Payroll Coordinator Job Description
Payroll coordinator
provides assistance to employees with regard to policy interpretation and federal and state wage and hour issues.
Payroll Coordinator Duties & Responsibilities
To write an effective payroll coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included payroll coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Ensure appropriate employment related taxes are applied to each employee using a working knowledge of state and federal taxes deeper research as needed on local and other taxes
Calculate monthly Training Funds due to the State of California and create corresponding required CAC2 form
Post to online certified payroll programs such as elation systems, eMars inc. , LCP Tracker and CA State online CMU program
Process all new hire, changes and terminations input into computerized payroll system
Answers retail employee inquiries regarding payroll matters
Responsible & fully accountable for the payroll & audit function of multiple and of simple to mid-level complexity
Maintains complete and accurate client profile notes processing instructions for each client
Plan, organize & facilitate regular conference calls
Utilizes all internal tools & defined processes to ensure payroll compliance, optimal productivity & service excellence
Enrol into PCP program or maintain CPA designation & attend all required departmental training sessions
Payroll Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Payroll Coordinator
List any licenses or certifications required by the position: CPP, PCP, FPC, PHR, ADP, PCPW, SHRM, SPHR, FCP, PMP
Education for Payroll Coordinator
Typically a job would require a certain level of education.
Employers hiring for the payroll coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Education, Business, Finance, Associates, Business/Administration, Human Resources, Technical, Graduate, Communication
Skills for Payroll Coordinator
Desired skills for payroll coordinator include:
Federal
Workday
Excel
State
Microsoft Office
Wage and hour laws
Word
Kronos
MS Office
FLSA
Desired experience for payroll coordinator includes:
Knowledge of ADP is an asset
Partner with New Client Integration team, review set up and participate in the transition of new clients
Canadian Payroll Association (PCP) certification Preferred
Minimum 2 years experience - Client service
Understanding of automated payroll applications, able to use payroll software and related computer applications and systems
Advanced experience with ADP Workforce Now
Payroll Coordinator Examples
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Payroll Coordinator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of payroll coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for payroll coordinator
- E-verify for mandated states- AL,AZ,GA,LA,MS,NC,SC,TN & UT
- I-9 updates – including quarterly expired identification audits
- Process all payroll changes such as address, name, garnishments, tax, direct deposit, increases, promotions
- Manage payroll department PO’s & invoices through SAP
- Responsible for answering all calls on the Payroll Hotline
- Assist in resetting employee passwords
- Opening & responding to all physical mail
- Manage large volume of Physical & electronic filing
- Interact with employees, customers and external vendors in a professional and pleasant manner
- Receive paperwork and enter into payroll software for new hires and transfers
Qualifications for payroll coordinator
- ADP certification
- High School diploma or general education degree (GED) and/or training
- Minimum of 2 years of general clerical/administrative experience in fast-paced environment
- Knowledge processing garnishments
- Experience with Microsoft suite required
- Perform responsibilities with honesty , integrity, confidentiality
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Payroll Coordinator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of payroll coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for payroll coordinator
- Performs a variety of other administration functions including identifying and communicating rejected employee direct deposits
- Review the weekly time record for employees and advise management of any discrepancies in the time clock system on a daily basis
- Set up new hires within the time and attendance system and provide training and assistance as necessary
- Assist with the training of time and attendance administrators on the time and attendance system
- Respond to all time clock related questions and escalate to Payroll Manager with needed
- Assist with the biweekly close-out of hours and the review of totals of export
- Assist in the final review and ensure accuracy of the final payroll register before it is sent for processing
- Distribute bi-weekly paychecks and/or statements to appropriate site management and overnight to off -site locations
- Assist in the intra-department cross charges
- Process bi-weekly and monthly reporting to HR and Accounting
Qualifications for payroll coordinator
- Highly dependable and focused
- People soft, oracle knowledge would be great
- Working in the payroll/finance dept
- Knowledge of ADP Enterprise preferred
- Knowledge of timekeeping system preferred (ADP TimeSaver)
- High School or equivalent experience with a minimum of 2 years related payroll experience
3
Payroll Coordinator Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of payroll coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for payroll coordinator
- Oversee bi-weekly payroll
- Provide assistance with various HR tasks
- Resolve inquiries from employees and outside vendors pertaining to pay issues
- Maintain accurate up to date and orderly payroll records
- Post payroll deductions and process wage garnishments
- Provide daily resolution and guidance regarding processing and entering data for all stores
- Ensure all details from each pay cycle are handled accurately and timely
- Complete and manage month end processes including minimum wage requirements, payroll transfers
- Prepare and input weekly payroll data to ensure proper and timely payment to both regular and union employees
- Ensure proper completion and filing of all compliance reporting
Qualifications for payroll coordinator
- Experience within an HR department
- PayPro Payroll/Time and Attendance System proficiency
- Ceridian
- Able to adapt in work environments with little to no training
- International payroll background
- ADP or Ceridian system knowledge
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Payroll Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking for a payroll coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for payroll coordinator
- Provide payroll detail as needed for corporate federal and state income tax compliance
- Provide payroll detail for corporate federal and state income tax compliance
- Diligently input Excel and email data related to monthly payments into a bespoke ACCESS HR database and change forms
- Consolidate and review reports and check Excel data for payroll inputs, liaising with Human Resources Managers and stores
- Support with the launch and maintenance of Kronos Time and Attendance system
- Oversee maintenance of incentive compensation accrual database
- Ensure correct information is posted onto designated records
- Compute wages and deductions, and enter data electronically
- Administer and issue employee paychecks and statements of earnings and deductions
- Issue and record adjustments to pay related previous errors or retroactive increases
Qualifications for payroll coordinator
- Minimum three (3) years’ payroll processing experience with an in-house payroll system highly preferred
- 4 years of related experience payroll processing
- Retail experience is a plus, but not required
- Must have strong administrative, professional communication and organizational skills and experience
- Must have 1-3 years of administrative office experience
- Knowledge of the GEAC/INFOR payroll system a plus
5
Payroll Coordinator Job Description
Job Description Example
Our company is looking for a payroll coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for payroll coordinator
- Insure the integrity of payroll data and employee payments
- Maintain employee data in the payroll system
- Record approved changes in pay rates, personal exemptions, employee/employer 403b contributions, and employee mandatory & voluntary deductions such as taxes, garnishments and benefits
- Review/assure entries are accurately input to correctly reflect the changes
- Prepare request for disbursements for payroll and payroll deductions
- File documentation associated with each payroll in appropriate files & locations
- Prepare, create and analyze ad hoc reports as needed
- Assist as directed in preparation for audits (annual, governmental, vendors)
- Respond to employee inquiries regarding payroll matters such as deductions, calculations and changes in pay rate
- Perform DOT checks, drug tests, background checks for season personnel and contractors
Qualifications for payroll coordinator
- Comfortable with high volumes of work
- Close familiarity with ADP HRA and Timesaver
- Superior references, including at least one from a previous supervisor
- 2 years payroll processing experience for a minimum 1000 associates
- Payroll Benefits experience
- Experience with PeopleSoft Payroll 9.x