Coordinator, Payroll Job Description
Coordinator, payroll
provides leadership and guidance for resolution support associated with payroll, payroll tax, and union benefit issues and procedures.
Coordinator, Payroll Duties & Responsibilities
To write an effective coordinator, payroll job description, begin by listing detailed duties, responsibilities and expectations. We have included coordinator, payroll job description templates that you can modify and use.
Sample responsibilities for this position include:
Maintain payroll and finance operations by following policies and procedures
Daily administration of accepted payroll practices and procedures including wage and hour laws and FLSA laws
Interpreting and processing data for the North America payroll operations (processing new hires, start dates)
Analyzing / troubleshooting any issues that may arise from processing
Acting as a liaison with various areas of the firm
Calculate corrections and post deductions to produce final certified reports to various clients
Maintain weekly Certified reports and Non-Performance reports
Create files for new projects and communicate with sales staff to collect preliminary information and other needed information as the occasion arises
Communicate with customers about timeline of reports and needed information for project audits or backup information requested
Carry out special projects and assignments as requested by the manager
Coordinator, Payroll Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Coordinator, Payroll
List any licenses or certifications required by the position: CPP, PCP, FPC, PHR, ADP, PCPW, SHRM, SPHR, FCP, PMP
Education for Coordinator, Payroll
Typically a job would require a certain level of education.
Employers hiring for the coordinator, payroll job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Education, Business, Finance, Associates, Business/Administration, Human Resources, Technical, Graduate, Communication
Skills for Coordinator, Payroll
Desired skills for coordinator, payroll include:
ADP products
Services
Union Agreements
Payroll processing
Complex payroll environment
Procedures
Federal
Policies
Principles
Public school administration
Desired experience for coordinator, payroll includes:
Experience in payroll in a multi-state environment
Act as the point of contact for employees for time and attendance and payroll
Cross-train designated back-up administer and process time and attendance and payroll
Maintain employee confidence and protect payroll operations by upholding confidential information
At least 1-3 years of payroll administration experience in a fast paced environment
Knowledge of multi-state processing
Coordinator, Payroll Examples
1
Coordinator, Payroll Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of coordinator, payroll. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for coordinator, payroll
- Review preliminary payroll reports and payroll previews for accuracy prior to processing
- Responsible for timely and accurate day-to-day processing of new employee records in timekeeping/expense report system
- Create and maintain employee vendor records in timekeeping/expense report system
- Resolve timesheet discrepancies for employees in a timely fashion
- Reconcile payroll liability accounts
- Other finance department duties as assigned
- Provide Manager with weekly labor costs via payroll control logs
- Handle freelance payment inquiries and interface with Corporate Payroll
- Oversees and executes all wage garnishment orders for FNG and union employees, and acts as the central contact for garnishment inquires and issues
- Monitors and executes all incoming and outgoing benefits transactions, including medical, 401k and other miscellaneous employee benefits changes, and initiates outbound payroll data feed to various benefit vendors
Qualifications for coordinator, payroll
- Able to work efficiently in both a team environment and independently
- Familiarity with ADP Workforce
- Able to communicate with all levels of the company
- Great PC skills
- Working knowledge of PeopleSoft and Oracle
- 2-5 yrs payroll experience
2
Coordinator, Payroll Job Description
Job Description Example
Our company is searching for experienced candidates for the position of coordinator, payroll. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for coordinator, payroll
- Oversee the company's payroll
- Handle multiple Human Resources responsibilities
- Process all company payrolls including separate payrolls for salary, bonus, commissions
- Manage any and all wage garnishments, including partnership with third parties
- Partner with HR, finance, and other internal stakeholders to collect and process information each pay period
- Prepare the accounting of salaries, wages, commission and incentive payments, including reconciliations between the sub-ledger and the G/L, accruals and payables
- Ensure employee contributions for retirement, gym memberships, other benefits are accurately recorded and shared with the appropriate parties, including vendors
- Partner with payroll vendor to ensure timely and accurate payment of all taxes due
- Manage the W-2 process with the vendor including collection of additional earnings (third party sick pay, stock related income, ) and verifying accuracy and timeliness of tax document delivery
- Calculate overtime as needed for non-exempt employees, including overtime on commissions and any other non-discretionary pay
Qualifications for coordinator, payroll
- Proven ability to utilize and develop computerized spreadsheets and word processing applications
- Ability to respond appropriately and accurately within a timely manner
- Ability to organize workload, adapt quickly to change, and deliver under the pressure of deadlines
- Ability to work independently in a team in a fast-paced environment
- Ability to work across the department in a collaborative manner
- Competent in Windows based computer applications (Microsoft Office - MS Excel)
3
Coordinator, Payroll Job Description
Job Description Example
Our company is looking to fill the role of coordinator, payroll. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for coordinator, payroll
- Complete responsibility for timely and accurate payroll processing for all employees
- Responsible for understanding payroll processing requirements for and support of at least one (1) operating unit
- Administer the certified and prevailing wage payroll
- Issue manual checks for urgent requests that cannot be included on normal payroll distributions
- Handle calls relating to employee paychecks
- Research items in questions, resolve discrepancies, follow-up call and issues memos
- Document organized concise work guidelines for administrative staff to follow
- Interface with global payroll providers to process employee changes
- Update the payroll files in preparation of wage payments
- Process off-cycle payrolls for RSU deliveries as needed
Qualifications for coordinator, payroll
- Strong Microsoft Office suite proficiency
- Prior multi-state payroll experience with at least 1,000 employees preferred
- Proficient with MS Word, Excel and other payroll/HR systems
- ADP Workforce Now or Pay Expert systems experience required
- Strong Excel, Outlook and Word experience
- Payroll experience is highly recommended, but not required
4
Coordinator, Payroll Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of coordinator, payroll. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for coordinator, payroll
- Prepare, communicate and educate internal customers on payroll changes in policies and practices
- Formulate, communicate and instruct internal customers on changes in payroll policies and practices
- Provide superior customer service skills, demonstrating courtesy and tact
- Manual processing
- General Human Resources tasks
- Running interface files
- Audit of Payroll and HR data
- Report writing using standard tools
- Resolving Tier I and Tier II Payroll customer inquiries
- Serve as a payroll subject matter expert on process design and documentation teams
Qualifications for coordinator, payroll
- Good computer knowledge (Word, Excel)l
- Must be proficient in Microsoft Excel and Office
- Must have proficient PC skills including ability to test and develop PC based applications that feed into Mainframe
- 5 years of administrative payroll experience with increasing responsibility
- Professionalism and discreetness
- 2-3 years in a Payroll position
5
Coordinator, Payroll Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of coordinator, payroll. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for coordinator, payroll
- Assist in the development and documentation of payroll procedures and processes for all recurring payroll functions in the ADP Payroll process
- Assists with payroll processing reconciliation and audits
- Assist with payroll processing for both semi monthly and biweekly payroll
- Maintain files including address updates, insurance certifications
- Oversee backup HR function for permanent employees
- Process accurate employee pay calculations
- Maintain employee historical data
- Assist the Controller to ensure their day runs smoothly, including but not limited to
- Handling gross-up calculations for international employees
- Helping with the W2 process
Qualifications for coordinator, payroll
- College degree or equivalent combination of education and related experience
- Proven ability to work with all members of a team and senior management
- Demonstrates proficiency with Microsoft Office applications
- Understanding of payroll reporting requirements
- Working knowledge of Paychex or ADP
- Intermediate knowledge of ADP's Enterprise Version 5 sufficient to process payroll via standard protocol and instruct others on more difficult components