Payroll Assistant Job Description
Payroll assistant
provides support for JD Edwards payroll system users (similar to the Kermit system support) as that process is transitioned to KASH.
Payroll Assistant Duties & Responsibilities
To write an effective payroll assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included payroll assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Complete the new hire and termination payroll procedure, including any adjustments to final payroll
Respond to calls and emails regarding the payroll schedule, overtime queries, payroll adjustments, how to navigate the self service module
Maintain and file personnel and payroll documents after semi-monthly payroll process is complete
Verify payroll previews every pay cycle against previous payroll registers
Accurate input of payroll data, and running the full Payroll cycle, compiling a monthly pay run of over 2000 employees
Prepare all payroll reports as required
Assist with the migration of data from HR to Payroll to Time & Attendance system
Provide first line support for all payroll and HR queries
Complete Payroll processing and administration
Process a semi-monthly payroll accurately and timely
Payroll Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Payroll Assistant
List any licenses or certifications required by the position: PCP, FPC, HR, CPP, SHRM, HRCI, CHRL, CHRP, GAAP, W-4
Education for Payroll Assistant
Typically a job would require a certain level of education.
Employers hiring for the payroll assistant job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Accounting, Business, Finance, Associates, Education, Human Resources, Business/Administration, Graduate, Communication, Management
Skills for Payroll Assistant
Desired skills for payroll assistant include:
KERMIT
Microsoft Office applications
JD Edwards/AS400 payroll systems
Basic accounting
Excel
General ledger systems
Payroll
Payroll systems helpful
Windows-based computer operating systems
But not necessary
Desired experience for payroll assistant includes:
Pro-activity and responsiveness
Confidence dealing with non-financial people
Sensitivity in providing advice
Degree on Labour Relationships or similar university studies
Excellent communication skills in English and Spanish (please note that English is the working language for this role)
Capacity to be flexible & collaborative, while staying focused to deliver results, even as the business requirements changes
Payroll Assistant Examples
1
Payroll Assistant Job Description
Job Description Example
Our company is hiring for a payroll assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for payroll assistant
- Assist Payroll Administrators by entering and updating employee records in HRIS, securing required documentation, as needed, on a daily basis
- Import employee overtime reports into Payroll process
- Balance/Input time records for retail stores and offices each payroll run
- Alternate running payroll cycle processing on a weekly and semimonthly basis
- Balance payroll accounts by auditing information
- Process all salary increases and role changes including the calculation of relevant back pay
- Calculate all statutory and company pay entitlements including sick, maternity/paternity, jury duty and Paid Time Off
- Maintain full and accurate records for auditing purposes and liaise with external auditors on an annual basis
- Process wage garnishments, child support notices, tax levies as required
- Ensure all statutory reporting is completed to the highest standard within legislated deadlines
Qualifications for payroll assistant
- Assist with year-end reconciliations
- Provide support to managers and employees for the Self Service and T&A systems
- Great sense of humor, empathy and work ethic, cheerful & fun
- Has the potential to grow
- Review and post transactions
- Ensure that appropriate authorizations and coding, adequate supporting documentation, and compliance with company policy and procedures are achieved
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Payroll Assistant Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of payroll assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for payroll assistant
- Calculates retro, and any adjustments needed for payroll processing
- Maintain a current filing system and organize payroll storage area
- Pull employee files for internal and external payroll audits, whenever necessary
- Oversee all payroll processes
- Track payroll accruals
- Balance and reconcile company bank account
- Oversee expense reports and processing-resolve solution of all inquiries/requests within a reasonable time frame
- Maintain certain spreadsheets such as prepaid expenses and reconcile on a monthly basis
- Assist in administrative duties, which may include employment verifications, benefits administration, background screening
- Follow up on a daily basis on all outstanding issues
Qualifications for payroll assistant
- E-Time Experience
- Good knowledge in regulatory rules (BIR, SSS, Philhealth and HDMF)
- Insure all filing is kept up to date, done on regular and timely basis
- Respond to queries within the published response timelines, analyse problems and recommend/implement solutions
- Have a high level understanding of the functionality of the company products as required
- Must be a team player, dealing effectively with co-workers and internal clients at all levels and varied work styles
3
Payroll Assistant Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of payroll assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for payroll assistant
- Download, save and maintain Wires and Confirmations, Quarterly and Yearly Payroll reports
- Perform comparison report after transmission of payroll, comparing current vs
- Research and resolve questions from managers and employees relative to the processing of payroll information such as PTO, direct deposit, pay cards, retro pay calculations, tax questions
- Any other payroll duties as required by the business
- Prepare and import data for various HMI wellness/recognition programs such as employee referral bonuses, anniversary awards and WOWs
- Audit HRB employee time-off records against Replicon
- Reconciliation Reports
- Finance month-end
- Deductions Match-up (HRB vs
- YTD Overtime report to HOC’s
Qualifications for payroll assistant
- Possess the ability to work in a fast paced environment that requires multi-tasking
- W4 and Direct Deposit approval and filing
- Address Change Follow-Up
- Organized/able to juggle multiple priorities
- Construction industry experience highly preferred
- Timberline systems experience preferred
4
Payroll Assistant Job Description
Job Description Example
Our growing company is looking to fill the role of payroll assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for payroll assistant
- Respond to payroll inquiries ensuring the highest level of customer service
- Prepare and mail payroll checks and other correspondence as needed
- Receive and sort payroll specific mail and distribute as needed
- Process of three monthly payrolls including statutory year end returns and p60s
- Looking after 1000 plus employees
- Ability to handle confidential and sensitive data/information
- Process all statutory forms including (bit not exclusive to) payslips, P45s, P46s, P60s, P11Ds
- Fulfill wage garnishment requirements by completing forms
- Assist with the completion of biweekly timesheets for approx
- Setup new hires and new managers in the iEmployee system by assigning applicable pay policy, holiday schedule and business rules
Qualifications for payroll assistant
- IPASS qualification or equivalent
- Micropay knowledge essential
- Sage 50 desirable
- TimePoint knowledge desirable
- IATI membership desirable
- HR experience preferably in an operations environment
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Payroll Assistant Job Description
Job Description Example
Our growing company is hiring for a payroll assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for payroll assistant
- Setup Manager/Employee relationship and monitor ongoing changes
- Liaise with HR/PR Assistant to troubleshoot timesheet issues
- Run Reports from the iEmployee time tracking system as an aid to the timesheet approval process
- Spot problematic timesheets during processing and email managers
- Help maintain the Integrity of the HR Self-Service timekeeping system on an ongoing basis
- Coordinate with Facilities to mail checks to employees in remote locations
- Scan and Email address changes to Benefits Specialists on a biweekly basis
- Run reports weekly for input of commission data
- Run OOD / Breakage report for input of sales returns data
- Use and update Access database for Commissions
Qualifications for payroll assistant
- A highly motivated, enthusiastic individual with a 'can do' attitude
- Good mathematical/statistical aptitude, detail oriented, ability to work in a timely manner
- Ability to operate a computer with multiple related software packages
- Complete understanding of the Kronos system
- Previous experience with SAP or other Payroll Processing Systems
- Previous accounting experience (Accounts Payable - Debits and Credits)