Wedding Coordinator Job Description
Wedding coordinator
provides training, assistance, and task direction for University Event Services student office employees and event management employees.
Wedding Coordinator Duties & Responsibilities
To write an effective wedding coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included wedding coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Co-ordinate the order of the day ensuring the sequence of events are kept timely, working closely with the Food and Beverage Manager, Kitchen and Front of House staff
Expertise in menu planning, room set ups and communication with food and beverage and banqueting departments
Attend weekly food and beverage meeting and weekly meeting with sales manager
Distribute Special Event Services correspondence to the resort operating departments as required
Manage event inquiry, details, coordinate all catering related needs of events post event follow-up
Ensuring that billing procedures are in place and adhered to
Oversee set up, staffing and execution the day of the event
Design, plan, implement, and coordinate customized wedding events
Serve as a member of an events team, and contribute in a wide variety of functional areas including decisions around budget allocation, event logistics and facilities
Consult with stakeholders to determine objectives and requirements
Wedding Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Wedding Coordinator
Typically a job would require a certain level of education.
Employers hiring for the wedding coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Business, Marketing, Administration, Graduate, Hospitality, English, Communication, Education, Associates, Performance
Skills for Wedding Coordinator
Desired skills for wedding coordinator include:
Hospitality
Local market
Microsoft Office suite
Microsoft computer applications
Contract management and legalities
Current trends in event management and event technology
E-mail
E-mail and other online documents
Event technology products and services
Food
Desired experience for wedding coordinator includes:
To ensure that all beverage functions are run smoothly and efficiently and to the highest possible profitability
To liaise closely with the Head Chef with regard to styles of service and catering numbers, before each event
To ensure that all Banqueting areas comply with the Health and Safety regulations
To enforce the No Smoking and Fair Treatment policies at all times
To ensure the Banqueting associates are supervised in the set up of the function room to the specifications as laid down by the room plans
To ensure that casual waitress, waiters, wine waiters and bar staff provide high standard of service, and are briefed before each event
Wedding Coordinator Examples
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Wedding Coordinator Job Description
Job Description Example
Our innovative and growing company is hiring for a wedding coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for wedding coordinator
- Manage accounting operations relating to collection and reconciliation of fees (credit card, check), including daily accounting procedures and reports, final monetary summaries, and/or account transfers
- Initiate and design marketing strategies, such as print, online, social media
- Will serve as project leader on smaller scale events
- Will serve as a member of the overall Office for Religious Life staff, attending and participating in regular staff meetings, and contributing to a range of other Office for Religious Life events
- Utilize and/or maintain complex databases, such as Filemaker Pro
- May use specialized event planning software
- You will be required to handle and convert wedding and event enquiries from the initial stages through to the final details
- Your key responsibilities in this role will be to effectively influence the promotion and sales of Weddings and Events at the hotel
- A key part of this role is to conduct show rounds for weddings and events, ensuring that correct information are given to the appropriate enquiry
- You will have to work closely alongside couples, guiding them through the planning process, lending experience and knowledge to devise the wedding day schedule and ensure their requirements and expectations are understood, agreed and met
Qualifications for wedding coordinator
- To report all equipment malfunctions to the Banqueting Office and maintenance
- To ensure that the discipline is maintained in the department and to ensure good timekeeping
- To assist the Asst
- To comply with any reasonable request by the clients or management
- To enforce the grooming standards set out by the management
- To ensure that all guest response forms are filled as and when required
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Wedding Coordinator Job Description
Job Description Example
Our company is looking to fill the role of wedding coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for wedding coordinator
- Liaising with both internal and external suppliers and vendors
- Assist couples where required in setting up decorations
- Act as Toastmaster where required
- To work with clients and colleagues to coordinate and deliver bespoke onsite events
- To inform internal teams, clearly and proactively, of event requirements and client preferences
- To keep the database up to date with client information and correspondence so you and others can use it for business intelligence and client management
- To build successful, professional relationships with clients to understand their particular needs and encourage business development when possible
- Understand the needs and expectations of each individual client by building a friendly and respectful working relationship
- Maintain complete, accurate and up-to-date filing of all correspondence
- To expertly use our project and financial management systems (Sales Force, Booker25 and Financial Force)
Qualifications for wedding coordinator
- Pleasant disposition and professional appearance
- Strong communication skills, accurate cash handling and appointment making skills
- Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness, with understanding, sensitivity and, at times, adaptability to diverse requests and needs
- Demonstrated experience using graphic design applications
- Experience initiating and designing marketing strategies, such as print, online, social media
- A minimum of 2 years of Hotel/Resort Management or event industry
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Wedding Coordinator Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of wedding coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for wedding coordinator
- Manage the entire operation during an event day, and be comfortable in making decisions when needed
- Be the face of the event, dealing with guest queries and complaints
- Communicate back to the house management teams, regarding all aspects of the event
- To respond to all telephone calls and emails promptly and accurately, and take the necessary action
- To understand the KPI targets that have been set for you as an individual and for the events team as a whole, working towards these at all times
- Coordination of all customer requirements for weddings and social events
- Proactively work with the management team to drive up selling opportunities
- Drives guest satisfaction and to develop personal contact with guests and encourage feedback
- Communicate with Social Group Sales Manager for a clean transition from sales
- Send introductory letters/calls to all confirmed groups assigned
Qualifications for wedding coordinator
- 2 Years of retail experience or systems experience
- Holder of Bachelor's Degree or higher
- Minimum 1 year work experience in hotel industry
- Excellent communication skills in English & Arabic (reading, writing, speaking)
- Due to the nature of the job, must be flexible with working hours and able to work in the afternoon/evening/weekends to ensure execution of the events taking place
- Team player with excellent public relation skills
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Wedding Coordinator Job Description
Job Description Example
Our company is looking to fill the role of wedding coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for wedding coordinator
- Tracks and modifies call-in group lodging and communicates accordingly to appropriate departments, specifically for all off-site wedding groups
- Facilitates and coordinates all timing/schedules for group events as assigned to them
- Coordinates set up and strike with all vendors associated with the wedding
- Assists sales manager in creation and distribution of BEO’s
- Assists sales manager in creation of wedding estimates, pre-bills and post billing
- Communicates all group needs effectively and timely to all departments involved
- Pro-actively keep groups on time with set schedules defined in their timeline, assists with rehearsal walk-throughs and ceremony coordination
- Assist sales manager with any additional wedding event such as Welcome parties, after parties, rehearsal dinners and brunches
- Assist with development and maintenance of Winter Park Resort wedding website and additional media outlets
- Assist with organizing and help execute site tours
Qualifications for wedding coordinator
- Strong organisation and multitasking skills
- Minimum of one experience in a similar role at a 5 star hotel related to wedding planning and execution
- Do you have previous experience organising Weddings and large Events?
- Are you a bright, personable individual?
- Are you available to work shifts, including weekends on a rotational basis?
- Must have a working knowledge of Microsoft Office including Word and Excel
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Wedding Coordinator Job Description
Job Description Example
Our growing company is hiring for a wedding coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for wedding coordinator
- Assist and implement all sales strategies, plans for group programs
- Help communicate all group sales program terms and policies internally to affected Winter Park departments
- Have a thorough knowledge and understanding of all Winter Park products
- Proficient and accurate utilization of sales/catering account management system (Delphi) and SMS reservations systems, Microsoft office products
- Supports the mission and values of Winter Park Resort, by daily application of selling, planning and relationship skills
- Keeps current with all Winter Park products, pricing and strategies
- Exhibits initiative, responsibility, and accountability
- To sell, coordinate and deliver bespoke onsite events
- Working reactive leads to ascertain specific requirements, checking availability of the facilities and processing enquiries
- Conducting full tours of the facilities for existing and prospective clients, providing written quotes and sending accurate contracts
Qualifications for wedding coordinator
- Previous Experience with marketing and/or social media a plus
- Position is typically working on Saturdays, with four weekdays based on schedule
- A minimum of 1-2 years of hotel or comparable experience preferred
- Must be able to work nights and weekends when needed
- Delphi & SMS experience or similar catering or Property Management system software knowledge is a plus
- Strong Computer expertise