Senior Payroll Analyst Job Description
Senior payroll analyst
provides expertise on multi-country payroll regulations, including US Federal, State wage/hour regulations (FLSA) and best practices.
Senior Payroll Analyst Duties & Responsibilities
To write an effective senior payroll analyst job description, begin by listing detailed duties, responsibilities and expectations. We have included senior payroll analyst job description templates that you can modify and use.
Sample responsibilities for this position include:
Focal point for all labor contract renewals impacting payroll - reviews contract and works closely with payroll manager, IT and payroll outsourcer to test and implement relevant changes in payroll and time & labor tables, changes to union dues calculations where applicable
Maintain current and accurate payroll balance sheet account reconciliations for all payroll transactions federal, state, and local taxes
Works closely with employees, payroll manager, help desk staff, IT and payroll outsourcer to resolve complex payroll matters
Support initiatives identified by Global Payroll Compliance team to enhance controls in processes across Global Payroll
Assists Payroll Manager with the development and maintenance of internal client policy documentation related to payroll processing
Provides recommendations on changes to policy, procedures or rules that influence or affect the administration of payroll, and communicates recommendations and business decisions to the Payroll Manager, as appropriate
Remittances for third party deductions withholding tax and employer payroll tax as required by our business processes federal, state, and local taxing authorities
Stays current on Federal, state and local laws influencing payroll matters
Reviews all requests for new pay and deduction types, analyzes impacts to system and downstream recipients, obtains approvals from payroll manager, then works with IT and payroll outsourcer to test and implement changes
Review and resolve payroll discrepancies and/or employee questions timely and accurately
Senior Payroll Analyst Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Senior Payroll Analyst
List any licenses or certifications required by the position: CPP, FPC, CPA, SAP, US, CP, HCM, CMA, DEP, DEC
Education for Senior Payroll Analyst
Typically a job would require a certain level of education.
Employers hiring for the senior payroll analyst job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Business, Human Resources, Education, Business/Administration, Computer Science, Management, Information Technology, Technical
Skills for Senior Payroll Analyst
Desired skills for senior payroll analyst include:
Excel
Workday
Federal
Payroll
SAP
Any other training activities using existing documentation
Processes and country specific information up to date by attending recurring courses
Payroll best practices
Regulations
Benefits
Desired experience for senior payroll analyst includes:
Systems – review system setup and recommend updates for compliance and workflow
Bachelor's degree in Business, Accounting, Finance, or a related field or equivalent combination of work experience required
Experience with a large multi-business unit organization is a plus
Experience working in a shared services organization is a plus
Bachelor's degree in Accounting, Finance, or a related field or equivalent combination of work experience required
CPP, CPA or FPC certification preferred
Senior Payroll Analyst Examples
1
Senior Payroll Analyst Job Description
Job Description Example
Our growing company is hiring for a senior payroll analyst. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for senior payroll analyst
- Coordinates, provides sign off on E2E documentation and SAP test results for changes to Salaries Accrual process approved by T&O Finance
- Proactively identifies opportunities to improve operational processes and implements enhancements related to payroll processes
- Processing Canadian payroll for 300+ employees
- Serve as liaison between employees and the Payroll department
- Assist Payroll Manager in day-to-day data collection, preparation and export of pay data files to ADP in accordance with the timelines outlined in the production scheduled
- Direct interface with ADP to ensure that HR/Payroll data is provided accurately and efficiently
- Review, file and maintain vendor payroll reports
- Assist with auditing vendor payroll reports
- If applicable, review and sign off on employee time submissions for transmission to ADP, as directed by the Payroll Manager
- Assists with payroll vendor administration and account management activities, as required
Qualifications for senior payroll analyst
- Minimum 2 years related experience in tax and garnishments required
- Must be proficient using PCs with resultant working knowledge of various operating systems required
- Ability to build, lead, mentor and coach peers
- Ensure accounts are reconciled in a timely manner, variances explained and cleared prior to monthly results closure as well monitor and report on patterns/trends of operational or financial concern and recommends solutions
- Coordinate with Finance teams, UK & CI, clearing of any outstanding items prior to the P&L close
- Responsible for quarterly review of Salaries Accrual process (Canada) and providing recommendation to Finance
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Senior Payroll Analyst Job Description
Job Description Example
Our innovative and growing company is hiring for a senior payroll analyst. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for senior payroll analyst
- Participates in ADP/company meetings for the development and ongoing administration of payroll, provides documentation on issues and works collaboratively with ADP, third-party vendors and internal company divisions toward timely resolution
- Ensures internal controls are established related to HR/payroll employee master records and employee time files, and that these controls are maintained and monitored on a continuing basis, whether internally-initiated or ADP-initiated
- Researches, investigates and reports all problems, corrections, and changes related to ADP payroll programs, and responds to related inquiries and escalations in a timely manner
- Participates in making updates to Payroll Standard Operating Procedures
- Reconcile and process payroll information received from outside sources and vendors such as adjustments for relocated employees, bonus and SPIFF payments, equity compensation, eTime, benefit deductions, refunds and time accrual adjustments
- Performing periodic audits at the request of corporate to ensure that data feeds between Fidelity and the payroll system have transferred data accurately and timely
- Primary interface with Shared Services Payroll
- Proactively identify opportunities to improve operational processes and implements enhancements related to payroll processes
- Responsible for the quality of payrolls processed by payroll providers
- Answer to employees payroll questions, within our SLA timeframe
Qualifications for senior payroll analyst
- Provide assistance to UK Finance team in the monthly and annual reconciliation process of Bonus Accrual Accounts
- Conduct monthly meetings with senior level of management and communicates the results of monthly status of the accounts reconciliation
- Ensure compliance with Unit Financial Control, SOX, EUC and other internal control policy requirements
- Liaison and partner with contracted 3rd party administrators and consultants that assist with SCA requirements and compliance
- Establish and maintain effective working relationships with all levels of employees, vendor and other business partners
- Calculate, deduct, remit and report employee contributions for company benefits, , pension, life insurance, dental, medical, income replacement plans, etc
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Senior Payroll Analyst Job Description
Job Description Example
Our company is growing rapidly and is hiring for a senior payroll analyst. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for senior payroll analyst
- Support Finance team to analyse and explain monthly fluctuations of Payroll expenses
- Troubleshoots payroll processing and time & labor issues
- Creates ad hoc reports regarding payroll information as needed
- Works with payroll outsourcer on matters concerning manual checks, voids, stop payments and reissued checks
- Works extra hours as needed to meet payroll deadlines
- Supports the payroll manager as needed on special projects
- Perform weekly reconciliation of payroll
- Perform weekly reconciliation and audit of payroll tax reports
- Maintain policies and procedures to support payroll tax filing process
- Manages processes, participates and ensures all payroll reports per government requirements
Qualifications for senior payroll analyst
- Identify, track and resolve operational issues and improvement opportunities within the Area
- Professional certification or experience preferred in Data Governance, PS or Time Tables, examples
- Creates and reviews audit and management reports at the appropriate time in accordance with the production schedule
- Works with ADP on changes, updates, and/or additions to any current processes, to include areas of processing, Employee Service Center impact and updates to the COS Knowledge Base
- Works with ADP to research and deliver data related to activities which occurred prior to the start of COS service delivery
- Process all wage attachments ensuring compliance with current laws
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Senior Payroll Analyst Job Description
Job Description Example
Our company is growing rapidly and is looking for a senior payroll analyst. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for senior payroll analyst
- Ensure compliance to payroll and payroll tax laws
- Knowledge of benefits and benefits administration processes
- Prepares and transmits payroll data to payroll provider on a timely basis for each pay cycle and special pay cycle request
- A minimum of 5 years in leading a payroll team directly in the Asia Pacific region
- Knowledge of Japanese payroll is a plus
- Hands-on payroll processing experience in multiple countries within Asia Pacific and with knowledge in local statutory requirements
- Ability to excel in a fast-paced and dynamic environment and adapt to change quickly
- While we are not seeking a technologist, you should have an up-to-date appreciation for technology and information products within the Payroll, HR and Accounting industry
- Project management of key initiatives in process/system improvements, upgrades, migrations onto all HR/Payroll systems
- System and reporting within HRIS and act as the system expert in payroll department
Qualifications for senior payroll analyst
- Responsible for managing and operating the End-to-End (E2E) payroll process for countries under their responsibility
- Run and reconcile reports for Accounting Dept
- Assist in quarter-end and year-end processes
- Prior experience with ADP EV5 (ADP Pay@Work)
- Familiar with ADP eTime timekeeping system
- Multiple state/province tax knowledge
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Senior Payroll Analyst Job Description
Job Description Example
Our company is growing rapidly and is hiring for a senior payroll analyst. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for senior payroll analyst
- Prepare and maintain payroll account reconciliations, including but not limited to payroll tax returns and year end W2 forms
- Notifies company Treasury department of net payroll funding requirements to be disbursed from the regular on-cycle and off-cycle payroll process
- Collaborate across multiple business lines and disciplines for continuous improvement of payroll processes through standardization and best practices
- Certification by the Canadian Payroll Association or working towards completion of CPA certification
- Experience with various HR information systems (SAP)
- Ensure SAP subledger is complete and reflected in our ERP Oracle
- Assist with other payroll / tax duties, as needed
- Assists leadership with any and all internal and external payroll related audits
- Researches and resolves all payroll tax issues of all Lyondell legal entities
- Initiates and submits for approval all payroll funding for each pay area
Qualifications for senior payroll analyst
- W-2 knowledge (T4 for Canada)
- Canadian Payroll experience preferred
- Ensure accounts are reconciled in a timely manner, variances explained and cleared prior to monthly results closure
- Coordinate with UK Finance teams clearing of any outstanding items prior to the P&L close and respond to UK & Finance enquiries subsequent to investigation and analysis
- Provide assistance to UK Finance team in the monthly and annual reconciliation process of Bonus/Severance Accrual Accounts
- Conduct monthly meetings with senior level of management and communicate the results of monthly status of the accounts reconciliation