Program Management Specialist Job Description

Program Management Specialist Job Description

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Program management specialist provides procurement support to clients to include DOD procurement planning, analysis, acquisition package development and tracking, and administrative and inventory management for various DoD projects.

Program Management Specialist Duties & Responsibilities

To write an effective program management specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included program management specialist job description templates that you can modify and use.

Sample responsibilities for this position include:

Experience working with a relationship marketing software, with systems proficiencies to provide analysis and reporting in meaningful ways
At times, assist Program Management in procuring materials or services on the local market and reconciling statements in accordance with corporate policy
Prepare of reports and data analysis for senior supply chain management review
Managing supplier relationships as required
Generate and deliver executive dashboards and reports against set criteria for IT BU/COE teams (demand, capacity, program status, risks, financials)
Creating and maintaining program/portfolio-level communication tools
Processing pay increases and calculations of back pay
Support due diligence efforts, capture technical information, risks, costs, to support Corporate Development efforts
Analyze business drivers at both the partner and program level to manage and improve performance
Create, set and communicate performance plans to drive results

Program Management Specialist Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Program Management Specialist

List any licenses or certifications required by the position: PMP, PMI, EPA, ICS, AHERA, DAWIA, II, CERT, FEMA, MPM

Education for Program Management Specialist

Typically a job would require a certain level of education.

Employers hiring for the program management specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Performance, Law, Technical, Management, Engineering, Business, Sound, Supervision, Business/Administration

Skills for Program Management Specialist

Desired skills for program management specialist include:

Budgeting
Government contracts
Policy
Analysis
Data gathering
DoD acquisition and a program functional area
Compiling
Organizing data and information
DoD
Excel

Desired experience for program management specialist includes:

Excellent interpersonal, organizational, analytical, project planning and management skills
Demonstrated ability to work independently under tight deadlines with changing business and technical conditions
Work experience on complex technical programs in a geographically distributed environment a plus
Impact is Global
A Senior Specialist must demonstrate excellent interpersonal skills including, but not limited to, verbal and written communication, negotiation and arbitration skills, use of conferencing tools (Video conferencing, WebEx,), competence with Microsoft Office
Experience managing projects that cross multiple groups outside of direct span of control

Program Management Specialist Examples

1

Program Management Specialist Job Description

Job Description Example
Our growing company is looking for a program management specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for program management specialist
  • Drive program / partner communications both internal and external vendors
  • Act as subject matter expert with SalesSupport@CMP
  • Provide data, analytics, and reporting, for strategic and tactical decision making around IBO business plans Analyze business trends and performance to provide the right resources at the right time
  • Train, coach and mentor Strategic Account Managers with continuous improvement techniques and tools
  • Partner with Performance Drivers, Field Integration, Customer Service Marketing, and National Accounts in driving programs that deliver solutions for success with our strategic action plans
  • Identify opportunities and gaps, in programs and processes that will enhance the training and performance of our Strategic Account Managers
  • Lead and facilitate teams through continuous improvement processes and activities, to standardize predictive outcomes
  • Ability to interpret technical data and translate into realistic solutions
  • Exemplary communication skills, oral and written, with the ability to present training to groups
  • Demonstrated skills collaborating with cross functional partners to deliver training programs and solutions that enable our Strategic Account Managers
Qualifications for program management specialist
  • 3-5 years of experience in HR preferred
  • Willing to accept responsibilities and challenges outside individual comfort zone
  • 15 years experience in a direct program management support to an acquisition or integration program office (PEO/PMW)
  • Lean, PMP and/or Agile certifications preferred
  • Bachelor’s degree that supports the specialization practiced and a minimum of 8 years related experience or advanced degree plus 6 years related experience
  • Bachelor’s degree in a scientific, technical, or business discipline with at least 8 years of progressively responsible professional experience that illustrates the needed skillset to become the Event Reporting Program Manager
2

Program Management Specialist Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of program management specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for program management specialist
  • Maintains and updates the talent dashboard/metrics for Nuclear, Security and Environmental (NS&E) Global Business Unit (GBU)
  • Manages Talent programs (with guidance/support from the NS&E Talent & Learning Development Manager) in research, data collection, and metrics for the senior level talent management initiatives
  • Provides direct support to the NS&E Talent & Learning Development in the administration of Learning and Development activities, to include assigning, tracking and reporting on training requirements and employee engagement activities
  • Coordinates and provides day-to-day support of the NS&E Mentoring program
  • Provides support to the tuition reimbursement program and the performance management process
  • Provides support to the NS&E onboarding program
  • Coordinates with the HR Representatives, HR Project Managers, and Functional Managers in meeting identified NS&E Talent Management initiatives
  • Facilitates and supports the delivery of leadership and diversity training other HR training programs as needed
  • Manage projects identified in the service technology roadmap
  • Develop opportunity assessments, proposals and recommendations for project approach and phase sequencing
Qualifications for program management specialist
  • Must display confidence in his/her abilities to perform the job and must be able to present a highly technical and professional demeanor at all times
  • Experience and knowledge including a broad range of areas including research, environment, nuclear safety, cyber security, safety & health (ES&H), conduct of operations, quality and contractor assurance, business management or related fields, combined with operational experience in a range of management systems is strongly desired
  • Occasional walking, climbing, stooping, crouching, and/or bending
  • Ability to effectively communicate (in oral and written form) and to use a computer for email, correspondence, report and automated project management systems
  • Must be willing and able to travel on a regular basis to support supplier performance and program office delivery requirements
  • Knowledge of Supply Chain practices, procedures and MRP/ERP systems expected (Oracle preferred)
3

Program Management Specialist Job Description

Job Description Example
Our company is growing rapidly and is looking for a program management specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for program management specialist
  • Act as primary point of contact for clients and sales force on issues relating to quotations, registrations, orders, inventory, shipment, and invoicing
  • Provide excellent customer service with knowledge of both the security industry , AXE’s internal functions, processes and programs
  • Handle internet and telephone based in/external customer queries regarding GSIs/NSIs
  • Deal with both technical and non-technical people at all levels within our in/external customer base
  • Undertake internal training as required
  • Work as part of a global team and escalate issues where necessary to the Team Leader and/or above
  • Develop knowledge and understanding on the needs and processes of each individual GSI/NSI to not only provide excellent customer service, but to identify and determine additional sales opportunities for AXE
  • Develop engagement process with GAM’s on Global enterprise opportunities to promote security sales
  • Promote and market our organizations goods and services to existing customers, and cultivate and foster relationships with customers to obtain additional business
  • Perform special projects and other duties as requested/assigned
Qualifications for program management specialist
  • A basic working understanding of typical aerospace processes (machining, welding, NDT, ) and how they are applied to the hardware being manufactured expected
  • Bachelor’s Degree in Business or Management or related field and at least 3 years of job-related experience or equivalent
  • Experience with Microsoft Project Server is required
  • Asbestos related experience
  • Must have at least 5 years of experience in propulsion and energy technology development
  • Strong communications skills, team building in a cross-functional working environment, and demonstrated skill in working on fast-paced and technically challenging programs required
4

Program Management Specialist Job Description

Job Description Example
Our company is hiring for a program management specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for program management specialist
  • Manage the quality of CC-10s by proofing/editing according to MHEC guidelines
  • Review and verify CC-10s, while checking the consistency of content on course entry documents and work with Coordinators, Program Directors and Assistant Deans in the School of Continuing Education and Workforce Development (CEWD) to ensure accuracy
  • Monitor progress and submit CC-10s through Program Directors, Assistant Deans and MHEC
  • Update CC-10 records and course records in Colleague after approval by MHEC
  • Manage MHEC UP10 reports and inventory, review accuracy and addition of approved CC-10s, maintain yearly records, download the MHEC inventory for staff utilization, assess approved courses from other Maryland community colleges and analyze the Continuing Education Summary Report
  • Verify data integrity and ensure accuracy related to continuing education course management for both non-eligible and eligible courses including course history, CEUs, and the CC-10 database
  • Ensure accuracy of and enter all course descriptions for all continuing education courses
  • Coordinate and conduct training sessions and provide assistance to CEWD staff for the CC-10 database, the CHRA form and the Course List Master File
  • Maintain expertise in state aid regulations, notify/train staff of changes and update the CC-10 database
  • Review and follow-up on the MHEC Biennial Review for inactive courses that may need CC-10s re-submitted to include setting timetables, deadlines and assigning data entry tasks as needed
Qualifications for program management specialist
  • Requires experience working on proposal development for capture of government business
  • Must be able to effectively lead and manage projects
  • Knowledge of applicable government and company-wide legal and regulatory requirements
  • Ability to analyze material consumption and project future trends
  • Knowledge of Supply Chain practices and sources for procuring goods and services
  • Must be able to organize and prioritize work assignments to meet designated schedules
5

Program Management Specialist Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of program management specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for program management specialist
  • Prepare the CC-3 (State Aid Report)
  • Run pre-edit reports often
  • Coordinate the signing date of the report
  • Utilize Colleague in order to troubleshoot reporting and registration issues
  • Design, create, maintain the "Program Data Management Specialist Guide" which includes definitions, FAQs, guides to using the Course List Master File, CHRA, CC-10 database, Colleague, MHEC regulations, ImageNow, and daily tasks and submission processes
  • Performs a variety of activities in support of functional areas such as production operations, engineering, or human resources for a specific project, business or a technical unit
  • This position typically spends 70% of their time supporting the function
  • May coordinate special projects and complete ad hoc assignments
  • Assists in the management of two grant projects (R21 technology grant
  • Assists in the planning and implementation of new or revised programs, procedures, practices and organization
Qualifications for program management specialist
  • Familiarity with online communication, databases and social media tools (such as i-Modules, Advance, PeopleSoft, Sales Force, LinkedIn, Facebook)
  • Demonstrated outstanding interpersonal and communication skills (verbal, written and presentation)
  • Highest level of computer literacy with command of office software including spreadsheets, word processing, and presentations
  • Experience with social media and multi-media presentations, including development of videos with sound and animation
  • Experience in dealing with customers and in leading cross-functional work teams
  • Must possess strong communication (both verbal and written) skills, organization skills, negotiations skills and electronic project management skills

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