Payroll Supervisor Job Description
Payroll supervisor
provides direction to management on rules & procedures, Federal, state and local laws & regulations involving payroll.
Payroll Supervisor Duties & Responsibilities
To write an effective payroll supervisor job description, begin by listing detailed duties, responsibilities and expectations. We have included payroll supervisor job description templates that you can modify and use.
Sample responsibilities for this position include:
Ensures compliance with Federal/State/Local/Provincial laws and standards, company policies and benefit plans
Develop an effective “business partner” relationship with the human resources and benefits teams at all Firm locations
Provide payroll orientation to Firm new hires and complete relevant on-boarding procedures in Workday
Work with international offices on pay related to expatriates to ensure proper treatment for U.S. taxes and benefits
Train staff on PeopleSoft payroll and Workforce Central time keeping processes, policies and procedures
Interact with Accounting Department
Interact with Operations, Human Resources, General Accounting and Senior Management on a regular basis
Leads cross functional groups as the primary contact for payroll in projects, collaborating with IT, HR and Benefits regarding system maintenance, development, and configuration changes
Ensures filing system standards and procedures are maintained for payroll and that the files are kept organized
Develop an effective relationship with the Payroll Manager, Assistant Controller, Director of Financial Operations, and other Firm leaders
Payroll Supervisor Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Payroll Supervisor
List any licenses or certifications required by the position: CPP, FPC, CPA, W-4, CPM, CPO, VPS, PCP, PDL
Education for Payroll Supervisor
Typically a job would require a certain level of education.
Employers hiring for the payroll supervisor job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Business, Education, Business/Administration, Human Resources, Associates, General Education, Technical, Management
Skills for Payroll Supervisor
Desired skills for payroll supervisor include:
Federal
Payroll systems
Excel
Accounting
Procedures
Payroll-related Federal and State laws
Regulations and legal concerns
State
Benefits
Outlook
Desired experience for payroll supervisor includes:
Verifying mathematical calculations
Experience with multi-faceted compensation schedule including salaried and commissioned associates
Train, develop, and mentor a highly capable payroll team
Review department staff capabilities and recommend improvements and development plans
Ensure all business activities are executed with a strong discipline surrounding internal controls
Manage operational activities with a specific focus on efficiency and internal client service
Payroll Supervisor Examples
1
Payroll Supervisor Job Description
Job Description Example
Our company is searching for experienced candidates for the position of payroll supervisor. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for payroll supervisor
- Ensure timely pay for all U.S. employees verifying proper deductions and calculations
- Prepare the payroll general ledger posting ensuring proper coding of all transactions in compliance with the Firm’s business rules
- Manage all year-end tax reporting, including W2s and W2-Cs
- Work with key relationships to ensure all imputed income is captured and appropriately reported
- Perform research for changes to wage tax and other related legislation impacting the payroll
- Manage twice annual Workday upgrades
- Assist payroll manager with development of payroll project plans including detailed work plans support the integrity, completeness and timeliness of the solutions for system implementation
- Interview for hiring, supervise and conduct performance reviews for up to 10 staff members
- Oversee the Workforce Central time and attendance weekly sign off process the hours upload process for all business units
- Evaluate the daily work flow among payroll staff and reassigns as needed to ensure that all work is completed by the established payroll deadlines
Qualifications for payroll supervisor
- IPASS qualified/part qualified would be beneficial but not essential
- IPASS qualification is a distinct advantage
- Strong bilingual communication skills in Spanish and English is a plus
- Must have 5 plus years of Payroll experience
- Must have Labor and Wage knowledge
- Must have experience working and communicating with the government agencies for payroll tax matters
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Payroll Supervisor Job Description
Job Description Example
Our company is searching for experienced candidates for the position of payroll supervisor. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for payroll supervisor
- Identification of opportunities to optimize current processes and procedures used
- Organization and transfer of the established procedures and techniques under the closed list of clients
- Support benefits function as it relates to employee contributions for healthcare, 401k contributions, pension information
- Monitor HP Service center activities and ensures adequate staffing to support the flow of customer calls
- Respond to and/ or distributes issues and inquiries to appropriate team members for research and follow up or to the manager for escalation
- Interface with business unit HR Service Center to resolve employee payroll issues and accommodate any special processing
- Assist staff in problem solving and complex payroll issues such as tax adjustments, garnishments TOP accruals research and Workforce Central issues
- Review and approve the off cycle checks before confirmation and assists in printing if needed
- Create pay calendars and attaches run Ids to the pay calendars in the payroll system for payroll processing
- Transmit Direct Deposit and Positive Pay files on a weekly and biweekly basis
Qualifications for payroll supervisor
- Answer queries on Payroll inbox
- Manage daily and weekly payroll for EMEA payroll teams
- Lead the day to day payroll
- Co-ordinate Payroll closes for European Payrolls as directed by Payroll Manager
- Work closely with local Payroll Vendors, Store Managers, HR, Compliance, Systems teams and any other relevant business partners
- Ensure all payrolls are completed in a timely & accurate manner and in line with SOX controls
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Payroll Supervisor Job Description
Job Description Example
Our growing company is hiring for a payroll supervisor. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for payroll supervisor
- Review M&T positive pay on a daily basis
- Review union deduction payments on a monthly basis
- Manage electronic time and collection process, including all union dues reporting
- Resolve all employee payroll issues as they arise
- Train and assist the payroll staff
- Processing semi-monthly faculty payroll for over 1000+ employees using our in-house payroll system
- Full-cycle faculty contracts process (creation, review, distribution, update, and maintenance)
- Creating and maintaining faculty contract database to ensure all exceptions are captured and documented
- Setting-up new hire profiles in the payroll system for faculty pay group
- Ensuring all required faculty new hire documents have been received and filed in compliance with company policy and DOL regulations
Qualifications for payroll supervisor
- 5 years in Payroll with Payroll Tax experience
- Working with Associate Director to set up employee tax profile in the payroll system ensuring government compliance
- Entering contract payments and revisions into the payroll system
- Updating and maintaining faculty sick leave balances using the company’s MyTime tracking system
- Providing support in processing Faculty absence reports and calculate substitute payments and deductions based on report
- Working with Associate Director/Payroll Manager to maintain necessary payroll reporting requirements
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Payroll Supervisor Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of payroll supervisor. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for payroll supervisor
- Supporting Payroll Manger in maintaining clear and constant communications with academic department assistants, contacts in the office of the registrar and continuing education
- Process payroll for multiple states and assist with hours calculations, adjustments, reimbursements
- Compile information for audits as needed, SOX, workers compensation, 401K, unemployment, labor unions
- Track and deduct all garnishments and other special payroll deductions
- Responsible for the accurate and timely processing of payroll and the activities associated with this processing
- Respond to all inquiries related to employee payments.This includes any special reporting, ad hoc reports and month-end, quarter-end, and year-end reporting
- Respond to payroll related inquiries
- Ability to review current processes, recommend and design changes to improve and standardize workflow
- Supervise Payroll staff by providing payroll direction, guidance and motivate direct reports to meet and exceed business goals
- Working in conjunction with Human Resources, ensure integrity of Staff data maintenance into Colleague H.R
Qualifications for payroll supervisor
- Team oriented and able to work with employees at all levels
- Minimum of 3 years of experience using a payroll service provider required
- In depth knowledge of wage and hour regulations
- Working knowledge of payroll operations across a multinational company and within a shared service centr environment
- Ability to work in fast-paced environment with high volume and high level of accuracy
- Ceridian experience is a plus
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Payroll Supervisor Job Description
Job Description Example
Our company is looking to fill the role of payroll supervisor. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for payroll supervisor
- Implement consistent payroll processing procedures and continually evaluating established procedures for process improvements
- Responding to all federal, state, and local inquiries
- Build simple ad hoc, SAP software, Payroll reports and manipulate these in excel
- Monitor all Non-Exempt Staff employee’s time by validation of data and supervisor authorizations
- Create/oversee the submission of bi-weekly 3rd party data files to appropriate vendors
- Backup the Director of Payroll by performing completion of quarterly taxes, and reports to 3rd Party vendor
- Monitors / supervises the time capture, and evaluate process duties for Payroll Operations
- Analyze and reconcile calculations including complex non-standardized pay rules, accruals and manual entries
- Manages Payroll Operations team completion of ACH reversals and rejections, check voids, stop payments, reversals and replacements, and resolution of stale-dated items
- Provides support for maintenance of payroll databases
Qualifications for payroll supervisor
- Strong computer skills, including Microsoft business applications and various reporting software, especially Excel
- 2-3 years of ADP Enterprise experience
- 5 years of EMEA payroll experience
- 8+ years experience processing payroll for over 500 employees
- Minimum 2-5 years of US domestic payroll experience
- CPP or FPC certification a plus