Payroll Practitioner Job Description

Payroll Practitioner Job Description

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Payroll practitioner provides guidance and ensure compliance with all existing federal, state and local payroll tax laws and regulations, company policies and procedures.

Payroll Practitioner Duties & Responsibilities

To write an effective payroll practitioner job description, begin by listing detailed duties, responsibilities and expectations. We have included payroll practitioner job description templates that you can modify and use.

Sample responsibilities for this position include:

Compilation and processing of transactional Payroll and/or Time Data
Ensure accuracy of employee and employer contributions for statutory requirements
Ensure accuracy of other payments & deductions calculated by the system
Interface with external customers for requests &/or issue resolution (eg
Manage time and attendance activities (sickness, overtime, maternity/paternity leave )
Interface with external customers for requests &/or issue resolution
Generation of statutory reports
Manage processes through metric evaluation and audits for payrolltransactions including holiday pay, penalty pay, deceased EE's, militarypay, signing bonus, auto allowance
Reconciliation and payment of payroll related invoices, , benefits, HSA, union dues, 401k
Processes payroll forms for garnishments, unemployment, employee verifications

Payroll Practitioner Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Payroll Practitioner

Typically a job would require a certain level of education.

Employers hiring for the payroll practitioner job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Business, Psychology, Accounting, Finance, Human Resources Management, Liberal Arts, Management, Administration, Business Studies, Human Resource Management

Skills for Payroll Practitioner

Desired skills for payroll practitioner include:

Tax and labor laws of the country led
Company policies
Payroll requirements
CIPP an advantage
Experience with SAP
HRMS applications is an advantage
Peoplesoft
Payroll & tax regulations/processes
Tax and labor laws
Tax laws and social security legislation

Desired experience for payroll practitioner includes:

Balances region(s) payroll when received from payroll vendor
New hire and class change Personnel Action Form (PAF) processing, including tax set up, SSN verification, various field audits
Processes terminations, including paying out final pay, final deductions, paying out vacation balances and verifying final hours from eTIME
Performs various post payroll audits – also verifies that all manual, adjustment and voided checks post in EV and on the payroll register
Fills in for Front Desk Receptionist and Mail room when necessary
Responds to Managers/Team Members inquiries on payroll policy on the region’s payroll

Payroll Practitioner Examples

1

Payroll Practitioner Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of payroll practitioner. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for payroll practitioner
  • Reconcile Federal and State payroll taxes, quarterly/annual employer tax returns, and year end W2's
  • Ensure all timecards are compiled and approved in order to process payroll timely
  • Research, troubleshoot and respond to a wide range of inquiries related to payroll and the company's Time and Attendance system
  • Make adjustments to employee timecards, as needed
  • Work with Disability Manager to record and pay employee's sick and STD time correctly
  • Process new hires and terminated employees into the Workday and Time & Attendance systems with proper backup documentation needed for processing payroll
  • Responsible for processing all staffing transactions (new hires, terms, ) into the Workday system with proper backup documentation needed for processing payroll
  • Responsible for all aspects of payroll processing and time collection following prescribed procedures to accomplish duties in accordance with processing deadlines
  • Review all wage and tax registers and assist management and Tax area in the quarter end and yearend processes
  • Handle all payroll related duties, including providing necessary reconciliation information to the Accounting Department, administering garnishments, and inputting third-party sick pay and relocation payments
Qualifications for payroll practitioner
  • Experience in a client services capacity strongly preferred
  • A/A degree from an accredited college or university in business, accounting, operations engineering, or related field
  • Proficient in Microsoft Office applications with intermediate excel skills (sorting, look-ups, basic formulas)
  • Fundamentals Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation preferred, but not required
  • Must have a minimum of 5 years as a Payroll Practitioner with experience in U.S. payroll
  • Must be able to multi-task and have superior organizational and analytical skills
2

Payroll Practitioner Job Description

Job Description Example
Our innovative and growing company is hiring for a payroll practitioner. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for payroll practitioner
  • Sorts and routes payroll documentation
  • Inputs the date of payroll changes in the system
  • Processes temporary timesheets
  • Assists in balancing the student assistant payroll
  • Assists in resolving problems with employee paychecks
  • Responsible for processing of payroll for a particular region(s)
  • Assists the PR Processing Supervisor (as needed) for all aspects of preparation and transmission of the bi-weekly payroll
  • Run regular and on-demand reports requested by the Sr
  • Administer and oversee global payroll processing, time and attendance and taxes
  • Provide expertise on multi-country payroll regulations, including US Federal, State wage/hour regulations (FLSA) and best practices
Qualifications for payroll practitioner
  • Associates Degree required with a minimum of 9 credit hours of Accounting courses
  • Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred or other specialized programs
  • Experience working with payroll processing software
  • Associate’s degree or two-year technical/vocational diploma in accounting or related field
  • Knowledge of HR policies, procedures and must have understanding of fundamental laws surrounding the new hire paperwork process and other fundamental tax laws
  • Must be able to work well under strict deadlines while maintaining a high level of accuracy and confidentiality
3

Payroll Practitioner Job Description

Job Description Example
Our innovative and growing company is hiring for a payroll practitioner. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for payroll practitioner
  • Facilitate trend and issue analysis to identify and prioritize process improvement opportunities
  • Prepare and reconcile preview weekly/biweekly payroll processes, including checking & auditing timekeeping records
  • Provide expertise on payroll regulations, including US Federal, State wage/hour regulations (FLSA) and best practices
  • Checks and audiSUts timekeeping records for compliance
  • Review and ensure the accurate computation of pay and deductions on employee paychecks
  • Knowledge of FLSA regulations
  • Perform data entry on employee ACH accounts, tax elections and deductions
  • Reconcile timekeeping report from Kronos iSeries to ADP Vantage
  • Answer inquiries from employees and vendors using good customer service skills
  • Prepare files for upload into ADP Vantage that contain wages, deductions and tax adjustments
Qualifications for payroll practitioner
  • Must have experience with payroll systems – CBIZ and ADP Workforce NOW
  • No course requirement but must have high accuracy and timeliness performance
  • BS Accountancy/Finance
  • Experience in Accounting - Balance sheet reconciliation, Journal entries
  • Excellent time management skills and an ability to meet strict deadlines
  • Good communication skills (both via e-mail and phone)
4

Payroll Practitioner Job Description

Job Description Example
Our company is searching for experienced candidates for the position of payroll practitioner. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for payroll practitioner
  • Transfer employees and the relevant accumulators between pay groups and Federal I.D.’s
  • Prepare and write periodic reports for management using ADP Vantage report writer and/or Kronos iSeries
  • Upload leave pay and any nontaxable wage amounts such as employee reimbursements
  • Maintain deduction records, process payments to third party vendors for those deductions
  • Reconcile outstanding and stale dated checks
  • W2 preparation and processing
  • Responsible for processing payroll for designated hourly LATs
  • Export timekeeping files to ADP
  • Verify all manual, adjustment and voided checks posted in EV5 and on the payroll register, and process manual checks as needed
  • Respond to Manager/Team Member inquiries on payroll policy, inclusive of questions related to Vacation/Sick/Float accruals, time entry requirements and information on Federal and State regulations
Qualifications for payroll practitioner
  • Working knowledge of payroll processing, federal and state tax principles, wage and hour laws for both corporate and household type entities in multi states strongly preferred
  • Experience in Payroll/Accounting field is an advantage
  • Must have proven efficiency in utilizing general office applications (MS office applications, Excel)
  • Bachelor's degree any Business/HR 4 year course
  • Employees in this role are knowledgeable in country specific end to end payroll process and activities to provide guidance on standard best practices, to provide support and address issues and escalations, to identify opportunity areas, designs new processes, and implements new/improved solutions to improve results and increase productivity, and to identify risk areas and corresponding mitigating activities for any special handlings or deviations to standard process
  • Associate or Bachelor’s degree in Accounting or a related field
5

Payroll Practitioner Job Description

Job Description Example
Our company is hiring for a payroll practitioner. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for payroll practitioner
  • Maintain and create training documents
  • Act as a trainer for new department Team Members
  • Administer Kronos Timekeeping cases to ensure accurate time reporting and resolution for employee issues
  • Administer comprehensive Payroll and timekeeping reporting package, ensuring data integrity through targeted audits and analyzing data to resolve issues
  • Resolve executive level payroll escalations
  • Act as SME for advanced SAP systems and payroll transactions including bonus, commission
  • Monitor and assign work tasks/projects to Practitioner 1 & 2
  • Conduct advanced auditing, reporting analysis, and risk mitigation
  • Conduct and interpret audits for Deferred Compensation, Executive Variance, Wage Type Variance/Trending, Sentri SME, entries for executive team, and Fidelity files
  • Train and mentor Practitioner 1 and 2
Qualifications for payroll practitioner
  • Complex position requiring effective communication skills
  • Willing to work in Nuvali
  • Minimum of 5+ years practical work experience
  • High volume payroll (800+ employees)
  • Strong Excel skills including vlookups & Formulas
  • ADP experience (ADP Vantage a +)

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