Payroll Specialist Job Description

Payroll Specialist Job Description

190 votes for Payroll Specialist
Payroll specialist provides comprehensive, ongoing and proactive support for all inquiries pertaining to payroll system functionality, payroll compliance and best practices.

Payroll Specialist Duties & Responsibilities

To write an effective payroll specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included payroll specialist job description templates that you can modify and use.

Sample responsibilities for this position include:

Primary contact with payroll vendor, ADP, for HR/Payroll software
Uploading hours to the payroll grid for processing (Match grid with Payroll Detail Report)
Investigate and correct system generated reports identifying out of balance payroll and payroll tax records
Assist with payment distribution Investigate and correct system generated reports identifying out of balance payroll and payroll tax records
Maintain high knowledge on all of the company's payroll policies and governmental regulations impacting payroll preparation
Process weekly payroll for US and Canada, ensuring accuracy and compliance with all Federal, State and Provincial laws
Help in various ad-hoc projects as directed by the Payroll Manager
Respond to and resolve all payroll inquiries and make resultant changes
Utilize all internal tools & defined processes to ensure optimal productivity, service excellence and make recommendations for best practices to customers
Conduct an annual review of clients payroll set up and processes to identify deficiencies within existing procedures and/or configuration

Payroll Specialist Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Payroll Specialist

List any licenses or certifications required by the position: CPP, FPC, PCP, APA, CPA, RSU, PHR, VIP, FCP, COBRA

Education for Payroll Specialist

Typically a job would require a certain level of education.

Employers hiring for the payroll specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Education, Associates, Business, Finance, Business/Administration, Human Resources, Technical, Economics, Administration

Skills for Payroll Specialist

Desired skills for payroll specialist include:

Payroll best practices
Payroll processing
Federal and state regulations
Microsoft Office
German and English

Desired experience for payroll specialist includes:

Full understanding of company time policies
Bachelor’s degree or an equivalent combination of education and experience preferred
To be familiar with SAP HR system is a plus
Minimum 2 years client service experience
Consistently look for automation opportunities to maximize operational efficiency

Payroll Specialist Examples


Payroll Specialist Job Description

Job Description Example
Our growing company is looking to fill the role of payroll specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for payroll specialist
  • Processing payroll using SAP
  • Ensuring Australian payroll policies, processes and rules have been adhered to
  • Perform payroll/financial reporting
  • Responsible for company-wide Payroll Processing and Reporting for 3 business entities
  • Process bi-weekly payroll processing for all locations (900+ employees and growing)
  • Resolve employee issues related to payroll
  • Provide functional support regarding Payroll processes and systems
  • Act as Contact Center Tier Two agent to take care of payroll related issues raised by employees
  • Run all Time and Attendance Reports, such as Payroll Detail Report with Supplemental Earnings for all total hours
  • Verifying "Transfer to Payroll" is checked off for all new hires
Qualifications for payroll specialist
  • Canadian Payroll Association (PCP) certification required
  • Strong technical background with ERP system such as Lawson, SAP, or Oracle including functional knowledge, technical operations and system structuring is essential
  • In-depth experience in Kronos Time Keeper is a plus
  • Must be a team player and be able to collaborate on cross-functional projects
  • Familiarity with third party payroll systems such as ADP, Paychex, Ceridian, Workday
  • Interprets pay policies and ensures appropriate amounts/deductions are calculated and applied to the various accounts correctly

Payroll Specialist Job Description

Job Description Example
Our company is hiring for a payroll specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for payroll specialist
  • Running All Time and Attendance Reports, such as Payroll Detail Report w Supplemental Earnings for all total hours
  • Processing payroll, including direct deposit and cutting paychecks semi-monthly
  • Maintain SOX compliance with all aspects of payroll
  • Provide support to Payroll Specialist Sr for processing of daily manual check requests – void & reissues, advances, draws, expenses, bonuses
  • Consult with managers and employees on payroll questions, policy and legal regulations
  • Performs special payroll related calculations such as retroactive payments, time off accruals
  • Set up new managers in Payroll/eTime and train them on how to use the system
  • Monitor time collection/time-off and process payroll
  • Maintains an assigned base of payroll clients, provides customer service support and resolves client issues and concerns, establishes and maintains a positive working relationship with clients
  • Interacts with client base via telephone, fax, and/or e-mail to obtain payroll data including hours worked, salary adjustments, special payments and employee deductions
Qualifications for payroll specialist
  • Enter all Increases and back pays
  • Running reports on all new hires per pay period
  • Running Employee Attendance Reports for Managers and canceling any Time off Request for PTO not being used /grayed out
  • Assisting Managers with entering hours or any other issues they may have with an employee's time card
  • Setting up any new codes for the General Ledger Map Interface
  • Basis mathematical skills

Payroll Specialist Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of payroll specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for payroll specialist
  • Maintain and file payroll records (State tax forms, payroll changes, etc)
  • Accurately keys all payroll related data necessary to process client payrolls
  • Escalates or transfers client issues to the Payroll Supervisor or appropriate department as necessary
  • Provides client training by explaining the various reports and products available via Payroll software
  • Process, review multi-state bi-weekly payroll for 5600+ employees
  • Maintain all payroll data, ensuring the highest level of accuracy and confidentiality
  • Processing payroll for 1500 employees biweekly for 3 shifts
  • Creating journal entries to support payroll updates
  • Assist payroll accounting with balancing, reconciliations, ach requests
  • Provide payroll reports, metrics, and assigned management reports
Qualifications for payroll specialist
  • Ability to train new employees and new processes
  • Overtime maybe required with little notice
  • 2-5 years of related professional experience preferred
  • Able to meet strict deadlines weekly
  • Capability of exercising extreme discretion
  • Strong understanding of HRIS and HCM systems

Payroll Specialist Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of payroll specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for payroll specialist
  • Research payroll inquiries, garnishments, pay and PTO balance directed under the supervision of the Sr Payroll Mgr
  • Review and processing of complex payroll procedures (leaves, death benefits, executive compensation, deferral plans)
  • Working with our employees and our branch management to resolve pay-related issues or answer any questions regarding the payroll processes
  • Perform data entry tasks for entering employee's time for payroll
  • Enter new hire data, update changes in ADP and Time Collection and maintain payroll records and files
  • Provide assistance to employees with payroll inquiries
  • Reviewing employee information in the accounting system and ADP Payroll
  • Reconciling quarterly ADP State and Federal tax filing
  • Reconciling and booking necessary payroll journal entires
  • Retrieve and assemble payroll data for processing
Qualifications for payroll specialist
  • Experience with multi-state payroll of 500 employees or more strongly preferred
  • Must be experienced in operating within a Payroll Team within a Human Resources Services Department covering a large number of employees of 750+
  • Experience with handling foreign tax liability for employees working abroad
  • Experience of SAP data management/ processing experience would be highly advantageous
  • Must possess excellent communication skills and the ability to build trust, rapport and credibility within the business
  • Must possess a positive “can do” attitude and willingness to learn new things

Payroll Specialist Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of payroll specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for payroll specialist
  • Assist in special HR/Payroll projects
  • Manage and track incoming mail for payroll department
  • Perform compliance testing for unclaimed property payroll checks
  • Assist payroll department with inquiries
  • Cross train within the payroll department as needed
  • Oversees the payroll function of benefit, miscellaneous, garnishment and retirement deductions withheld from employee’s bi-weekly paychecks
  • Trains on payroll policies and procedures
  • Ensure payroll transactions are in compliance with US GAAP and Corporate Policies and Procedures
  • Assists internal and external auditors during audit process by providing documents, and other payroll-related reports upon request
  • Advises, interprets and provides direction to management and staff on state and local laws and regulations involving payroll and related benefit program deductions to ensure ongoing compliance
Qualifications for payroll specialist
  • Customer service/call center/help desk experience helpful
  • 1+ years of Timekeeping experience
  • Experience with Ceridian DayForce/HPW a plus
  • Mid-level knowledge of Excel, Word and Outlook
  • Ensure the operational aspects of payroll processing and associated activities including salary disbursement, over-payment recovery, leave management and reporting are accurate and delivered within appropriate time-frames and comply with relevant legislation
  • Prepare complex payroll and human resource information for data input and assist with checking, quality control and record maintenance to ensure accuracy, service quality and data integrity

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