Payroll Analyst Job Description
Payroll analyst
provides guidance to the Payroll Team regarding payroll tax issues such as: New employees - tax withholding questions and Workday tax configuration updates.
Payroll Analyst Duties & Responsibilities
To write an effective payroll analyst job description, begin by listing detailed duties, responsibilities and expectations. We have included payroll analyst job description templates that you can modify and use.
Sample responsibilities for this position include:
Must have broad knowledge of payroll practices and procedures, payroll documentation procedures and requirements
Perform accurate and timely completion of payroll processing tasks, preparation of funding, payroll reconciliations and report distribution
Respond to inquiries related to payroll processes and procedures
Serve as payroll processing subject matter expert in providing direction, interpretation, training, and problem solving advice, on issues to the Shared Services On Site Teams, HR Services Center Americas, and other Payroll Representatives
Responsible for managing the union payroll contractual payroll terms
Reviews payroll adjustment requests to ensure proper authorisation and compliance with corporate policies, employment tax & other payroll-related laws
May be responsible for system/application testing (e.g., upgrades, tax updates, ) where applicable, and may participate in HR system or payroll implementations and other payroll projects and process improvements for assigned payrolls
Run and review audit reports to ensure accuracy of payroll data
Complete data input for manual checks, voids, stop pays, direct deposit reversals, and payroll adjustments
Work with HRMS and Benefits to resolve payroll issues
Payroll Analyst Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Payroll Analyst
List any licenses or certifications required by the position: CPP, FPC, PCP, CPA, AP, W-4, APA
Education for Payroll Analyst
Typically a job would require a certain level of education.
Employers hiring for the payroll analyst job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Business, Education, Business/Administration, Human Resources, Associates, Communication, Computer, Economics
Skills for Payroll Analyst
Desired skills for payroll analyst include:
Excel
Labor law
Federal
Payroll
Procedures
Workday
SAP
Microsoft Excel
Personal income tax legislation
Payroll best practices
Desired experience for payroll analyst includes:
Bachelors in Accounting / Business degree preferred or equivalent experience
Intermediate proficiency in Microsoft applications in (Excel, Word, Outlook - manipulate lines, moving data, construct simple formulas)
Upload files to bank for positive pay on manual checking account
Confirm and reconcile other banking transactions
Ability to interface with all departments both within the company external sources
Maintain accurate payroll records and file employee information
Payroll Analyst Examples
1
Payroll Analyst Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of payroll analyst. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for payroll analyst
- Act as a resource for Payroll special projects within or across HR groups
- Analyze and evaluate data for purposes of conversion from ADP to Workday
- Responsible for payroll cash reconciliation
- Maintains knowledge of the payroll processing system and changes in wage and tax laws
- Perform system testing to ensure patches, upgrades and updates do not impact functionality and accuracy of payroll
- Clearly understand other benefit related payroll transactions (FSA, Voluntary Life Insurance, STD/LTD, 401k contributions)
- Reconciling payroll accounts
- Updating the payroll payments database in case of any changes reported by responsible party or discovered during regular reviews
- Updating existing procedures in case of any process changes
- Process and reconcile payroll journal entries, monthly accruals, G/L analysis, and inter-company transactions for an assigned group of FNG business entities
Qualifications for payroll analyst
- Minimum 4 years related experience in payroll operations required
- You will report to a Payroll Supervisor
- Experience of running multiple countries
- Extract, validate, and import batches from Enterprise E-time timekeeping system and load file to Enterprise V5
- Quick learner, self-starter, flexible, organized, thorough and ability to work in a fast paced, time and data sensitive work environment
- Timecards
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Payroll Analyst Job Description
Job Description Example
Our innovative and growing company is looking for a payroll analyst. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for payroll analyst
- Serves as a payroll "subject matter expert" answering questions regarding payroll process or systems
- Responsible for accuracy of all ADP payroll data
- Communicates with various departments and performs research in order to accurately process payroll
- Responsible for payroll funding prep for wire transfers
- Experience with scheduling and benefit time, accruals in payroll systems, multi-state tax reporting
- Create and update payroll procedure documentation
- Process electronic monthly payroll, tax and pension payments
- Process employee’s payroll (if in-house)
- Carry out GL reconciliations, bookkeeping rules handling, GL reclass for Payroll related items
- Ensure Payroll platform set-up, developing and data handling
Qualifications for payroll analyst
- Proven ability to work well in a dynamic and multi-cultural environment
- Good knowledge of APAC countries local employment legislations
- Proficient in SAP preferred
- Review of Kronos hours, the interface of hours from Kronos to ADP and related balancing
- Responsible for edits for Kronos timecards
- Manage the organization of tracking contractual payments, rate changes, union contracts, by location
3
Payroll Analyst Job Description
Job Description Example
Our company is growing rapidly and is looking for a payroll analyst. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for payroll analyst
- Review PeopleSoft payroll interfaces, process salary continuation payments, review accruals, run eTime reports, run weekly and ad hoc reports
- Follow up with managers/HR as necessary to correct data, prepare tax transfers in payroll software, administer vacation, sick and personal accruals/allotments based on company policies
- Verify payroll output and document and file all appropriate back up associated with the key and critical SOX activities required by the SOX auditors
- You will process multi state global payroll biweekly, semi-monthly, and monthly
- You will perform payroll when it pertains to stock options, bonuses
- Review PeopleSoft payroll interfaces
- Prepare tax transfers in payroll software
- Ensures that payroll schedules are maintained and that all payrolls run on time and with extreme accuracy
- Ensures payroll database reflects current and accurate information
- Responsible for banking activity as it relates to payroll checks and direct deposits including escheating
Qualifications for payroll analyst
- At least 3-5 years of experience in a corporate financial, analytical environment, with a working knowledge of the retail space
- Ability to facilitate discussions and reach decisions with some guidance
- Fluency in a second language (Dutch, German or Swedish) would be beneficial but is not required
- Bachelor's degree in a quantitative field (e.g., accounting, finance, math/engineering/science)
- 2-3 years of Payroll experience is required (preferably Asia Pacific either Philippines, China, Taiwan, Hong Kong, Singapore, Fiji, PNG, Cambodia and Vietnam
- 3 – 5 years’ experience processing Canadian payroll
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Payroll Analyst Job Description
Job Description Example
Our company is hiring for a payroll analyst. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for payroll analyst
- Conduct payroll audits utilizing Multi J report to ensure wage and tax are recorded correctly for employees with multiple profiles
- Maintain master data and monthly mutation in the Payroll database (iiPay) for Russia and Hungary
- Process accurate & timely payroll
- Perform production payroll tasks
- Perform pre and post payroll audits
- Preform payroll calculations for overtime and differentials associated with multiple shifts
- Knowledge with employee and employer payroll income tax
- Independently trouble shoot all payroll related errors or problems
- A minimum of 3-5 years payroll processing experience in large volume retail/corporate employees preferred
- Ability to clearly follow appropriate control and audit procedures with the ability to identify business process improvements
Qualifications for payroll analyst
- Strong written and oral communication skills with a focus on customer service
- Understanding of Federal and Provincial taxation of stock, benefits, and RRSP
- Very strong IT skills, particularly MS Office skills Excel & Word
- Participate in continuous improvement projects and initiatives
- Understand Human Resources information requirements
- Competitive salary c40k (negotiable DOE) and benefits package
5
Payroll Analyst Job Description
Job Description Example
Our company is hiring for a payroll analyst. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for payroll analyst
- Answers questions from employees and supervisors regarding payroll matters, records, deductions and procedures
- Monitor all interface alerts and errors, and partners with Payroll team in researching error messages generated from Kronos
- Prepare payroll adjustments, gross ups, file uploads
- Ensures adherence to HR and Finance policies and procedures
- Responsible for ensuring all aspects of the payroll cycle, including tax, benefits, wage attachments, are processed, reconciled, audited and transmitted accurately and timely
- Focus on ways to streamline processes by identifying and implementing more efficient ways to collect, analyze and process payroll data
- Responsible for assisting in the preparation and processing of biweekly payroll for over 1600 employees
- Responsible for the coordination efforts between payroll, human resources, and benefits to ensure proper flow and maintenance of employee data
- Customer focus on completing all payroll related documentation and remit to the appropriate agencies
- Responsible for performing control/audit tasks and reporting and analysis within the payroll business process, including management of audit calendar, audit inquires, and end of year statement production
Qualifications for payroll analyst
- Fluent English and in Russian language
- Good Accounting knowledge (General Ledger and Balance Sheet reconciliations - USGAAP)
- Any other languages knowledge can be a plus
- Strong knowledge about working time regulation in Poland
- Basic ERP experience
- Experience handling high volume transactions