Wellness Specialist Job Description

Wellness Specialist Job Description

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Wellness specialist provides guidance on Company policies and applicable employment-related regulations, including Title VII, FMLA, ADA, and DOL requirements.

Wellness Specialist Duties & Responsibilities

To write an effective wellness specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included wellness specialist job description templates that you can modify and use.

Sample responsibilities for this position include:

Responsible for ensuring that all legal and regulatory requirements are adhered to in administering FMLA applications, processing associate leave requests, and reviewing associate paperwork for FMLA approval
Develops formats and maintains FMLA tracking applications for approvals, denials, status updates
Assists the with the Company’s leave of absence process including but is not limited to giving employees appropriate notice (if necessary)
Identify, assess, and monitor workplace hazards (including but not limited to, chemical, physical, biological) that could be present in the work area
Implement, administer and evaluate day-to-day activities of the unit, function or program
Collect and analyze data, create reports, review and explain trends
Analyze and interpret policies
Represent the program or function within the department
Support outreach and wellness activities that may include communications, events, training, and/or seminars
Create purchase orders and track all the safety and wellness expenses and transactions

Wellness Specialist Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Wellness Specialist

List any licenses or certifications required by the position: CPR, AED, CTRS, ADC, CPRP, BLS, CHES, PHR, SPHR, ACSM

Education for Wellness Specialist

Typically a job would require a certain level of education.

Employers hiring for the wellness specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Health, Exercise Science, Wellness, Education, Public Health, Health Education, Health Promotion, Psychology, Kinesiology, Physical Education

Skills for Wellness Specialist

Desired skills for wellness specialist include:

ADA
COBRA
ERISA
HIPAA
Pertinent federal and state regulations
Filing and compliance requirements affecting employee benefit programs
PPACA
Benefit plan design
DOL requirements
FMLA

Desired experience for wellness specialist includes:

You must be available to work assigned shift between the hours of 8 A.M
Able to build strategic partnerships with enterprise partners as a valued team member
May direct activities of contingent workers and/or consultants
Basic understanding of environmental, health, and safety principles and practices
Ability to effectively communicate orally and in writing with diverse audiences
Use a telephone, write by hand and use mobile devices

Wellness Specialist Examples

1

Wellness Specialist Job Description

Job Description Example
Our innovative and growing company is hiring for a wellness specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for wellness specialist
  • Manages Avaya telephone system and reporting
  • Manages the centralized mailbox for all requests and escalations
  • Periodically does service quality checks on recorded line to ensure a standard of quality service is being provided to associates
  • Develops and delivers process overviews and training to H&W team, as needed
  • Bachelor of Science or Arts Degree in Exercise Physiology or Exercise Science from an accredited institution
  • Assist in the design of and conduct new hire orientation benefit briefings
  • Maintain enrollment packets for benefits and coordinate and manage open enrollment meetings
  • Maintain and update benefit enrollments in Human Resources Information System (HRIS)
  • Submit eligibility enrollments and update data to third party administrators (TPA)
  • Resolve benefit issues related to employee, management and TPA inquiries as necessary
Qualifications for wellness specialist
  • Kneel, crawl, climb ladders, reach/work above shoulder, twist/bend/stoop/squat, grasp lightly/fine manipulation, grasp forcefully, write by hand, sort and file paperwork or parts, operate foot and/or hand controls, carry, and rarely push and pull objects that weigh 25 pounds or more
  • Bachelor’s degree in Recreation, Physical Education, or related field
  • Minimum of one to two years of experience in Human Resources administration, preferably in Benefits
  • Act as liaison with union benefit vendors
  • Draft, review, edit, update and distribute voluntary and required benefits communications
  • Reconcile monthly carrier bills for accuracy
2

Wellness Specialist Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of wellness specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for wellness specialist
  • Maintain Health Savings Account (HSA) information and process HSA wellness incentive funds
  • Audit HSA company match records for accuracy
  • Maintain data on Health Reimbursement Accounts (HRA)
  • Coordinate and participate in annual compliance and audit activities as needed
  • Attend and participate in regular CAPS staff meetings, case conferences, and in-service training
  • Participate in Student Affairs and/or other university committees, as assigned by the Executive Director
  • Assisting with special events such as Health Fair, Poker Walks, (Including set up, staffing event tables, preparation and take down.)
  • Responsible for the design, development and implementation of firm-wide HR communications with an emphasis on Total Rewards
  • Serve as the lead writer/editor on all key HR content to produce HR communications for internal and external audiences
  • Manage the overall HR communications strategy and timelines in consultation with HR Leadership, other HR partners and Marketing & Communications
Qualifications for wellness specialist
  • Minimum of three years of benefits experience
  • Conduct evaluations and provide short term individual therapy for undergraduates, graduate, and professional students
  • Provide intakes, crisis management, triage, daytime walk-in emergency service, and assume after-hours on-call responsibilities for daytime and evening emergency services
  • Maintain clinical records and necessary statistics of psychotherapeutic and other client contacts in Titanium Electronic Record System
  • Consult with psychiatrists in conjunction with prescribing and monitoring psychotropic medication for psychotherapy patients
  • Consult with parents, physicians, faculty, academic deans, residence life staff, off-campus counseling services, other campus offices and students, when appropriate, and with appropriate authorization in order to provide quality care to students
3

Wellness Specialist Job Description

Job Description Example
Our company is looking for a wellness specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for wellness specialist
  • Design and facilitate benefits educational training as needed
  • Manage the content development and maintenance of the benefits website as needed
  • Provides support to the benefits team during company-wide events, such as the annual open enrollment event, health fairs
  • Develops and manages wellness related events and volunteer committee meetings to drive department goals
  • Develops and teaches health curriculum and programs
  • Collaborates with health related non-profit program staff to develop and execute partnership opportunities to increase overall engagement and interacts effectively with high-level corporate executives, community leaders and volunteers
  • Manages social media and web content for Employee Wellness
  • Bachelors degree in health education, health promotion, or related field preferred
  • Screens for medical necessity for hospital laboratory/radiology services for all Medicare/Medicaid HMO eligible patients as mandated by Medicare
  • Collection of point-of-service money and posting of co-pays, co-insurances, deductibles, and prior balances
Qualifications for wellness specialist
  • Provide professional development for CAPS staff in the areas of sexual assault prevention, relationship violence, and gender and sexuality
  • Leads the development and implementation of fitness and / or recreation programs and events to include sports administration, special events management, recreation area management, marketing initiatives and data reporting
  • Applies expert knowledge of policies, processes, industry practices, systems and / or equipment as it relates to fitness and recreation solutions
  • Manages assigned operations, including cleanliness, safety and equipment maintenance
  • Leads the development of fitness, health and wellness and incentive programs to help recruit and retain members in wellness and recreational events across the facility, group and/or enterprise
  • Assists members with individual goal setting, program design and education, providing fitness counseling and individual evaluations following American College of Sports Medicine (ACSM) guidelines
4

Wellness Specialist Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of wellness specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for wellness specialist
  • Handle the creation and submission of annual DOT and FAA reports preparation and participation of audits as required
  • Support and manage worker’s compensation cases in conjunction with the medical director and occupational nurse
  • Manage the assessment of ongoing wellness programs such as the Sleep Apnea Program (SAP) the development and implementation of future wellness initiatives
  • Drive wellness initiatives through monthly Safety Meetings
  • Attend HR/Safety Wellness quarterly meetings
  • Recommend changes and/or additions to programs that reflect the changing health risks of employees and their environment
  • Meet department and company performance expectations
  • Develop and deliver health and wellness education initiatives for student performing artists
  • Collaborate with Residence Education, New Student & Family Programs, Student Activities, and the college’s first year experience course (LENS) to coordinate and assist in training and workshops for student leaders, clubs/organizations, affinity groups, and entering students as part of orientation on key health topics, including alcohol & other drugs, mental health and stress management, violence prevention, and injury prevention
  • Facilitate alcohol and other drug psycho-educational groups to mandated students
Qualifications for wellness specialist
  • Coaches, mentors and provides expertise to fitness and recreation staff to ensure overall member satisfaction and facility performance
  • Work Conditions The physical demands and work environment characteristics described here are representative of those required for the position
  • Four or more years of demonstrated ability to plan, organize and execute facility-wide programs and projects
  • Bachelor's degree in Wellness, Health, Fitness, Exercise Science or related area required or 4 additional years of directly related work experience in Health and Fitness in lieu of a degree
  • Certificates and Designations - CPR/AED/First Aid certifications or ability to obtain within the first 45 days employment
  • ACSM Certified Health Fitness Specialist or ability to obtain within the first 90 days of employment
5

Wellness Specialist Job Description

Job Description Example
Our company is hiring for a wellness specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for wellness specialist
  • Create and maintain health marketing and promotional educational materials and platforms including posters, pamphlets, and social media
  • Assist the Director of Health & Wellness Programs on special projects such as immunization compliance, the development of informational videos, and the Reach Out Initiative artist in residence clinics
  • Maintain calendar of Health & Wellness Programs events and offerings
  • Provide project assistance to student, staff, and faculty recipients of health & wellness grants
  • Assist with data collection and assessment
  • Co-advise the college’s student-led health advocacy groups
  • Serve on the Reach Out Initiative committee
  • Identifies opportunities for developing and expanding a Palliative Care network to support member needs
  • Acts as a resource for staff and functional departments to ensure decision making and problem solving is in accordance with established principles
  • Compiles and monitors regulatory and operational reports, and performs data analysis
Qualifications for wellness specialist
  • Working knowledge of federal nutrition programs a plus
  • Must be proficient with the use of computers and software including but not limited to Microsoft
  • Excel, Word, Power Point, Outlook and Access
  • Ability to think “big‐picture” to translate ideas into realistic, actionable plans
  • Peer Specialist Certification, or Mental Health Peer Support Specialist (MHPSS) Certification preferred
  • Excellent knowledge of employee benefits programs, human resources policies and procedures

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