Payroll Associate Job Description
Payroll associate
provides overall corporate payroll function oversight including payroll processing, payroll taxes, reviewing and revising policies and procedures as well as internal controls.
Payroll Associate Duties & Responsibilities
To write an effective payroll associate job description, begin by listing detailed duties, responsibilities and expectations. We have included payroll associate job description templates that you can modify and use.
Sample responsibilities for this position include:
Oversee the pre- and post- payroll processing reviews with vendor and ensure proper handling of issues and use of controls to mitigate risk
Coordinate the semi-monthly payroll processing for 6,000 US employees
Gather, analyze and document business requirements from client, payroll vendor, and internal resources
Analyze technical payroll set-up requirements
Work with IT to determine programming requirements for each new client
Manage time-lines with client, payroll vendor, and project teams to coordinate testing and implementation of accurate payroll process
Coordinate with Cash Receipts Specialist
Process union benefit reports
Perform control and audit functions for the semi-monthly payrolls for approximately 6,000 employees in the US, overseeing the vendor to ensure accurate and timely results
Review and update necessary controls to ensure operational risk is minimized
Payroll Associate Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Payroll Associate
List any licenses or certifications required by the position: HCM, FPC, KPMG, CPP, APA, PHR, BPM, SME, CDD, STC
Education for Payroll Associate
Typically a job would require a certain level of education.
Employers hiring for the payroll associate job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Business, Education, Associates, Human Resources, Business/Administration, Supervision, Taxation, Administration
Skills for Payroll Associate
Desired skills for payroll associate include:
Individual Income Tax in Indonesia
Our internal payroll system
Word
Federal
Payroll principles
Payroll processing
Payroll taxes
Procedures
Wage and hour law
Wage attachments
Desired experience for payroll associate includes:
Manage junior staff, providing training and guidance on payroll processes, controls, and best practices
Prepare Prior Quarter Adjustments and coordinate with vendor on preparation and issuance of Corrected Forms W-2
Review work prepared by junior staff
Manage the Payroll mailbox to ensure timely and accurate responses are provided to employees
Ensure vendor delivery of payroll services in accordance with established SLA
Address queries from various internal departments such Compensation Accounting, HR Business Partners, Benefits
Payroll Associate Examples
1
Payroll Associate Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of payroll associate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for payroll associate
- Serves as payroll expert for the operating company on federal and state regulations/requirements
- Research questions regarding state and federal payroll statues for operating company
- Understand Payroll Principles as outlined by the Payroll Industry reference sources
- Researches payroll compliance issues at the federal, state and local level using APA Payroll Source various government web sites
- Balance payrolls monthly and quarterly within ADP
- Review elections on all new hires, transfers, and employee elected changes
- Balance payroll items as needed within ADP
- Drives process improvement ideas and execution
- Ensures all procedural and process documentation is updated timely
- Supports Immigration function and Global Mobility process
Qualifications for payroll associate
- Focus on guardianship role, ensuring controls are adhered to
- Strong bilingual communication skills, Spanish and English
- Must have knowledge of Manus+ (Time & Attendance system)
- Must have a vocational degree in payroll (PDL or any other European vocational training related to payroll)
- Knowledge of retail payroll would be considered a plus having worked in an international environment
- Thorough knowledge of Dutch laws and regulations, knowledge of other European laws and regulations is an advantage
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Payroll Associate Job Description
Job Description Example
Our growing company is hiring for a payroll associate. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for payroll associate
- Review and provide guidance related to company policies/procedures
- Researches and responds to complex and sensitive payroll questions and inquiries
- Run wage variance/recharge reports
- Processing semi-monthly disbursement of multi-state payroll, including processing of new hires, terminations, transfers, and any other payroll status changes
- Administering benefit-related payroll transactions (FSA, Voluntary Life Insurance, 401k contributions)
- Partnering with the People Ops team to ensure payroll data and compliance flows seamlessly between HR and Payroll
- Administering Corporate Credit Card and transaction processing
- Managing employee expense reimbursements including
- Supporting month-end close processes
- Provide Call Management System (CMS) support to handle employee inquiries regarding W earnings and withholding taxes
Qualifications for payroll associate
- Fluency in English and any other language is considered a huge advantage (French/German/Spanish)
- Must be detail oriented, strong data entry skills
- You must have experience with Canadian Payroll
- PeopleMatter experience a plus
- College credit courses in accounting a plus
- Fundamental Payroll Certification (FPC) a plus
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Payroll Associate Job Description
Job Description Example
Our company is hiring for a payroll associate. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for payroll associate
- Maintain archived printed submissions for all mailboxes
- Ensure strict compliance to PII guidelines
- Responsible for performing different forms of payroll related reconciliations as required by the country serviced
- Responsible to comply with policies defined by the Team Leader in accordance with county specific requirements
- Processing special payments, new hires, terminations
- Reconciling earnings variance (current vs
- Researches and responds to basic payroll questions and inquiries
- Process all payroll changes/updates including employee stock exercises, commissions, disability payments
- Reconcile payroll GL accounts
- Assist in year-end W2 preparation, fringe benefit processing
Qualifications for payroll associate
- Must have a Bachelor's Degree in Accounting, Business, Finance or a related field
- Minimum 3 years previous experience in compensation
- Must have hands on payroll experience
- Must have strong supervisory experience
- Excel super-super user
- Numerical sensitive and detail-minded
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Payroll Associate Job Description
Job Description Example
Our innovative and growing company is looking for a payroll associate. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for payroll associate
- Monitor the application support incident/request queue to ensure that they are effectively addressed in accordance with established policies and procedures
- Assist with handling the Payroll mailbox to ensure timely and accurate responses are provided to employees
- Maintains Ultimate Software database for employee changes (names, addresses, W-4 information, withholdings, ) Performs maintenance and audits to ensure accuracy
- Enters payroll required information into CR system accurately
- Processes transmission of data to ADP
- Managing the Services Payroll mail box
- Assist in the biweekly, monthly, quarterly, and annual payroll, tax, and compliance activities
- Identifies, investigates, and resolves moderate to complex questions pay check, tax, or payroll information
- Identify and resolve payroll issues related to PeopleSoft and KRONOS and advise management of problems as they arise
- Participate in systems upgrade and/or additional applications by performing assigned project tasks and assisting in the planning, development, testing, and conversion activities
Qualifications for payroll associate
- Conversant with prevailing Labor Law and related legislation is an advantage
- 2 years of recent Payroll, Human Resources, Accounting or other professional business experience
- Ability to occasionally work non-standard hours as required by business needs
- A recognized payroll qualification, , IPASS, would be an advantage
- Strong understanding of accounting General Ledger and processing journals
- Secondary vocational education (MBO level 3)
5
Payroll Associate Job Description
Job Description Example
Our growing company is looking to fill the role of payroll associate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for payroll associate
- Provides information to employees and managers on payroll matters and acts as liaison between Corporate payroll processing organization and employees
- Oversees department desktop procedures and processes
- Provide first-line support to systems users related to payroll policies and procedures, including help desk management
- Knowledge of federal and state labor and tax withholding laws and regulations
- Contributes to the development of standard department procedures
- Review payroll register to source documents following each payroll to ensure accuracy of pay data
- Review status changes from ADP Personnel Change Report source documents entered by Human Resources
- Provide assistance processing miscellaneous payroll factors
- Input and monitor wage garnishment and support orders to withhold income
- Input and monitor third party sick pay as directed by carrier communications assuring accurate FICA withholding calculations
Qualifications for payroll associate
- Ability to work with wide range of people and personalities
- Ability to prioritize with minimal supervision and to adapt quickly to changing needs
- Dedication to follow-through on all tasks and to meeting deadlines
- Knowledge of multi-state payroll required
- Knowledge of wage withholding orders and garnishments required
- Knowledge of ADP Enterprise and E-Time