Demonstrated ability to build consensus, establish trust and communicate effectively (written & verbal)
Demonstrated ability to identify and implement process enhancements and efficiency

194

Administrative Coordinator Resume Examples & Samples

45%: Delivers Mail: Organizes sorted mail in sequence for delivery via established routes and loads all items onto delivery vehicles. Distributes all mail as well as packages, parcels, completed print jobs, and other materials and obtains signatures as required. Delivers LSU out-going mail to USPS Stations
25%: Collects Mail: Collects all incoming LSU mail from USPS Stations, including all classes of letter mail, Business Reply, Express Mail, flats, packages, parcels, etc. Collects both internal campus mail, USPS outgoing mail, and other materials while on route, performing preliminary sorting of these items into categories (internal mail, normal outbound mail, mail to be metered or further processed.) Performs unscheduled pick-ups as needed
25%: Sorts Mail: Sorts all incoming mail, USPS and Campus Mail, efficiently and accurately for distribution to departments, faculty and staff, including all classes of letter mail, packages, parcels, completed print jobs, and other materials. Sorts mail to the appropriate route and sorts mail within routes
5%: Performing unscheduled pick-ups and deliveries as requested and other duties as assigned

195

Administrative Coordinator Resume Examples & Samples

50%: Administration - serve as the administrative support position and liaison for the CoA Dean's Office; answer phones; greet and direct visitors; serve as primary point of contact between LSU AgCenter and college as it relates to communication related to both organizations; arrange conferences, staff/ committee meetings & preparation of agendas/presentations/packets; provide direct clerical support to Executive Associate Dean & Assistant Dean including scheduling of appointments/maintaining calendars, making travel arrangements, preparation of correspondence, etc.; provide clerical assistance related to teaching awards and scholarships; supervise (1) front desk student. Provide support with the administration and logistics of special events for the college
40%: Office Management - serve as Office Manager for the CoA Dean's Office; maintain conference room reservations & central correspondence for college-wide initiatives; handle mail, on-campus deliveries & errands; coordinate/track work orders for Facility Services, ITS, etc.; prepare forms & obtain approvals; procure supplies, small dollar purchases, promotional items, etc. and process expense transactions in Workday/Foundation (purchasing, travel, LaCarte, etc.); serve as delegate in Workday as deemed appropriate; serve as back-up Building Coordinator & secondary Travel Arranger
10%: Perform other duties and/or special projects as assigned; provide back-up phone coverage for Student Services and answer general questions about college and AgCenter

196

Administrative Coordinator Resume Examples & Samples

Working with the project management team to track project activities
Assisting the project manager with performing quality control of daily activities
Facilitating the coordination of deliverables
Performing scheduling activities, monitoring schedules, and communicating potential conflicts to the project management team
Communicating and interacting with the project team and client, as needed
Assisting with SharePoint document/database management
Providing administrative and clerical support of project-related activities
Excellent verbal and written communication skills with a demonstrated ability to develop and maintain internal and external client relationships
Must be organized and be able to handle multiple tasks
Experience using Microsoft Office Suite
Critical thinking and business judgment
Ability to learn and apply policy to specific circumstances
A team player with a positive attitude
Bachelor’s Degree in Accounting, Business, Construction Management or related field is a plus
LI-KK1

197

Administrative Coordinator Resume Examples & Samples

Must be willing to learn SAP
Ability to work in a very busy, ever changing environment is a plus
Must be able to manage and meet deadlines

198

Administrative Coordinator Resume Examples & Samples

Provide direct secretarial support to the Dean; prepare background information in preparation for Dean's professional commitments; serve as the primary scheduler for the Dean's calendar and establish priorities; make travel arrangements; coordinate arrangements for meetings at destination
Serve as travel coordinator for Dean’s office, faculty members and visiting candidates; ensure adherence to School of Dentistry travel policies
Oversee and/or complete the preparation of documents related to travel, purchasing, budget and event coordination for the Dean’s travel, memberships, and related activities
Serve as a member of the core team for accreditation leadership. Assist the Dean’s Office in tracking accreditation requirements and schedules for each of the 10 plus CODA accredited programs
Serve as liaison between Dean/Assistant to Dean and other staff members, transmitting assignments and requesting status information
Maintain the Dean’s CV as well as CE log, Outside Professional Forms and other monthly compliance reports
Provide administrative oversight for the Dean’s courses, including Practice Management and Dental Action Day
Draft confidential correspondence, meeting notices, agendas, reports, manuscripts, schedules, test materials, and other documents as needed
In the Assistant to the Dean’s absence, review and prioritize Dean’s mail, telephone calls, and other communications. Prepare responses as required. Monitor timeliness and appropriateness of correspondence/memos when others are designated to draft responses
Plan and execute School wide open forums and special events/meetings as needed
Serve as the back-up for the Dean’s Office front office, covering breaks, lunch and meetings for the Dean’s Office Front desk staffer
Experience in a university setting

199

Administrative Coordinator Resume Examples & Samples

3+ years experience in administrative support
Knowledge of MS Office Suite, including Word and Outlook
Professional, self-motivated, well-organized and detail-oriented with the flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment
Knowledge of A/E industry desired
Experience working in an office environment

200

Administrative Coordinator Resume Examples & Samples

Use Microsoft Office applications to assist Director of the Veteran Resource & Support Center with developing and maintaining documents, presentations, spreadsheets and databases
Develops a training manual and process for new VA Student Workers
Assigns tasks and evaluates job progress
Develops work schedules for student workers
Track Student training requirements
Liaison for VRSC to the VA Work Study program
Sends applications/contracts to VA
Approves and sends time sheets to VA
Coordinates with other staff members regarding duties of VA student workers

201

Administrative Coordinator Resume Examples & Samples

Working with offices across the University, as well as with internal and external constituencies, to schedule and coordinate the Associate Dean's complex schedule of meetings, events, and travel
Working with offices across the University, as well as with internal and external constituencies, to schedule and coordinate the ADSA’s schedule of meetings, events
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's degree with a minimum of 3 years of applicable work experience, or the equivalent combination of education and experience from which comparable knowledge and abilities can be acquired
Five years of professional work experience preferred

202

IT Administrative Coordinator Resume Examples & Samples

Manages and executes the annual IS department expense and capital budgeting processes
Tracks spending by account number and by month and forecasts future spend
Enters purchase orders for IS department and processes invoices for payment
Tracks spending on IS capital projects and prepares monthly summary of capital spending
Manages the presentation content for the monthly IS department meeting
Coordinates employee team building events
Assist in the IS SOX control processes by coordinating events
Schedules meetings as directed and ensures facilities are adequately prepared
Organizes and maintains central filing as needed
Orders and maintains supplies for the department
Manages and arranges travel schedules as needed

203

Administrative Coordinator Resume Examples & Samples

30% - Administrative Support to the Director, Associate Director, and Assistant Director - Schedule appointments; provide reports for NASAD annual reporting and accreditation, HEADS Data reports; student assessment and grades; compose & distribute correspondence; maintain tenure review calendar; coordinate paperwork flow for tenure & promotion cases; provide budgetary reports to the Director, Associate Director, Assistant Director, and Administrative Program Specialist - for graduate assistantships and salary savings
30% - Human Resource Coordinator - Process graduate and undergraduate students' personnel forms in Workday; serve as a Timekeeper for graduate and undergraduate student workers; oversee hiring and scheduling of office student workers and models; maintain faculty, staff, graduate student, and student worker personnel files. Process documentation for internships, international students, visiting students, and visiting faculty. Support search committees
20% - Academic Support - Manage enrollment & schedule course per semester in Mainframe; coordinate development of per-semester student enrollment and degree progress reports; coordinate Graduate Program admissions, reviews, contracts, and correspondence; coordinate the administration of Graduate Program; oversee per semester student course/instructor evaluations; assist with undergraduate admissions; input, calculate, report, and maintain history of student assessment information in custom database for eight areas of concentration
15% - Office Manager - Oversee front office operations; manage property inventory, maintain inventory database; oversee property inventory for 3 buildings (Art, Foster, Studio Arts); maintain department files; coordinate and oversee Mailroom operations including department generic e-mail account, prepare mailings and shipments; maintain department archives; reserve and schedule rooms
5% - Communications, Recruitment, and Events - Promote department via social media; support other marketing and public relations activities. Coordinate schedules for visiting prospective students and their families. Help with School of Art and College of Art & Design events - graduations, receptions, orientations, and tours. Coordinate lead generation with Admissions department

204

Administrative Coordinator Administrative Analyst Resume Examples & Samples

Performance of a variety of administrative, technical and analytical duties of limited to moderate complexity and/or day-to-day administration of a program within an organizational unit under general supervision. Work activities relate primarily to operations and procedures
Work is usually limited to immediate organizational unit, but may coordinate projects within or with other units. Assignments require handling of multiple work priorities and accountability for own work results
Assignments regularly require the use of independent judgment to make decisions, interpret, and apply a ide range of policies and procedures related to the program area and/or administrative specialties. Standard procedures and practices are followed
A wide range of administrative problems related to day-to-day work unit and program operations will require solutions. Precedents may often be relied on to determine appropriate solutions
Possess the ability to effectively interpret, organize, and present information and ideas both written and verbally
Maintain and improve the systems necessary for efficient tracking of all fiscal and accounting information for the Reserve
Review and evaluate reports received from the University and work with appropriate staff to resolve accounting problems and issues in a timely manner
Prepare and manage financial activities of the individual operating budgets in various University project accounts to maintain budget goals
Develop creative solutions and adapt current operating procedures to accommodate new conditions; respond quickly and effectively to the needs of the Director and staff while ensuring compliance at all levels
Three years administrative and accounting experience

205

Administrative Coordinator IV IP Resume Examples & Samples

Provide day-to-day administrative support for IP Legal Department
Schedule meetings for attorneys within the IP Legal Department
Assist in preparation for meetings which may include PowerPoint presentation, handouts, and managing the logistics of the meeting (reserving conference room, sending meeting invites, etc.)
Manage all travel associated with IP Legal Department, which includes, planning, scheduling, coordinating, and processing business expense reports
Processing and coding all legal invoices from non-US firms
Reviewing and maintaining USPTO and EPO deposit accounts
Requesting monthly IP litigation accrual information from outside counsel and conducting necessary follow-up communications
Generating Mallinckrodt Patent Incentive award data from patent database, preparing requests and obtaining payment approvals
Preparing information from patent database and ordering annual Mallinckrodt patent plaque awards
Assist with the drafting of letters under the direction of the IP Legal Departments
Organize and expedite flow of work by proactively following-up with others to ensure deadlines are met
Recommend and implement departmental process improvements
Maintain and coordinate shared files – both electronic and hard copy
Interface with all levels of employees, including high level executives, and business associates, e.g. outside counsel
Provide general office support related to faxing, copying, filing, organizing, mailing, tracking documents, data entry, and ordering supplies
Partner with other Administrative Assistants across other Legal Department functional areas as needed
Perform other duties as assigned by the IP Legal Department, as needed
Maintain strict confidentiality of documents and information communicated within the Legal Departments including confidentiality from and between members of the IP and Corporate Transactional (M&A) Legal Departments in relation to highly confidential and/or legally sensitive Mallinckrodt matters

206

Executive Administrative Coordinator Resume Examples & Samples

Handles inquiries, schedules appointments, develops presentations, and fills other office support functions
Monitors budget activities and analyzes trends
Supports any level of Vice President of a particular business unit of Exelon Corporation
Supervision is exercised over subordinate administrative staff within business unit. A wide degree of creativity and latitude is expected with limited supervision

207

Treasury Administrative Coordinator Resume Examples & Samples

HS Diploma required. Associates Degree preferred
At least 2-4+ years administrative experience, preferably in a professional services environment
MS Office experience required (MOS certified a plus)

208

Administrative Coordinator Resume Examples & Samples

Expert level of proficiency with Outlook, Word, Excel, and PowerPoint
Highest level of interpersonal skills with a demonstrated ability to work with a variety of faculty, personnel, and outside contacts
Ability to create and edit correspondence of all types
Highest level of phone etiquette

209

Ndnqi Administrative Coordinator Resume Examples & Samples

Data entry and tracking: tracks new NDNQI member enrollment by entering data into Excel spreadsheets and an Access project database for new member enrollment. Tracks all client non-renewals, and/or cancellations and manages the process for annual client participation certificates
Contract Review and Evaluation: reviews all contracts received and evaluates each contract to ensure no changes or customization has been made to the standard NDNQI contract. If variances are found, seek approval from NDNQI leadership team on all identified changes
Monthly Reporting: Prepares quality checks and distributes monthly membership reports to NDNQI senior leadership team. Provides data and analysis related to business performance to support strategic planning and decision-making—examples in include renewal reports and new sales reports
Office/Administration support: act as local administrator for Press Ganey’s NDNQI office and associate in Kansas City to the rest of the organization. Provide office and administrative support to the NDNQI leadership and NDNQI team; including support tasks as necessary (e.g. assists in maintaining office coordination, equipment, supplies inventory, expense reports, mailings, filing, etc.)
Assists in coordinating the new hire onboarding process (preparation of schedule, ordering equipment and arranging set up, coordinating travel, coordinating meetings with key associates, etc.)
Performs receptionist duties (answering phone, greeting visitors, etc.) when needed. Complete organization of meetings, special events and luncheons, including reserving conference rooms, arranging for catering, special events and working luncheons. Scheduling of audio and/or visual conferences. Handles processing of invoices to Finance Department for payment. Perform other related duties as required and assigned
2-4 years of experience
P roven experience working with confidential patient health information (PHI) and client information
General understanding of healthcare practices and principles
Strong leadership and interpersonal skills, with demonstrated ability to work collaboratively with team members to accomplish goals
Demonstrated effectiveness in relationship-building and communicating with external stakeholders
Able to work in a culturally-diverse, multidisciplinary environment

210

Administrative Coordinator Resume Examples & Samples

Performs duties and tasks that are frequently nonroutine Refers only the most complex issues to higher level
Schedules, reports, and tracks information for department
May assist in orienting and training lower level employees
Basic office practices, procedures and methods
Build solid, effective working relationships with others

211

Administrative Coordinator Resume Examples & Samples

Answer and direct all incoming calls
Greet and direct the public
Manage appointment database for the Undergraduate Advisers
Gather content and update the department social media tools and Web site
Web site management
Create all marketing materials for department curriculum
Coauthor alumni newsletter
Responsible for department events: room reservations as well as food and beverage
Process all telecommunication requests, and reconcile telecommunication accounts monthly
Responsible for monitoring and purchasing office supplies, as well as reconciliation of the purchase card account
Manage all travel reservations for applicants of faculty positions; and
Manage other department administrative duties as assigned: poster printing appointments, key request/Omnilocks, brownbag updates, copy card, room scheduling, and mail management
Ability to work in a fast-paced environment and adapt to changes in a work environment
High level of excellent customer service skills
Strong ability to multitask and prioritize
Ability to work in a team environment; and
Experience on social media platforms and with Web site content management
Experience with power point
Knowledge of travel basics
Experience with event planning; and
Knowledge of Mason or commonwealth of Virginia systems and policies

212

Administrative Coordinator Resume Examples & Samples

Strong student data systems from admissions through graduation and the capacity to analyze long-term program effects
Carry out critical and important projects in conjunction with other team or committee members, including developing plans, defining and communicating alternatives and making recommendations regarding appropriate courses of action based on thorough understanding of desired outcomes, expectations and timelines (e.g., developing course scheduling priorities)
Identify issues impacting office operations and design proper solutions; recommend operational processes and workflows
Analyze data to provide support to the program Director regarding systems and enrollment (e.g., semester enrollment; student accounts including holds; student progress through program and transition points; Starfish reports)
Analyze data and run reports to inform the program Director in advance of possible issues. (For example, coordinate with Enrollment Management to secure data and track trends with assistance of marketing data.)
Manage special projects on behalf of the Director (e.g., continual re-evaluation of use of resources and basic budget support at the direction of the Academic Program Administrator. funds)
Conceptual: capacity to create and integrate systems (administrative, fiscal, academic) for a growing doctoral program; good judgment
Technical: impeccable verbal and written communication skills and experience with JHU data systems or proven ability to learn quickly
Personal: high degree of professionalism, confidentiality, initiative, and maturity
Analytical: strong working knowledge of Microsoft suite of utilities including databases (e.g., Microsoft Excel and Access) and data analysis software

213

Administrative Coordinator Resume Examples & Samples

Plan, arrange, and coordinate internal and external meetings and conference calls with both internal and external stakeholders
Manage calendars for three VP’s and facilitate meeting administration
Coordinate complex domestic and international travel arrangements, meetings, and events, and preparation/ scheduling of itineraries for traveling VP’s and team staff
Assist in managing the department budgets, including tracking and monitoring of spend, ensuring timely payment of approved invoices, and manage purchase orders and requisitions
Manage purchase orders and requisitions
Screen phone calls, responding to, or delegating to insure timely response
Administratively assist tax, treasury, and internal audit team members with projects, as requested
Act as the liaison between bankers and treasury
Mailing, tracking and documenting the filing of hundreds of tax returns and tax payments
Prepare and finalize letters and documents for signature and mailing
Prepare and track the expense reports of the leadership team members
Producing spreadsheets and presentations in Microsoft Excel and PowerPoint
Responsible for filing, copying, scanning, faxing, and archiving permanent records
Handle confidential and proprietary information with utmost discretion
Provide daily administrative support to the tax, treasury, and internal audit teams
Experience supporting and organizing multiple executives and senior department personnel
Expertise using Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook
Highly proactive and enthusiastic person willing to take initiative and do so with a high level of professionalism
Detailed oriented, yet possess the ability to see the bigger picture
Ability to interact and collaborate with other business teams and their administrative staff
Strong communications and relationship building skills
Ability to independently prioritize activities, identify problems, and seek solutions
Ethical and responsible with the ability to maintain confidentiality

214

Senior Trust Administrative Coordinator Resume Examples & Samples

Performs duties and tasks that reflect substantial variety and complexity. Assists Fiduciary team in the resolution of complex problems and issues
Assists with more complex research and investigation. May prepare analyses of information
May assign and check the work of lower level employees and/or be designated as "lead" worker
Basic mathematical calculations
Organizational and time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines
Coach others in the development of their skills
Execute instructions and request clarification when necessary
Plan, organize, and coordinate work assignments

215

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator providing Portfolio Management specific responsibilities
Managing Research and Advanced Project Portfolio for the Ford Research and Innovation Center in Palo Alto
Position provides support for project initiation, tracking, reporting, meeting setup
Person will report to the Operations Manager in the office and support the other Administrative and Operations and Technical personnel
Support data entry in project database (Tech Integrator) internal to Ford
Bachelors’ in Business or related technical degree
6 + months in office setting
Masters’ in Business or related technical degree
Microsoft Office Tool Suite Usage, especially Excel, Word and PowerPoint. Familiarity with Tech Integrator
Good ability to get tasks completed on time
Ford One Behaviors
Good technical abilities
Ability to work with people of all skill levels and organizational levels

216

Administrative Coordinator Resume Examples & Samples

Assist to Increase Hotel profitability by boosting sales activities and securing maximum bookings on hotel products & services
Provide added value to the teams by providing strong support to sales department
Establish and monitor all required computerized statistics
Coordinate Reservation and Sales Department in terms of rates and rooms availability
Secure constant adherence of all operating departments to Sales and Rate Policies and Marketing Plan implementation
Provide reports such as: Sales Overview, Benchmark, e-commerce, etc
Participate in the preparation of the marketing plans and hotel budgets
Participate in weekly sales, group and conference meetings
Assist in the development and implementation of the Hotel sales / marketing plan to ensure all revenue goals will be met and exceeded
Perform administrative duties such as tracking sales leads and providing reports
Handle incoming inquiries of guests on rates, products and coordinate these with the sales team
Perform telemarketing to designated clients
Receive client inquiries coming to the hotel for business

217

Administrative Coordinator Resume Examples & Samples

Experience working with Payroll and/or Human Resources within a University setting
Working knowledge of position classification frameworks
Experience utilizing Human Resources tracking systems with Oracle and the Talent Management Systems at Colorado State University
Experience with on-boarding processes for new employees, FSLA, FMLA, Workers Compensation, and Leave policies
General understanding of animal acquisition, transfers and billing in a research environment

218

Administrative Coordinator Resume Examples & Samples

Induct IMTE into metrology database for service internally and for processing externally to multiple suppliers
Establish and maintain a complete and accurate office filing system of procurement of services, parts and materials and associated quality records
Generate IMTE recall and past due reports for customers, following up with customer on all delinquent IMTE
Initiate purchase order requisitions and maintain detailed and accurate records of all purchases for monthly reconciliation
Drive supplier turnaround time by routinely engaging suppliers for status and commitment to contractual requirements
Work closely with customers on a daily basis to provide status of equipment and act as an interface to technicians within the laboratory
May perform varied duties in such fields as administration, employee and customer relations, business and financial management, procurement and property accountability, etc
Experience with database processing preferred
Previous experience in calibration laboratory environment or PMEL and familiarity with ANSI-Z540 OR ISO-17025 a plus

219

Administrative Coordinator Resume Examples & Samples

35%- In absence of Client Services Supervisor, assists in writing and/or updating Standard Operations (SOPs) and acting as the Referral Coordinator (only in absence of both Client Services Supervisor and Referral Coordinator). Manage vending machine and office deliveries. Ensures lobby and magazines are maintained in an orderly fashion. In the absence of Client Services Supervisor or Triage Associate Clinical Specialist, orients Emergency Students to evening shift protocols
25%- Communicates with clients (internal and external) with a superior level of customer service. Maintain patient demographic information by obtaining, recording, and updating personal and financial information. Answers calls (within two rings) from clients and forwards calls as needed while using proper phone etiquette and speaking in a professional manner. Assisting patients in scheduling and registration
15%- First line of communication with a client in regards to services, policy and facility. Professionally communicates with clinicians, staff, and 3rd or 4th year veterinary students to ensure awareness of patients arrival. Alerts services when clients have been waiting for more than 10 minutes. Retrieves messages from e-mail system and ensures proper communication to the appropriate service. Checks the e-mail message system consistently (no longer than 30 minute lapses)
15%- Assists technicians with upkeep and input of charges for patients within the hospital; posting, collecting, and billing; communication with clients; collections--reviews receivables when checking clients in and ensuring late balances are collected prior to service
10%- Retrieves client's contact information to include full name, contact information, address, and e-mail and inputting this information into the hospital's electronic medical record. Creating medical cards or labels for new patients and ensuring rDVM (referring Veterinarian) information is up to date

220

Marketing Administrative Coordinator Resume Examples & Samples

Ability to work independently and as a team
Professional business appearance
Full schedule flexibility / weekends and Holidays are a must!
Positive and upbeat attitude combined with effective communication skills
Light physical effort (lift/carry up to 25 lbs.)
Must be able to maintain performance standards
Good organization skills and the ability to maintain accurate data and records
Proficient in CRS/Mainframe/FOCUS and Excel
Good Mathematical Skills
Manages time efficiently

221

Administrative Coordinator Resume Examples & Samples

Under direction of project management, prepares contract commitment and change order requests, construction, design/field directives, payment schedules, close out documentation, purchase orders, and other contract-related documents based on established forms and systems. Previous experience supporting construction projects is highly desired
Processes and administers invoices and payments according to contractual obligations and ensures timely and accurate processing
Supports the project team with the compilation and review of requests for proposals
Provides general administrative support and performs clerical duties for project team managers and reps, including calendar management, expense reports, travel arrangements, and routine correspondence
Schedules and coordinates project meetings and/or conference calls with internal and external clients and vendors. Distributes meeting minutes, initiates and follows-up with action items on behalf of the appropriate parties in the office
Compiles, updates, and maintains project reports on spreadsheets, Word, and databases. Refers project data/information to the appropriate parties
Maintains electronic and hard-copy project files in a retrievable and achievable manner
Processes security clearances, reprographic and express delivery orders. Assists office manager when needed
Minimum 2 years related experience in an Administrative Assistance capacity
Must be able to work 8 AM to 5 PM Monday through Friday
Willingness to work overtime and/or on weekends with short notice
Minimum 1 year experience with design/production/construction firm preferred
Experience using Prolog a plus
Must be able work independently, identify and communicate creative solutions to challenges, maintain a strong focus on business priorities and be persistent in follow-through

222

Administrative Coordinator Resume Examples & Samples

60%- Administrative support to sales leaders
Execute travel plans (air, car, & hotel; obtain passport visas as needed)
Complete expense reports using online reporting tool
Coordinate customer appointments with customer’s administrative assistants
Assist with team meeting planning, coordination, and logistics
30% - Cell phones and computer inventory
Act as business IT administrator to manage computers, cell phones, and IT requests
Coordinate the setup for new hires, employee transfers, terminations and existing employees in the IT system
Manage computer and cell phone inventory. Send new devices to remote sales team when needed
10% - General office activities
Manage logistics for customer visits to the office
Maintain break room supplies, coffee order, and office supplies
Phone reception for general inbound calls and roll-over calls as needed
Assist Office & Meeting Coordinator with logistics of business meeting planning
3+ years of experience administrative or event coordination experience
Strong behaviors in alignment with the Cargill Leadership Model
Excellent skills at using Microsoft Office Products with a heavy emphasis on PowerPoint, Word, Outlook, as well as fundamental skills with Excel
Excellent communication skills to interact with customers
Creative thinking process to support presentation development
Experience dealing with confidential information
Ability to anticipate the needs of executive staff

223

Administrative Coordinator Resume Examples & Samples

Administrative Assistance for Associate Dean and Directors
Make travel and hotel reservations
Schedule appointments and maintain calendars
Greet guests, answer phones, circulate mail and make copies etc
Schedule conference room usage
Coordinate staff meetings, prepare meeting materials and agendas for the DAR office
Order supplies and track invoice payments
Prepare and submit accounts payable and purchasing paperwork
Ensure that expenses are reimbursed for members of the DAR office
With the Associate Dean, audit the DAR Central budget on a quarterly basis to ensure that resources are being allocated appropriately
Utilize the Johns Hopkins development Aladin database. Responsible for creating, maintaining and updating donor and prospect records, inputting visit notes provided by the DAR team
Manages the office activities which include exercising independent judgment in resolution of administrative problems which includes interpreting and communicating operating policies and procedures

224

Administrative Coordinator Resume Examples & Samples

Knowledge of academic policies, procedures, practices and systems, both within Krieger and JHU
Proficient with standard office equipment and software (i.e. Excel, Word, PowerPoint, Outlook, Adobe)
Working knowledge and experience with internal Hopkins systems preferred (SAP, Interfolio, Filemaker, etc.)
Must be very organized and able to work independently and proactively with minimal supervision and use discretion and sound judgment in independent decision-making
Required excellent oral, written and interpersonal communication skills and a good understanding of internal relationships
Excellent time management skills and the ability to work well under pressure while handling multiple, shifting, and competing priorities

225

IT Administrative Coordinator Resume Examples & Samples

Invoice processing and oversight of all IT invoices and purchase orders
Research and resolve billing discrepancies
Provide ServiceNow administration including trouble-shooting, testing, and researching
Create and publish ServiceNow reports and dashboards
Communicate ServiceNow process changes, enhancements, and modifications
Provide AirWatch administration as needed
Maintain active licenses; track and audit mobile devices
Track copier leases and provide maintenance reconciliation
Order and maintain department supplies for copiers (toner & staples)
Knowledge of Microsoft Office, with strong Excel skills
Detail-oriented and ability to prioritize and manage multiple tasks
Self-starter; able to perform duties independently in a fast-paced environment
Ability to interact with all levels including senior management
Strong time management, organizational and interpersonal skills

226

Data Entry / Administrative Coordinator Resume Examples & Samples

2+ years college preferred (business emphasis) or additional relevant experience
Previous experience in data entry/reporting, database administration, or administrative/technical support preferred
Ability to prioritize and manage time/projects effectively
Demonstrated proficiency using all MS Office (Word, Access, Excel and PowerPoint) products
Knowledge and experience using database software and able to trouble-shoot systems problems
Ability to handle multiple deliverables and deadlines
Self-starter, proactive, and able to accomplish goals with little supervision
Team player with strong customer service skills
Demonstrated ability to communicate effectively over the phone and manage conflict effectively through distance relationship building
Fitness and/or wellness industry knowledge preferred
Detail conscious demonstrating a high degree of accuracy

227

Administrative Coordinator Resume Examples & Samples

Provide administrative support to training program leadership
Create, monitor and track documentation of all trainee educational activity including didactics, curriculum, evaluation, alumni information, etc., to ensure compliance according to American Psychological Association (APA) regulations
Ensure completion of application materials and maintain confidential applicant files
Schedule applicant interviews and coordinate “interview days.”
Maintain applicant databases
Coordinate recruitment, website updates, onboarding and related activities
Works with Human Resources to ensure trainees are paid on time and accurately
Supervise reporting of vacation and sick leave balances
Supervise the organization, audio/visual needs, and catering for meetings, conferences, events, certificate luncheons, and graduation events
Initiate check requests, cash requests, purchase orders, and travel reimbursements related to program needs
May supervise and direct the activities of clerical/secretarial staff to ensure the accurate and timely completion of required responsibilities and special projects
Direct activities related to Psychology Section continuing education program in a manner consistent with maintaining APA sponsorship. May serve as primary administrative contact between the Psychology Section and other institutions
Data collection and management for annual reports, program and supervision evaluation feedback
Identify and evaluate the methods for improving workflow and cost effectiveness and makes recommendations to the Training Directors for improvement
Excellent organizational skills with the ability to oversee multiple projects at the same time and the ability to function well under deadlines
Excellent interpersonal skills and flexibility
Knowledge of survey monkey
Ability to focus detailed, concentrated effort to multiple projects and re-establish priorities as necessary

228

Administrative Coordinator Resume Examples & Samples

Manage Executive’s calendar including schedules, appointments, and establishing agendas
Coordinate property, broker, contractor conferences and off-site meetings
Coordinate frequent, less routine domestic and international travel that is increasing in complexity
Support Executive with report and data analytics, compilation, and sorting priorities
Support management of phone calls and email to Executive
Prepare and distribute Real Estate documents required for leases and other Real Estate functions of Corporate Officer
Direct routine correspondence and reports
Set-up and maintain files
Associate’s degree is typical
4-5 years of Executive level administrative experience preferred

229

Administrative Coordinator Resume Examples & Samples

Manages the electronic calendar for Associate Dean
Generates staff meeting materials, materials for donor meetings, and coordinates information for leadership-level communications
Proactively composes, proofreads, and edits correspondence including email, letters, and proposals
Serves as the primary contact for Associate Dean and Director of Development with visiting guests
Maintains donor records on behalf of Associate Dean to ensure that critical donor information, visit updates and stewardship data is reflected in the development database
Makes travel arrangements for Associate Dean
Collaborate and coordinate with the Office of the Dean to schedule and prepare materials for meetings
Ability to provide executive-level support in interpersonal, written and verbal communication, customer service, and calendaring
Demonstrated success as a member of a tightly integrated team
Advanced proficiency using Microsoft Office suite and Outlook as well as the Internet
Excellent verbal and interpersonal skills, including the ability to collaborate effectively with other departments at Carey and the larger institution
Excellent writing and editing skills, including the ability to draft original correspondence, proofread and edit significant documents with wide distribution
Skilled in handling deadlines, rapidly changing situations, and managing multiple projects
Proven ability to work with minimal supervision and to exercise independent judgment and discretion
Ability to gather data, interpret and compile in to readily understood formats/reports/spreadsheets to support projects or discussions at meetings
Event and project support, as a member of the Development and Alumni Relations team

230

Administrative Coordinator Resume Examples & Samples

40%: Supervises and ensures coverage of the customer service phone bank function of Bursar Operations during core business hours; answers six-line phone system, directs all incoming correspondence and phone calls to appropriate office and campus personnel. Provides customers with duplicate copies of Form 1098-T. Ensures organization and neat appearance of the mail storage center; opens, sorts, distributes, and reconciles all incoming mail received. Records and maintains an electronic check log; assists with the processing of credit balance refunds
5%: Maintains an efficient, safe, clean and comfortable work environment for Bursar Operations. Coordinates and schedules on-campus services such as Telecommunications, Facility Services, Copier Mgmt, and Property Mgmt. Maintains stocked inventory of all general office supplies. Responsible for updating the registration white board within the phone bank for each term. Ensures procedures are in compliance with University guidelines and applicable laws and regulations. Routes leave audit reports and long distance call reports and returns them to Accounting Services
5%: Performs administrative duties or assists with special projects as assigned by the Bursar or other administrative manager

231

Administrative Coordinator Resume Examples & Samples

Maintains department reports, projects and policies
Processes daily, monthly or weekly reports or projects which could include invoices, timecards or expense reports
Provides daily calendar maintenance and written documentation for senior management staff or specialized department(s)
Provides critical thinking and communication support for the department
High School diploma or equivalent; Bachelor degree is preferred
5 years minimum experience as an administrative coordinator or assistant
Demonstrated knowledge of data entry, word processing, window applications, spreadsheets and/or databases
Highly proficient in all applications of Microsoft Office, with an emphasis on Excel, Powerpoint, Visio, Word and Outlook

232

Administrative Coordinator Resume Examples & Samples

College degree; minimum two years experience in office Administration and/or training; or equivalent combination of education and experience
Proficient in all Microsoft Office applications including, Outlook, Word, Excel, and PowerPoint
Excellent verbal, written, organizational and communication skills
Incumbent must have independent problem solving skills, strong attention to detail and ability to prioritize work in a fast paced environment while meeting deadlines
Basic understanding of how to manage a department budget
Knowledge of Concur, Aprimo, ScheduAll, A/X, Citrix, and / or Lync helpful
Advertising/Design agency experience a plus
Television/Entertainment industry experience a plus

233

Administrative Coordinator Resume Examples & Samples

High-energy level and enthusiasm for Georgetown University
Ability to work independently and to take ownership of assigned goals
Willingness to manage alumni and student events on evenings and weekends
Excellent marketing and communication skills

234

Administrative Coordinator Assistant Resume Examples & Samples

2+ years related work experience. (Processing experience and/or experience within financial industry)
Ability to learn and understand other employer-sponsored products
Working knowledge of 401(k) and Group Universal Life products preferred
Bility to work well with others
Ability to type 40-45 cwpm
Thorough knowledge of Word, Excel, PowerPoint, and ability to master other software packages

235

Administrative Coordinator Resume Examples & Samples

Demonstrates organizational skills with proven ability to prioritize workload
Ability to work collaboratively as part of a team
Excellent computer literacy, word processing, and spreadsheet skills
Knowledge of JHU administrative policies and procedures preferred
Demonstrates interpersonal skills to interact with a wide range of internal and external contacts

236

Administrative Coordinator Resume Examples & Samples

Maintain and manage multiple calendars
Schedule and coordinate meetings and conference calls
Coordinate symposiums, seminars, and special events
Triage phone calls
Maintain and track student awards
Monthly billing and maintenance of basic sciences copier program
Maintain contact and email lists
Prepare and submit expense report,
Create, prepare, and disseminate memos, letters, and emails
Schedule and maintain conference room schedule
Order AV for meetings and presentations
Sort daily mail
Order office supplies
Develop and maintain office recordkeeping system
Maintain copy machine
Assist Sr. Administrative Coordinator by maintaining and compiling administrative information as assigned

237

Administrative Coordinator Resume Examples & Samples

Minimum of three years’ relevant experience required. High School Diploma or GED required. Two years of college or commensurate work experience preferred. Additional education may be substituted for years of work experience
Ability to work independently, manage projects and determine priorities, and to maintain a high degree of professionalism and confidentiality
Excellent interpersonal, writing, editorial and verbal communication skills
Strong social skills and ability to work as part of a team. Ability to effectively and professionally communicate with all constituencies through the written and spoken word
Strong organizational skills required and ability to manage more than one project simultaneously
Excellent analytical and problem solving abilities, attention to details and accuracy, and some knowledge and understanding of accounting theory and practices
Strong computer literacy skills required and the ability to learn new software
Ability to work in a dynamic, fast-paced environment. Knowledge of Johns Hopkins Medicine and/or development operations highly desirable

238

Administrative Coordinator Resume Examples & Samples

Oversees Administrative/Faculty assistant and student employees
Proven track record of professional problem-solving and operational logistics
Fluency with Microsoft Office and Google Apps / Google Suite
Track record of effective teamwork, flexibility and sense of humor
Bachelor’s Degree (BA, BS, BM or BFA)
3 Years Senior Administrator, Executive Assistant, or Office Management Experience

239

Administrative Coordinator Resume Examples & Samples

Ensure that all work is completed with a high level of attention to detail and accuracy
Prepare, format and distribute memos, letters, reports, agendas and PowerPoint presentations
Plan and submit travel instructions to travel agency, complete travel agendas related to lodging, ground transportation, meetings/locations/restaurants
Effectively prioritize work load and independently resolve conflicts related to meeting multiple deadlines
Coordinate the production and distribution of reference materials as needed
Coordinate processing, distribution and tracking of legal employment documents as needed
Provide back-up support to other Finance administrative assistants as requested
Proactively maintain daily calendars for VP and Ops Finance Leadership team. Manage scheduling changes and resolve scheduling conflicts
Schedule and coordinate all staff meetings, and team meetings, 1:1’s, skip levels, and All Hands meetings and work with VP
Manage meeting and event planning for the team and negotiate contracts with vendors
Requires a minimum of a high school diploma plus 3-5 years administrative experience. Excellent verbal, written and interpersonal skills are required
Requires good Knowledge and understanding of administrative and office policies and procedures
Requires proficient computer skills in Microsoft Office Suite (Word, Excel and PowerPoint)

240

Administrative Coordinator Resume Examples & Samples

At least three-years of office management, coordinator or administrative assistance experience
Must be willing to work out of the Corporate HQ office located in Boston, MA
Must be willing to travel 10% of the time
Track record of successfully leveraging Microsoft Office packages in a professional environment (Word, Excel, PowerPoint and Outlook) and web-tools such as WebEx, Jabber, etc
Demonstrated ability to learn and use new software applications
Demonstrated ability to handle multiple priorities and requests promptly and effectively
Must be flexible/adaptable to extend work hours as needed
Tenacity and ability to communicate, influence and problem solve with all levels of leadership
Must be able to work well in a global team environment

241

Administrative Coordinator Resume Examples & Samples

Strong and effective oral and written communications skills
Strong commitment to customer service with ability to work with all levels of internal and external customers
Must be detail oriented and have the ability to manage multiple competing priorities environment
Proficient computer skills to include word processing and spreadsheet software, preferably Microsoft Excel
Demonstrated ability to work independently and use initiative
Strong problem solving skills with ability to evaluate options and generate solutions
Associate’s or a bachelor’s degree from an accredited institution
Experience with fiscal administration
Experience with expending grant funds
Experience working for a US governmental organization (federal/state/local)
Experience working in a higher educational environment
Experience interpreting, applying, and communicating a variety of policies and procedures in accordance with state, federal, College of William and Mary, and grantor guidelines
Experience with the Banner system
Experience with the following computer skills: 1) Microsoft Office Outlook (including the calendar function), Word, Excel, 2) various Google apps, such as Gmail, Drive, Docs, Sheets, Calendar, and Hangouts, 3) file sharing software

242

Administrative Coordinator Resume Examples & Samples

Support a total of five individuals
Creating and managing large events such as conferences, ordering food, media setup, etc
Schedule appointments, confirm appointments and make travel arrangements
Coordinate expense reports for submission, schedule travel and copy materials
Assist with new application and maintenance of state licenses
Proficient in Microsoft Office –Word, PowerPoint and Excel
Strong experience using Microsoft Outlook
Must pay attention to detail
Project or event management experience

243

Administrative Coordinator Resume Examples & Samples

Manages the Executive Director’s calendar, including scheduling appointments
Fields and assesses incoming communications – phone, email and regular mail to triage, highlight to the Executive Director as needed, respond, as may be appropriate and refer to others (e.g., Deputy Director, Research Analyst, Communications, Events, other faculty)
Composes and prepares emails on the Director’s behalf, such as: response to invitations, requests for information and other general inquiries
Provides assistance to the Executive Director with respect to meeting preparation, including preparing presentations, gathering and copying materials and conducting quick basic research (example background information on companies and individuals involved in the meetings). Establishes and maintains electronic and paper record keeping systems related to supporting the work of the Executive Director
Coordinates and makes travel arrangements on behalf of the Director
Tracks and processes reimbursement for the Director’s expenses, through JHU systems
Attends Institute events as requested to assist with Director’s needs on-site and support event logistics staff
Attends weekly team meetings and follows up with the Director’s tasks as necessary, such as tracking to-do items for the Director and following up
Liaises with the Deputy Director and the Institute’s team as necessary
Strong MS Office suite skills, including word, excel and PowerPoint. (Knowledge of iPhone and Mac products is a plus.)
Must be highly accurate, organized and highly detail oriented (meticulous)
Proven track record of initiative and follow-through
Must be highly collaborative, able to work with a diverse population and have strong teaming skills
Excellent verbal and written communication skills, must be able to draft professional emails and short communication pieces

244

Administrative Coordinator Resume Examples & Samples

High School diploma or equivalent; Associate Degree or 2 years of college-level coursework (or equivalent education/experience)
Minimum of 3 years in administrative support with demonstrated proficiency in advanced administrative skills (e.g., minutes, transcription, scheduling) and MS Office Suite analytical applications, queries
Demonstrated proficiency in using and troubleshooting issues with office equipment (e.g., LCD projectors)
Prior recent experience in healthcare setting is preferred
1 year experience in Policy Management software of other similar document storage software, such as SharePoint or Policy Management software for Healthcare is preferred
Medical terminology preferred

245

Protocol Administrative Coordinator Resume Examples & Samples

Previous administrative/secretarial experience essential
Candidate must be able to speak, read and type Arabic. Must be computer literate and be familiar with Microsoft office applications at a minimum
Strong communication skills (verbal, listening, writing)
Previous user of Outlook, Word, Excel, PowerPoint
Excellent typing speed and accuracy of spelling and grammar, layout and content formation essential
Highly organized and efficient approach required
Ability to manage varying needs and prioritizing to ensure best business results
Prepare the paperwork necessary to apply for an online visa, change status, cancellation, travel report for associates
Ensure that information is gathered, processed and filed in an efficient and accurate manner
Follows up, update and maintain the tracking sheet for the visa, Emirates ID and OHC card expiration date
Talk with and listen to other employees to effectively exchange information
Support all co-workers and treat them with dignity and respect
Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality
Verify all information with callers to ensure accuracy
Accommodate and document special requests in an accurate and efficient manner
Explain visa process, costs, timeframes and guarantee and cancellation policies to associates
Actively participate in department briefings and training sessions
Applying Entertainment permissions for all outlets and follows up pending permission from the outlet manager
Update up and maintain CID list in the system includes following up with EBC team and events team regarding all Permission applications for daily basis
Checking the number of attendees for each event and update the daily rehearsal
Taking care about the DTCM permission request such as Entertainers, Alcohol permission
Perform any reasonable task as directed by a Supervisor or Manager
Update his Direct Manger abou all the Issues regarding his work (Events&Visa) and sharing the Information with his Supervisor

246

Administrative Coordinator Resume Examples & Samples

Manage meetings, internal and off-site, including meeting set up (dial-in, WebEx, etc.) and reschedules, catering orders, the day-of support
Assist with travel arrangements and expense reports
Plans, schedules and coordinates departmental off-site meetings and events
Take initiative to continuously improve processes and approaches for ongoing effectiveness of the department and company as a whole (self-starter)
Handles details of a confidential and critical nature
Demonstrates excellent communication, verbal and written
Possesses thorough understanding of departmental and company policies
H.S Diploma, A.A, A.S
Extensive experience with Microsoft Outlook, SharePoint, WebEx and Concur
Flexible, adaptable and the ability to work in dynamic, fast-paced environment managing multiple tasks
Eager to take initiative and be innovative

247

Administrative Coordinator Resume Examples & Samples

40%- Assists faculty in grant processing and forms preparation using appropriate software or system programs. Acts as liaison for the faculty in management of the same. Operates PC and performs duties using word processing, spreadsheets and specialized softwares at the requests of department head, faculty, and other immediate supervisory personnel. Types, formats, and proofs; copies, staples and hole punches for project faculty assignments as assigned. Types course syllabi, lectures, and exams for some of the first and second year courses. Prepares class schedules for some of the first and second year courses as needed. Acts as primary data entry personnel for Digital Measures. Assists faculty in uploading exams using ExamSoft software. Performs duties under deadline in many situations
25%- Assists all faculty, staff, and visitors. Provides escort to visitors. Answers multi-line phone, transfers and directs, posts notices, schedules, and other dated material. Delivers various messages, sends and receives faxes, and notifies recipients. Keeps log of incoming packages and notifies faculty and staff upon arrival, and monitoring refrigerated packages. Uses all office machines and is responsible for all maintenance, such as loads paper/ink, checks daily, empties shredder as needed. Makes copies
25%- Assists the department head in special tasks and assignments. Assists in making travel arrangements for guest speakers under the direction of the travel manager, occasionally working with of search committees in preparation for visiting faculty candidates. Acts as backup on the departmental calendar, reserves rooms, prepares notices, posts, and distributes. Contributes to the organization of departmental functions, gathers prices, makes orders and accepts delivery, coordinating as needed
10%- Acts as assistance to Administrative Coordinator 4, and absorbs work overflow, as needed, in the office. Makes copies as directed and delivers as necessary. Duties include routine filing for accounting manager/ Program Specialist and filing as needed for Administrative Coordinator 4. Assigns PO numbers to faculty and staff in order to aid in the purchase of laboratory supplied. Submits work orders. Inputs air bill information online for Federal Express/UPS overnight and priority overnight for US and international delivery, tracks as necessary, and copies to the appropriate personnel. Manages the department directory board, and keeps the publications display board current. Copies and distributes announcements, emails or items of interest as directed by the Department Head or Faculty. Other duties as assigned

248

Technical Administrative Coordinator Resume Examples & Samples

45% - Expert in MS Office Applications
Highly proficient in MS Office Applications that include Excel, PowerPoint, SharePoint and Visio
Systems experience outside of MS Office such as JDE, CT TyMetrix 360⁰ (T360), and other legal-related matter management systems
Ability to efficiently apply familiar software knowledge to learn new systems
Coordinate and provide effective training to Law team across MS Office applications and other technical systems
Act as Sharepoint Administrator and provide instruction to Sharepoint Content Coordinators
40% - Administrative Support
Provide administrative support to Law team members
Manage requests, appointments, and deliverables in person as well as virtually
Coordinate event and meeting planning
Manage projects and conduct research
Prepare and edit correspondence, reports, and presentations
Work collaboratively with all levels of the organization
Manage documents and files through a document management system
Provide back up support to other administrative roles in the office
Assist with team meeting planning, coordination, logistics and general office activities
15% - Coordinate IT Infrastructure and Operational Support
Act as business IT administrator to manage computers and support IT requests
Coordinate the setup for new hires, employee transfers and existing employees in the IT system
Administer computer inventory and other Cargill equipment
Manage various requests in connection with software solution providers
High School Diploma with post-secondary education preferred
Minimum 5 years administrative experience or customer service role
Excellent Microsoft Office Applications skills with an emphasis on PowerPoint, Word, Outlook, Excel, SharePoint and Visio
Experience in training, specifically related to technology
Ability to create and provide technical training to a variety of people
Excellent teamwork and people skills, excellent organizational skills, attention to detail and a strong sense of urgency
Customer-service mindset, with ability to manage multiple priorities simultaneously
Excellent verbal and written communication skills; demonstrated ability to document and explain processes in ways that help others understand processes, systems and what needs to happen
Strong desire and capability to create and implement new processes
Proven ability to improve work processes
Ability and willingness to act independently and take initiative
Professional and positive demeanor
Associate or Bachelor’s Degree
Web design
Graphics

249

Administrative Coordinator Resume Examples & Samples

Under direction, may create draft reports, documents, presentations and templates using raw data
May liaise with vendors and be responsible for opening PO’s and working with AP to ensure payment
May gather and present results of internet searches
Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations
May assist with facilities space planning or office set-up
Assists in the orientation of new employees and other staff
Understands the goals and objectives of the entire department and contributes to the attainment of those G&O's
Keeps the bigger picture in mind and influences workflows accordingly
Requires a minimum of a high school diploma plus 3-5+ years administrative experience
Excellent verbal, written, and interpersonal skills are required
Requires knowledge and understanding of administrative and office policies and procedures
Must possess good proofreading and editing skills of technical documents
Has the ability to review the work of lower level administrative assistants
Advanced knowledge and experience using a number of office software
Works under minimal supervision
Receives occasional direction from manager to perform non-routine job responsibilities and duties

250

Administrative Coordinator, Dcri-faculty Resume Examples & Samples

Professional demeanor; excellent oral and written communication skills; attention to detail; flexible, able to multitask and adapt to changing priorities; self-starter; high energy; team player; personable
Proficient in the use of computer databases and Power Point, Excel, and Word
Must have a demonstrated ability in efficiency and time management to work under pressure in regard to meeting regular, simultaneous deadlines for various individuals, organizations and institutions

Download Administrative Coordinator Resume Sample as Image file

Related Job Titles

Digital Coordinator Resume Sample

Asset Coordinator Resume Sample

Search Coordinator Resume Sample

Administrative Services Coordinator Resume Sample

Case Coordinator Resume Sample

Senior Administrative Coordinator Resume Sample

Quality Coordinator Resume Sample

Academic Coordinator Resume Sample

Junior Coordinator Resume Sample

Title Coordinator Resume Sample

Market Coordinator Resume Sample

Coordinator Executive Resume Sample

Browse More

Administrative Coordinator Resume Samples

The Guide To Resume Tailoring

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies

Tailor your resume & cover letter with wording that best fits for each job you apply

Resume Builder

Resume Builder

15 Administrative Coordinator resume templates

Read our complete resume writing guides

How to Tailor Your Resume

How to Make a Resume

How to Mention Achievements

Work Experience in Resume

50+ Skills to Put on a Resume

How and Why Put Hobbies

Top 22 Fonts for Your Resume

50 Best Resume Tips

200+ Action Words to Use

Internship Resume

Killer Resume Summary

Write a Resume Objective

What to Put on a Resume

How Long Should a Resume Be

The Best Resume Format

How to List Education

CV vs. Resume: The Difference

Include Contact Information

Resume Format PDF vs Word

How to Write a Student Resume

Regional Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Engineering Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Realty Services Resume Examples & Samples

Administrative Coordinator, Aje Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Guidance Center Assistant Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Executive Administrative Coordinator Resume Examples & Samples

Theater Administrative Coordinator Resume Examples & Samples

District Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Guidance Center Assistant Administrative Coordinator Kansas City Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Junior Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Private Wealth Boston Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Circulation Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Development & Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator With English & German Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

Administrative Coordinator Resume Examples & Samples

How to Make
a Resume

50 Best
Resume Tips

200+ Action
Words to Use

Internship
Resume