Payroll Job Description
Payroll
provides leadership for electronic payroll subsystems such as the Tax Navigator, Online I-9 / EVerify, and TimeClock Plus (wage payroll).
Payroll Duties & Responsibilities
To write an effective payroll job description, begin by listing detailed duties, responsibilities and expectations. We have included payroll job description templates that you can modify and use.
Sample responsibilities for this position include:
Process in-house semi-monthly U.S. payroll and monthly expatriate payroll utilizing the Firm’s global human resource system, Workday
Review tax preparation and filing including deposits quarterly and annual returns (federal, state, and local), provided by third party preparer
Organizes and reviews forms associated with federal, state, and local authorities, such as W-2’s and tax filings
Managing and processing all aspects of muti-state payroll for hourly and salaried employees
Local, state, and federal related items including business licenses, registrations, and sales and use taxes for multiple states
Serve as contact person for field personnel regarding payroll administration, systems support and training for employees regarding field office entry all payroll-related functions
Lead the completion of full cycle payroll processing and all associated tasks as required
Perform detailed routine and special audits and reconciliations of payroll information to ensure data integrity
Runs audit reports and post-payroll reports, including General Ledger integration files
Processes expatriate shadow payroll to correctly report earnings, calculate gross-ups, and remit taxes
Payroll Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Payroll
List any licenses or certifications required by the position: CPP, FPC, PCP, CPA, COBRA, RSU, PHR, CIPD, HR, CPM
Education for Payroll
Typically a job would require a certain level of education.
Employers hiring for the payroll job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Business, Finance, Education, Associates, Human Resources, Business/Administration, Management, Liberal Arts, Communication
Skills for Payroll
Desired skills for payroll include:
Excel
Federal
Payroll
State
Word
Payroll best practices
Procedures
Workday
Payroll tax principles and wage and hour laws
Practices
Desired experience for payroll includes:
Identify areas of opportunity for process improvement through analysis
Manage both internal and external audits to ensure regulatory compliance, resolving any audit discrepancies
Perform W-2/Year End processes
Ensures integration from HRIS is loaded and audited with 100% accuracy
Responds to requests for information necessary for compliance with regular internal and external audit procedures, corporate financial controls, and business continuity efforts
Responds to payroll inquiries and report requests from associates or other internal stakeholders
Payroll Examples
1
Payroll Job Description
Job Description Example
Our innovative and growing company is looking for a payroll. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for payroll
- Offer advice on best payroll practices
- Prepare staff payroll using ADP WorkForce Now, including E-Time
- Screen all incoming transactions for hiring, termination and special payroll transmittals
- Prepare payroll entries for general ledger
- Answer staff inquiries regarding payroll issues
- Supervise payroll assistant(s)
- Work with HR Department on all payroll functions
- Assist the Payroll Manager with the preparation and processing of the biweekly payrolls for EVO and its affiliated companies located in multi-locations as needed
- Assist with obtaining, entering and verifying payroll information for processing within deadlines
- Enter new hires, changes, terminations, , while ensuring accuracy of payroll
Qualifications for payroll
- Experience and knowledge in ADP payroll systems including ADP Workforce Now and Streamline
- Required to be available to work holidays, weekends overtime as needed
- One year of Payroll experience preferred
- Knowledge of PeopleSoft and ADP is preferred
- Extensive experience in Payroll within a Finance function
- Experience of working with large volumes of payroll
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Payroll Job Description
Job Description Example
Our company is searching for experienced candidates for the position of payroll. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for payroll
- Initiate changes in work assignments or procedures be recommending improvements or changes when deemed necessary for greater efficiency
- Oversee company payroll
- Generates weekly payrolls and perform required audits to ensure accurate payroll
- Reconciling payroll related accounts comparing systems reports to general ledger balance
- Processing payroll tax deposits
- Reconciling weekly payroll postings
- Backup Payroll Coordinators
- Assist in processing Payroll Taxes
- Assist Payroll Director in various projects
- Provide payroll reporting to operations and management on a weekly, bi-weekly, monthly and quarterly basis as needed
Qualifications for payroll
- Canadian Payroll Association certification preferred
- Good English language skill, Vietnamese is required, and Cantonese is preferred
- Knowledge of WorkDay and ADP Enterprise
- Knowledge of payroll regulations/processes as they related to a retail company is preferred
- 3+ years’ of experience in Accounting and Payroll with a degree
- Complete induction and training for new hires and ensure on-going training is available for any existing team members
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Payroll Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of payroll. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for payroll
- Responsible for possible assignments including payroll and benefit related projects on ad-hoc basis
- Review time worked, wage computation, and other information to detect and reconcile payroll discrepancies
- Process paperwork for new employees and enter employee information into the payroll system
- Record employee information, such as exemptions, transfers, and garnishments, to ensure payroll records are maintained and updated
- Compile employee time, production, and payroll data from electronic sign in, time sheets and other records
- Oversee the day-to-day operation of the Payroll Office
- Serve as the main point of contact for government and regulatory agencies as it relates to payroll matters
- Analyze, prepare and input payroll data using systems to produce accurate
- Measures and follows up on the performance of payroll staff (including analysis of trends and causes) and identifies opportunities for continuous improvement in terms of timeliness, responsiveness, accuracy and control
- Process complex payroll in multiple countries
Qualifications for payroll
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is desirable
- Advanced computer skills (Excel, Word, and Outlook)
- Experience in implementing new payroll systems and identifying efficiencies
- 4 to 5 years Payroll / Accounting / ISE Taxation experience
- Experience with ADP Enterprise 5.0, eTime and multi-state payroll administration
- Comprehensive knowledge of FLSA and state taxing authority requirements
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Payroll Job Description
Job Description Example
Our growing company is looking to fill the role of payroll. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for payroll
- Support the Payroll Manager in developing a 1st class centralized European payroll function
- Upload input for 10 payroll countries into MCI secure payroll tool
- Audit payrolls and prepare payroll journal entries
- Audit payroll and benefits records
- Review, reconcile and substantiate monthly entries to general ledger accounts for various payroll and accrual entries
- Assist in formulating/automating payroll process to facilitate new operations for the firm
- Making payroll entries
- Coordinate and process weekly/bi-weekly, union & non-union payroll, incorporating hourly and salary wage payments and other earnings and deductions, including various non-standard payments (severance, relocation, bonuses, ), garnishments, and employee benefit and other voluntary deductions
- Identify and troubleshoot payroll issues, working collaboratively with managers and supervisors, human resources, and employees
- Manage and process weekly/bi-weekly, union & non-union payroll, incorporating hourly and salary wage payments and other earnings and deductions, including numerous non-standard payments (severance, relocation, bonuses, ), garnishments, and employee benefit and other voluntary deductions
Qualifications for payroll
- Student of Economics, Administration (or similar), specialized in Human Resources or Finance/Accounting
- Very good analytical and mathematics skills
- Previous experience in HR or Payroll departments will be a plus
- Knowledge of payroll and taxation basics
- Great customer service as you will be the first point of contact for staff with payroll questions
- Possess knowledge of current compensation rules and regulations such as Federal, FICA, State and Local withholdings garnishment regulations
5
Payroll Job Description
Job Description Example
Our company is hiring for a payroll. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for payroll
- Provide Federal Payroll support, data entry and phone answering services
- Log payroll inquires and issues in Payroll Customer Service database
- Identify and remedy payroll issues, working with employees, supervisors, managers, and human resources
- Download inputs and build variance analysis for all countries to be reviewed and approved by Payroll Manager
- Process European Payroll matters in compliance with local legislation and HR best practice
- Play an active role in our payroll team across Europe and establish strong working relationships with our Human Resources, retail and finance partners
- Possess knowledge of EU payroll processes and different legislations (in particular UK, France, Spain)
- Be able to work in a fast-paced payroll environment
- Have experience with running payroll processes in a retail environment
- Payroll processing through third party vendor (ADP Streamline)
Qualifications for payroll
- Minimum of 1 to 2 years working experience handling payroll
- 5-7 years’ experience managing a multi-state payroll department
- ProBusiness and ADP PCPW Canada payroll systems and report writing capabilities experience preferred
- 7+ years of experience processing Multi-State, complex Payrolls for 500+ employees and multiple entities
- 4+ years of prior experience with payroll processing international experience
- Payroll systems experience required